24R2604 Sources Sought PWS.pdf

1502000 – Facility Investment Table of Content Spec Item Title 1 General Information

1.1 Concept of Operations

2 Management and Administration

2.1 Definitions and Acronyms

2.2 Personnel

2.2.1 Certification, Training, and Licensing

2.3 Special Requirements

2.3.1 Workmanship and Material Standards

2.3.2 Historical Preservation

2.4 References and Technical Documents

3 Recurring Work

3.1.1 Emergency Service Orders

3.1.2 Urgent Service Orders

3.1.3 Develop Preventive Maintenance (PM) and Cleaning Program

3.1.4 Preventive Maintenance (PM) and Cleaning of Railroad Switches

3.1.5 Preventive Maintenance (PM) and Cleaning of 135 LB. Crane Rail Switches

3.1.6 Preventive Maintenance (PM) and Cleaning of 175 LB. Crane Rail Switches

3.1.7 Preventive Maintenance (PM) and Cleaning of Turntable Frogs

3.1.8 Preventive Maintenance (PM) and Cleaning of Derails

3.1.9 Preventive Maintenance (PM) and Cleaning of RR / CR Expansion Joints

3.1.10 Cleaning of Flange Ways

3.1.11 Vegetation Control

3.1.12 Ultra Sonic Testing of Elevated Crane Rail and Ground Level Railroad Trackage

4 Non-Recurring Work

4.1 Emergency Switch Cleanings

4.2 Thawing of Frogs and Switches

4.3 Thawing of Rails

4.4 Minor Adjustments to Railroad and Crane Rail Switch Points

4.5 Replacement of Loose / Missing Spikes

4.6 Install New or Relay Tie Plates

4.7 Replacement of Crosstie

4.8 Replacement of Switch Tie

4.9 Alignment to Railroad Track

4.10 Install Gage Rods

4.11 Install Rail Anchors

4.12 Ballast

4.13 Replacement of Railroad Rail (Straight and Bent Sections)

4.14 Replace Railroad Track (Complete)

4.15 Replace Railroad Split or Double Tongue Switch and Turnout (Complete)

4.16 Adjust Railroad Switch

4.17 Replacement of Switch Stand

4.18 Replacement of Switch with Alterations

4.19 Removal of Flange way from Rail

4.20 Removal of Abandoned Railroad Turnout

4.21 Removal of Abandoned Railroad Tracks

4.22 Removal, Fabrication and Installation of Switch Paving Frame

4.23 Railroad Inspection Excavation

4.24 Tensioning of Existing Bolts

4.26 Replacement of Joint Bars / Compromise Joint Bars

4.27 Drill Holes in Blank Joint Bars / Compromise Bars

4.28 Repairing Defective Welds By Installing Joint Bars

4.29 Repair Rail Heads and Rail Ends

4.30 Repair Railroad or Crane Rail Switch Point or Frog Point by Welding and Grinding

4.31 Fabrication and Installation of Station Markers

4.32 Replace Switch Cover Plates

4.33 Repair/Replace Switch Cover Hinges (Camber Style) for Railroad and Crane Switches

4.34 Removal and Disposal of Existing Bituminous

4.35 Provide Asphalt Pavement

4.36 Remove/Replace Concrete

4.37 Steel Cotter Pin Installation

4.38 Minor Weld Repairs

4.39 Repair to Railroad Paving Frame or Crane Rail Switch Boxes

4.40 Repair/Replace Cover Bolts for Crane Rail Switch Systems

4.41 Repair Railroad and Crane Rail by Thermite Welding

4.42 Weld Repair Broken Frog Rail

4.43 Remove and Replace Rigid Frog 135 LB / 175 LB

4.44 Remove Bolted on Crane or Railroad Wheel Stops

4.45 Install Bolted on Crane or Railroad Wheel Stops

4.46 Install Core Drilled Anchor Bolt

4.47 Install HVA Anchor Bolt

4.48 Install 1 inch by 12 inch steel plate

4.49 Removal of Abandoned Railroad Crossing Frogs in Crane Rail

4.50 Repair Railroad or Crane Switch

4.51 Install Weld on Studs with Rail Clips

4.52 Install Weld on Alignment Bars

4.53 Provide Epoxy Resin Grout (2Part, 48 LB. Nominal, 5 Gallon Container)

4.54 Perform Non-Destructive Testing (NDT) / Ultrasonic Testing (UT)

4.55 Removal of Welded on Crane Rail Stops

4.56 Install Weld on Rail Stops

4.57 Alignment of Crane Rail

4.58 Replacement of Crane Rail 135 LB. Or 175 LB. (Straight or Bent)

4.59 Adjust 135 LB. Crane Rail Switch

4.60 Adjust 175 LB. Crane Rail Switch

4.61 Re-grouting of Pumping Crane Rail and Joints

4.62 Replace 135 LB. Or 175 LB. Crane Switch Throw Handle

4.63 Repair Turntable Frog

4.64 Repair/Replace Lifting Handle on Turntable Frog

4.65 Reset and Secure Crane Rail Turntable Frog Handle Sockets

4.66 Replace Turntable Frog Handle Sockets

4.67 Replace Turntable Frog Turn Handle

4.68 Tensioning of existing bolts

4.69 Replacement of Rail Clips or Rail Clamps: Rail Sizes; 40 to 60 lbs. ASCE, Rail Sizes; 70 to 90 lbs. ASCE, Rail Sizes; 100 to 135 lbs. ASCE

