246-25-Q-0081.pdf

Combined Synopsis/Solicitation RFQ # 246-25-Q-0068

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested in response to this notice and a written solicitation will NOT be issued. This solicitation is being issued as a Request for Quote (RFQ). Submit only written quotes for 246-25- Q-0081 for One (1) Sterilizer and Installation RFQ. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-04. This solicitation is a 100% BUY INDIAN set-aside. The associated NAICS code is 339114.

This RFQ contains seven (7) Line Items as follows:

CLIN DESCRIPTION QTY UNIT UNIT

PRICE

TOTAL

0001 AMSCO 400 Series 20S - 20x20x38 SFPP Double Sliding Recessed, 1-Wall Electric 208V (Equipment # SR3202210121 & GTIN:

00724995211127)

1 EA

0002 AMSCO 400 Series 20x20x38 Rack and 2 Shelves, Double Doors (Equipment # FV022011)

1 EA

0003 AMSCO 400/Lab 250/Century 20x20x38 Intermediate Shelf (Equipment # FV020012 & GTIN: 00724995150518)

EA

0004 Installation of Small Sterilizer - Installation includes all necessary labor (non-union) and materials required to uncrate, set-in-place and assemble equipment. Also included with Installation is an operational check-out test, any necessary adjustments and a demonstration of the equipment for appropriate facility personnel.

1 year Preventive Care Connect AMSCO 400 Small Electric (Equipment # SE011021)

1 EA

SCALE BACK PRO Package 30-75KW (Equipment # SE1060115) Also, includes Installation (SE106002) and KIT, Scale Back Pro (P764337561)

0007 Pouchcare System with Dividers, 22x14x4” (Equipment # AX00074) 1 EA

0008 SHIPPING AND HANDLING 1 EA

TOTAL PRICING:

PERIOD OF PERFORMANCE: 60 DAYS AFTER AWARD DATE.

Vendor Requirements: See attached Specification document for requirements, location, and instructions.

SPECIFICATION DOCUMENT IS ATTACHED TO THIS COMBINED SYSNOPSIS SOLICITATION

Submit Quotes no later than: 08/08/2025 3:00 p.m. CST to the Following Point of Contact: Mrs. Amber Chavez, Purchasing Agent, via Email: amber.chavez@ihs.gov.

Evaluation: FAR 52.212-2 Evaluation -- Commercial Items (completed as follows):

(a) The Government will award a firm fixed price contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Comparative Analysis

- Price will be evaluated.

- Comparison will be on the following elements:

- Equipment

- Operations and Maintenance

- Installation Services (Must be able to Install Equipment)

- Past Performance

- Offers shall submit a list of proposed equipment that meets the requirements of the statement of work. To be considered technically acceptable, the proposed equipment must meet or exceed the below requirements:

Comparative Analysis is a form of evaluation that allows the Government to compare major elements of a proposal to select the best value to the Government.

This solicitation will result in a firm fixed price purchase order pursuant to the terms and conditions below.

Terms and conditions other than those stated will not be accepted. The above pricing is all inclusive.

PROVISIONS: The following FAR provisions apply to this solicitation:

FAR 52.212-1, Instructions to Offeror- Commercial Items (Sep 2023); FAR 52.212-3, Offeror Representations and Certifications- Commercial Items (May 2024) (the offeror should include a completed copy of this provision with their quote).

CLAUSES: The following FAR clauses apply to this solicitation:

PROVISIONS: FAR 52.252-1, Solicitation Provisions Incorporated by Reference. (FEB 1998).

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es): https://www.acquisition.gov/browse/index/far

FAR 52.211-6, Brand Name or Equal (AUG 1999);

FAR 52.212-1, Instructions to Offerors-Commercial Products and Commercial Services (Sep 2023);

FAR 52.212-3, Offeror Representations and Certifications-Commercial Products and Commercial Services (May 2024);

FAR 52.222-22, Previous Contract and Compliance Reports (Feb 1999);

FAR 52.222-48, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment-Certification. (MAY 2014) FAR 52.252-5, Authorized Deviations in Provisions (Nov 2020);

HHSAR 352.223-71, Instructions to Offerors – Sustainable Acquisition (Dec 2015);

HHSAR 352.226-4, Notice of Indian Small Business Economic Enterprise set-aside (Jan 2022);

HHSAR 352.226-7, Indian Economic Enterprise Representation (Jan 2022);

(The offeror should include a completed copy of these provisions with their quote).

