24MLD025_Invitation_For_Bid_(IFB).pdf

arb.ca.gov 1001 I Street • P.O. Box 2815 • Sacramento, California 95812 (800) 242-4450

INVITATION FOR BID

Notice to Prospective Bidders IFB No. 24MLD025

February 18, 2024

You are invited to review and respond to this Invitation for Bid (IFB) No. 24MLD025, entitled, “Air Compressor Maintenance and Repair”. In submitting your bid, you must comply with the instructions found herein.

This IFB is published online in the California State Contracts Register (CSCR) at https://caleprocure.ca.gov/pages/index.aspx. To ensure receipt of any addenda that may be issued, interested parties are encouraged to register online at: https://caleprocure.ca.gov.

The California Air Resources Board (CARB) deadline for receipt of bids is “March 17, 2025” no later than 11:00 am PST. All bids must be submitted via electronic mail to purchasing@arb.ca.gov. Faxed, hand delivered and mailed bids will not be accepted. Bids must be submitted no later than the date and time indicated under Section II. A. Key Action Dates and addressed as follows: purchasing@arb.ca.gov. File size cannot exceed 50 Mega Bytes (MB). The naming convention of the bid must be in the following format: “IFB 24MLD025 [insert vendor name] Bid.” Bids must be received on or before the date and time specified herein and the email addresses provided below:

EMAIL IFB Bids to:

Purchasing@arb.ca.gov

Cc: alissa.loyola@arb.ca.gov Cc: aracely.coria@arb.ca.gov

You are advised that you are responsible for ensuring that your bid is received by the above listed contact person by the time and date required. Any bid reaching the contact person after the deadline date and time will be rejected.

In the opinion of the CARB, this IFB is complete and without need of explanation. However, if you have questions, notice any discrepancies or inconsistencies, or need any clarifying information, the contact person for this IFB is listed below. All questions must be submitted in accordance with the IFB instructions contained herein and sent via email directly to the below listed contact person and not through the Cal eProcure system.

Contact: Alissa Loyola Email: alissa.loyola@arb.ca.gov

CC: aracely.coria@arb.ca.gov

We appreciate your interest in this project and hope to receive a bid from you if this is within your area of expertise.

https://caleprocure.ca.gov/pages/index.aspx https://caleprocure.ca.gov/ mailto:purchasing@arb.ca.gov mailto:purchasing@arb.ca.gov mailto:Purchasing@arb.ca.gov mailto:alissa.loyola@arb.ca.gov mailto:aracely.coria@arb.ca.gov mailto:alissa.loyola@arb.ca.gov mailto:aracely.coria@arb.ca.gov

California Air Resources Board

TABLE OF CONTENTS SECTION

I. SCOPE OF WORK

II. BID INSTRUCTIONS AND INFORMATION

A. IFB Key Action Dates B. Submission of Bid C. Bid Submission Withdrawal D. Bidder Responsibilities E. Minimum Bidder Qualifications F. General Requirements G. Bid Rejection H. Signature I. Bid Opening and Evaluation J. Disposition of Bids K. Selection and Award L. Standard Conditions of Service M. Socio-Economic and Preference Programs N. Darfur Contracting Act Certification

DRAFT STANDARD AGREEMENT

Standard Agreement (STD 213) Exhibit A – Scope of Work Exhibit A, Attachment 1 – Maintenance Guide Exhibit B – Budget Detail and Payment Provisions Exhibit B, Attachment 1 – Contractor’s Rate Sheet Exhibit D – Special Terms and Conditions

ATTACHMENTS

1. Required Attachment Checklist

2. Bid/Bidder Certification Sheet

3. Contractor’s Rate Sheet 4 Bidder References 5 Payee Data Record (STD 204) 6 Payee Data Record (STD 205) (if applicable) … 7 Contractor Certification Clauses (CCC 04/2017) 8 Bidder Declaration (GSPD-05-105) 9 DVBE Bid Incentive Instructions 10 Darfur Contracting Act Certification 11 California Civil Rights Law Certification (if applicable) 12 Detailed Response for Minimum Qualifications 13 COVID-19 Prevention Contractor Self-Certification 14 Generative Artificial Intelligence (GenAI) Disclose & Factsheet (STD 1000)

I. SCOPE OF WORK

The California Air Resources Board (CARB) is seeking a Contractor to provide the Service Plan (Plan) on the equipment listed in this Agreement. The Plan shall include preventative maintenance, repair, calibration, parts, technical telephone support, and training services, as detailed in this Agreement. Contractor shall provide and be responsible for all labor, parts, travel, and materials/equipment needed to perform the services.

Contract term shall be from April 21, 2025 to April 20, 2028.

More detailed information can be found in the Draft Standard Agreement.

CARB’s budget for this project is $147,000.00. Bids exceeding this amount may be deemed non- responsive and ineligible for award.

II. BID INSTRUCTIONS AND INFORMATION

This section contains instructions for the organization and timely submission of your bid.

It also contains the bid requirements and other important information crucial for submittal of a responsive and responsible bid. It is the responsibility of the bidder to carefully read and follow all bid requirements within this Invitation for Bid (IFB). Compliance with the IFB instructions is mandatory for your bid to be considered for award. Failure to comply with the IFB instructions will cause your bid to be deemed non-compliant and non-responsive, thus, ineligible for award.

Please read and carefully follow the instructions listed in the following sections. The instructions are separated by category, each with its own requirements and necessary information for submission of a timely and responsive bid. All requirements and specifications in the IFB must be responded to, and all requested data must be supplied for a bid to be considered responsive.

