2446 RFB Sign Printing and Delivery.docx

OLYMPIA, WASHINGTON

REQUEST FOR BIDS

PROJECT 2446

SIGN PRINTING AND DELIVERY

REQUEST FOR BIDS (RFB) RELEASE DATE:

November 6, 2024

QUESTION/CLARIFICATION/EQUALS DEADLINE:

BID DUE DATE AND TIME:

CONTACT PERSON:

Noelle Gordon Procurement Coordinator

(564) 233-8702 ngordon@intercitytransit.com

RFB 2446 – Kiosk Signs Printing and Delivery Page 4 of 36

LEGAL ADVERTISEMENT

REQUEST FOR BIDS

SIGN PRINTING AND DELIVERY

INTERCITY TRANSIT

PROJECT 2446

Intercity Transit, the public transportation provider in Thurston County, Washington, is seeking Bids from qualified firms for printing and delivering pre-designed signs used in Transit operations.

The estimated annual contract value is $12,000 to $17,000.

Solicitation documents for this project are available online through or Washington’s Electronic Business Solution (WEBS) located at https://fortress.wa.gov/ga/webs/.

Bids are due no later than December 3, 2024 at 10:00 a.m. (PT).

Please contact Noelle Gordon, Procurement & Project Management Coordinator, by phone at (564) 233-8702 or email at ngordon@intercitytransit.com with any questions regarding this solicitation.

Intercity Transit is committed to maximum utilization of minority, women and disadvantaged businesses, and small businesses. All businesses are encouraged to apply.

This project is funded by local funds.

RFB 2446 – Sign Printing and Delivery Page 3 of 36

TABLE OF CONTENTS

SECTION 1 - introduction background and PURPOSE Intercity Transit (Transit), the public transportation provider in Thurston County, Washington, is the leader, major advocate, and primary source of public transportation in Thurston County. As such, Transit is charged to balance several important functions: providing primary transportation for people without an alternative, including those with a physical or mental disability; offering high-quality alternative transportation for people with options; providing a stimulant to economic growth; serving as a partner in building livable communities; and, being a ready resource able to respond to community emergencies.

Transit is conducting this Request for Bids (RFB) in order to establish a Contract for providing, printing and delivering signs to be used in kiosks in Transit operations.

Printed items include:

· Signs for on-street, pole mounted narrow signage

· Signs for shelter mounted square signage; double sided

· Signs for building-mounted kiosks

· Full color artwork and variable messages to be printed on each sign. Material for each sign is 0.030 styrene.

The estimated annual value of this contract is $12,000 to $17,000.

SCOPE OF WORK AND SPECIFICATIONS

1.1.1. General Requirements

A. Artwork: Intercity Transit uses Adobe InDesign and Adobe Acrobat (Adobe Creative Cloud). Print-ready files will be provided by Transit. Printer will be required to send a proof to Transit for approval prior to proceeding with printing. Each sign has a unique artwork file.

B. Use of Artwork: All artwork furnished by, or on behalf of Transit, is the exclusive property of Transit. Contractor shall not make any changes to the artwork, nor use the artwork for other projects, without the prior written approval of Transit.

C. Delivery: The entire delivery order must be completed and delivered to Transit no later than ten (10) business days following receipt of approved order. Delivery costs must be included in bid price.

D. Press Check: Transit reserves the right to conduct a press check prior to proceeding with the job.

E. Colors: Full color ink coverage is required for each sign.

1.1.2. ITEM #1 – On-Street Kiosk Slim Signs

Note: Each sign is a separate artwork file as content is variable

1.1.3. ITEM #2 – On-Street Kiosk Square Signs

Note: Each sign is a separate artwork file as content is variable for one side, second side is consistent

1.1.4. ITEM #3 – OTC Kiosk Signs

Note: Each sign is a separate artwork file as content is variable

1.1.5. ITEM #4 – LTC Kiosk Signs

Note: Each sign is a separate artwork file as content is variable

1.1.6. ITEM #5 – Capital Mall Kiosk Signs

Note: Each sign is a separate artwork file as content is variable

1.1.7. Order Placement

Order(s) may be placed on an as-needed basis in the form of a Purchase Order, Amendment, or similar order document.

