Pawnee X-Ray Room Modification

Oklahoma City Area

Indian Health Service OEHE - Division of Facilities Management

701 Market Drive

Oklahoma City, Oklahoma 73114

Phone: (405) 951-3857 Fax: (405) 951-3932

SCOPE OF WORK

Indian Health Service (IHS)

Pawnee Indian Health Center

Project # OK1PAS01C6 X-Ray Area Modification

Pawnee, Oklahoma

I.

GENERAL:

A. The contractor shall provide construction services for modification of an existing working space inside the X-Ray department in Room G407 at the Pawnee Indian Health Center located in Pawnee, Oklahoma. The open area Room G407 will be modified and converted into two enclosed procedure rooms for the X-Ray department to accommodate adding new patient services for the X-Ray department.

B. It is highly recommended that the contractor perform an initial on-site visit. The contractor is responsible for reviewing verifying the scope of work.

C. Work shall be done while the health center is occupied and operational. Work may be required to be performed during and after normal working hours. Normal working hours are Monday-Friday from 8:00 a.m. to 5:00 p.m. Coordination and scheduling of work is critical in this health center environment and should be coordinated with the IHS COTR and Facility Manager.

D. The contractor is fully responsible for verifying and validating all information contained within this scope of work. Contractor must fully evaluate the condition of the existing conditions prior to the start of any work.

E. Contractor shall abide by all Safety, Security and Infection Control Policies and Procedures of the Pawnee Indian Health Center. Before any work is to be performed a Start of Construction letter notice shall be provided to the assigned IHS COTR at least 7 days in advance for review and approval.

F. When egress corridors, fire alarm detection and suppression systems are impaired during construction, the Contractor shall inform the Facility Manager to ensure that an Interim Life Safety Measure is conducted in coordination with the IHS COTR, Pawnee Indian Health Center Safety Office and Facility Manage & Engineer.

G. The Pawnee Indian Health Center is a tobacco free campus. No smoking is permitted in the health center and grounds. The contractor is responsible for their subcontractors to obey and be in compliance of the IHS tobacco free campus.

H. Signing in/out and scheduling of contractors and sub-contractors must be coordinated with the Pawnee Indian Health Center Facilities Management Department in order to maintain traffic-flow, parking, access to building and locked areas.

I. All applicable documents shall be distributed as follows:

Project Officer / IHS COTR::

Hugo Gonzalez, P.E.

Senior Staff Engineer, Mechanical Engineer IHS - Oklahoma City Area Office

OEHE - Division of Facilities Management 701 Market Drive Oklahoma City, Oklahoma 73114 Phone: (405) 951-3857 Fax: (405) 951-3932

Hugo.Gonzalez@ihs.gov

OCAO Contracting

Joe Wallace, Contract Specialist

IHS - Oklahoma City Area Office

OEHE - Division of Facilities Management

701 Market Drive

Oklahoma City, Oklahoma 73114

Phone: 405-951-3929

Joseph.Wallace@ihs.gov Facility Manager:

Joe Jones, Facility Manager Pawnee Indian Health Center 1201 Heritage Circle

Pawnee, OK 74058 Phone:

(918) 762-6711 Joseph.Jones@ihs.gov J. All work must conform to, and comply with, the latest edition/version of ALL applicable OSHA, NFPA, BIC, NEC and any other required federal, state, and local laws, rules, regulations, codes, and standards.

K. Contractor shall use Energy efficient equipment and material when replacing defective government equipment and materials.

L. Upon completion of work, Contractor shall provide training on the cleaning and maintenance of new equipment that is installed.

M. All new materials and equipment shall be furnished with an owner’s manual, parts list, local authorized dealer contact information, and warranty ending date.

N. All new materials and equipment shall meet specifications listed below and shall have approved certificates of installation if required by ALL applicable federal, state, and local codes, standards, or regulations.

O. All construction produced waste and shipping containers shall be disposed of at an offsite suitable landfill or be recycled per federal regulations..

P. The photos and drawings provided are for reference only. An investigation and verification of all the existing construction areas are to be verified and validated by the contractor.

Q. Contractor shall conduct periodic project meeting with the Contract Specialist, Facility Engineer, and IHS COTR. Contractor shall provide approved engineering designs and construction documents and specifications of all material used during construction for approval or disapproval..

R. Contractor shall provide manufacture warranties on the manufacturer’s standard form as required.

S. Contractor shall provide written quality assurance reports to the IHS COTR for review and approval by the COTR. The reports shall address all work in progress during construction.

T. Contractor shall provide any applicable technical care training to the Pawnee Indian Health Center facility technician staff and engineering for maintenance and preventive maintenance.

WORK PLAN

SERVICES TO BE PERFORMED BY THE CONTRACTOR

Before any construction is to start within a healthcare facility, all Safety and Infection Control Measures are to be put in place and approved by IHS COTR. Implementing all Safety and Infection Control Measures is the sole responsibility of the Contractor to ensure these measures meet OSHA & NFPA Codes and ASHRE & Joint Commission Standards.

This Scope of Work for the modification of the Pawnee Indian Health Center X-Ray Area, Room G407 will consist of the following: (for reference Appendix A).

General Constructions Requirements:

· Construction services consist of modification of existing finished walls, doors, flooring, ceiling tiles and celling grids.

· The new walls and new doors are to be integrated to match and blend with the existing X-Ray department materials, colors, textures including the gypsum sheetrock walls, door, door frame, door hardware, ceiling tiles and ceiling grids.