A. IFB Key Action Dates

Below is the tentative time schedule for this IFB. The CARB reserves the right to modify the IFB and/or change the date and time at its sole discretion, prior to the date fixed for submission of bids, by the issuance of an addendum to all parties who received a bid package.

i. CARB reserves the right to modify or cancel in whole or part, this solicitation.

ii. Clarifications to solicitation will be given only in the form of addenda to all bidders.

Time Schedule Date Time

IFB Posted on Cal eProcure 2/18/2025 N/A

Non-Mandatory Site Inspection 3/6/2025 10:00 A.M. PST Deadline for Submission of Written Questions

3/17/2025 11:00 A.M. PST

Responses to Questions Posted 3/19/2025 N/A

Bid Submission Due 3/28/2025 11:00 A.M. PST

Bid Opening [Virtual] 3/28/2025 2:00 P.M. PST

Notice of Intent To Award [posted for 5 days] 4/4/2025 N/A

Estimated Contract Start Date 4/21/2025 N/A

The Non-Mandatory Pre-Bid Site Inspections are scheduled at “1927 13th Street, Sacramento, CA 95811” The Site Inspection will allow all prospective Contractors to see where any work is expected to be performed. Questions and answers will be recorded and included in the written Q & A addendum. Please refer to the Key Action Dates for the Site Inspection date and time. Please note that the Site Inspection will begin promptly at 10:00 A.M. PST For questions regarding the Non-Mandatory Pre-Bid Site Inspection, please contact: Alissa Loyola at alissa.loyola@arb.ca.gov.

Reasonable accommodations will be provided to prospective bidders needing assistance due to a physical impairment, upon request to CARB for the Non-Mandatory Pre-Bid Site Inspection. The prospective bidder must contact Alissa Loyola at alissa.loyola@arb.ca.gov by Dates listed above are estimates only and subject to change at CARB’s discretion. The estimated start date shall not be considered as the actual start date of the contract. No work shall begin until all required approvals and signatures are obtained.

Written questions must be submitted via electronic mail by the date and time indicated in Section II.A., IFB Key Action Dates. All written questions received prior to the date indicated for the Written Questions Deadline will be answered in the form of an addendum and posted online at https://caleprocure.ca.gov. Please note that no verbal information given will be binding upon the State unless such information is issued in writing as an official addendum to all parties/participants.

All questions or concerns related to the IFB must be directed electronically to:

Acquisitions Branch

Contact: Alissa Loyola Email: alissa.loyola@arb.ca.gov https://caleprocure.ca.gov/

B. Submission of Bid

1. All bids RECEIVED by CARB must be submitted electronically and sent to CARB by the date and time shown in the time schedule in Section II. A., “IFB Key Action Dates.”

2. Time of delivery is of the essence and must be adhered to. Any bid received after the due date and time as outlined in the time schedule in Section II.A., “IFB Key Action Dates” will be rejected by CARB as not complying with a mandatory requirement of this IFB.

3. Bids must be submitted no later than the date and time indicated under Section II. A.

Key Action Dates and file size cannot exceed 50 Mega Bytes (MB).

4. The naming convention of the bid must be in the following format: “IFB 24MLD025 [insert vendor name] Bid.”

5. Bids must be submitted to the following addresses:

purchasing@arb.ca.gov CC: alissa.loyola@arb.ca.gov

6. Bids received after this date and time will be rejected.

C. Bid Submission Withdrawal

A bidder may modify a bid after its submission by withdrawing its original bid and resubmitting a new bid prior to the bid submission deadline. Bidder modifications offered in any other manner, oral or written, will not be considered.

D. Bidder Responsibilities

1. Before submitting a response to this solicitation, bidders should review, correct all errors, and confirm compliance with the IFB requirements.

2. Costs incurred for developing bids and in anticipation of award of the agreement are entirely the responsibility of the bidder and shall not be charged to CARB. This includes, but is not limited to: delivery, drayage, express, parcel post, packing, cartage, insurance, license fees, permits, cost of bonds, any and all travel related expenses incurred in the performance of completing the bid for submittal; or for any other purpose unless expressly included and itemized in the bid solicitation.

3. Prior to submission of bid, bidder shall examine any specifications and instructions or other materials required and included in the bid package to ensure that they meet all the requirements stated in this IFB.

4. It is the bidder’s responsibility to promptly notify the CARB Contract Analyst identified in the solicitation by email, if the bidder believes that the solicitation is unfairly restrictive, contains errors or conflicting language, or needs clarification. Such notification must be submitted no later than 72 hours prior to bid opening date and time. All such correspondence received after the 72-hour deadline will not be considered and deemed ineligible for review and/or response from CARB.

mailto:purchasing@arb.ca.gov

5. Before submitting a response to this IFB, the Bidder should review their response, correct all errors, and confirm compliance with the IFB requirements. It is the Bidder's responsibility to complete and submit all required attachments as listed on Attachment 1.

6. Bidder must complete and submit Bid/Bidder Certification Sheet, Attachment 2.

7. Bidder must complete and submit Contractor’s Rate Sheet, Attachment 3.

Submission of this attachment is mandatory. Failure to fully complete and return attachment with your bid will cause your bid to be rejected and deemed non-responsive.

8. References must be provided using Bidder References Form, Attachment 4.

Submission of this attachment is mandatory. Failure to fully complete and return this attachment with your bid may cause your bid to be rejected and deemed non-responsive.

9. Bidder must complete and submit to CARB, the Payee Data Record (STD 204), Attachment 5, to determine if the selected bidder is subject to State income tax withholding, pursuant to California Revenue and Taxation Code, Section 18662. This form can be found on the Internet at https://www.documents.dgs.ca.gov/dgs/FMC/PDF/Std204.pdf. Contract payment cannot be made unless a completed STD 204 and/or Payee Data Record Supplemental STD 205 (if applicable) Attachment 6, has been returned to CARB.