4.70 Replacement of Hook Bolts: Rail Sizes; 40 to 60 lbs. ASCE, Rail Sizes; 70 to 90 lbs.

ASCE, Rail Sizes; 100 to 135 lbs. ASCE

4.71 Remove or Install Portable Rail Stops

4.72 Alignment of Elevated Crane Rail

4.73 EMERGENCY WORK

4.74 NON-PREPRICED WORK

4.75 LABOR

4.76

MATERIAL

1502000 – Facility Investment Spec Item

Title Description

1 General Information

The Contractor shall provide all labor, management, supervision, tools, material, and equipment required to perform Facility Investment services for Construction, Maintenance and Cleaning of Railroad, Ground Level and Elevated Crane Rail Systems at the Norfolk Naval Shipyard and Annexes, Portsmouth, VA, Naval Weapons Station Yorktown and Annexes, Yorktown VA, and Naval Installations within a 50 mile radius of the Norfolk Naval Shipyard, Portsmouth, Virginia.

1.1 Concept of

Operations

The Contractor shall provide all labor, materials, equipment, tools, transportation, supervision, safety, surveys, scoping, layout work, testing, and management necessary to provide and secure installation, maintenance, repair, construction, cleaning of railroad systems, ground level, elevated crane rail systems, railroad and ground level rail switches and turn-table frogs and incidental related type work throughout the Norfolk Naval Shipyard and its annexes.

The Contractor shall perform preventive maintenance and cleaning for the following:

-RAILROAD MAINTENANCE & CLEANING- (RECURRING WORK-FFP)

-Develop Preventive Maintenance (PM) and Cleaning Program -Preventive Maintenance (PM) and Cleaning of Railroad Switches -Preventive Maintenance (PM) and Cleaning of 115 / 135 lb. Crane Rail Switches -Preventive Maintenance (PM) and Cleaning of 115 / 175 lb. Crane Rail Switches -Preventive Maintenance (PM) and Cleaning of Turntable Frogs -Preventive Maintenance (PM) and Cleaning of Derails -Preventive Maintenance (PM) and Cleaning of RR / CR Expansion Joints -Cleaning of Flange Ways -Vegetation Control -Ultra Sonic Testing of Elevated Crane Rail and Ground Level Railroad Trackage

-RAILROAD MAINTENANCE & CLEANING- (NON-RECURRING

WORK-IDIQ)

-Railroad Work -Railroad and Ground Level Crane Rail Work -Ground Level Rail Work -Elevated and Sidewall Crane Rail Work -Emergency Work

OVERTIME AND WORK OUTSIDE REGULAR HOURS

Work outside regular working hours requires Contracting Officer approval. Provide written request at least 48 hours prior to such work to allow arrangements to be made by the Government for inspecting the work in progress. The contractor is required to fill out an application so the Contracting Officer can determine the who, what, when and where for each task order or location of work. All overtime and work outside regular hours will be at no additional cost to the Government.

Anticipated cost shall be included in the bid. Where possible the Government will allow the Contractor to work overtime or outside regular hours under the following conditions:

a. If the Contractor desires to carry on work outside regular hours or on Saturdays, Sundays, or Holidays, for rescheduled work due to inclement weather or delays, he shall allow two working days to enable satisfactory arrangements to be made by the

Item

Title Description

Government for inspecting the work in progress.

b. To reduce the number of cleanings not performed as a result of Government caused delays, the Contractor may permanently schedule a Saturday, Sunday, or both as his regular working day.

c. To meet scheduling requirements of NNSY Production needs. Work outside regular hours for productions needs includes weekends for ground level rail and weeknights and/or weekends for elevated rail work. Approximately ten work authorizations per year for elevated work outside regular hours and approximately ten for ground level rail work.

RESTRICTED AREA ACCESS

Special precautions are sometime required for access to exterior surfaces or roofs of some buildings. To ensure that precautions are taken for the shipyard facilities listed below, the designated shipyard point of contact must be contacted for authorization prior to start of issued tasks. The Government Contract Administrator will provide the contractor with the name and phone number of each point of contact, as they are needed.

The designated shipyard point of contact must authorize access to the following:

a. Any portions of the building exterior which is not normally approachable at ground level by foot (i.e., access by ladder, high lift, scaffolding, work platform, crane, ).

b. Prior to any work on a designated building listed in paragraph (c) the Contractor shall contact the Government field Representative, Contract Administer, or Engineer Technician. This pertains to the exterior of roofs, but not limited to exterior surfaces in general: i.e., painting, installation of attachments, installation of fasteners (nails, screws, and bolts), drilling, cutting, repair, removal of installed building material, any penetration of exterior surfaces.

c. Nuclear Facilities Building numbers are: 19, 22, 23, 37, 260, 261, 262, 269, 280, 297, 369, 414, 464, 1475, 1539, 1568, 276A (Fire Pump), 1582, Remote Railcar Storage Site (North of B369), Dockside Work Center (metal building connecting to Building 1475), Drydock 2, 3, and 4, and refueling Area.

WORK ON OR WITHIN 10 FEET OF ANY RAILROAD OR GROUND

LEVEL CRANE RAIL

a. No work on or within 10 feet of any rail or any tracks will be started until a Track Outage request has been authorized by the Rail Inspection & Certification Branch (Code 725). A sample Track Outage request form is contained in Attachment J-8.

b. When temporary blockages to railroad clear zones or ground level crane travel zones are required, that do not involve track repairs or excavations, prior approval from the Lifting and Handling Department is required. Blockages less than one shift are directed to the Rigger in Charge (RIC) for crane rail and for railroad to the railroad operations group (Code 742). For blockages longer than one shift permission must be granted by the Head of the Rigging and Equipment Operations Division (Code 740). Requests for permission shall be in writing [e.g., Item

Title Description via memorandum, Task Group Instruction (TGI), ] after thorough assessment of other options and shall include any actions being taken by the requesting organization to mitigate the increased risk. The expectation is that all other means are assessed and evaluated as not feasible prior to requesting authorization to block tracks. Unauthorized vehicles or equipment in a railroad clear zone or ground level crane travel zone can be towed/removed and impounded; disabled through the use of wheel locks; or ticketed. This can result in a loss of access to NNSY.