CLAUSES: FAR 52.252-2, Clauses Incorporated by Reference (FEB 1998). This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): https://www.acquisition.gov/browse/index/far

FAR 52.203-17 Contractor Employee Whistleblower Rights (Nov 2023);

FAR 52.204-9 Personal Identity Verification of Contractor Personnel. (Jan 2011);

FAR 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards (Jun 2020);

FAR 52.209-6 Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or

Proposed for Debarment. (Nov 2021);

FAR 52.212-4 Contract Terms and Conditions-Commercial Products and Commercial Services (Nov 2023);

FAR 52.212-5 Contract Terms and Conditions Required to Implement Statues or Executive Orders-Commercial Products and Commercial Services (May 2024);

FAR 52.217-8 Option to Extend Services (Nov 1999);

FAR 52.222-3 Convict Labor (JUN 2003);

FAR 52.222-19 Child Labor-Cooperation with Authorities and Remedies (Jan 2025);

FAR 52.222-21 Prohibition of Segregated Facilities. (Apr 2015);

FAR 52.222-26 Equal Opportunity (Sep 2016);

FAR 52.222-35 Equal Opportunity for Veterans;

FAR 52.222-36 Equal Opportunity for Workers with Disabilities. (June 2020);

FAR 52.222-37 Employment Reports on Veterans. (Jun 2020);

FAR 52.222-40 Notification of Employee Rights Under the National Labor Relations Act. (Dec 2010);

FAR 52.222-41 Service Contract Labor Standards. (Aug 2018);

FAR 52.222-50 Combating Trafficking in Persons (Nov 2021);

FAR 52.226-8 Encouraging Contractor Policies to Ban text Messaging While Driving (MAY 2024);

FAR 52.232-33 Payment by Electronic Funds Transfer- System for Award Management (Oct 2018);

FAR 52.239-1 Privacy or Security Safeguards (Aug 1996);

HHSAR CLAUSES:

HHSAR 352.203-70, Anti-lobbying (Dec 2015);

HHSAR 352.204-71, Information and Information Systems Security (DEVIATION) (Feb 2024);

HHSAR 352.204-72, Records Management (DEVIATION) (Feb 2024);

HHSAR 352.204-73, Contractor Personnel Security and Agency Access (DEVIATION) (Feb 2024);

HHSAR 352.222-70, Contractor Cooperation in Equal Employment Opportunity Investigations (Dec 2015);

HHSAR 352.224-71, Confidential Information (Feb 2024);

HHSAR 352.226-6, Indian Economic Enterprise Subcontracting Limitations (Dec 2015);

HHSAR 352.232-71, Electronic submission of payment requests (FEB 2022);

Miscellaneous:

NO FAX QUOTATIONS

ELECTRONIC SUBMISSIONS – SUBMISSION VIA EMAIL IS THE ONLY ACCEPTABLE ELECTRONIC

SUBMISSION. (amber.chavez@ihs.gov)

All contractors must be registered in the System for Award Management database located at https://www.sam.gov/sam/ prior to any contract award. Please submit the following information with each quote: Vendor Name, Cage Code, DUNS number, Tax Identification Number, Prompt Payment Terms, Delivery Time, GSA Contract Number (if applicable), Date quote expires, warranty, total price for each line item, total quote price, and technical documentation in sufficient detail to determine technical acceptability. Failure to provide sufficient technical detail may result in rejection of your quote.

Specifications next page.

Department of Health and Human Services Indian Health Service Oklahoma City Area

Specifications:

Steam Sterilizer and Installation

1. PURPOSE OF THE PROJECT

The Pawnee Indian Health Center (PIHC), Indian Health Services (IHS) has a need for one (1) steam sterilizer for the dental department. This is necessary for the sterilization of all instruments used in both the dental and medical departments. This will allow for the continued comprehensive services daily for Native American and Alaskan Natives of the PIHC.