1.1.8. Delivery Requirements

Signs and related items will be delivered Free on Board (FOB) destination, and will be shipped to:

Intercity Transit 526 Pattison Street SE Olympia, WA 98501

AWARD

Transit intends to award a firm fixed Contract to the responsive responsible Bidder whose Bid meets all RFB requirements and is determined the most advantageous to Transit.

Transit does not represent or guarantee any minimum purchase. This Solicitation does not obligate Transit to contract for the goods and/or services specified herein. Transit reserves the right to add, remove, or otherwise modify requirements to meet the operational and strategic objectives of the agency.

CONTRACT TERM

The initial term of the Contract resulting from this RFB will be from January 1, 2025 through December 31, 2027. The Contract may be extended for three (3) additional one (1) year terms or portions thereof. The total Contract term will not exceed five (5) years, unless special circumstances dictate otherwise. Extension for each additional term may be offered and the sole discretion of Transit and will be subject to written mutual agreement.

SECTION 2 – GENERAL INFORMATION

PROCUREMENT COORDINATOR

All questions and communication concerning Solicitation must be directed to the Procurement Coordinator listed below. All oral communication will be considered unofficial and non-binding. Bidders are to rely only on written statements issued by the Procurement Coordinator.

510 Pattison Street SE Olympia, WA 98501

ANTICIPATED PROCUREMENT SCHEDULE

The activities and dates listed below represent the anticipated procurement schedule. Transit reserves the right to change the schedule. Transit will post any changes to the procurement schedule on Washington’s Electronic Business Solution (WEBS) located at https://fortress.wa.gov/ga/webs/.

SOLICITATION DOCUMENT AVAILABILITY

Solicitation documents are available on-line through WEBS. Bidders are responsible to register in WEBS and download the Solicitation Documents. Contact WEBS customer service at (360) 902-7400 or WEBSCustomerService@des.wa.gov if you require assistance with the WEBS registration process or need help accessing the Solicitation Documents.

Transit will post Addenda or any schedule changes on WEBS. Bidders are responsible to check for updates and obtain any Addenda related to this Solicitation. Failure to do so may result in the submission of a Bid that is inconsistent with most the current information and may result in disqualification.

EXAMINATION OF DOCUMENTS

Bidder must thoroughly examine all Solicitation Documents and any Addenda. Submission of a Bid constitutes acknowledgment that the Bidder has thoroughly examined all Solicitation Documents.

Bidder’s failure or neglect to receive or examine any of the Solicitation Documents, statutes, ordinances, regulations and permits will in no way relieve the Bidder from any obligations with respect to the Bid or any resulting Contract.

Transit will reject claims for additional compensation based upon a lack of knowledge or misunderstanding of any of the Solicitation Documents, statutes, ordinances, regulations, permit requirements, or other materials referenced or incorporated in this RFB.

QUESTIONS AND CLARIFICATION REQUESTS

Bidder questions and/or requests for clarification regarding this RFB will be allowed consistent with the respective dates specified in the Anticipated Procurement Schedule. All Bidder questions and/or requests for clarification must be submitted in writing via email to the Procurement Coordinator. It is at Transit’s sole discretion to accept or reject any request for changes.

Transit will provide an official written response to Bidder questions received by the respective deadlines. Bidders must not rely on any oral statements or conversations with Transit representatives for questions or clarifications regarding this RFB. Verbal responses to questions and/or clarifications will be considered unofficial and non-binding. Only written responses posted to WEBS in the form of an Addendum will be considered official and binding. All such Addenda will become part of the Solicitation and any awarded Contract.

If no requests for clarification are received, Transit will construe silence as acceptance and that the Bidder intends to comply with the Solicitation Documents as written in their entirety.

APPROVED EQUALS REQUESTS

Bidder requests for approved equals or deviation from the Scope of Work and Specifications are due no later than the date and time identified in the Anticipated Procurement Schedule. All such requests must be submitted in writing via email to the Procurement Coordinator. It is at Transit’s sole discretion to accept or reject these requests.