PROCEDURE FOR WORKING WITHIN ELEVATED CRANE

OPERATING ENVELOPE

a. Definitions

(1) Crane Operating Envelope (COE) - The area within 12 inches, in any direction of the crane as it travels and/or trolleys. The operating envelope consist of the entire bridge, trolley structure, hoist block(s) with the hook(s) in the upper limit, and, if applicable, the operator’s cab.

(2) Control of Crane Operating Envelope Form (CCOE) -the form used to track the progress of contractor work in a COE.

b. Procedure- the procedure must be done in sequence written. No step may be deleted.

NOTES:

(1) The contractor is responsible for the CCOE Form and shall retain it until completion of the job.

(2) Personnel must be trained for high work and have a safety harness if use of a high reach or riding the crane is required.

c. Contractor identifies the need to perform work within the COE and initiates the CCOE Form. The designer will identify potential COE areas whenever possible during design. The contractor notifies the Contract’s office at least 15 days before the work is scheduled to start and forwards the CCOE Form to Contracting Officer.

Notification for emergency work will be done as soon as practical.

d. The Contracting Officer notifies Code 700 that the contractor will be working within the COE and provides the scheduled date for a preparatory meeting. The Code 700 Point of Contact will be determined at the pre-construction conference.

One meeting may be held for each job, but separate forms are required for each crane and COE occurrence.

e. A preparatory meeting is held 2-5 days prior to the scheduled work start date.

This does not apply to emergency work.

f. The meeting will be attended by Contracting Officer’s representative, Code 700 representative, the building custodian, the contractor, and Code NAVFAC/C980 representative. The purpose of the meeting is to discuss the planned work, including performing a dry check of the work site for potential crane interference.

g. Upon satisfactory resolution of any problems raised during the preparatory meeting, Code 700 will place a COE tag on the crane and sign the CCOE prior to the contractor starting work.

Item

Title Description

h. The Contractor performs necessary Tagout / Lockouts to perform work.

i. Contractor completes work.

j. Contractor notifies the Contracting Officer that work is complete.

k. KO notifies Code 700 and directs contractor to remove Tagout / Lockout.

Contractor clears the Tagout / Lockout.

l. KO notifies Code 700 that the work is complete and Tagout / Lockouts are cleared. Code 700 performs the COE check. In conjunction with this check the contractor and KO perform the appropriate checks for COE sheets with only the asterisk (*) blocks filled in. Additional sheets are required for each run through to correct problems. Additional meetings are not required unless the scope of work related to the specific COE is changed.

m. If COE, QC, or QA checks are unsatisfactory, attach additional CCOE sheets for each run through to correct problems. Additional meetings are not required unless the scope of work related to the specific COE is changed.

n. When all work is satisfactory, Code 700 removes the COE tag.

o. Problems associated with this process shall be reported to Code 980 Project Manager for resolution. The phone numbers for points of contact when working near Bridge Cranes and Side Wall Cranes at NNSY are:

Code 722 Test Branch (757) 396-2743 / 3208 Code 980 (757) 396-8144

Item

Title Description

2 Management and Administration

2.1 Definitions and

Acronyms

Definitions and Acronyms are listed in J-1502000-01.

2.2 Personnel The Contractor shall provide personnel with the qualifications, technical knowledge, experience and skills required for efficient operations within the FI function.

2.2.1 Certification, Training, and Licensing

All maintenance and repair shall be performed by personnel trained and certified by the OEM.

Personnel inspecting and testing crane and railroad trackage shall be qualified per

NAVFACINST 11230.1.

Personnel working with or on electrical or electronic equipment must be trained and certified per NAVFAC MO-200.

All maintenance trade personnel certifying or inspecting repair or maintenance work that does not require an inspector certified by a governing directive shall be qualified at the journeyman level.

All Contractor personnel who apply herbicides shall be certified by the State of Virginia in the categories required to perform the work specified in this contract. All work performed shall be in accordance with Federal, state, and local laws, and installation regulations. Proof of certification shall be provided to the KO 15 days prior to the start of work.

The Contractor shall submit proof of all certification, training, and licensing requirements per Section F.

2.3 Special

Requirements

1). The Contractor shall provide all labor, materials, equipment, tools, transportation, supervision, safety, surveys, scoping, layout work, testing, and management necessary to provide and secure installation, maintenance, repair, construction, cleaning of railroad systems, ground level, elevated crane rail systems, railroad and ground level rail switches and turn-table frogs and incidental related type work throughout the Norfolk Naval Shipyard and its annexes.

2). To ensure continuity of essential services, the successful bidder shall be prepared to fully commence work on the start date of this contract and shall not assume that Government or previous Contractor employees will be available to guide, direct, or specifically orientate the Contractor. As part of being fully ready to commence work, the Contractor shall be prepared to begin work on the contract start date. Norfolk Naval Shipyard is an industrial work facility that must be maintained to provide services to its customers 24 hours a day, 365 days a year. At any given time the Contractor shall be prepared to respond to emergencies. Interested bidders may review a copy of the Norfolk Naval Shipyard Existing Railroad Track Location Drawing in the NAVFAC Mid-Atlantic, Contract’s Office Norfolk Naval Shipyard, Facilities Engineering & Acquisition Division, Portsmouth Site, Building 492 located at the Norfolk Naval Shipyard, Portsmouth, Virginia.

