24QA109 COMBO.pdf

92d Contracting Squadron

COMBINED SYNOPSIS/SOLICITATION

FY25 Kardex Remstar MX

F A462024QA109

RFQ FA462024QA109

This is a combined synopsis/solicitation for commercial services prepared in accordance with (IA W) the format in FAR Subpart 12.6 and FAR Part 13, as supplemented with additional information included in this notice. This announcement constitutes that only solicitation; quotes are being requested and a written solicitation will not be issued.

The Request for Quotation (RFQ) number FA462024QA109 shall be used to reference any written quote provided under this RFQ.

The following solicitation document, incorporated provisions, and clauses are in effect through Federal Acquisition Circular FAC 2024-05 Effective 22 May 2024.

This acquisition is 100% SB Set-Aside and will utilize the North American Industry Classification System (NAICS) code 811310 Commercial and Industrial Machinery and Equipment ( except Automotive and Electronic) Repair and Maintenance, with a size standard of$12.5M and PSC J039-Maint/Repair/Rebuild of Equipment - Materials Handling Equipment..

All prospective offerors must be registered in the System for Award Management (SAM) at www.sam.gov.

Lack of SAM registration will make an offeror ineligible for award. The Unit Small Business Specialist is Mr. Michael Gilbert, at 509-247-4880; link to USAF Small Business, http://www.airforcesmallbiz.af.mil;

link to SBA, http://sba.gov.

The contract CLIN structure is detailed below and shall be priced.

ITEM NO DESCRIPTION QTY UNIT Unit Cost Total Price

0001 The contractor shall provide semi- 16 EA $ $ annual preventative maintenance on eight (8) Kardex Remstar vertical carousels IA W Statement of Work and [Pricing Schedule.

!Base Year Period of Performance: 1 October 2024 - 30 September 2024 fFP

FOB: Destination

1001 The contractor shall provide semi- 16 EA $ $

OPTION annual preventative maintenance on eight (8) Kardex Remstar vertical carousels IA W Statement of Work and !Pricing Schedule.

1083596917A Highlight

1083596917A Highlight

1083596917A Highlight

1083596917A Highlight

92d Contracting Squadron RFQ FA462024QA109

Option Year 1 Period of Performance:

1 October 2025 - 30 September 2026

IFFP

!FOB: Destination

2001 The contractor shall provide semi- 16 EA $ $

OPTION

annual preventative maintenance on eight (8) Kardex Remstar vertical carousels IAW Statement of Work and !Pricing Schedule

Option Year 2 Period of Performance:

1 October 2026 - 30 September 2027

IFFP

!FOB: Destination

3001 The contractor shall provide semi- 16 EA $ $

OPTION

annual preventative maintenance on eight (8) Kardex Remstar vertical carousels IAW Statement of Work and !Pricing Schedule

Option Year 3 Period of Performance:

1 October 2027 - 30 September 2028

IFFP

!FOB: Destination

4001 The contractor shall provide semi- 16 EA $ $

OPTION

annual preventative maintenance on eight (8) Kardex Remstar vertical carousels IAW Statement of Work and !Pricing Schedule

Option Year 4 Period of Performance:

1 October 2028 - 30 September 2029

IFFP

!FOB: Destination

Services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government

1083596917A Highlight

1083596917A Highlight

1083596917A Highlight

1083596917A Highlight

1083596917A Highlight

1001 Destination Government Destination Government

2001 Destination Government Destination Government

3001 Destination Government Destination Government

4001 Destination Government Destination Government

Notice to Vendor(s): The Government reserves the right to cancel this RFQ, either before or after the closing date. In the event the Government cancels this RFQ, the Government has no obligation to reimburse a vendor for any costs.

FAR Provision 52.212-1, Instruction to Offerors-Commercial Products and Commercial Services (Sep 2023), applies to this acquisition and is incorporated by reference. As prescribed in FAR 12.301(c), the following addendum is provided for this solicitation:

Addendum FAR 52.212-1, Instructions to Offerors-Commercial Products and Commercial Services:

NOTE: All headings in bold are referencing back to the basic provision 52.212-1.

To assure timely and equitable evaluation of the quotes, vendors must follow the instructions provided in FAR 52.212-1 and are required to meet all solicitation requirements, failure to meet a requirement may result in a quote being ineligible for award. The government's terms, conditions, and respective clauses contained within this solicitation are prescribed IA W the FAR, and are not subject to conditionally proposed revisions or changes requested by offerors.

Paragraph (b ); in addition to the required information provide the following with your quote:

Subparagraph (6); Complete the CLIN structure provided above, to include unit cost and total price for all five ordering periods.

Firm Fixed Price Contract: The resultant contract will be Firm Fixed Priced; accordingly, pricing is not subject to revision and/or negotiation if selected for contract award. Quotes shall include pricing for all line items and prices shall not be more than two (2) decimal places. FOB is 'Destination'.

Subparagraph (8); All vendors must be registered and active in the System for Award Management (SAM) at https://www.sam.gov/portal/public/SAM/ at time of quote submittal to be considered for award. Vendors must complete all necessary fill-ins and certifications in the on- line Representations and Certifications and return the provision Federal Acquisition Regulation (FAR) 52.212-3, Offeror Representations and Certifications- Commercial Items para (b) along with the quote.

