SOW 2024.pdf

Department of Health and Human Services Indian Health Service

Clinton Indian Health Center

Statement of Work (SOW) BioHazardous Waste Collection and Disposal

1. PURPOSE OF THE PROJECT

The Clinton Service Unit (CSU) – Clinton/El Ren/Watonga Indian Health Center (C/E/WIHC) Indian Health Services (IHS) has a requirement/need for: The Clinton Service Unit is required by The Joint Commission Standard EC.02.02.01-to regulate medical waste disposal. A written, current inventory of hazardous materials and waste that is used, stored or generated will be documented along with written procedures, including the use of precautions and personal protective equipment, to follow in response to hazardous material and waste spills or exposures. Permits, licenses, manifests, and safety day sheets required by law and regulation.

2. DETAILED DESCRIPTION OF THE TECHNICAL REQUIREMENTS

The contractor shall provide services to the Clinton, El Reno, and Watonga service units for the disposal of Biohazardous Waste. Services will be provided on scheduled pickup times and shall include providing proper biohazard disposable boxes, biohazard liners, and regulated waste stickers per facility, these stickers include the name of each facility that services are provided to each box of regulated waste is scanned at the time of pick up, a signed receipt which includes the amount of manifest per pickup is provided to personnel and includes the date in which pickup was made.

3. PERIOD OF PERFORMANCE

1 base year (12 months) from date of award with an additional 4 option years.

4. LEVEL OF EFFORT

4.1. The contractor shall provide BioMedical Waste disposal at intervals no less than:

4.1.1. Clinton Indian Health Center – Every week (52 stops)

4.1.1.1. Maximum number of containers not to exceed 350 per year.

4.1.2. El-Reno Indian Health Center – Every 4 weeks (13 stops)

4.1.2.1. Maximum number of containers not to exceed 100 per year.

4.1.3. Watonga Indian Health Center - Every 4 weeks (13 stops)

4.1.3.1. Maximum number of containers not to exceed 40 per year.

4.1.4. Overages in the amount $2,000 for the life of the contract.

4.2. Vendor shall provide the oversight and monitoring, a schedule with dates of pickup and to which location those will occur.

4.3. Training: Contractor shall provide in-service training for the clinic and housekeeping staff responsible for the collection of waste and handling of infectious waste as agreed upon between the safety officer and the service vendor. This will include DOT Certification, HAZCOM, and Bloodborne Pathogens training.

5. SPECIAL REQUIREMENTS

5.1. The supervising official will determine if the contractor will be subject to PIV credentialing requirements for physical and logical access, in line with the below requirements.

5.1.1. Long-term contractors are defined as working in excess of four months (or 120 days, consecutively) for the purpose of background investigations. All long-term contractors must have, at minimum, a favorably adjudicated Tier 1 background investigation. Some positions may require a higher-tiered investigation, in accordance with the OMB M-05-24 Sections, 7.F “Applying guidance to temporary employees and contractors.”

5.1.2. Short-term contractors are defined as working for less than six months or 1040 hours in a one-year period of service for the purpose of HSPD-12, in accordance with 5 CFR Part 316. Short-term contractors are not issued a PIV card, except when required for routine facility or network access.

Short-term contractors are subject to an investigation conducted in accordance with the risk/sensitivity of the position.

5.1.3. Temporary hires and volunteers are defined as working for 120 days or less. The supervising official will determine whether a temporary hire working 121 days or more will be subject to PIV credentialing requirements based on the need for network and facility access. Temporary hires are subject to all personnel security requirements.

5.1.4. If onsite service employee does not require 5.1.1 through 5.1.3, then a visitors pass must be requested upon arrival with either the front desk or facilities and worn at all times while on the premises.

5.2. The US PHS Clinton Indian Health Center is a tobacco/smoke free environment (buildings and grounds).

No tobacco/smoking use will be tolerated during service.

5.3. Security Requirements: Contractor personnel will be required to contact the government designated point of contact upon arrival when reporting for service calls or delivery supplies. The contractor shall be responsible for the security of all organizational information. Current rules and regulations applicable to the premises, where the work shall be performed shall apply to the contractor and its employees while working on the premises. These regulations include but are not limited to, escort by Clinton Indian Health Center official, presenting valid identification, smoking restriction and any safety procedures.