This form can be found on the Internet at https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std205.pdf.

10. Bidder is responsible for reviewing, reading, understanding, and complying in full with the State’s General Terms and Conditions along with the Contractor Certification Clauses (CCCs) at: https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of- Legal-Services-Resources-List-Folder/Standard-Contract-Language The bidder must sign and return CCCs, Attachment 7.

11. The bidder must complete and submit Bidder Declaration Form, Attachment 8.

12. The Bidder must sign and submit to CARB, the Darfur Contracting Act Certification, Attachment 10.

13. The bidder must sign and submit to CARB, the California Civil Rights Laws Certification, Attachment 11.

14. The bidder must complete and submit to CARB, the Generative Artificial Intelligence (GenAI) Reporting & Factsheet, (STD 1000), Attachment 14.

The State of California seeks to realize the potential benefits of GenAI, through the development and deployment of GenAI tools, while balancing the risks of these new technologies.

Bidder / Offeror / Contractor must notify the State in writing if their solution or service includes, or makes available, any GenAI, including GenAI from third parties or subcontractors.

The State has developed a GenAI Reporting and Factsheet (STD 1000) to be completed by the Bidder / Offeror / Contractor.

https://www.documents.dgs.ca.gov/dgs/FMC/PDF/Std204.pdf https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std205.pdf https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.documents.dgs.ca.gov%2Fdgs%2Ffmc%2Fpdf%2Fstd1000.pdf&data=05%7C02%7CCarmen.Padilla%40arb.ca.gov%7Ce4ed7b31d7134e6e34ab08dc9a21bc66%7C9de5aaee778840b1a438c0ccc98c87cc%7C0%7C0%7C638554716893436531%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C0%7C%7C%7C&sdata=aTGJNZdbNsk%2FFvbOyeTS503VxehmotFIEerkYl%2BVYkU%3D&reserved=0

Failure to report GenAI to the State may void any resulting contract. The State reserves its right to seek any and all relief it may be entitled to as a result of such non-disclosure.

Upon receipt of a Bidder / Offeror / Contractor GenAI Reporting and Factsheet (STD 1000), the State reserves the right to incorporate GenAI Special Provisions into the final contract or reject bids/offers that present an unacceptable level of risk to the State.

15. The bidder must be an individual or firm licensed to do business in California and shall obtain at his/her expense all license(s) and permit(s) required by law for accomplishing any work required in connection with this Agreement.

16. The bidder must own and operate a legitimate business. If required by law, the bidder must be registered and in good standing with the California Secretary of State. All businesses that are required to be registered with the Secretary of State must be registered prior to date of Agreement award. Evidence of registration shall be submitted with bid.

17. In the event that any license(s) and/or permit(s) expire at any time during the term of this agreement, bidder agrees to provide agency a copy of the renewed license(s) and/or permit(s) within 30 days following the expiration date. In the event the bidder fails to keep in effect at all times all required license(s) and permit(s), the State may, in addition to any other remedies it may have, terminate this Agreement upon occurrence of such event.

E. Minimum Bidder Qualifications

The bidder must provide a detailed response, outlining information as to how the bidder meets each of the minimum qualifications listed below. The bidder must provide their detailed response on Attachment 12, Detailed Response for Minimum Qualifications.

Bids that do not meet the minimum qualifications may be determined non-responsive and ineligible for award.

1. The bidder’s Contractors State License Board (CSLB) license is in a classification appropriate to the work to be undertaken.

2. DIR Registration: Bidders must be registered with the DIR Pursuant to California Labor Code Sections 1770, 1773 and 1773.1.

3. Corporations must certify they are in good standing and qualified to conduct business in California.

F. General Requirements

1. Insurance Requirements

It is the bidder’s responsibility to provide insurance and endorsements as described in the Draft Standard Agreement, Exhibit D, Special Terms and Conditions, if selected for award.

2. Subcontracts/Subcontractors

If subcontractors are to be used, the bidder must include the description of each person or firm and the work to be done by each subcontractor in Attachment 8, Bidder Declaration. Subcontractors, if any must be identified and their qualifications.

3. COVID-19 Prevention Contractor Self-Certification

As part of CARB’s ongoing efforts to protect the health and safety of its employees, CARB is requesting all vendors/contractors who perform work in person or on site to provide certification that the vendor’s/contractor’s employees and subcontractors have provided documentation to the vendor/contractor that the employees are either fully vaccinated against COVID-19 (as defined by the CDC), or have obtained a negative COVID-19 test result within seventy-two (72) hours of in-person or on-site work. The vendor/contractor does not need to provide the documentation of employees’ or subcontractors’ vaccination status or negative test result to CARB. If no employees or subcontractors of the vendor/contractor will interact with any CARB employees or perform work on site, CARB requests the vendor/contractor certify to this effect.

Additionally, all contractors who perform services under a contract with CARB are expected to, at their own expense, comply with all applicable health and safety laws and regulations. This includes, but is not limited to, all laws, regulations, and public health orders related to the COVID-19 pandemic. Bidder must sign and submit to CARB, the COVID-19 Prevention Contractor Self-Certification, Attachment 13.

G. Bid Rejection

1. Bids must be submitted for the performance of all the services described herein. Any deviation from the work specifications will not be considered and will cause a bid to be rejected.

2. Bids must be completed in all respects as required by the IFB. A bid will be rejected if it is conditional or incomplete, or if it contains any alterations of forms or other irregularities of any kind. The State may reject any or all bids and may waive any immaterial deviation in a bid. The State's waiver of immaterial defect shall in no way modify the IFB document or excuse the bidder from full compliance with all requirements, if awarded the agreement. A bid must be rejected if any such defect or irregularity constitutes a material deviation from the IFB requirements.