3). All work accomplished on or in Sensitive Areas (areas in the proximity of nuclear work) of Norfolk Naval Shipyard (NNSY) will require special scheduling. Prior to commencing work, the Contractor shall obtain NNSY Code 910 Building Permit from the Contracting Officer. A fourteen (14) day notice will be required prior to on site

Item

Title Description work to coordinate pre-job brief and obtain the building permit. Task Orders issued for sensitive areas will include the following statement:

UFC-103 APPLIES

All work accomplished on or in Sensitive Areas of the Norfolk Naval Shipyard (NNSY) will require special scheduling. Prior to commencing work, the Contractor shall obtain a NNSY Code 910 Building Permit from the Contract’s office. A 14 day notice will be required prior to on-site work to coordinate the pre-job brief and obtain the building permit. Task orders issued for sensitive areas will include the following statements: The Contractor shall notify the Contracting Officer 14 days in advance so nuclear brief can be set-up.

The Nuclear POC for this job is (TBD); contact this POC 14 days prior to start of work for nuclear Pre-Job Brief and Daily Production Schedule (DPS). At completion of brief the Contractor will be presented with Building Permit from Pre-Job brief. The Contractor shall be required to keep the building permit on the job site at all times.

2.3.1 Workmanship

and Material Standards

The Contractor shall be responsible for maintaining all systems, and equipment, identified in this technical sub- annex, to a standard that prevents deterioration beyond that which results from normal wear and tear and corrects deficiencies in a timely manner to assure full life expectancy of the facilities, systems, and equipment.

Best commercial practices shall be applied in the performance of work. All work shall be completed per approved and accepted industry and equipment manufacturers’ standards and shall comply with building and safety codes, applicable activity, local, state, and federal regulations, and other technical requirements identified within this technical sub-annex.

Workmanship for maintenance and repair shall include all work necessary to complete facility and system restoration, including touch-up painting and operational checks. Upon completion of work, the Contractor shall ensure all facilities, systems, and equipment are free of missing components or defects which would affect the safety, appearance, or habitability of the facilities and structures or would prevent any electrical, mechanical, plumbing or structural system from functioning in accordance with design intent. Repairs shall be made in accordance with the manufacturers’ specifications and guidelines, and standard building codes. The quality of repairs shall meet the applicable standards and shall prevent any malfunction reoccurrences caused by poor workmanship or other contractor inadequacies. The quality of the repaired areas shall be fully compatible with adjacent surfaces or equipment. Except where otherwise specified, replacements shall match existing in dimensions, finish, color, design, and functionality and shall have an appearance similar to the original finished appearance with only minor unobjectionable deterioration resulting from normal use.

The Contractor shall not allow debris to spread unnecessarily into adjacent areas nor accumulate in the work area. All such debris, excess material, and parts shall be cleaned up and removed at the completion of the job and at the end of each day work is in progress. Upon completion of work, any stains and other unsightly marks shall be removed.

2.3.2 Historical

Preservation

Buildings and facilities designated as historical sites shall be maintained in accordance with Federal, state, and local historical policies and regulations.

Item

Title Description

2.4 References and

Technical Documents

References and Technical Documents are listed in J-1502000-02.

2.5 Daily Report to

Inspector

The Contractor must complete and submit a Daily Report to Inspector each day.

2.6 Traffic Plan The Contractor shall submit a Traffic Plan whenever maintenance or repair work affects or changes normal traffic flow (Road and/or Railway).

Item

Title Performance Objective Related Information Performance Standard

3 Recurring Work

The Contractor shall clean, maintain, construct and repair Railroad, Ground Level and Elevated Crane Rail Systems, associated equipment switches and frogs to ensure they are fully functional and in operational working condition.

The Contractor shall develop, implement, and execute programs for Preventive Maintenance, C l e a n i n g , Vegetation Control, Testing, repairs and minor adjustment of switches, frogs, derailers, expansion joints, installed equipment and systems.

The Contractor shall clean, paint and maintain systems and equipment in accordance with the most recent editions of MO-103, Maintenance of Trackage, NAVFAC INST 11230.1, (Inspection, Certification And Audit Of Crane And Railroad Trackage) and UFC 4-860-03, (Railroad Track Maintenance & Safety Standards) and all applicable standards in J- 1502000-02 and J-1502000- 06a and 1502000-06b.

The Contractor shall maintain all c l ean in g , maintenance, repair, and alteration data and warranty records in accordance with Annex 2.

All material and equipment removed or disconnected shall remain the property of the Government (excluding Railroad Ties, Asphalt and Concrete).

The Contractor shall be responsible for delivery of all removed rail and all other trackage components to the

Facilities, systems, and equipment are in an operable condition and function properly in accordance with specified standards in J-1502000-02.

Item

Title Description government owned stock pile yard as indicated by the Government (within NNSY Premises). The Contractor shall deliver this material at the Contractor's expense to the location specified by the KO prior to the commencement of work.

The Contractor shall be responsible for delivery and disposal of all removed railroad ties, asphalt, and concrete to an approved recycling facility or approved disposal facility.

The Contractor shall submit a Maintenance Summary Report per Section F.

The Contractor shall submit a Daily Report to Inspector per Section F.

Definitions and Acronyms are provided in J-1502000-01.