Each request must provide adequate technical information to allow Transit to make an informed decision. Transit reserves the right to deny requests which lack sufficient information. Transit will review all timely requests for approved equals or deviations and issue solicitation Addenda as necessary to document approval or denial.

If no requests for approved equals or deviation are received, Transit will conclude that the Bidder intends to fully comply with all requirements as written.

SOLICITATION STANDARDS

The Solicitation Standards document is provided in Appendix A. The Solicitation Standards document contains important information for Bidders applicable to this Solicitation.

The terms and conditions provided in the Solicitation Standards document apply directly to, and are incorporated by reference, into this Solicitation and the Contract resulting from this Solicitation. As such, Bidders do not need to attach this document with their Bid. It is the Bidder’s responsibility to read and fully understand the details of all items contained herein prior to Bid submittal.

CONTRACT TERMS

A Sample Contract has been included in Appendix A. Transit expects the final Contract signed by the successful Bidder to be substantially the same as the Sample Contract. Bidder’s submission of a Response to this Solicitation constitutes general acceptance of these Contract requirements. The foregoing should not be interpreted to prohibit either party from proposing additional Contract terms and conditions during negotiation of the final Contract.

INCORPORATION OF DOCUMENTS INTO CONTRACT

A Bid submitted in response to this Solicitation is an offer to contract with Transit. This Solicitation document, all incorporated documents, any subsequent Addenda, and the successful Bidder’s Response will be incorporated by reference into the resulting Contract.

SECTION 3 – BID SUBMITTALS

BID SUBMITTAL REQUIREMENTS

Bidder must complete and provide the following information in the Bid Submittal Document of Appendix A. Incomplete or vague responses may be considered non-responsive and may be rejected. Failure to complete and submit all items listed in this section may disqualify the Bidder from further participation in this RFB.

1. Bidder Acknowledgements The Bidder Acknowledgements must be signed by the Bidder’s Authorized Representative. Bidder must complete the acknowledgement of Addenda receipt box(es) by filling in the Addenda number fields for each Solicitation Addenda issued, and complete the signature box information on the Bidder Acknowledgements page.

2. Bidder Information Bidder must complete the Bidder Profile, Bidder Authorized Representative, Certified DBE and SBE Status, and Statement of Prior Contract Termination sections. Bidder may attach additional sheets if necessary.

3. Subcontractor Information Bidder is instructed to complete the Subcontractor Information section if the Bidder intends on utilizing Subcontractors. If Bidder does not intend to use Subcontractors, the Bidder is not required to complete this section of the Bid Submittal Document. If no information is entered, Transit will assume that Subcontractors will not be used.

Transit will accept Bids that include third party involvement only if the Bidder submitting the Bid agrees to take complete responsibility for all actions of such Subcontractors. Bidder must disclose the use of any Subcontractor(s) in their Bid.

If applicable, Bidder will identify all Subcontractors who will perform services in fulfillment of Contract requirements, including their name, the nature of services to be performed, address, telephone, email, federal tax identification number (TIN), Washington State Unified Business Identifier (UBI), and DBE or SBE certification status. Transit reserves the right to approve or reject any and all Subcontractors that Bidder proposes. Any Subcontractors not listed in the Bidder’s Response, who are engaged after award of the Contract, must be pre-approved, in writing, by Transit before providing services under the Contract.

4. References Bidder must submit a minimum of three (3) references for which the Bidder has provided goods and/or services similar to those described herein.

Through this submission, Bidder grants permission to Transit to independently contact the references. Transit reserves the right to obtain and consider information from other sources concerning a Bidder, such as Bidder’s capability and performance under other contracts, Bidder’s financial stability, past or pending litigation, and other publicly available information.

5. Bid Pricing Bidder must complete and submit the Bid Pricing Section and Bidder’s Signature. Bidder may attach additional sheets if necessary.

Prices will be in U.S. dollars. Bidders will extend unit pricing as required. In the event of an error in the extension of prices, the unit price will prevail. All Bid prices will remain firm for a minimum of sixty (60) Calendar Days from the Bid due date.

