Questions and Answers on WSL Yukon Oklahoma.docx

Questions on WSL Yukon Oklahoma

1. Q: From what I could tell they are concrete driveways to these houses. Regarding the two driveways that the new water line crosses on the drawings page: Are these to be saw cut or does an additional price need to be in place for boring these driveways?

A: The driveways will be bored and are already included in the bid sheet. See line item 7 on bid sheet.

2. Q: Are the two (2) driveways being crossed with the 4” water line to be saw cut?

A: See answer 1

3. Will the ground disturbed inside the housing additions require seeding or re-sodding? If so, at what station number does this start?

A: Starting at station 9+70, everything will need to be seeded. The field on the east side of S Richland road is the only part that will not need to be seeded. The field will need to be backfilled and compacted. See section 02920- Topsoiling, Seeding, Fertilizing, and Mulching for details.

4. The maximum open trench allowable each day is 200’ with no open trench allowed overnight. If piping is to be exposed for inspection for testing purposes, is this project to be tested 200’ at a time?

A: It doesn’t have to be tested every 200ft. The contractor can backfill then test however much length of pipe as it is not specified in the specs.

5. Will casing spacers be required for the poly (HDPE) driveway casing bores?

A: Yes

6. Which pipe bedding detail will be required? The fully encased detail is the one we usually use, but if we can use the haunching detail it would save material.

A: Use the fully encased detail.

7. Will the 12” x 12” valve box pad be required for valves outside pavement?

A: Yes, except for any in the plowed field on the east side of S Richland Rd. A bollard guard can be used in the field.

8. Can the bends be added as pay items in case we need to install more than the estimated amount?

A: No. Contractor should include price for bends/elbows in the pipe cost as stated in the payment section of the specs.

9. Can we be provided with a list of documents needed to turn in the bid?

A: Start with the SF 18 Document at the bottom it gives you a place to put the name of your company and other information. I like to see the total price on this one as well.

Then fill out the bid sheet.

Drew is going to want to know what materials are being used or you intend to use.

There is an Indian Economic Enterprise form that verifies your tribe.

If you have not done business with us some verifiable history of your company having done this type of work is important.

You will need a bid bond.

This information was provided in SAM.gov hope I clarified it a little.

This procurement is 100% Indian Owned set-aside under NAICS code 237110 with a size standard in millions of dollars $45.0.

The Contractor shall furnish and install a water service line extension to serve four homes as shown on the drawing and the statement of work.

FAR 52.213-4 Terms and Conditions-Simplified Acquisitions (Other Than Commercial Items)(MAY 2024).

THE INDIAN HEALTH SERVICE SHALL NOT CONSIDER YOUR QUOTE FOR AWARD IF YOU FAIL TO PROVIDE A PROPOSAL CONTAINING:

A) Firm, Fixed price quote on the SF18 form and a completed attached bid sheet.

B) Technically specifications of the statement of work, acceptable materials list to be used.

C) (2) Relevant past performance of this type of work, shall provide organization’s name, point of contact, summary of project and award amount.

D) Bid bond form (SF24) attached is required at $35,000. If over $35,000 and selected as the acceptable vendor proposal, performance (SF25) and payment (SF25A) bonds shall apply.

E) Submit Indian Health Service Buy Indian Act Indian Economic Enterprise Representation Form (attached).

Award amount is estimated to be between $100,000.00 and $250,000.00.

Offers shall be evaluated on an acceptable/non-acceptable basis. Unacceptability of "A" and "B" (stated above) shall render the entire quote unacceptable.

Evaluation shall proceed as follows:

1. Quotes shall be ranked by price, from low to high

2. Quotes shall then be evaluated for technical acceptability beginning with the lowest priced quote

3. This process shall proceed until a technical acceptable quote is identified THE INDIAN HEALTH SERVICE SHALL NOT CONSIDER YOUR QUOTE FOR AWARD IF YOU FAIL TO MEET THE REQUIREMENTS IN THE STATEMENT OF WORK CONTRACT AWARD SHALL BE MADE TO THE RESPONSIBLE, RESPONSIVE OFFEROR OFFERING THE LOWEST REASONABLE PRICE AND MEETING ALL TECHNICAL SPECIFICATIONS.

The technical evaluation shall be a determination based on information furnished by the vendor in the submitted proposals. The Government is not responsible for locating or securing any information which is not identified in the offer. The Government reserves the right to make an award without discussions.

10. How deep is the 12" main line that we will be tapping into?

A: 3-5 feet

11. Is there a designated spot to stage equipment and Material?

A: I will contact homeowners and see if we can have a spot on the west side of Richland rd.

12. Is the 12" main line going to be turned off or shut down while it is being tapped or will it be tapped Live fully charged.

A: Live fully charged

13. Is there water available locally and will there be charges for it?

A: CCWA can provide water at a price. I’m waiting to hear back from them on a price range.

14. Will the contractor be allowed to spread excess stockpiled excavated materials onsite as opposed to hauling it off and disposing off site?

A: No excess must be hauled off.

15. Are there any Utility as built drawings showing existing underground utilities that can be provided to the contracto0or A: No, contact 811 or one-call for location of existing utilities.

16 For all equipment and materials is the contractor to abide by the buy American Act?

A: Yes

17. Is the contractor responsible for disinfection and bacterial testing?

A: Yes, see pg 54 of spec under Section 02510- Water Distribution

18. Will concrete for thrust blocks require testing?

A: No, thrust blocks are considered non-structural concrete therefore do not required testing.