References and Technical Documents are provided in J- 1502000-02

The current crane rail switches, TT frogs and railroad switches inventory is provided in J-1502000-03.

Site maps are provided in J- 1502000-04.

Switch Maintenance Requirements provided in J-1502000-05.

3.1 Service Orders The Contractor shall

perform service order work in a timely manner and ensure equipment and systems are restored to a safe, normal working condition and function properly.

The Contractor shall receive service orders in accordance with the work reception requirements in Annex 2.

The Contractor shall establish a work reception function with the capability to receive, classify issue, correspond, Service order work is responded to and completed within the specified time.

Item

Title Description a n d respond to service calls and task orders. The reception hours of operation shall be 24 hours per day.

3.1.1 Emergency

Service Orders

The Contractor shall respond to emergency service orders and arrest emergent conditions to minimize and mitigate damage to equipment / systems and ensure they are fully functional and in operational working condition.

The Contractor shall perform emergency service orders 24 hours a day, seven days a week throughout the contract period.

The Contractor shall respond to emergency service orders with the appropriate service personnel and equipment to commence work immediately.

Emergency service orders are limited to a ceiling of 10 labor hours or $1,000 in material cost.

The Contractor shall remain at the work site until the emergency has been arrested.

Emergency service orders responded to within one hour of receipt of call.

Emergency service orders are arrested within 24 hours of receipt of call.

Work is continued without interruption until emergent condition is arrested.

3.1.2 Urgent Service

Orders

The Contractor shall complete urgent service orders in a timely manner and ensure equipment and systems are restored to a safe, normal working condition and function properly.

urgent service orders to repair deficiencies and return equipment and systems to normal working condition.

Urgent service orders are limited to a ceiling of 32 labor hours or $2,500 in material cost.

Performance of routine service orders is not required outside of Government regular working hours.

Urgent service orders are completed within five working days.

3.1.3 Preventive

Maintenance (PM) and Cleaning Program

The Contractor shall develop and implement a Preventative maintenance and cleaning program for railroad switches, crane rail switches, elevated and side wall crane rail systems, frogs, expansion joints and derails to minimize system failures and

The Contractor shall develop and submit a PM program per Section F.

The Contractor shall develop and submit a Monthly PM and Cleaning Work Schedule per Section F.

The maintenance and cleaning program shall provide an economical approach, Station railroad system is maintained in normal working condition, including recertification if applicable.

Station railroad system is maintained to maximize useful life.

Item

Title Description equipment breakdowns and ensure proper rail operations.

The Contractor shall perform maintenance and incidental repairs for the railroad switches and rail system to ensure proper operation, to minimize breakdowns, and to maximize useful manufacturers’ recommended procedures, OEM standards, and maintenance required to satisfy equipment warranties and keep the railroad switches and associated equipment in normal working condition.

The PM program shall include tensioning of existing bolts, as required, on elevated and side wall crane rail systems. The Contractor can anticipate tensioning of 250 bolts per year, and replacement of 100, bolt assemblies (bolt, washer and nut) per year

1). Properly tension all joint bar bolts, heel block bolts, guard rail bolts, frog bolts, crossover frog bolts, rail bumper stop bolts and gage rod nuts in accordance with A.R.E.M.A.

recommendations and/or A.S.T.M. A325 or A490 nuts.

2). Allow two threads of all bolt lengths to protrude from the nut after tightening each crane or railroad system bolt.

The maintenance program inventories are provided in J-1502000-03.

The Contractor shall perform any repairs up to $2500.00 per PM occurrence Notification of repair work exceeding the PM limit shall be submitted to the KO within two hours of identification.

An appropriate task order may be issued to complete the repairs. Non-Recurring/IDIQ work may be issued for repairs exceeding the PM limits.

Notification of repair work exceeding the incidental repairs limit shall be

No unscheduled system outages due to missed or improper maintenance.

The service life of the rail system is maintained.

The switches remain operable and certified.

Item

Title Description submitted to the KO within two hours of identification.

N o n - R e c u r r i n g / IDIQ work may be issued for repairs exceeding the incidental repairs limit.

When the Contractor anticipates any work is expected to exceed the established limit for any repair up to $2500.00, the Contractor shall submit a detailed cost proposal, inclusive of any pre-priced Non-Recurring/IDIQ items in this contract, for review to the Contracting Officer.

Excessive or repeated system or equipment breakdowns or deficiencies may indicate the need to adjust or modify the Contractor’s PM program.

These changes will be made at no additional cost to the Government.

If the KO determines that the objective and standards are not met, the Contractor shall adjust or modify the Contractor’s maintenance program at no additional cost to the Government.

3.1.4 Preventive

(PM) and Cleaning of Railroad Switches perform preven t ive maintenance and cleaning of Railroad Switches to ensure proper operation, to minimize breakdowns, and to maximize useful

Approximately 90% of the Railroad Switches at Norfolk Naval Shipyard are of the Split Switch Type with the remaining 10% being the Double Tongue Type.

Approximately 95% of all railroad track and switches are encased in asphalt and 10% are concrete slab supported. Steel paving frames have been installed to allow for movement of switch rails and steel switch boxes have been installed to allow for cleaning and repairs to switch mechanisms. A typical Split Type Railroad Switch and a typical Double

Maintenance and Cleaning is performed in accordance with Contractor's PM program and work schedule.

Switches are maintained in normal working condition, including recertification if applicable.

The switches are maintained to

Item

Title Description

Tongue Type Railroad Switch is shown in Section J-C.3.1.1 of this specification.