3. CARB reserves the right to reject any or all bids for any reason. The agency is not required to award an agreement. Each bid will be checked in detail to determine its compliance to the IFB requirements. If a bid fails to meet any IFB requirements, CARB will determine if the deviation is material; a material deviation will cause rejection of the bid. A non-material deviation (errors in mathematical computation, spelling, etc.) will be examined to determine when the deviation is acceptable. If accepted, the bid will be processed as if no deviation had occurred.

4. Bids that contain false or misleading statements, or which provide references, which do not support an attribute or condition claimed by the bidder, will be rejected. If, in the opinion of the State, such information was intended to mislead the State in its evaluation of the bid, and the attribute, condition, or capability is a requirement of this IFB, it will be the basis for rejection of the bid.

5. Bids received past the date and time specified in the table in Section II.A., “IFB Key Action Dates,” will be deemed non-responsive and rejected. Under no circumstances will any bids be accepted past the date and time stated in the table. All such bids received past the date and time will not be accepted.

H. Signature

1. An individual who is authorized to bind the bidding firm contractually shall sign the Bid/Bidder Certification Sheet, Attachment 2. The signature must indicate the title or position that the individual holds in the firm. An unsigned bid may be rejected.

2. All documents requiring a signature must bear an original or electronic signature of a person authorized to bind the bidding firm and must be duly authorized to sign the contract/agreement if awarded the bid.

I. Bid Opening and Evaluation

1. The bids will be publicly opened and read promptly at the time and place indicated in the IFB, as stated in the table in Section II.A., “IFB Key Action Dates.”

The public can view bid opening via Microsoft Teams at

March 28, 2025 at 2:00 P.M. PST https://teams.microsoft.com/l/meetup-join/19%3ameeting_MTZhZjA2NDctYmU4NS00MTY3LWJjMTgtMzIyZDVlZDlhNTZh %40thread.v2/0?context=%7b%22Tid%22%3a%229de5aaee-7788-40b1-a438-c0ccc98c87cc%22%2c%22Oid%22%3a%2222ea7e18-e651-4f33-8cee-f27757deae98%22%7d

Meeting ID: 270 181 825 640 Passcode: 7sZP3U

Dial in by phone +1 916-538-5111 808336848#

Find a local number: https://dialin.teams.microsoft.com/8c4f4386-dd49-4e1f-96ef- 010b6a436625?id=808336848

Phone conference ID: 808 336 848#

2. A vendor’s bid must constitute an irrevocable offer for a period of at least 90 days following the scheduled date for contract award and execution.

3. CARB will put each bid through an administrative evaluation process pursuant to the published requirements to determine the bidder’s responsiveness to the IFB.

J. Disposition of Bids

Upon bid opening, all original documents submitted in response to this IFB will become the property of the State of California and CARB, and will be regarded as public records under the California Public Records Act (Government Code Section 6250 et seq.).

K. Selection and Award

1. The award, if made, will be to the lowest responsive, responsible bidder.

2. Upon written request by any bidder who has submitted a bid, notice of the proposed https://teams.microsoft.com/l/meetup-join/19%3ameeting_MTZhZjA2NDctYmU4NS00MTY3LWJjMTgtMzIyZDVlZDlhNTZh%40thread.v2/0?context=%7b%22Tid%22%3a%229de5aaee-7788-40b1-a438-c0ccc98c87cc%22%2c%22Oid%22%3a%2222ea7e18-e651-4f33-8cee-f27757deae98%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_MTZhZjA2NDctYmU4NS00MTY3LWJjMTgtMzIyZDVlZDlhNTZh%40thread.v2/0?context=%7b%22Tid%22%3a%229de5aaee-7788-40b1-a438-c0ccc98c87cc%22%2c%22Oid%22%3a%2222ea7e18-e651-4f33-8cee-f27757deae98%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_MTZhZjA2NDctYmU4NS00MTY3LWJjMTgtMzIyZDVlZDlhNTZh%40thread.v2/0?context=%7b%22Tid%22%3a%229de5aaee-7788-40b1-a438-c0ccc98c87cc%22%2c%22Oid%22%3a%2222ea7e18-e651-4f33-8cee-f27757deae98%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_MTZhZjA2NDctYmU4NS00MTY3LWJjMTgtMzIyZDVlZDlhNTZh%40thread.v2/0?context=%7b%22Tid%22%3a%229de5aaee-7788-40b1-a438-c0ccc98c87cc%22%2c%22Oid%22%3a%2222ea7e18-e651-4f33-8cee-f27757deae98%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_MTZhZjA2NDctYmU4NS00MTY3LWJjMTgtMzIyZDVlZDlhNTZh%40thread.v2/0?context=%7b%22Tid%22%3a%229de5aaee-7788-40b1-a438-c0ccc98c87cc%22%2c%22Oid%22%3a%2222ea7e18-e651-4f33-8cee-f27757deae98%22%7d https://dialin.teams.microsoft.com/8c4f4386-dd49-4e1f-96ef-010b6a436625?id=808336848 https://dialin.teams.microsoft.com/8c4f4386-dd49-4e1f-96ef-010b6a436625?id=808336848 award shall be posted at least five working days prior to awarding the contract.

Notice of the proposed award shall be posted on Cal eProcure at https://caleprocure.ca.gov/pages/index.aspx and online at https://ww2.arb.ca.gov/contract-information.

3. Whenever an agreement is awarded under a procedure which provides for competitive bidding, but the agreement is not to be awarded to the low bidder, the low bidder shall be notified by email five (5) working days prior to the award of the agreement.

4. Bidders may protest the proposed award(s) by filing a notice of protest with CARB and the Department of General Services (DGS), Office of Legal Services (OLS).