Bid prices will include everything necessary for the procurement of the Contract, execution and completion of the work, and fulfillment of the Contract. This includes but is not limited to, furnishing of all materials, delivery costs, equipment, tools, labor and services, Bid preparation costs, Contract management costs and administrative costs, except as may be provided otherwise in the solicitation documents Applicable taxes which the Contractor is required to pay, excluding retail sales taxes, must be included in the Bidder’s proposed price(s) for the work under the Contract. No adjustments will be made in the amount to be paid by Transit under the Awarded Contract due to any misunderstanding by or lack of knowledge of the Bidder as to liability for, or the amount of, any taxes for which the Bidder is liable or responsible by law or under the Awarded Contract or because of any increases in tax rates imposed by any Federal, State or local government.

No payments in advance or in anticipation of goods or services to be provided under any resulting Contract will be made. Contractor will only be compensated for performance delivered and accepted by Transit.

SUBMITTAL INSTRUCTIONS

Bidder will submit their complete Bid in the following manner:

1. Bid: Bidder must complete and submit all sections of the Bid Submittal Document, located in Appendix A, as their Bid. One (1) electronic copy of the Bidder’s complete Bid must be received by Transit on or before the Bid Due Date and Time set forth in Section 2.2, Anticipated Procurement Schedule.

1. Delivery of Bid: The Bid must be delivered as follows:

1. Electronic Submittal: Send Bid Submittal Document as email attachment to bidbox@intercitytransit.com. Transit will only accept Bids for this RFB via email/email attachment. Proposer is required to submit its response to the email address provided in this section. Any other form of delivery will not be accepted and will be deemed non-responsive.

2. Email Subject Line: The email subject line should include the RFB number and Bidder’s name (i.e. RFB-2446 – ABC Company). This RFB number is used by the Procurement team for search and filter features. Failure to include the RFB number in the email subject line may result in the disqualification of your Response.

3. Maximum File Size: The maximum file size must be 25 Megabytes (MB) or less. Files sizes above 25MB may be corrupted and not received by Transit. An automatic courtesy acknowledgement response that we received a message will be sent to you when bidbox@intercitytransit.com receives your email. This automatic response is not a guarantee the files were received and/or are intact.

4. Signature: For the purposes of this solicitation, Transit will accept a typed signature of an individual’s name as the symbol of signature as authorized by RCW 1.80. Bidder is instructed to insert an electronic, typed signature (first and last name typed in), or actual signature into each section of the Bid Submittal Document where a signature is required/requested. Signatures, that do not identify an individual, such as “Sales Team” or “Company Name” or “Government Contracts”, will be disqualified for failing to name an individual.

1. Time of Receipt: Time of receipt will be determined by the date and time the Bid is received by bidbox@intercitytransit.com. Bidder accepts all risks of late delivery regardless of fault or chosen method of delivery.

Bids are to be submitted in the format described in this Solicitation. No oral, faxed, mailed or telephone Bids or modifications will be accepted or considered. All Bids and any accompanying documentation become the property of Transit and will not be returned.

1. Note to Bidder: It is up to the Bidder to decide when to submit the response to Transit. While Transit does its best to make response submittal easy, technological failures can occur, and while unfortunate, a response sent by a Bidder but not received or unable to be located by the Procurement Coordinator, corrupted files, and/or Bids received after the due date and time noted in Section 2.2, as indicated by the timestamp on the email when printed to PDF, or any other failure, for any reason, no matter the cause, regardless of responsibility or fault, will be rejected.

LATE BIDS

Any Bid received after the exact time specified for the Bid due date and time will not be accepted or considered. The exact time is designated as the date and time received by the bidbox@intercitytransit.com in conformity with Section 3.2, D – Note to Bidder.

BID OPENING

Transit will publicly open Bids at its Administrative & Operations Building as specified in the Anticipated Procurement Schedule. Any time following the public Bid opening, Bidders may obtain a list of Bidders. Contact the Procurement Coordinator for requests for all other information related to this Solicitation.

Transit reserves the right to postpone the Bid Due Date and Time at any time prior to the date and time established herein.

BIDDER RESPONSIVENESS

Bidder must respond to each question/requirement contained in this RFB. Failure to demonstrate to Transit that your firm meets RFB requirements and/or comply with any applicable item may result in the Response being deemed non-responsive and disqualified from further consideration.

