24Q2002_Attachment 1_PWS.pdf

CONTROLLED UNCLASSIFIED INFORMATION (CUI)

SOURCE SELECTION INFORMATION - SEE FAR 2.101 AND 3.104

PERFORMANCE WORK STATEMENT (PWS)

FOR

Quantico Safety Aide and Safety Attendant Services

1. General Information and Scope of Work.

1.1 The Department of Defense Education Activity (DoDEA), as one of only two Federally operated school systems, is responsible for planning, directing, coordinating, and managing pre-kindergarten through 12th grade educational programs on behalf of the Department of Defense (DoD). DoDEA is globally positioned, operating 160 accredited schools in 8 districts located in 11 foreign countries, 7 states, Guam, and Puerto Rico.

DoDEA employs approximately 11,828 employees who serve more than 66,000 children of active-duty military and DoD civilian families. DoDEA is committed to ensuring that all school-aged children of military families are provided a world-class education that prepares them for post-secondary education and/or career success and to be leading contributors in their communities as well as in our 21st century globalized society.

DoDEA operates as a field activity of the Office of the Secretary of Defense (Personnel and Readiness). It is headed by a director who oversees all agency functions from DoDEA headquarters in Alexandria, Virginia. DoDEA's schools are divided into 3 geographic areas:

Europe, the Pacific, and the Americas.

1.2 Purpose: This requirement is for Safety Attendants for Pre Kindergarten to second-grade students, and Special Education (SPED) Safety Aides to and from schools in the Camp Quantico Military Community. Safety is the highest priority entrusted to the contractor under this contract. The Contractor shall perform all services in a safe, prudent, and professional manner. The Contractor shall accept full and sole responsibility for the prompt and proper delivery of services, and always maintain good order of passengers. Transportation services for students must be completed in the safest and most efficient manner possible.

1.3 Scope of work: The Contractor shall provide all Safety Attendants and Safety Aides necessary to safely transport DoDEA students and other individuals authorized by the Contracting Officer's Representative (COR). This service may require specialized equipment to provide transportation for a student with disabilities. All services shall be in compliance with all of the Federal, State, and Department of Defense requirements for student transportation. School buses will be provided by the Government in support of this contract.

1.4 The military force structure may change to increase or decrease in personnel, which in turn may increase or decrease ridership, routes, and bus commuting zones in schools within DoDEA. The quantities included in this document are for estimating/forecasting use only.

2. Objectives (Requirements).

2.1 Objective One (1): Safety Attendants - The Contractor shall provide Safety Attendants for runs as ordered by the COR. Federal law requires a second adult on a school bus transporting preschool through second-grade students. Their role is

CONTROLLED UNCLASSIFIED INFORMATION (CUI)

4.2 Contractor Furnished Equipment

4.2.1 General Office Supplies

4.2.2 Communication Devices. Each employee must have an

emergency means of communication with STO, such as a cell phone, onboard always.

5. Performance Requirement Summary (PRS).

Quality

Standard

Background Checks

5.1 All objectives and performance standards identified within this PWS must be fulfilled for services to be found acceptable, meeting the full safe and efficient requirements ofDoDEA's student transportation program.

5 .1.1 In the event of non-performance or deficient performance of an objective or performance requirement, the government shall issue a Contractor Discrepancy Report (CDR) containing corrective action(s), with the goal to remedy performance to acceptable performance standards.

5 .1.2 Contractor performance of all objective and task standards in accordance with these PWS requirements are subject to the COR's inspection and final acceptance.

5.1.3 Any CDR issued shall cite each discrepancy by PWS

requirement. For unsatisfactory or incomplete services, CDR(s) issued shall detail the circumstances and findings concerning the incomplete or unsatisfactory service. Incomplete or unsatisfactory services ( e.g., failure to complete a run) found unacceptable, will result in fair and commensurate consideration according to the contract terms.

5.1.4 The Contracting Officer Representative shall issue CDR to the Contractor within a reasonable period [i.e., typically considered two (2) business days] of the discrepant event. The Contractor shall provide a written position in response to the CDR and return the document to Contracting Officer within two (2) business days after receipt. The Contracting Officer will then render a final position after receipt of the CDR from the Contractor and issue the completed CDR to the Contractor. The Contracting Officer may take other actions as deemed appropriate. CDR procedures may change as directed by the Contracting Officer.