5. Protest notices should contain full contact information, including an email address, and must be filed with:

Acquisitions Branch Attention: Alice Kindarara – IFB 24MLD025 1001 I Street, 20th Floor Sacramento, CA 95814 Purchasing@arb.ca.gov

Department of General Services Office of Legal Services Attention: Bid Protest Coordinator 707 Third Street, 7th Floor, Suite 7-330 West Sacramento, CA 95605 Bid Protest Coordinator email address:

OLSProtests@dgs.ca.gov

6. Within five (5) calendar days after filing the protest notice, the protesting Bidder shall file with DGS, OLS and CARB a detailed written statement specifying the grounds for the protest.

7. The Agreement(s) shall not be awarded until either the protest has been withdrawn or the State has decided the matter.

8. Proposed contractor will receive a fully executed contract with all necessary terms and conditions and exhibits/attachments. Proposed contractor should carefully read the entire contract and be sure to sign contract and all required documents.

9. Such award, if made, will be made within sixty (60) days after opening of bids, if not sooner. Contract shall be signed by bidder and returned within ten (10) working days of receipt. If lowest responsive, responsible bidder refuses or fails to execute the contract, CARB may award the contract to the next lowest responsive, responsible bidder.

L. Standard Conditions of Service

1. Services shall be available on the express date set by the awarding agency and the Contractor, after all approvals have been obtained and the agreement is fully executed. Should the Contractor fail to commence work at the agreed upon time, the awarding agency, upon five (5) days written notice to the Contractor, reserves the right to terminate the agreement. In addition, the Contractor shall be liable to the State for the difference between contractor's bid price and the actual cost of performing work by the second lowest bidder or by another contractor.

2. All performance under the agreement shall be completed on or before the termination date of the agreement.

https://caleprocure.ca.gov/pages/index.aspx https://ww2.arb.ca.gov/contract-information mailto:Purchasing@arb.ca.gov mailto:OLSProtests@dgs.ca.gov

3. The State does not accept alternate contract language from a prospective contractor.

A bid with such language may be considered a counter proposal and may be rejected. The State’s General Terms and Conditions (GTC) and Contractor Certification Clauses (CCC) are not negotiable. The GTC and CCCs are included in the sample agreement attached to this package and may also be viewed at the Internet site: https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal- Services-Resources-List-Folder/Standard-Contract-Language under Standard Contract Language.

4. The State does not negotiate rates and/or costs listed on any bid submitted.

5. No oral understanding or agreement shall be binding on either party. Any changes or alterations to the contract/agreement must be in writing and approved by both parties and/or Department of General Services’ Office of Legal Services, if required.

M. Socio-Economic and Preference Programs

1. Disabled Veteran Business Enterprise (DVBE) Incentive (Optional)

This solicitation does not require a minimum amount of DVBE participation. However, you are strongly encouraged to either become certified, if eligible, or to subcontract a portion of the work to a certified DVBE.

If a prime bidder is a certified DVBE or commits to subcontracting with DVBE(s), it may be eligible to receive an incentive provided that the DVBE provides a commercially useful function as defined in California Code of Regulations, Title 2, Section 1896.61(l). For evaluation purposes only, the State shall apply an incentive to bids that propose California certified DVBE participation as identified on the Bidder Declaration (GSPD-05-105), Attachment 8, and confirmed by the State.

The incentive amount varies in conjunction with the percentage of DVBE participation in accordance with the “California Disabled Veteran Business Enterprise (DVBE) Bid Incentive Instructions,” Attachment 9.

Confirmed DVBE Participation of: DVBE Incentive:

1% to 1.99% inclusive 1% 2% to 2.99% inclusive 2% 3% to 3.99% inclusive 3% 4% to 4.99% inclusive 4%

5% or Over 5%

Bidders claiming the DVBE incentive must complete and return the Disabled Veteran Business Enterprise Declarations form (STD 843) found at:

https://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/pd_843.pdf

2. Small Business (SB) or Microbusiness (MB) Preference (Optional)

If bidder is claiming the 5 % certified SB or MB preference, or is committing to subcontract 25 % or more of their net bid price to one or more Certified SBs or MBs, complete Bidder Declaration (GSPD-05-105), Attachment 8, and attach a copy of the https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language https://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/pd_843.pdf certification.

Additional References: https://www.dgs.ca.gov/PD/

Questions regarding the certification approval process or the Small Business program should be directed to the Department of General Services, Procurement Division at

(800) 559-5529 or (916) 375-4940. For the 24-Hour Recording & Mail Request call (916) 322-5060.

SB or MB bidders or bidders using the non-SB preference shall be granted a preference consisting of 5 % of the bid price of the lowest responsive bidder that is not a SB.

N. Darfur Contracting Act Certification (Mandatory Submittal)

Public Contract Code Sections 10475-10481 applies to any company that currently or within the previous three years has conducted business activities or other operations outside of the United States. For any contractor that submits a bid or proposal, the contractor must certify that it is either 1) not a scrutinized company; or 2) a scrutinized company that has been granted permission by the Department of General Services. This form must be completed and submitted with your bid. See Darfur Contracting Act Certification, Attachment 10.

https://www.dgs.ca.gov/PD/

DRAFT STANDARD AGREEMENT

EXHIBIT A

SCOPE OF WORK

Contractor shall provide the Service Plan (Plan) on the equipment listed in this Agreement. The Plan shall include preventative maintenance, repair, calibration, parts, technical telephone support, and training services, as detailed in this Agreement.

Contractor shall provide and be responsible for all labor, parts, travel, and materials/equipment needed to perform the services.

A. EQUIPMENT

Contractor shall perform the services outlined in this Agreement on the equipment and components listed below. For the purpose of this Agreement, all equipment and components shall be referred to as “equipment” unless otherwise specified.