2. DETAILED DESCRIPTION OF THE TECHNICAL REQUIREMENTS

The contractor shall provide the following for the Pawnee Indian Health Center Dental Department:

(1) Amsco 400 SERIES 20S Small Steam Sterilizer, 20x20x38 SFPP Double Sliding Recessed

#SR3202210121

Wall electric 208V 20”x 20” x 38” 12 programmable cycles Foot petal activation for sliding door Touchscreen controls Thermal Printer Automated check of control program and cycle data

(1) 400 Series 20x20x38 Rack and 2 shelves, Double Doors, #FV022011

(1) 400/Lab 250/Century 20x20x38” Intermediate Shelf, #FV020012

(1) SCALE BACK Pro Package 30-75W Water Conditioning System, #SE1060115

SCALE BACK PRO Housing SCALE BACK PRO Cartridge Installation 2 Preventive Maintenance visits Replacement SCALEBACK PRO Cartridge

(1) Pouchcare System with Dividers, 22x14x4”, #AX00074

(1) 1st Year preventive Care Connect, #SE011021

(1) Sterilizer Installation

PERIOD OF PERFORMANCE

60 days from date of award

3. LEVEL OF EFFORT

3.1. The contractor shall install both sterilizer as well as SCALEBACK PRO water system.

3.2. The contractor shall provide warranty under normal use and appropriate maintenance.

3.3. Contractor shall provide equipment as listed in Technical Requirements, no substitution will be accepted, as this is complementary to equipment already in use in department.

4. SPECIAL REQUIREMENTS

4.1. In accordance with HHSAR 304.1300(b) non-routine contractor employees shall comply with OPDIV DHHS/SE Region – Human Resources, Security Clearance Guidance – Visitors (3/29/12) policy for contract performance period. Contractor employees will be required to obtain a visitor’s pass upon arrival for services from Facilities Management.

4.2. The US PHS Pawnee Indian Health Center is a tobacco/smoke free environment (buildings and grounds). No tobacco/smoking use will be tolerated during service.

4.3. Security Requirements: Contractor personnel will be required to contact the government designated point of contact upon arrival when reporting for service calls or delivery supplies. The contractor shall be responsible for the security of all organizational information. Current rules and regulations applicable to the premises, where the work shall be performed shall apply to the contractor and its employees while working on the premises. These regulations include but are not limited to, escort by Pawnee Indian Health Center official, presenting valid identification, smoking restriction and any safety procedures.

4.4. The contractor shall not disclose or cause to disseminate any information concerning operations of Pawnee Indian Health Center. Such action(s) could result in violation of the contract and possible legal actions.

4.4.1. All inquiries, comments, or complaints arising from any matter observed, experienced or learned of as a result of or in connection with the performance of the contract, the resolution of which may require the dissemination of official information, shall be directed to the government’s designated representative.

4.5. Termination Amortization Schedule: A termination amortization schedule shall be included as an attachment of the awarded contract. If the Government does not exercise any of the options listed in the price / cost schedule, the Government’s not exercising the options will have the same effect as if the Government terminated for convenience. All remedies afforded to contractor in regards to a termination for convenience shall be available to the contractor.

5. DELIVERABLES AND REPORTING REQUIREMENTS

5.1. Delivery: The contractor will coordinate the delivery with the designated government employee. The government will provide the contractor with dock access and building access for this sole purpose. The designated government employee will work with the pertinent government agency to secure the needed dock access. No deliveries can be made after 4:15pm. Driver needs a valid ID.

5.2. Contractor Point of Contact: The contractor shall furnish one designated point of contact (POC) to the government’s designated representative for coordination of supplies, delivery, and/or maintenance. The POC will be empowered to make daily decisions to ensure that the contract implementation and day-today maintenance meets the terms and conditions of this contract.

5.3. Contractor’s Phone Numbers: The contractor shall provide a toll-free telephone number for service calls, which must be answered during at least eight working hours, between 8:00 am and 4:30 pm, Monday through Friday.

6. GOVERNMENT FURNISHED PROPERTY, FACILITIES AND SERVICES

6.1. The Government shall make no supply of property, facilities, and services.

7. CONTRACTOR FURNISHED PROPERTY, FACILITIES AND SERVICES

7.1. Required personnel, materials, supplies and equipment: The contractor shall furnish all personnel, materials, supplies and equipment required to perform work under the contract, to include but not limited to: equipment, shipping and installation

8. CHANGES TO THE SPECIFICATIONS

8.1. Any changes to these specifications shall be authorized and approved only through written correspondence from the Contracting Officer. Costs incurred by the contractor through the actions of parties other than the Contracting Officer shall be borne by the contractor.

Michelle D.

Kimmel -S

Digitally signed by Michelle D.

Kimmel -S Date: 2025.03.05 12:03:51 -06'00'

Department Supervisor

Robert G.

Springer -S

Bio-Med

Joyce G. Oberly - S

Digitally signed by Robert G.

Springer -S Date: 2025.03.04 11:11:13 -06'00'

Digitally signed by Joyce G. Oberly -S Date: 2025.03.05 15:51:37 -06'00'

Chief Executive Officer