245111 Intent to Award.pdf

This document is a Notification of Intent to Award from the City of Salem's Contracts and Procurement Division for RFP No. 245111, which concerns an Annual As-Needed Contract for Illegal Dumping and Homeless Encampment Clean-up Services. The City intends to award the contract to Industrial Maintenance and Cleaning on May 19, 2025, following a competitive proposal process. The contract will support urban cleanup services involving the removal of large items, biohazardous materials, and waste from various urban sites including bridges, open areas, parks, road right-of-way, and stormwater facilities, with specific response time requirements of 72 hours for standard work orders and 3 hours for emergency cleanups.

The contract will be structured on a time and materials basis, with the initial term running through June 30, 2026 and potential renewals for up to four additional one-year periods. While a specific budget range is not disclosed, the procurement suggests an ongoing and potentially significant annual investment in urban cleanup services. Contractors will be required to demonstrate compliance with safety regulations, possess OSHA certifications, and have specialized training in handling hazardous materials. The City will provide supplementary support by supplying bags and tags for personal property and installing vacate notices, with the expectation that contractors will integrate with existing municipal processes and coordinate closely with community services personnel.