MANUFACTURER COMPONENT MODEL# SERIAL # LOCATION

Quincy Compressor QOF-3 API760683 1900 14th Street

Atlas Copco Compressor GA22PLUS-FF API303682 1301 V Street

Atlas Copco Tank 80-Gal N/A 1301 V Street

Zander Oil/Water Separator SL-5 1737 1301 V Street

Atlas Copco Filter DD60 N CARBDD60 1301 V Street

Atlas Copco Filter PD60 CARBPD60 1301 V Street

Atlas Copco Filter QD60 CARBQD60 1301 V Street

Ingersoll Rand Compressor WS17T-A145 47697964282 1927 13th Street

Ingersoll Rand Dryer DA55IM 28701523 1927 13th Street

Ingersoll Rand Moisture Separator FWS 1 ½ 24465622 1927 13th Street

Ingersoll Rand Filter FA75H 28607223 1927 13th Street

Ingersoll Rand Filter FA75G 28606523 1927 13th Street

The State reserves the right to add equipment similar to the list specified in this Agreement and delete equipment that has become obsolete through a formal amendment. Additional equipment will be serviced at the rates specified in Exhibit B, Attachment 1 – Contractor’s Rate Sheet

B. RATES

Contractor shall be compensated for all costs associated with the services included in the Plan at the rates specified in Exhibit B, Attachment 1 – Contractor’s Rate Sheet.

C. GENERAL

1. Location

Services shall be performed at CARB's facilities, located at: 1927 13th Street, 1301 V Street, and 1900 14th Street, Sacramento, CA 95811, unless otherwise specified.

2. Normal Business Hours

All services shall be performed during the normal business hours of 7:00 AM to 5:00 PM (PST), Monday to Friday, unless otherwise specified. Excluded are State of California holidays, as per the California Department of Human Resources.

D. PREVENTATIVE MAINTENANCE

1. Contractor shall perform preventative maintenance services to keep the equipment and its components fully operational with the optimum level of efficiency.

2. Preventative maintenance shall include, but is not limited to: equipment checks, lubrication, cleaning, oiling, adjustments, calibration, alignment, timing, equipment, and replacement of motor bearings, poly tubing, poly fittings filters, and operational testing.

3. Preventative maintenance shall be in accordance with Exhibit A, Attachment 1 − Maintenance Guide.

4. Contractor shall perform preventative maintenance services on basis of every six

(6) months. Dates of services will be provided by CARB upon approval of the Agreement or mutually agreed upon by both parties upon approval of the Agreement.

5. Contractor shall be compensated for actual hours worked onsite at the Standard Service rate specified in Exhibit B, Attachment 1 – Contractor’s Rate Sheet.

6. Contractor shall provide a written estimate to CARB before performing preventative maintenance services. The written estimate must include the total estimate of all charges, including parts, labor, and taxes, for the maintenance.

Contractor shall not perform preventative maintenance service(s) without CARB’s written authorization. Contractor shall contact CARB to obtain written authorization for all additional expenses not included in the original estimate.

E. REPAIR

1. Contractor shall perform an unlimited number of repair services as requested or necessary to keep the equipment fully operational.

2. Contractor shall perform repair services upon an email or telephone request from CARB. Contractor shall provide a service reference number to CARB upon receiving request for service.

3. Contractor shall perform repair services within 48 hours of request.

4. Contractor shall be compensated for actual hours worked onsite at the Standard Service rate specified in Exhibit B, Attachment 1 – Contractor’s Rate Sheet.

5. Contractor shall provide a written estimate to CARB before performing repair services. The written estimate must include the total estimate of all charges, including parts, labor, and taxes, for the maintenance. Contractor shall not perform repair service(s) without CARB’s written authorization. Contractor shall contact CARB to obtain written authorization for all additional expenses not included in the original estimate.

F. EMERGENCY REPAIR

1. Contractor shall perform an unlimited number of emergency repair services as requested or necessary to keep the equipment fully operational.

2. Contractor shall perform emergency repair services upon a telephone request from CARB. Contractor shall provide a service reference number to CARB upon receiving request for service.

3. Contractor shall perform emergency repair(s) within four (4) hours of request.

4. Contractor shall be compensated for actual hours worked onsite at the Emergency rate specified in Exhibit B, Attachment 1− Contractor’s Rate Sheet.

5. Contractor shall provide a written estimate to CARB before performing emergency repair services. The written estimate must include the total estimate of all charges, including parts, labor, and taxes, for the maintenance. Contractor shall not perform emergency repair service(s) without CARB’s written authorization. Contractor shall contact CARB to obtain written authorization for all additional expenses not included in the original estimate.

6. Contractor shall furnish replacement parts as needed. Parts requiring replacement will be replaced in accordance with Section H, Parts Replacement.

G. CALIBRATION

1. Contractor shall perform calibration services on the equipment on an as-needed basis.

2. Contractor shall perform calibration services upon a written or telephone request from CARB. Contractor shall provide a service reference number to CARB.

3. Contractor shall be compensated for actual hours worked onsite at the Standard Service Rate specified in Exhibit B, Attachment 1 – Contractor’s Rate Sheet.

4. Contractor shall provide a written estimate to CARB before performing calibration services.

The written estimate must include the total estimate of all charges, including parts, labor, and taxes. Contractor shall not perform calibration service(s) without CARB’s written authorization. Contractor shall contact CARB to obtain written authorization for all additional expenses not included in the original estimate.

5. Contractor shall ensure all instruments used to calibrate the equipment shall be certified and traceable to the National Institute of Standards Technology (NIST). Contractor shall perform conductivity tests in accordance with applicable rules and regulations.

