24Q0087 - Justification.pdf

JUSTIFICATION

Bureau Enhanced Acquisition Management System

Source Selec�on Sensi�ve in accordance with FAR 2.101 and FAR 3.104.

Procurement ID: ePRO-2024- 16173

BEAMS User Guide BEAMS Feedback

Intake Acq Plan Biz Incl Tech QA Jus�fica�on Local Clauses Evalua�on Review Contract Admin

SUMMARY

Procurement Title:

Renew ZixGateway Enterprise License Program Office:

Operations: T&I

Contracting Officer:

McKay, Crystal (CFPB)

Contract Specialist:

McKay, Crystal (CFPB)

Acquisition Strategy:

Call/TO off existing vehicle – multiple vendors (must compete) – under SAT

Anticipated Award Date:

Base and All Options Value:

$191,557.21 (Total Contract Value)

BR Total Amount:

$0.00

Type Of Action:

New Contract/Agreement

Bureau:

CFPB

Contract Type:

Firm Fixed Price

Contract Number:

Is it Sole Source?

Yes No

FAR Reference:

16.505(a)(4) – The requirement is for an item peculiar to one manufacturer.

PERIOD OF PERFORMANCE

Base Period (Months):

Number of Op�on Periods:

Op�on Period 1 (Months):

Op�on Period 2 (Months):

Op�on Period 3 (Months):

COSTS Note: the Base Amount(s) do not update from the Buy Request a�er the first �me they are copied.

If the Base Amount in the BR changes, you may need to manually update it here.

Life-Cycle Es�mated Total:

$191,557.21

Base (From Buy Request 1):

$44,443.54 Note: You may over-ride the base amount(s).

Base (From Buy Request 2):

If the background color is yellow, the amount does not match the Buy Request.

Op�on Year 1 Cost:

$46,665.72

Op�on Year 2 Cost:

$48,999 Op�on Year 3 Cost:

$51,448.95

FAR 16.505 Ready to Print

Jus�fica�on for Excep�on to Fair Opportunity of FAR 16.505

Statutory Authority Permitting Other than Full and Open Competition:

16.505(a)(4) – The requirement is for an item peculiar to one manufacturer.

Nature/Description of Action:

Description of Supplies/Services:

Display Acq Plan Statement of Need The Bureau's partners, specifically BFS uses ZixGateway to encrypt their emails to OHC. OHC must have the ability to search email becuase of FOIA and Discovery requests to this software is required to be purchased.

NAICS Code for action:

PSC for action:

Is this for IT products/services?

Description of supplies or services required to meet the agency’s needs:

This will be a Firm Fixed price renewal of the Bureau’s currently owned ZixGateway Licenses. This purchase will have one 12 month base and three option periods.

513210 7A21

ZixGateway Enterprise License on Virtual (Qty 2150) - AGEE on Virtual (Qty 30,000) https://sharepoint.cfpb.local/promgt/procure/eProcurement/Documents/Docs%20Posted%20in%20BEAMS%20Form%20for%20Client%20Use/BEAMS_Client_User_Guide.pdf https://sharepoint.cfpb.local/promgt/procure/eProcurement/Lists/BEAMS%20Feedback%20Tracker/Issue/newifs.aspx?List=d2403db3%2D56d3%2D4191%2Dbfab%2Dc88f7272ab4a&Source=https%3A%2F%2Fsharepoint%2Ecfpb%2Elocal%2Fpromgt%2Fprocure%2FeProcurement%2FLists%2FBEAMS%2520Feedback%2520Tracker%2FAllItems%2Easpx&RootFolder=&Web=c7d7e3f5%2D98d7%2D4224%2Da3d7%2D4365e09d6c7e

Supporting Rationale for the Exception cited:

Determination of Fair and Reasonable Cost/Price: The Contracting Officer determines that the anticipated cost/price(s) will be fair and by signing the justification the Contracting Officer determines that the costs/prices to the Government are expected to be fair and reasonable.

Any other Facts Supporting the Justification:

Cer�fica�on

Technical and requirements personnel are required to cer�fy that the suppor�ng data which is their responsibility is complete and accurate. The contrac�ng officer is required to cer�fy that the facts and statements made in the jus�fica�on are accurate and complete.

Technical/Requirements Official :I cer�fy that the facts and representa�ons under my cognizance, which are included in this jus�fica�on and which form a basis for this jus�fica�on, are complete and accurate.

Contrac�ng Officer:

I cer�fy that this jus�fica�on is accurate and complete to the best of my knowledge and belief.

SIGNATURES Contract and Legal Reviews Policy

Person Decision Approved Date and Time

Senior Program Official (Only applicable under FAR 8.4)

Approve

Technical/Requirements Official Clear

Shively, Travis (CFPB);

Contracting Officer Clear

McKay, Crystal (CFPB)

Competition Advocate

Head of Contracting Activity

Senior Procurement Executive

Jus�fica�on Signature History Stamp

Source Selec�on Sensi�ve in accordance with FAR 2.101 and FAR 3.104.

CFPB needs to encrypt emails that are sent through email servers outside of the agency. CFPB currently utilizes ZixGateway Virtual to safely encrypt and send emails. CFPB currently owns 2150 licenses of the ZixGateway Virtual and 30,000 of the ZixEnable on Virtual and pays maintenance on these every year. The email server infrastructure has been designed to exclusively run ZixGateway; no other virtual software licenses will work with the architecture without re-engineering the infrastructure. Developing a new email server infrastructure would require a full scope engineering and design project. This type of project would include engineering, security vetting and scanning, testing, product selection, FTE hours for customization development, documentation, implementation and finally troubleshooting as required. This would require 12 to 15 months and cost approximately $11 million to accomplish. Additionally, CFPB would not have email encryption until a new solution is found, as CFPB would have no effective solution encrypt outgoing emails.

The Contrac�ng Officer will determine that the proposed pricing represents the best value to the government based upon a lowest-price, technically acceptable quote received in a compe��ve environment.

The Office of Technology and Innova�on will con�nue to monitor the marketplace as products become available that are compa�ble with exis�ng systems and so�ware, or to determine if a different solu�on provides sufficient benefits for the Bureau to change infrastructure.

Since this effort does not exceed $250K, this certification also serves as approval.

9/19/2024 10:20:39 AM

9/19/2024 10:23:00 AM

||CO McKay, Crystal (CFPB)has Approved 2024-09-19T10:23:00 ||Technical Requirements Offical Shively, Travis (CFPB)has Approved 2024-09-19T10:20:39 |||| javascript:

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https://sharepoint.cfpb.local/promgt/procure/Reference%20Library/Policies%20and%20Procedures/Contract%20%20and%20Legal%20Reviews%20-%20Policy%20and%20Procedures/Procurement%20Review%20Policy%20Amendment%2011%20Final%206_9_20.pdf

STATUS

Pre-Solicita�on Documents in Dra�

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HISTORY

Created By:

Brinkley, Carrie (CFPB) Creation Date:

8/19/2024

Creation Time:

1:44:46 PM

Last Modified By:

Shively, Travis (CFPB)

Last Modified Date:

9/19/2024

Last Modified Time:

10:22:29 AM

Office of the Chief Procurement Officer Operations Division

Consumer Financial Protection Bureau

Acq Plan