UEI Number/Cage Code: ___ / __ _

Number of Employees/Total Yearly Revenue:_/ __ _

Paragraph (c); first sentence revised as follows: The vendor agrees to hold the prices in its quote firm for 30 calendar days from the date specified for receipt of quotes unless another time period is specified in an addendum to the quote.

Paragraph (f); Quotes must be sent as stated below, if provided by any other method, incomplete, or missing required items may not be considered. If submitting via email, it is recommended a read/delivery receipt is attached to the email.

RFQ due date/time: 22 August 2024 I 10:00 AM PT

Email RFQ to: 2Lt Hannah Wieber (Contract Specialist) at hannah.wieber.l@us.af.mil and TSgt

Branden Lawson (Contracting Officer) at branden.lawson@us.af.mil.

I I

1083596917A Highlight

1083596917A Highlight

1083596917A Highlight

Questions pertaining to this RFQ are due by: 16 August 2024 / 10:00 AM PT

Email Questions to: 2Lt Hannah Wieber (Contract Specialist) at hannah.wieber.l@us.af.mil and TSgt

Branden Lawson (Contracting Officer) at branden.lawson@us.af.mil.

Note: If quotes are mailed or hand delivered, an electronic version of all documents must be provided at time of submission. Beware, ".zip" files are not an acceptable format for the Air Force Network and will not go through government email systems. Emails over 10 MB in size will not come through the system.

Paragraph (g); Interchanges: The government intends to award a contract without Interchanges with respective vendors. The government, however, reserves the right to conduct Interchanges, with all, some, or none of the vendors, if deemed in its best interest.

FAR Provision 52.212-2, Evaluation- Commercial Products and Commercial Services. (2021-11)

(a) Pursuant to FAR 12.602 contract award will be made using Simplified Acquisition Procedures IA W FAR Part 13. The government will award a contract resulting from this RFQ to the responsible vendor whose quote, conforming to the RFQ, will be most advantageous to the government, price and other factors considered. The following factors shall be used to evaluate quotes:

i. Price

11. SPRS IAW DFARS 252.204-7024

IA W FAR 12.602( a): When using the simplified acquisition procedures in Part 13, contracting officers are not required to describe the relative importance of evaluation factors.

(b) Options. The government's total evaluated price (TEP) shall be determined by the total price of the base year (CLIN 0001) as well as option CLINs 1001-4001. The Government may determine that an offeror is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

( c) The government intends to issue a firm fixed price contract from this solicitation.

( d) A written notice of award or acceptance of a quote, mailed or otherwise furnished to the successful vendor within the time for acceptance specified in the quote, shall result in a binding contract without further action by either party. Before the quote's specified expiration time, the government may accept a quote ( or part of a quote), whether or not there are interchanges after its receipt, unless a written notice of withdrawal from the offeror is received before award.

( e) The Contracting Officer will consider SPRS risk assessments during the evaluation of quotations or offers received in response to this solicitation as follows:

(i) Item risk will be considered to determine whether the procurement represents a high performance risk to the Government.

(ii) Price risk will be considered in determining if a proposed price is consistent with historical prices paid for a product or a service or otherwise creates a risk to the Government.

(iii) Supplier risk, including but not limited to quality and delivery, will be considered to assess the risk of unsuccessful performance and supply chain risk.

Note: The vendor acknowledges that should the quote terms and conditions and/or agreement conflict with mandatory provisions of the Federal Acquisition Regulation (FAR) and other Federal law applicable to commercial acquisitions, to the extent of such conflict the FAR and Federal law govern and conflicting vendor terms and conditions and/or agreement are unenforceable and are not considered incorporated into any resultant contract.

52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (1998-02)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es): www.acguisition.gov.

(End of Provision)

52.252-2 Clauses Incorporated by Reference. (1998-02)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): https://www.acquisition.gov

52.252-5 Authorized Deviations in Provisions. (2020-11)

(a) The use in this solicitation of any Federal Acquisition Regulation (48 CFR Chapter 1) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the provision.

(b) The use in this solicitation of any FAR and DF ARS ( 48 CFR _ Chapter 99) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

52.252-6 Authorized Deviations in Clauses. (2020-11)

(a) The use in this solicitation or contract of any Federal Acquisition Regulation ( 48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of (DEVIATION) after the date of the clause.

(b) The use in this solicitation or contract of any FAR and DFARS. (48 CFR_Chapter 99) clause with an authorized deviation is indicated by the addition of (DEVIATION) after the name of the regulation.

CLAUSE NO.

52.204-7

52.204-13

52.204-16

52.204-18

52.204-19

(End of clause)

PROVISIONS/CLAUSES INCORPORATED BY REFERENCE

CLAUSE TITLE DATE

System for Award Management. 2018-10

System for Award Management Maintenance. 2018-10

Commercial and Government Entity Code Reporting. 2020-08

Commercial and Government Entity Code Maintenance. 2020-08

Incorporation by Reference of Representations and 2014-12 Certifications

52.204-20 Predecessor of Offeror 2020-08

52.204-22 Alternative Line Item Proposal 2017-01

52.212-1 Instructions to Offerors-Commercial Products and 2023-09 Commercial Services.