Transit, at its sole discretion, reserves the right to consider the actual level of Bidder’s compliance with Solicitation requirements, accept or reject any and all Bids received, waive any irregularities or minor informalities, to accept any items or combination of items, and to request additional information required to fully evaluate a Bid.

SECTION 4 – EVALUATION AND AWARD

BID EVALUATION AND AWARD

Bids will be evaluated by Transit to determine the lowest responsive responsible Bidder and which Bid, if any, should be accepted by Transit. Transit in its sole discretion reserves the right, but without obligation, to waive informalities and irregularities.

1. Responsiveness. Transit will consider all material submitted by the Bidder to determine whether the Bidder’s offering is in compliance with the Solicitation Documents.

2. Responsibility. Transit will consider all material submitted by the Bidder, and evidence it may obtain otherwise, to determine whether the Bidder, its key personnel, and proposed Subcontractors have the qualifications and experience to successfully fulfill Contract obligations.

3. Price. The lowest bid price(s) offered for the goods and services listed.

Within sixty (60) Calendar Days after the opening of Bids, Transit will either accept a Bid, reject all Bids, or take such other action as may be in its best interest. Transit reserves the right to request extension of the Bid acceptance period. Bid acceptance will be followed by a written notice of award of Contract.

EXECUTION OF CONTRACT

The successful Bidder will execute the final Contract and return to Transit, together with the evidences of insurance, within ten (10) Business Days of its receipt. After execution by Transit, a signed Contract will be returned to the Contractor.

RFB 2446 – Sign Printing and Delivery Page 36 of 36 APPENDIX a – solicitation documents

Bid Submittal Document: Bidders must complete and submit the Bid Submittal Document as their Bid.

Solicitation Standards: This document contains the Standard Definitions, Instructions to Bidders and Terms and Conditions. This document does not need to be submitted; however, Bidders are instructed to be familiar with it as it governs this Solicitation and will be incorporated into the resulting Contract.

Sample Contract Document: Transit expects the final Contract signed by the successful Bidder to be substantially the same as this Contract. This document does not need to be submitted; however, Bidders are instructed to be familiar with it.

RFB 2446 – Sign Printing and Delivery Page 36 of 36 Appendix A image2.emf

2446 Submittal Document.docx

RFB 2446 BID SUBMITTAL DOCUMENT

SUBMITTAL INSTRUCTIONS

Bidder must properly complete and submit all information requested within this Bid Submittal Document by the bid due date and time.

The Bid must include all completed sections as listed below:

1. Bidder Acknowledgements

2. Bidder Information

3. Subcontractor Information

4. References

5. Bid Pricing

Bidder will submit their complete Bid in accordance with Section 3, Bid Submittals, of the RFB document.

APPENDIX A

RFB 2446 Submittal Document 2 of 12 Sign Printing and Delivery

BIDDER ACKNOWLEDGEMENTS

Sign Printing and Delivery – RFB 2446

Issued by Intercity Transit

Having carefully examined all requirements and terms and conditions identified in this Request for Bids (RFB), the undersigned, as Bidder, declares to that I/we have examined all of the Solicitation Documents and that I/we will contract with Intercity Transit (Transit) to do everything necessary for fulfillment of RFB 2446 Sign Printing and Delivery and the resulting Contract, at the prices and on the terms and conditions contained herein.

I/We certify, under penalty of perjury, that this is not a sham or collusive Bid nor made in the interest or on behalf of any person not herein named. I/We have not directly or indirectly induced or solicited any Bidder on the above work, or suppliers to put in a sham Bid, nor any other person or corporation to refrain from Bidding. I/We have not in any manner sought by collusion to secure advantage over any other Bidders.

I/We agree that our Bid constitutes an offer to Transit, which shall be binding for sixty (60) Calendar Days from the Bid due date. If our Bid is accepted, we agree to sign the Contract form and furnish evidences of insurance required herein within ten (10) Calendar Days after receipt from Transit of written notice of award of Contract.

I/We certify that we are, at the time of submitting this Bid and shall remain throughout the period of the Contract, registered and licensed by the state of Washington to perform the type of work required under the Solicitation Documents. We further certify that we are skilled and regularly engaged in the general class and type of work called for in the Solicitation Documents.

