24Z5AX8 SOW Emergency Repair Chiller 1 Powerhouse.pdf

STATEMENT OF WORK

FEDERAL MEDICAL CENTER (FMC) CARSWELL

B&F PROJECT 24Z5AX8

EMERGENCY REPAIR CHILLER #1 POWERHOUSE

I. SPECIFICATIONS:

A. INTRODUCTION

A.1 The Federal Bureau of Prisons (FBOP), Federal Medical Center (FMC) Carswell, J Street – Bld. 3000, Ft. Worth, TX.

76127 provides medical treatment and mental health services for female offenders. FMC intends to make a single award to a responsible entity that will provide/supply all necessary equipment and materials for Adaptive Frequency Drive repairs on Chiller #1. Chiller #1 is located at the Powerhouse Building 3001 at FMC Carswell. The contractor and his/her contracted workers shall have limited supervised contact with inmates confined to this facility.

The Powerhouse Building was originally built in 1952. The Trane Centrifugal Chiller was installed in 2018. A comprehensive vibration analysis was performed revealing a failure of the tail thrust bearing.

B. CHILLER EQUIPMENT SPECIFICATIONS

B.1 (1) Qty for the Powerhouse Building 3001:

The #1 Powerhouse Chiller is a Trane Centrifugal Chiller.

Model #: CVHF760GE4V0PE028487BECDC00000009E10070LS00003A100DA Serial #: L15C01631 Line voltage 480 volts, 60 Hz, 3 phase.

Refrigerant: R-123 (1600 lbs.)

C. SCOPE OF WORK

The Contractor will provide labor and materials to remove and replace one Adaptive Frequency Drive (AFD) Assembly for Trane Centravac Centrifugal Chiller #1. Contractor shall upgrade chiller unit controls. The contractor may salvage existing Centravac starter or drive components. Any reconfiguration of building power to work with new drive will be conducted by the contractor.

The Contractor shall provide start-up and logging of the chiller.

The contractor shall give operator training of usage and features of the new control system.

The Contractor will lock out tag out chiller. If required through-out installation, contractor services will have refrigerant recovered and stored onsite. Contractor will weigh and provide documentation of the amount of refrigerant recovered to the Facilities Manager.

All receiving/discharge/shipping will be to the FMC. All shipping scheduling will be communicated to the FBOP.

The contractor shall verify all existing quantities, measurements & conditions prior to ordering materials.

The contractor has sole responsibility and discretion for choosing and implementing the manner and method of performing the tasks outlined in this Statement of Work as long as they do not impede or violate any Local, State, or Federal regulatory policies and/or laws and are carried out in a way to best minimize disruption of institution operations.

The contractor will clean up work are when completed.

D. QUALITY ASSURANCE/INSTALLATION REQUIREMENTS

All services associated with this project shall comply with Federal, State and Local Codes and security regulations.

It is the Contractor’s responsibility to repair and/or replace any Government property damaged by contractors/subcontractor’s employees. Damage will be corrected and restored to previous condition at no cost to the Government.

It shall be the Contractor’s responsibility for obtaining all measurements and data requirements to comply with manufacturer’s installation recommendations. All installations must be in accordance with product manufacture’s recommendations.

E. EQUIPMENT/MATERIALS

The FBOP will provide an adequate staging area and storage space adjacent to the project site for all contractor supplied material and equipment for this project.

F. WARRANTY

The Contractor shall provide a warranty, signed by an authorized representative of the company. The warranty must validate any repair or replacement of defective materials and workmanship up to one (1) year at no additional cost to the FBOP. Warranty period shall commence upon notification of final acceptance.

G. UTILITIES

The FBOP will provide water, use of restrooms and minimal electricity service (120V) for small hand power tools including battery chargers. The contractor will provide all other equipment, supplies and materials needed to complete this project.

H. HOUSEKEEPING AND MATERIAL DISPOSAL

The contractor awarded the contract will be responsible to ensure the premises are always kept clean and free from accumulations of waste materials and rubbish. The contractor will remove all debris, scrap, and rubbish from the work area daily. Surplus materials and all equipment shall be promptly removed from the site upon completion of the work.

The Contractor shall be responsible to remove all debris and waste materials from the job site at FMC Carswell upon conclusion and acceptance of the project. These items must be disposed of in accordance with all Federal, State, and local laws.

II. CONTRACTOR SECURITY/WORKING REGULATIONS

A. Work Hours:

Work Hours for the contractor are 7:00 AM – 3:30 PM, Monday - Friday, excluding weekends and federal holidays. Any work required to be completed at any other time than noted above must be requested in writing to the COR five (5) working days prior to the start of the work. In the event of any equipment being replaced that would result in downtime of the normal orderly running of the institution, alternate work hours may be authorized in accordance with the time frame stated above. One BOP escort at a minimum will be present on-site daily throughout the duration of the project.

Access to the site will be available during normal working hours except during emergencies. It shall be the responsibility of the Contractor to familiarize himself, his employees, and his subcontractors of the working hours and conditions in the correctional facility, as working hours may not constitute a full eight-hour workday. The Government assumes no responsibility to the Contractor nor to any of his subcontractors for shorter hours due to institutional emergencies or entry and/or exit of workers necessitated by normal institution routines.