1). Access to switch components: Prior to cleaning the switch, the contractor shall open the steel hinged covers to the switch stand or switch box The Contractor shall be required to replace any missing, worn or damaged steel cotter pins from the switch mechanism or point rails. New cotter pins will be of stainless steel material. Historical data indicates that approximately 25 pins require replacement annually. Pins shall be replaced at the time the cleaning is performed. All material for this work shall be furnished by the Contractor.

2). Cleaning of switch: With all working components of the switch exposed, remove all trash, dirt, debris, mud, water and any other foreign material that may accumulate in the switch box or along either side of the entire length of the switch points. Clean the flangeway area of the gage and field side of the rails from and area beginning 10 feet prior to the switch points and continuing to an area 10 feet beyond all four rails past the heel blocks of the switch. Air jetting of inaccessible parts of the switch will only be performed after thorough cleaning (brooming, scraping, vacuuming) has been completed to hold down dust but reach dirt unreached by other means. All trash, dirt, mud, debris and foreign material gathered in the process of cleaning of switches shall become property of the maximize useful life.

No unscheduled system outages due to missed or improper maintenance

Item

Title Description

Contractor and shall be removed from Government property daily. The Contractor shall clean and service locked switches to the maximum extent possible. Paint the inside of switch boxes upon completion of the cleaning.

3). Redistribution of ballast:

Ensure that no foreign debris or rock ballast, in any way or form interferes with the movement of the switch stand, connecting rod or head rods of the switch.

Redistribute to adjacent cribs any excess ballast that may have worked its way under the switch stand, connecting rod or head rods so that there is a minimum of 3 inches of clear movement space between the rock ballast and moving components of the switch mechanisms. If ballast is removed for the removal of mud and dirt it will be sifted and replaced or new ballast installed to bring level with top of ties.

4). Lubrication of switch: All surfaces of slide plates and or raised areas of gage plates between the switch points and heel blocks as well as all moving parts of the switch shall have a coating of GLIDEX® or equal non-graphite based product applied following cleaning.

Surface preparation and application of the GLIDEX® or equal non-graphite based product, shall be in accordance with the manufacturer’s recommendations. The initial coating of GLIDEX® or equal non-graphite based product applied during the first monthly cleaning after

Item

Title Description award shall require a thorough cleaning of the metal surfaces to remove all previous oil/grease deposits that may be present.

4). Reporting of switch problems: After cleaning of the switch, throw the switch mechanism several times to ensure ease in operation of the switch. All 175 LB. Crane Rail Switches are old and worn and may at times require the use of a bar to correctly align the points of the switch in order to reinstall the numbered steel alignment block. Note on the Daily Report to the Government Representative any noticeable missing, broken, worn or inoperable components of the switch or failure of the switch points to be aligned laterally, within 3/16 inch of either stock rails. The Contractor shall be required to perform minor adjustments to switch point alignment as part of the PM & Cleaning requirement.

3.1.5 Preventive

(PM) and Cleaning of

115 / 135 LB.

Crane Rail Switches

The Contractor shall perform preven t ive maintenance and cleaning of 115 / 135 LB. Crane Rail, Railroad Switches to ensure proper operation, to minimize breakdowns, and to maximize useful life.

All 135 lb. crane rail switches and throw mechanisms at Norfolk Naval Shipyard are encased in Steel Switch Boxes that provide a barrier to the throw mechanisms and Switch Points from vehicular traffic due to the locations of the switches. A typical 135 LB.

Crane Rail Switch is shown in Section J-C.3.1.2 of this specification.

1). Access to switch components: Prior to cleaning the switch, the contractor shall open the steel hinge cover plates that expose the throw mechanisms and switch points.

Maintenance and Cleaning is performed in accordance with Contractor's PM program and work schedule.

Switches are maintained in normal working condition, including recertification if applicable.

The switches are maximize useful life.

Item

Title Description

The Contractor shall be required to replace any missing, worn or damaged cotter pins on the switch throw rod mechanism or switch point bolts and ensure all lock nuts are tight. New cotter pins will be of stainless steel material.

Historical data indicates that approximately 10 pins require replacement annually. After cleaning of the switch, the contractor shall return the switch to its original direction of travel and close all hinge steel cover plates.

2). Cleaning of switch: With all working components of the switch exposed, remove all trash, dirt, debris, mud, water and any other foreign material that may accumulate in the switch box and inside of the steel boxes that encase the switch points. Clean the flangeway area of the gage and field side of the rails from an area beginning 10 feet prior to the switch points and continuing to an area 10 feet beyond all four rails past the heel of the switch. Air jetting of inaccessible parts of the switch will only be performed after thorough cleaning (brooming, scraping, vacuuming) has been completed to hold down dust but reach dirt unreached by other means.

All trash, dirt, mud, debris and foreign material gathered in the process of cleaning of switches shall become property of the Contractor and shall be removed from Government property daily. Paint the inside of switch boxes upon completion of the cleaning.

3). Lubrication of switch: All moving parts of the switch throw mechanism as well as the

No unscheduled system outages due to missed maintenance.

Item

Title Description steel surface of the switch boxes that come in contact with the bottom surface of the crane rail shall be coated with GLIDEX® or equal non-graphite based product Surface preparation and application of the GLIDEX® or equal non-graphite based product shall be in accordance with the manufacturer’s recommendations. The initial coating of GLIDEX® or equal non-graphite based product applied during the first monthly cleaning after award shall require a thorough cleaning of the metal surface to remove all previous oil/grease deposits that may be present.