I/We further agree, if our Bid is accepted and a Contract is awarded by Transit, to plan and prosecute the work with such diligence that the work and portions thereof shall be completed and ready for use within the period set forth.

I/We acknowledge receipt of addenda numbers through and have been taken into account as part of our Bid.

The following information is accurate to the best of our knowledge. Any required documentation has been attached separately. We understand that failure to complete this form in its entirety may deem our Proposal “Non-Responsive”. If our business is not required to have one of the following items, we have attached a letter explaining why.

The signatory below represents that he/she has the authority to bind the company named below to the Bid submitted and any Contract awarded as a result of this Solicitation. The authorized signatory acknowledges having read and understood the entire Solicitation and agrees to comply with the terms and conditions of the Solicitation in submitting and fulfilling the offer made in its Bid. By submitting this Bid, Bidder hereby offers to furnish materials, supplies, services and/or equipment in compliance with all terms, conditions, and specifications contained in this Solicitation.

“I certify (or declare) under penalty of perjury under the laws of the State of Washington that the foregoing is true and correct”:

Bidder Signature:

Date:

Print Name and Title

Location or Place Executed: (City, State)

BIDDER INFORMATION

1. Bidder Profile:

Bidder must provide the following:

Firm Name

DBA Name (if applicable)

Street Address

City, State, Zip Code

Federal Tax ID Number

WA State UBI Number

DUNS #

2. Bidder Authorized Representative:

Bidder must designate an Authorized Representative who will be the principal point of contact for the Procurement Coordinator for the duration of this RFB process. Bidder’s Authorized Representative will serve as the focal point for business matters and administrative activities.

Representative Name:

Street Address

City, State, Zip Code

Telephone Number

Email Address

3. Certified DBE and SBE Status:

Intercity Transit gathers the following Disadvantaged Business Enterprise (DBE) and Small Business Enterprise (SBE) information for reporting purposes. Bidder is instructed to check the applicable boxes and enter associated certification numbers, as applicable, below:

|_|Not Applicable

|_|DBE

Certification #:

|_|SBE

Certification #:

4. Statement of Prior Contract Termination:

Bidder must disclose below if the Bidder’s firm and/or any proposed subcontractors have had a contract terminated for either cause or convenience in the last five (5) years. If a contract was terminated for cause or convenience during this timeframe, submit full details of the termination including but not limited to, the reason for termination, the other party’s contact information (name, address, email address, and telephone number), and the Bidder’s position on the matter. Transit will evaluate the information and may, at its sole discretion, reject the Response based on the risk to the Agency. If not applicable, Bidder is instructed to enter “NA” in the box below.

SUBCONTRACTOR INFORMAITON

Check the applicable box:

|_|Yes |_|No

Bidding firm intends on utilizing subcontractors to fulfill the service requirements outlined in this procurement.

Contractor will be required to perform all work under the Contract using his/her own employees carried on payroll or by using subcontractors Where subcontractors are used in the performance of the Contract, Bidder will indicate as required with the Response. Bidder will be held responsible for all work performed or not performed by the subcontractor(s). Subcontractor(s) will be required to bill through the Contractor. If revisions are required in the subcontract assignment, new parties are to be proposed in advance of assignment, in writing to the Transit Procurement Coordinator and Contract Administrator.

If applicable, Bidder will identify all subcontractors who will perform services in fulfillment of Contract requirements, including their name, the nature of services to be performed, address, telephone, email, federal tax identification number (TIN), Washington State Unified Business Identifier (UBI), and DBE or SBE certification status. Transit reserves the right to approve or reject any and all subcontractors that Bidder proposes. Any subcontractors not listed in the Bidder’s Response who are engaged after award of the Contract, must be pre-approved, in writing, by Transit before providing services under the Contract.