5.4. The contractor shall not disclose or cause to disseminate any information concerning operations of Clinton

Indian Health Center. Such action(s) could result in violation of the contract and possible legal actions.

5.4.1. All inquiries, comments, or complaints arising from any matter observed, experienced or learned of as a result of or in connection with the performance of the contract, the resolution of which may require the dissemination of official information, shall be directed to the government’s designated representative.

6. DELIVERABLES AND REPORTING REQUIREMENTS

6.1. Delivery: The contractor will coordinate the delivery, installation and training date with the designated government employee. The government will provide the contractor with dock access and building access for this sole purpose. The designated government employee will work with the pertinent government.

6.2. agencies to secure the needed dock access. No deliveries can be made after 4:15pm. Driver needs a valid

ID.

6.2.1. Location information as the following:

6.2.1.1. Clinton Indian Health Center: 10321 N. 2274 Rd, Clinton, OK 73601 – Dock Access

6.2.1.2. El Reno Indian Health Center: 1801 Parkview Dr, El Reno, OK 73036 – No dock, would require lift gate for shipments.

6.2.1.3. Watonga Indian Health Center: 1305 S. Clarence Nash Blvd, Watonga, OK 73772 – No dock, would require lift gate for shipments.

6.3. Contractor Point of Contact: The contractor shall furnish one designated point of contact (POC) to the government’s designated representative for coordination of supplies, delivery, pickup and scheduling. The POC will be empowered to make daily decisions to ensure that the contract implementation and day-to-day maintenance meets the terms and conditions of this contract.

6.4. Contractor’s Phone Numbers: The contractor shall provide a toll-free telephone number for service calls, which must be answered during at least eight working hours, between 8:00 am and 4:30 pm, Monday through Friday.

6.5. Personnel Qualifications:

The service supplier shall be certified and technically skilled with proper safety training for providing services for handling, transporting and disposal of medical biohazardous and chemical waste in accordance with OSHA, state, federal and local regulations and laws.

7. GOVERNMENT FURNISHED PROPERTY, FACILITIES AND SERVICES

7.1. The Government shall supply: Not Applicable.

8. CONTRACTOR FURNISHED PROPERTY, FACILITIES AND SERVICES

8.1. Required personnel, materials, supplies and equipment: The contractor shall furnish all personnel, materials, supplies and equipment required to perform work under the contract, to include but not limited to: proper biohazard disposable boxes, biohazard liners, and regulated waste stickers per facility, these stickers include the name of each facility that services are provided to each box of regulated waste is scanned at the time of pick up, a signed receipt which includes the amount of manifest per pickup is provided to personnel and includes the date in which pickup was made.

9. CHANGES TO THE STATEMENT OF WORK (SOW)

Any changes to this SOW shall be authorized and approved only through written correspondence from the Contracting Officer. Costs incurred by the contractor through the actions of parties other than the Contracting Officer shall be borne by the contractor.

10. DELIVERABLES/PERFORMANCE MATRIX

Measureables to be evaluated at the conclusion of awarded contract:

Performance is acceptable ☐YES ☐NO ☐N/A

Responsibilites of contractor have been fulfilled, including reports submitted on time.

☐YES ☐NO ☐N/A

Upheld Standards & Guidelines of accrediting organizations, national, state, and local regulating agencies, and CSU Policy and Procedures

Quality Control met and provided when required ☐YES ☐NO ☐N/A

Quality Improvement information provided when required. ☐YES ☐NO ☐N/A

Customer Service was provided to CSU Vision “Exceed the Need”.

Additional Measureables to be evaluated for awarded contract providing temporary employees (excluding medical staff).

License / BLS were maintained, current at all times and provided to CSU Human Resources prior to expiration

Evidence of staff competency provided when requested & required prior to expiration (Q3 years).

Staff competency conducted by contractor is acceptable and submitted prior to expiration (Q3 years).

Comments:

X Eric Stoneroad Facility Manager

Department Supervisor Signature: ________________________

Administrative Officer Signature: ________________________