Contractors should plan for a minimal amount of time accrued for security considerations, i.e., check-in screening, delay due to inmate movements, institution lock-down, institution emergencies, etc. In the event of an institution emergency, the Contractor will be instructed to secure all work, secure and stow all tools, equipment and materials, and the Contractor will be escorted out of the institution. Work will resume once the institution emergency passes.

B. Delivery of Materials:

Any construction related deliveries which are directly shipped to the contractor can be received between the hours of 7:30 a.m. to 2:00 p.m., Monday through Friday, excluding Federal Holidays. At no point will a Bureau of Prisons (BOP) staff member receive or sign for a delivery if the contractor or his representative is not present to verify and accept the delivery.

Under no circumstances will FMC Carswell or its staff be responsible for the acceptance of any Contractor or company deliveries. The contractor shall be responsible for providing their own means of loading and unloading contractor material or equipment.

The contractor shall not use the institution entry/driveway for the loading, unloading, or storage of any materials and equipment. The contractor will not impede/block the driveway at any time during or after the work shift.

C. Storage of Materials and Equipment:

All construction materials/tools shall be stored in a designated area mutually agreed upon between the COR and the contractor. The storage area if required will be a secure lockable gang box or similar, size to be determined by the contractor and the FBOP. If required, the contractor shall provide a securable, single point access storage container, such as a Job or Gang Box that will be left in the agreed upon storage area for the duration of the project. Size of the storage container will be determined by the contractor and the FBOP. The container will be secured using a padlock protocol with two locks to secure it. One shall be a contractor lock and the other lock provided by the institution. If necessary, a heavy-duty chain provided by the contractor may be used to facilitate the locking requirement. All materials and equipment stored within the container will be maintained in a safe an orderly fashion.

All tools will be inventoried prior to entering the institution and will be inventoried back in to ensure accurate accountability when exiting the institution at the end of each workday.

Materials cannot be stored at a height that would create a fall hazard. All tools will be inventoried prior to entering the Institution. At the start of each workday all tools will be inventoried out on a daily tool inventory sheet and at the end of the workday all tools will be inventoried back in to ensure accurate accountability of all tools at the end of each workday.

All contractor owned extension cords that will be used during the project, regardless of length, shall be in good condition with no broken outer Insulation. Extension cords are considered a “high risk” tool having a Federal Bureau of Prisons’ tool classification of Double A. All contractor owned extension cords used for this project will be required to exit the institution at the end of every workday for the duration of the project.

All contractor owned ladders approved for use within the institution, regardless of the size, shall be stored in a pre-determined area and secured to a stationary fixture with a heavy link chain and lock which would prevent removal.

D. Security Clearance/Contractor Badges:

Security clearance documents will only be accepted from the prime contractor. If submitted by a sub-contractor, they will be rejected. It is the prime contractor’s responsibility to review security clearance submissions to ensure they are complete.

The contractor shall abide by FBOP security requirements. Contracted personnel shall undergo and satisfactorily pass a National Crime Information Center (NCIC) background check.

In the event a contractor or subcontractor employee cannot pass the security clearance process, it will be the contractor’s responsibility to provide another candidate. By law the BOP cannot, and will not, release any information to the contractor concerning the nature of why a contractors or subcontractor employee was not able to pass the security clearance process.

All contractors/subcontractors working at FMC Carswell will be issued and required to wear a picture ID/contractor badge provided by the institution. For security reasons, the badge will be worn in a visible manner as directed by the

FBOP.

All contractors and subcontractor employees will provide a check list of all employees on site each day, verifying the number of workers on site each day and that all workers are approved to be on site.

All vehicle and pedestrian traffic are subject to search on FMC grounds. Items that are prohibited and not allowed are referred to as “contraband”. Contraband items are listed under United States Title 18; this article will be made available to workers upon check-in and check-out of the FMC.

E. Safety and Personal Protective Equipment:

All contractors and employees shall have and wear the required personal protective equipment (PPE) prescribed by industry standards at all times while on the job site. It is the responsibility of the contractor to provide all PPE equipment. All ladders regardless of the size shall be stored and secured to a stationary fixture with a chain and lock in a predetermined area, in a way that they cannot be removed. If ladders are required, immediately consult with the FBOP to ensure that he or she can make timely notification to appropriate institution staff. All extension cords regardless of length shall be in good condition with no broken outer insulation and will be secured in a locked construction gang box.

Should a system require Lock-out/Tag-out, the system will be required to have both Contractor and FMC Carswell locks on the isolation point to prevent shock. All Lock-out/Tag-out procedures will be in compliance with the institution Lock-out program.

F. Additional Considerations:

1. Contractors will NOT be allowed to bring cell phones, cameras or two-way pagers into FMC Carswell. The Facilities Department maintains a digital camera that will be utilized by BOP staff to document the project work. The Contractor may request copies of these documentation photos for record keeping.

2. Contractor will be permitted to wear jeans in the institution, however, shorts, green or khaki-color clothing will not be allowed. The clothes will be proper and suitable for the services that are being provided.

3. Lunches will be consumed at the work site. Contractor shall ensure they have everything they need for their lunch when they check-in first thing in the morning.

4. Federal smoking policy on Federal property states that smoking is only allowed in outdoor designated areas. This policy will be strictly enforced.