6. Contractor shall identify all calibrated equipment by placing inspection stickers on the equipment. Stickers shall show the date of calibration and/or date of service, and signature of service technician servicing the equipment.

7. Upon CARB request, Contractor shall maintain an instrument logbook and provide a calibration certificate signifying that a continuing quality control program is in existence.

H. PARTS REPLACEMENT

1. Contractor shall replace any part that becomes worn or inoperable, or that otherwise affects the equipment’s operability in any way.

2. Parts that are routinely replaced as part of the preventative maintenance plan should be included in the annual plan cost, shown in Exhibit B, Attachment 1 – Contractor’s Rate Sheet.

3. Contractor shall notify CARB prior to ordering and/or installing parts for repairs. A written estimate of the required part(s) must be submitted to and approved in writing to CARB prior to replacement. All replacement parts will be invoiced at the listed rates, plus applicable tax(es), and invoiced in arrears. For parts that exceed $500, the Contractor must provide a copy of three (3) price quotes to the CARB project manager or designee.

4. Contractor shall ensure that replacement parts are new, factory manufactured, or of equivalent quality. Consumables and other supply items are hereby excluded.

5. Contractor shall dispose of replaced parts in accordance with all federal, State, city, and county rules and regulations.

I. EXCLUSIONS

Services provided under this Agreement do not include maintenance of accessories, attachments, machines, or other devices not specified herein. Also excluded are painting or refinishing of equipment, and the furnishing of supplies, accessories, or devices of any nature, except such items or equipment deemed necessary for the maintenance and repair of the equipment.

J. RELOCATION OF EQUIPMENT

1. In the event that equipment must be relocated, the Contractor shall continue to perform the services outlined in this Agreement at the new location, under the same terms and conditions.

2. CARB shall, to the extent possible, give at least 30 business days written notice of the movement of the equipment, unless a shorter time period is agreed to by CARB and the Contractor.

K. TECHNICAL TELEPHONE SUPPORT

Contractor shall provide technical telephone support at no additional cost to CARB. Technical support shall be available to CARB at (phone number TBD) during the hours of 7:00 AM and

5:00 PM (PST).

L. TRAINING

1. Contractor shall provide training on programming the air compressor for up to five (5) CARB personnel.

2. Training shall be provided at no additional cost to CARB.

M. ACCEPTANCE

Services performed by the Contractor are to be inspected by CARB after completion. CARB is solely responsible for determining acceptability of the work performed and the operability of the equipment.

N. WARRANTY

1. Parts: Contractor warrants all new and repaired parts for a minimum of 90 business days from the date of service performance.

2. Services: Contractor warrants all services performed for a minimum of 90 business days from the date of service performance.

3. Contractor shall correct any equipment failure that has occurred due to defective parts or to poor workmanship, at no additional cost to the State, even if the contract expires. Correction shall be made within 10 business days, or as mutually agreed upon by CARB and the Contractor.

O. RESPONSIBILITIES OF CARB

1. CARB staff shall not perform maintenance service or attempt repairs to equipment while such equipment is under this Agreement, unless mutually agreed to by CARB and the Contractor.

2. CARB shall permit the Contractor access to the equipment, subject to State's security regulations.

P. RESPONSIBILITIES OF THE CONTRACTOR

1. Services performed by the Contractor shall conform to the latest requirements of federal, State, city, and county regulations. Contractor is responsible for compliance with all applicable laws, codes, rules and regulations in connection with work performed under this Agreement.

2. Contractor shall repair or replace equipment, at CARB’s discretion, any equipment lost, damaged, or stolen while in Contractor’s possession. Replaced equipment will be of equivalent or better quality than equipment listed in the Scope of Work.

Q. ENGINEERING CHANGES

Engineering changes, determined mandatory by the Contractor, shall be controlled and installed by the Contractor on equipment covered by this Agreement. Only mandatory changes, as determined by the Contractor, shall be installed on equipment. CARB shall provide a written notice of this decision to the Contractor. There shall be no charge for engineering changes made. Any Contractor-initiated changes shall be installed at a time mutually agreed upon by the Contractor and CARB.

R. CONTRACT REPRESENTATIVES

The Contract Managers during the term of this Agreement shall be:

Agency: California Air Resources Board

Contractor: TBD

Division: Monitoring and Laboratory Division

Section: TBD

Attention: Tina Pirondini

Attention: TBD

Address: 1927 13th Street Sacramento, CA 95811

Address: TBD

Phone: (279) 216-0753

Phone: TBD

Email: christina.pirondini@arb.ca.gov

Email: TBD

The Administrative Contacts during the term of this agreement shall be:

Agency: California Air Resources Board

Contractor: TBD

Division: Monitoring and Laboratory Division

Section: TBD

Attention: Abby Trowbridge

Attention: TBD

Address: 1927 13th Street Sacramento, CA 95811

Address: TBD

Phone: (279) 208-7126

Phone: TBD

Email: abigail.trowbridge@arb.ca.gov

Email: TBD

Direct all inquiries to the Contract Managers. The parties may change their Contract Representative(s) upon providing ten (10) days written notice to the other party’s Contract Representative(s). The notifying party shall provide complete contact information for the replacement Project Representative(s) to include the information provided above.

mailto:christina.pirondini@arb.ca.gov mailto:abigail.trowbridge@arb.ca.gov

EXHIBIT A, ATTACHMENT 1

MAINTENANCE GUIDE

The Contractor shall perform preventative maintenance services every 6 months. Dates of services will be provided by CARB. Contractor to provide dates of inspection upon completion of services provided.