4). Reporting of switch problems: After cleaning of the switch, throw the switch mechanism several times to ensure ease in operation of the switch. Note on the Daily Report to the Government Representative any noticeable missing, broken, worn or inoperable components of the switch or failure of the switch points to be aligned laterally within 3/16 inch of either stock rails. The Contractor shall be required to perform minor adjustments to switch point alignment as part of the PM & Cleaning requirement.

3.1.6 Preventive

(PM) and Cleaning of

115 / 175 LB.

Crane Rail Switches

The Contractor shall perform preven t ive maintenance and cleaning of 115 / 175 LB. Crane Rail Switches to ensure proper operation, to minimize breakdowns, and to maximize useful life.

All 175 lb. crane rail switches and throw mechanisms at Norfolk Naval Shipyard are encased in Cast Steel Switch Boxes that provide a barrier to the throw mechanisms and Switch Points from vehicular traffic due to the locations of the switches. A typical 175 LB. Crane Rail Switch is shown in Section J-C.3.1.3 of this specification.

Maintenance and Cleaning is performed in accordance with Contractor's PM program and work schedule.

Switches are maintained in normal working condition.

Item

Title Description

1). Access to switch components: Prior to cleaning the switch, the Contractor shall remove the numbered, steel alignment block and lift the steel cover plates that expose all working components of the switch and throw mechanisms.

The Contractor shall be required to replace any missing, worn or damaged cotter pins on the switch throw rod mechanism and ensure all lock nuts are tight. New cotter pins will be of stainless steel material. Historical data indicates that approximately 5 pins require replacement annually. After cleaning of the switch, the contractor shall return the switch to its original direction of travel, reinstall the numbered steel alignment block and reinstall all steel cover plates.

2). Cleaning of switch: With all working components of the switch exposed, remove all trash, dirt, debris, mud, water and any other foreign material that may accumulate in the switch box and inside of the steel boxes that encase the switch points. Clean the flange way area of the gage and field side of the rails from an area beginning 10 feet prior to the switch points and continuing to an area 10 feet beyond all four rails past the heel of the switch.

All trash, dirt, mud, debris and foreign material gathered in the process of cleaning of switches shall become property of the Contractor and shall be removed from Government property daily. Paint the inside of switch boxes upon completion of the cleaning.

The switches are maximize useful life.

No unscheduled system outages due to missed

Item

Title Description

3). Lubrication of switch: The steel surface of the switch boxes that come in contact with the bottom surface of the crane rail shall be coated with GLIDEX® or equal non-graphite based product. Surface preparation and application of the GLIDEX® or equal non-graphite based product, shall be in accordance with the manufacturer’s recommendations. The initial coating of GLIDEX® or equal non-graphite based product applied during the first monthly cleaning after award shall require a thorough cleaning of the metal surface to remove all previous oil/grease deposits that may be present.

4). Reporting of switch problems: After cleaning of the switch, throw the switch mechanism several times to ensure ease in operation of the switch. All 175 LB. Crane Rail Switches are old and worn and may at times require the use of a bar to correctly align the points of the switch in order to reinstall the numbered steel alignment block. Note on the Daily Report to the Government Representative any noticeable missing, broken, worn or inoperable components of the switch or failure of the switch points to be aligned laterally, within 3/16 inch of either stock rails. The Contractor shall be required to perform minor adjustments to switch point alignment as part of the PM & Cleaning requirement.

3.1.7 Preventive

(PM) and Cleaning of Turntable Frogs

The Contractor shall perform preven t ive maintenance and cleaning of Turntable Frogs to ensure proper

All Turn-table frogs consist of a cast manganese steel disk that sets into a cast manganese steel casing with a handle that lifts to allow for repositioning of the

Maintenance and Cleaning is performed in accordance with Contractor's PM

Item

Title Description operation, to minimize breakdowns, and to maximize useful life.

frog to align with the crane rails for direction of travel. The handle sits in an open steel box that is encased in asphalt. A typical Turn-Table Frog is shown in Section J-C.3.1.4 of this specification.

1). Access to components:

Prior to cleaning the frog, the contractor shall lift the numbered, cast steel disk from its steel casing to completely expose the surface of the casing for cleaning. The contractor shall be required to replace any missing, worn or damaged cotter pins to the throw handle mounting pin. New cotter pins will be of stainless steel material. Historical data indicates that approximately 5 pins require replacement annually. After cleaning of the surface on which the disk rotates and the underside of the disk, the contractor shall set the disk back into the cast steel casing and return the frog to its original direction of travel.

2). Cleaning of turn-table frogs:

With all working surfaces of the turntable frog exposed, remove all trash, dirt, debris, mud, water and any other foreign material that may accumulate on the surface area inside of the steel casing on which the disk rotates. Clean the flange area on the gage and field side of the crane rail 10 feet on either end of the frog Air jetting of inaccessible parts of the frog will only be performed after thorough cleaning (brooming, scraping, vacuuming) has been completed to hold down dust but reach dirt unreached by other means. All trash, dirt, mud, debris and foreign material gathered in the process of cleaning of frogs shall program and work schedule.

Turntable Frogs are maintained in normal working condition, including recertification if applicable.

The Turntable Frogs are maintained to maximize useful life.

No unscheduled system outages due to missed

Item

Title Description become property of the Contractor and shall be removed from Government property daily.

3). Lubrication of turn-table frog: The steel surface of the turn-table frog casing shall have a coating of GLIDEX® or equal non-graphite based product applied. Surface preparation and application of the GLIDEX® or equal non-graphite based product shall be in accordance with the manufacturer’s recommendations. The initial coating of GLIDEX® or equal non-graphite based product applied during the first monthly cleaning after award shall require a thorough cleaning of the metal surface to remove all previous oil/grease deposits that may be present.