· Construction services will require some removal and modification of existing gypsum sheetrock walls containing metal studs, electrical outlets, light switches, IT data & communication ports.

· The existing walls are attached to ceiling tiles grid containing HVAC supply/return vents, electrical lighting, and fire sprinkler that will be encountered during the modifications and additions of walls.

· The existing gypsum sheetrock walls height are 10ft and the ceiling tile grid level is at 9ft-2 in with 10 in of wall above the ceiling tile

· The new walls are to be matched with the existing wall construction containing metal studs, matching as required, the gypsum sheetrock walls in height, texture and color. Any modified ceiling tile grid in the X-Ray departments is to remain at the existing level.

· The new construction walls are to be built on top of the existing VCT flooring and care must be taken to not damage flooring. Any required repairs are to match existing flooring.

· Repair vinyl tile flooring under the modified existing gypsum sheetrock walls with same existing style, texture, and color in the existing X-Ray departments.

· After completion of construction services, the newly converted rooms G407A, G407B, and G408 are to be finished, textured and painted per IHS Pawnee Indian Health Center color section approval.

Construction Requirements:

Convert and modify the existing G407 Open Work Area into two new procedure rooms as follows: (for reference Appendix A – Pic 3).

G407A CT Scanner Room (19ft - 7in x 15ft) G407B Bone Densitometer and Ultrasound (BD&U) Room (14ft x 15ft)

G407A CT Scanner Room (19ft - 7in x 15ft)

Construct G407A CT Scanner Room by modification of G407 Open Work Area Room by performing the following construction services.

· Due to radiation fields being produced from the CT Scanner, interior 1/16” lead line walls are required inside the new G407A CT Scanner Room (for reference Appendix B)

· When adding and constructing the new walls and installing the 1/16” lead line sheet rock, the existing ceiling grid and tiles system is to only be cut back by one tile layer around the perimeter. Once room is completed the ceiling grid and tiles are to be repaired and modified to match new walls.

· The existing 42” wood door and metal frame located in the North wall of G407 X-Ray Open Work Area Room going into the main corridor is to be removed and re-used for the entrance door into the G407B Bone Densitometer and Ultrasound (BD&U) Room. The wall is to be patched back to allow the addition of a new 48” door as required (for reference Appendix A - Pic 1 & 4).

· The existing 36” wood door and metal frame between G403 Hallway and G407 X-Ray Open Work Area Room is to be removed and delivered to the Pawnee Facility department for storage. This existing door opening wall is to demolished and cut back to a 10ft wall and patch back to allow the tie-in and addition of a new wall as required (for reference Appendix A - Pic 1 & 5).

· Construct a new separating wall (approximate 11ft length x 10ft height) to create two imaging procedure rooms. (G407A CT Room and G407B BD&U Room). The new wall is to be attached to the existing G407 Room on the West wall next to where the existing 42” door is located. (for reference Appendix A - Pic 1, 2, 3, & 4).

· A new 48” solid wood door with 1/32” lead lining is to be installed next to the existing 42” wood door located in the West wall of G407 X-Ray Open Work Area Room, which goes into the main corridor (for reference Appendix A - Pic 1, 2, 3, 4, & 6).

· Construct a new angle wall (approximate 10ft length x 10ft height) to complete the walls required to build the new G407A CT Room. Add to this new angle wall a 42” solid wood door with 1/32” lead lining. (For reference Appendix A - Pic 1, 2, 3, 4 & 5).

· Add a low density lead glass window (6ft length x 4ft height) to the existing South wall for the new G407A CT Room for the technician’s sight view (for reference Appendix A - Pic 3 & 5).

· After constructing the new G407A CT Room, add 1/16” lead lined sheet rock to interior walls of the new G407A CT Room for radioactive safety protection during use of the CAT scan unit (for reference Appendix A - Pic 1, 2, 3, 5 & 6).

G407B Bone Densitometer and Ultrasound (BD&U) Room (14ft x 15ft)

Construct G407B Bone Densitometer and Ultrasound Room by modification of G407 Open Work Area Room by performing the following construction services.

· No interior lead line walls are required inside the new G407B Bone Densitometer and Ultrasound Room.

· When adding and constructing the new walls, the existing ceiling grid and tiles system is to be only cut back by one tile layer only in the new wall area. Once room is completed the ceiling grid and tiles is to be modified to match new wall.

· Construct a new angle wall (approximate 4.5ft length x 10ft height) to complete the walls required to build the new G407B Bone Densitometer and Ultrasound (BD&U) Room (for reference Appendix A - Pic 1, 2, 3, 4 & 5).

· The new wall is to be attached to the existing West wall of G406 Digital X-Ray Procedure Room. In this new wall, add the re-used standard 42” wood door and metal frame to match existing (for reference Appendix A - Pic 1, 2, 3, 4 & 5).

Appendix A

Pic 1 Referencing 2004 A6.03 Drawings of exiting X-Ray Dept Layout with noted construction modifications

Pic 2 Reference 2004 A8.21 Architectural Drawing of Wall Type Assembly.

Pic 3a Referencing Re-drawing with modifications as outlined with blue tape at physical location per photos

Pic 3b Referencing 3D Re-drawing with modifications as outlined with blue tape at physical location per photos

Pic 4 Referencing existing conditions noted modifications outlined with blue tape at physical location\

Pic 5 Referencing existing conditions noted modifications outlined with blue tape at physical location

Pic 6 Referencing existing conditions noted modifications outlined with blue tape at physical location

Appendix B