52.212-4 Contract Terms and Conditions-Commercial Products 2023-11 and Commercial Services

52.217-5 Evaluation of Options 1990-07

52.223-5 Pollution Prevention and Right-To- Know Information 2024-05

52.232-18 Availability of Funds 1984-04

52.232-39 Unenforceability of Unauthorized Obligations 2013-06

52.233-1 Disputes 2014-07

52.237-2 Protection of Government Buildings, Equipment, and 1984-04 Vegetation.

252.203-7000 Requirements Relating to Compensation of Former DoD 2011-09 Officials

252.203-7002 Requirement to Inform Employees ofWhistleblower 2022-12 Rights.

252.203-7005 Representation Relating to Compensation of Former DoD 2022-09 Officials.

252.204-7003 Control of Government Personnel Work Product. 1992-04

252.204-7008 Compliance with Safeguarding Covered Defense 2016-10 Information Controls

252.204-7012 Safeguarding Covered Defense Information and Cyber 2023-01 Incident Reporting.

252.204-7014 Limitations on the Use or Disclosure of Information by 2023-01 Litigation Support Contractors

252.204-7015 Notice of Authorized Disclosure of Information for 2023-01 Litigation Support

252.204-7016 Covered Defense Telecommunications Equipment or 2019-12 Services Representation

252.204-7018 Prohibition on the Acquisition of Covered Defense 2023-01 Telecommunications Equipment or Services

252.204-7019 Notice of NIST SP 800-171 DoD Assessment 2022-03 Requirements

252.204-7020 NIST SP 800-171 DoD Assessment Requirements 2023-01

252.215-7013 Supplies and Services Provided by Nontraditional 2023-01 Defense Contractors.

252.223-7006 Prohibition on Storage, Treatment, and Disposal of Toxic 2014-09 or Hazardous Materials.

252.223-7008 Prohibition of Hexavalent Chromium 2023-01

252.225-7001 Buy American and Balance of Payments-Basic 2024-02

252.225-7002 Qualifying Country Sources as Subcontractors. 2022-03

252.225-7048 Export-Controlled Items. 2013-06

252.225-7055 Representation Regarding Business Operations with the 2022-05 Maduro Regime

252.225-7056 Prohibition Regarding Business Operations with the 2023-01 Maduro Regime

252.225-7059 Prohibition on Certain Procurements from the Xinjiang 2023-06 Uyghur Autonomous Region-Representation

252.225-7060 Prohibition on Certain Procurements from the Xinjiang 2023-06 Uyghur Autonomous Region

252.232-7003 Electronic Submission of Payment Requests and 2018-12 Receiving Reports

252.232-7010 Levies on Contract Payments. 2006-12

252.243-7001 Pricing of Contract Modifications. 1991-12

252.244-7000 Subcontracts For Commercial Items 2023-01

252-247-7023 Transportation of Supplies by Sea 2023-01

PROVISIONS/CLAUSES INCORPORATED BY FULL TEXT

52.204-24 Representation Regarding Certain Telecommunications and (2021-11) Video Surveillance Services or Equipment

The Offeror shall not complete the representation at paragraph (d)(l) of this provision if the Offeror has represented that it "does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument" in paragraph (c)(l) in the provision at 52.204-26, Covered Telecommunications Equipment or Services-Representation, or in paragraph (v)(2)(i) of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Products or Commercial Services. The Offeror shall not complete the representation in paragraph ( d){2) of this provision if the Offeror has represented that it "does not use covered telecommunications equipment or services, or any equipment, system, or service that uses covered telecommunications equipment or services" in paragraph (c)(2) of the provision at 52.204-26, or in paragraph (v)(2)(ii) of the provision at 52.212-3.

(a) Definitions. As used in this provision-

Backhaul, covered telecommunications equipment or services, critical technology, interconnection arrangements, reasonable inquiry, roaming, and substantial or essential component have the meanings provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

(b) Prohibition. (1) Section 889(a)(l)(A) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2019, from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. Nothing in the prohibition shall be construed to--

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(2) Section 889(a)(l)(B) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2020, from entering into a contract or extending or renewing a contract with an entity that uses any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. This prohibition applies to the use of covered telecommunications equipment or services, regardless of whether that use is in performance of work under a Federal contract. Nothing in the prohibition shall be construed to--

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(c) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) (https://www.sam.gov) for entities excluded from receiving federal awards for "covered telecommunications equipment or services".

(d) Representation. The Offeror represents that-

(1) It [ ] will, [ ] will not provide covered telecommunications equipment or services to the Government in the performance of any contract, subcontract or other contractual instrument resulting from this solicitation. The Offeror shall provide the additional disclosure information required at paragraph (e)(l) of this section if the Offeror responds "will" in paragraph ( d)( 1) of this section; and

(2) After conducting a reasonable inquiry, for purposes of this representation, the Offeror represents that-