4). Reporting of turn-table frog problems: After cleaning of the turn-table frog, rotate the disk several times to ensure ease in operation. Note on the Daily Report to the Government Representative any noticeable missing, broken, worn or inoperable components of the turn-table frog or failure of the approach rail and frog rail to be aligned laterally, within 1/4 inch.

3.1.8 Preventive

(PM) and Cleaning of Derails perform preventive maintenance and cleaning of Derails to ensure proper operation, to minimize breakdowns, and to maximize useful life.

1). Cleaning of derails: With all working components of the derail exposed, remove all trash, dirt, debris, mud, water and any other foreign material that may have accumulated in the derail box. Removal and replacement of small amounts of ballast may be required for proper cleaning. Clean the flange way area of the gage and field side of the rails 10 feet on either end of the derail as well

Maintenance and Cleaning is performed in accordance with Contractor's PM program and work schedule.

Derails are maintained in normal working condition, including

Item

Title Description as around the lid hinges. All trash, dirt, mud, debris and foreign material gathered in the process of cleaning of derails shall become property of the Contractor and shall be removed from Government property daily. The Contractor shall clean and service locked derails to the maximum extent possible. Paint the inside and outside derail boxes and derail upon completion of the cleaning.

2). Lubrication of derails: The hinge portion of the derail as well as the lid hinges shall have a coating of GLIDEX® or equal non-graphite based product applied.

3). Touch up painting of derails: The visible portion of the derail and lid shall be coated monthly, with exterior yellow paint to be readily recognizable to traffic. Any loose, chipped or flaking paint should be removed prior to application of new paint.

recertification if applicable.

The Derails are maintained to maximize useful life.

No unscheduled system outages due to missed or improper maintenance

3.1.9 Preventive

Maintenance (PM) and Cleaning of

RR / CR

Expansion Joints

The Contractor shall perform preven t ive maintenance and cleaning of Railroad / Crane Rail Expansion Joints to ensure proper operation, to minimize breakdowns, and to maximize useful life.

1). Cleaning of expansion joints: Remove all trash, dirt, debris, mud, water and any other foreign material that may have accumulated in the expansion joint area. Clean the flange way area of the gage and field side of the rails 10 feet on either end of the joint. All trash, dirt, mud, debris and foreign material gathered in the process of cleaning of joints shall become property of the Contractor and shall be removed from Government property daily.

2). Lubrication of expansion joints: The bars and bolted connections shall have a coating of GLIDEX® or equal

Maintenance and Cleaning is performed in accordance with Contractor's PM program and work schedule.

Expansion joints are maintained in normal working condition, including recertification if applicable.

The Expansion joints are maintained to maximize useful life.

No unscheduled

Item

Title Description non-graphite based product applied.

system outages due to missed or improper

3.1.10 Cleaning of

Flange Ways

The Contractor shall perform cleaning of Flange Ways to ensure proper operation, to minimize breakdowns, and to maximize useful life

The Contractor shall provide for cleaning of flange ways on the gage and field side of railroad and crane rails. All trash, dirt, mud, debris and foreign material shall be removed down to the surface of the asphalt. The Contractor shall clean an area that extends outward (6) inches to each side of each rail. The unit of issue for this Contract Line Item shall be per Track Feet (TF) of flange way cleaned. Each linear feet of flange way cleaned shall be the equivalent of 2 square foot of surface area.

All trash, dirt, mud, debris and foreign material gathered in the process of cleaning flange ways shall become property of the Contractor and shall be removed from Government property daily.

Cleaning is performed in accordance with Contractor's PM program and work schedule.

Flange Ways are cleaned and maintained in normal working condition, including recertification if applicable.

The Flange Ways are maintained to maximize useful life.

No unscheduled system outages due to missed

3.1.11 Vegetation

Control

The Contractor shall perform herbiciding on (Rail road and Crane right of way, Piers & Drydocks, Classification Yard) approximately 15 miles of track to control vegetation so that it does not:

(1) Grow within the ballast section or obstruct ballast drainage.

(2) Interfere with adequate visibility (sight distance) at grade crossings.

(3) Obstruct visibility of location markers, switch position indicators, signs, or signals.

The Contractor shall control vegetation in accordance with the most current edition of

NAVFACINST 11230.1.

(Latest Rev.)

All forms are completed and licensing, permits and approvals are requested and received. Brush and weeds do not grow on, or near rails or roadbed.

Brush and weeds do not grow on or near rails or roadbed.

Item

Title Description

(4) Obstruct drainage.

(5) Interfere with the safe operation of trains.

(6) Prevent proper track inspection.

(7) Present a fire hazard to timber structures.

(8) Interfere with personnel walking within 8 feet of the track centerline.

(9) Brush the sides of engine or rolling stock.

Chemical vegetation control shall be accomplished as prescribed in the following manuals:

(1) Navy: OPNAVINST 6250.4, Pest Management Program

3.1.12 Ultra Sonic

Testing of Ground Level Crane Rail and Railroad Trackage perform U ltra Sonic testing and inspection of G r o u n d L e v e l C r a n e R a i l and railroad trackage to support certification.

testing in accordance with the most current edition of

NAVFACINST 11230.1.

Certification will be performed by a Government provided inspector.

The Contractor shall provide five working days advance notification to the KO when crane and/or railroad trackage is ready for testing, and inspection for coordination with the Government provided inspector.

The Ultra Sonic testing of the Ground Level Crane Rail and Railroad Trackage shall be performed on all Ground Level Rails and Railroad trackage.

Ultra Sonic Testing is performed in accordance with Contractor's…