24PW07 - Notice of Intent to Award.pdf

This Notice of Intent to Award pertains to a crack sealing project conducted by the Oregon Department of Transportation (ODOT) on US 26 in District 14, Gilliam County. The project involves supplying all labor, materials, and equipment to repair and reseal pavement cracks across approximately 179,407 linear feet of roadway from Milepost 190.5 to 231.1, with ODOT providing the crack sealing material. The work must be performed according to the 2024 Oregon Standard Specifications for Construction and includes mobilization and traffic control. The Request for Competitive Quotes required submission through the OregonBuys eProcurement system with a deadline of April 8, 2024, at 10:00 AM. Substantial and final completion are both scheduled for October 31, 2024, with liquidated damages assessed at $300 per calendar day for failure to meet the deadline. Contractors were required to provide references for comparable projects prior to bidding and to inspect project sites independently.

The procurement is restricted to certified Emerging Small Businesses (ESBs) in Oregon, with a requirement that the selected contractor perform at least 51% of labor using their own workforce. Coastal Construction Services LLC from Coquille, OR is the apparent low bidder with a total bid price of $94,586.52. Contract award is contingent upon submission of a performance bond, payment bond, W-9 tax form, and proof of insurance. Contractors must comply with prevailing wage rate requirements and other applicable state regulations. The contract price is determined based on actual quantities of sealed cracks installed, with payment made at the contract unit price. The project is funded by ODOT and includes no explicit renewal options.