5 .2 The PRS Table below provides a crosswalk summary of the performance objectives and performance standards, Acceptable Quality Levels (AQL ), and planned method of surveillance by the government.

PWS Requirement Acceptable Quality Level (AQL) Method of Surveillance

PWS 3.3.6 100% Compliance Planned Sampling /Customer

Complaint

CONTROLLED UNCLASSIFIED INFORMATION (CUI)

Contractor Quality Control Word 4.6 CS andCOR Plan

Invoices Data Input Per FAR Clause WAWF 52.216-7

NL T two weeks prior to the start of each school year each option period or as changes occur.

NL T the 15th of each month following services provided.

Example: January invoice is due NLT Feb 15th.

7. Quality Assurance Surveillance Plan (QASP). The Government will utilize a QASP to monitor the contractor's performance on the contract. The QASP is a living document and can change at any time during the life of the contract. As such, the Government reserves the right to unilaterally edit the QASP at the Government's discretion.

8. Acronyms and Definitions. Alphabetical list of defmitions of key words used or acronyms.

Accidents - Vehicle-related events in which a Contractor's vehicle with student(s) on board is the cause or focus and results in property damage, however slight, or causes injury, however slight, to student(s) and/or other person(s).

Adaptive Seat Device - Tools that stabilize the disabled in an optimum position.

Alternate Contracting Officer Representative (ACOR) - An individual designated and authorized in writing by the Contracting Officer to perform specific technical or administrative functions.

Actual Rider - A student who is authorized to ride a DoDEA transportation vehicle and does so on a given day.

Authorized Passengers - Individuals authorized to be transported under the contract, to include students, DoDEA officials, military or local police, security personnel, and others specifically authorized by the Contracting Officer or Contracting Officer's Representative.

Career Practicum (CP)- Ajob education program requiring curricular transportation services on the military installation.

Child Safety Restraint System (CSRS) - A restraining device, conforming to State and Federal laws, used to supplement a seat belt to secure a child during transportation. The age or size of a child requiring such device is normally defmed by State and Federal law, but generally applies to children less than twelve years of age, or who are smaller than 150 centimeters (60 inches) in height.

Commuting Area - A geographic area that determines a student's eligibility for transportation.

Contract Discrepancy Report (CDR) DA Form 5479-R - A formal, written documentation used to document unsatisfactory Contractor performance. The CDR requires the Contractor to explain, in writing, why performance is unsatisfactory; how performance shall be returned to satisfactory levels, and how recurrence of the problem shall be prevented in the future. The Contracting Officer shall make fmal ruling/decision.

Contract Specialist (CS) - A Government employee working with the Contracting Officer (KO) to perform a broad range of administrative duties, including preparation and processing of contractual documents, tracking funding, liaison between Contractor and Government personnel, and provision of accurate and appropriate information to the KO and other

CONTROLLED UNCLASSIFIED INFORMATION (CUI)

STO Submitting Report:

Person Filing Report:

Contractor Involved:

CONTROLLED UNCLASSIFIED INFORMATION (CUI)

SOURCE SELECTION INFORMATION - SEE FAR 2.101 AND 3.104

TECHNICAL EXHIBIT 3

ACCIDENT/ INCIDENT REPORT FORM

General Information

Date I Time Submitted:

School Bus Route Supports:

Contract Number:

Bus Information

Route Number: Date/ Time of Accident: Location of Accident:

f\lVIKUTI I I I r1v1 KUTI II I I IVIU KUTI 11 1 1 urrncmar II I I LO-LUITICUJar II II I c,llr,U Notltled by: uate/ nme Keportea:

Safety Attendant/ Safety Aid/ BSAP on the bus: YES NO

Describe Accident:

Injuries:

STO Response:

RECORD OF NOTIFICATION

Office Contacted Name/Time Office Contacted

DTS or DLC Military Law Enforcement (when annlicable)

School Administrator Community Safety Officer (when applicable)

School Nurse (when aoolicable)

KO or Contract Specialist

FAPO

(when applicable)

CONTROLLED UNCLASSIFIED INFORMATION (CUI)

SOURCE SELECTION INFORMATION - SEE FAR2.101 AND 3.104

II II 1urner II II

Name/Time