Item Activities Inspection Date 1 Clean or change air f ilter 2 Clean air filter housing 3 Test regulating system 4 Check function of after cooler 5 Function test moisture trap 6 Check operation minimum press valve 7 Check oil level 8 Check oil and after cooler, clean external 9 Reset pressure switch function 10 Check operation sequence (Multi-comp sites) 11 Clean cooler block (int/text) 12 Inspect cooling fan hub/blades 13 Check cooling air flow 14 Check Elektronikon functions 15 Check function of gauges/Elektronikon 16 Test pressure relief valves 17 Test air temperature switches 18 Check indicator lamps/warning indicators 19 Check motor greasing and oil leakage 20 Check water quality (conductivity) 21 Check coupling/belts 22 Check rotation 23 Check fastenings 24 Check electrical components 25 Clean compressor 26 Change air/oil filter 27 Change compressor oil 28 Grease bearings 29 Overhaul moisture trap 30 Overhaul minimum press valve 31 Overhaul unloader valve 32 Overhaul oil injection valve 33 Overhaul check valve 34 Change oil separator elements 35 Replace element(s) use exchange element 36 Change belts (every 12 months) 37 Replace airend kits (every 12 months) 38 Replace dryer maintenance kit (every 12 months) 39 Check engine oil and coolant level

40 Service battery for diesel compressor (every 12 months)

41 Clean crankcase vent tube (every 12 months)

EXHIBIT B

BUDGET DETAILS AND PAYMENT PROVISIONS

A. INVOICING AND PAYMENT

1. For services satisfactorily rendered and upon receipt and approval of the invoice the State agrees to compensate the Contractor for actual expenditures incurred in accordance with Exhibit B, Attachment 1 – Contractor’s Rate Sheet, which is attached hereto and made a part of this Agreement. The total amount of this contract shall not exceed $TBD.

2. Contractor shall submit one (1) original and one (1) copy of each invoice. Invoices must include the Agreement Number and must be submitted not more frequently than monthly in arrears to:

Accounting Section accountspayable@arb.ca.gov

B. BUDGET CONTINGENCY CLAUSE

1. It is mutually agreed that if the Budget Act of the current year and/or any subsequent years covered under this Agreement does not appropriate sufficient funds for the program, this Agreement shall be of no further force and effect. In this event, the State shall have no liability to pay any funds whatsoever to Contractor or to furnish any other considerations under this Agreement and Contractor shall not be obligated to perform any provisions of this Agreement.

2. If funding for any fiscal year is reduced or deleted by the Budget Act for purposes of this program, the State shall have the option to either cancel this Agreement with no liability occurring to the State, or offer an agreement amendment to Contractor to reflect the reduced amount.

C. TIMELY SUBMISSION OF FINAL INVOICE

Based on the Contract expiration date, a final undisputed invoice shall be submitted for payment no more than thirty (30) calendar days following the expiration or termination date of this Agreement.

D. PROMPT PAYMENT CLAUSE

Payment will be made in accordance with, and within the time specified in, Government Code Chapter 4.5, commencing with Section 927.

E. TRAVEL AND PER DIEM

There shall be no reimbursement for travel or per diem.

mailto:accountspayable@arb.ca.gov

EXHIBIT B, ATTACHMENT 1

CONTRACTOR’S RATE SHEET

(Contractor’s Rate Sheet submitted with bid will be included in the final contract)

The contractor shall be paid in accordance with the rates shown below and shall remain unchanged throughout the term of the contract.

PREVENTATIVE MAINTENANCE (PM)

The Annual PM Plan shall cover all costs of preventative maintenance, including labor, parts, and any other changes.

REPAIRS

The labor rate provides is all-inclusive and includes labor, transporation, personnel, materials, supplies, equipment, training, and any other items necessary to provide the repairs.

Labor for repair Total Not to Exceed

Hourly Labor Rate:

(Travel included into hourly rate) $

$50,000 OT (Over Time) Labor Rate: $

Emergency/Sunday/Holiday Hourly Labor Rate: $

Truck Charge: $

Parts for repair Total

Parts not to exceed 15% of total contract amount

TOTAL

Brand Model Serial Annual Hours

Annual PM Plan (includes Major & Minor

PMs)

Number of Years

Total Cost

Quincy QOF-3 API760683 8,760 $ 3 $

Atlas Copco GA22 API303682 8,760 $ 3 $

Ingersoll Rand WS17T-A145 47697964282 8,760 $ 3 $

Total for 3 years (Not to exceed $75,000) $

Grand Total (Not to Exceed $147,000)

PM + Labor for repair + Parts for repair

EXHIBIT D

SPECIAL TERMS AND CONDITIONS

A. EXCISE TAX

The State of California is exempt from federal excise taxes, and no payment will be made for any taxes levied on employees’ wages. The State will pay for any applicable State of California, local sales, or use taxes on the services rendered or equipment or parts supplied pursuant to this Agreement. California may pay any applicable sales and use tax imposed by another state.

B. SETTLEMENT OF DISPUTES

1. In the event of a dispute, Contractor shall file a “Notice of Dispute” with CARB within ten (10) days of discovery of the problem. Within ten (10) days, the CARB shall meet with the Contractor and Contract Manager for purposes of resolving the dispute.

2. Any dispute concerning a question of fact arising under the terms of this Agreement which is not disposed of within a reasonable period of time by Contractor and State employees normally responsible for the administration of this Agreement shall be brought to the attention of the Executive Officer or designated representative of each organization for resolution. The decision of the State Executive Officer or designated representative shall be final.

3. In the event of a dispute, the language contained within this Agreement shall prevail over any other language.

4. The existence of a dispute not fully resolved shall not delay Contractor to continue with the responsibilities under this Agreement which is not affected by the dispute.

C. POTENTIAL SUBCONTRACTORS

Nothing contained in this Agreement or otherwise, shall create any contractual relation between the State and any subcontractors, and no subcontract shall relieve the Contractor of his responsibilities and obligations hereunder.