Subcontractor 1

Name:

Services to be provided:

Address:

Telephone:

Email:

Fed ID

UBI:

Certified DBE:

|_|Yes |_|No

Certified SBE:

|_|Yes |_|No

Subcontractor 2

Name:

Services to be provided:

Address:

Telephone:

Email:

Fed ID

UBI:

Certified DBE:

|_|Yes |_|No

Certified SBE:

|_|Yes |_|No

Subcontractor 3

Name:

Services to be provided:

Address:

Telephone:

Email:

Fed ID

UBI:

Certified DBE:

|_|Yes |_|No

Certified SBE:

|_|Yes |_|No

REFERENCES

Bidder must provide a minimum of three (3) references for which the Bidder has provided goods and/or services similar to those described in this Solicitation. References must not be from an individual, company or organization with any special interest, financial or otherwise, to the Bidder.

Reference 1

Company Name:

Type of Organization: *

Contact Name & Title:

Address:

Telephone:

Email:

Brief Project Description:

Reference 2

Company Name:

Type of Organization: *

Contact Name & Title:

Address:

Telephone:

Email:

Brief Project Description:

Reference 3

Company Name:

Type of Organization: *

Contact Name & Title:

Address:

Telephone:

Email:

Brief Project Description:

Reference 4 (optional)

Company Name:

Type of Organization: *

Contact Name & Title:

Address:

Telephone:

Email:

Brief Project Description:

*Type of Organization – Municipality, Public Agency, Etc.

BID PRICING

Instructions to Bidder:

Complete the Deliverable Pricing table below by entering the pricing information as specified.

Do not include retail state and local sales tax in the bid pricing below. Appropriate state and local sales tax at the time of order shall be applied to the invoice. Do include all other business taxes in the bid pricing below.

PLEASE DO NOT ADD SECTIONS TO THE TABLE.

Deliverable Pricing

Item #

Item Description

Price Per Each

Anticipated Order Quantity

Each Price x Anticipated Order Quantity

On-Street, Slim Signs

On-Street, Square Signs

OTC Kiosk Signs

LTC Kiosk Signs

Capital Mall Kiosk Signs

Set-up fee for each print-ready file

All other fixed fees associated with the print job, regardless of quantities ordered

Delivery fee

Evaluated Total

Transit has the right to contract based on the total Bid or a portion thereof. Transit has the right to correct obvious mathematical errors. Bidders are warned against making erasures or alterations of any kind, and Bids which contain omissions, erasures or irregularities of any kind may be rejected. Any qualification, addition, limitation or provision attached to a Bid may render the Bid non-responsive.

I/We, the Bidder, propose to perform the work under the terms and conditions contained herein for the Total Bid Price set forth above.

Signature of Bidder

Firm/Company Name image1.jpeg image3.emf

2446 Solicitation Standards.docx Solicitation Standards

OLYMPIA, WASHINGTON

SOLICITATION STANDARDS

This document contains important information for Bidders applicable to the solicitation documents administered by Intercity Transit. This information applies directly, and is incorporated by reference, into the solicitation and contracts resulting from this solicitation. As such, Bidders do not need to attach this document with their response to the solicitation. It is the responsibility of the

Bidder to read and fully understand the details of all items contained herein prior to Proposal submittal.

TABLE OF CONTENTS

1. DEFINITIONS 2

2. AMENDMENTS AND ADDENDA 3

3. BID CLARIFICATION 3

4. BID COSTS 3

5. BID DEADLINE POSTPONEMENT 3

6. BID OWNERSHIP 3

7. BID REJECTION 3

8. BID WITHDRAWAL OR MODIFICATION 4

9. COLLUSION 4

10. ENVIRONMENTAL POLLUTION PREVENTION AND PUBLIC NATURAL RESOURCES PRESERVATION 4

11. INSURANCE 5

12. MINORITY, WOMEN, DISADVANTAGED AND SMALL BUSINESS ENTERPRISES 5

13. NO COSTS OR CHARGES 5

14. NO OBLIGATION TO CONTRACT 5

15. POLICY COMPLIANCE 5

16. PROJECT PERSONNEL 5

17. PROTEST PROCEDURES 5

18. SINGLE BID RECEIVED 6

APPENDIX B

RFB 2446 Sign Printing and Delivery 2 of 8 Solicitation Standards

1. DEFINITIONS

This section contains definitions of terms commonly used in Solicitations conducted by Intercity Transit.

Agency

Intercity Transit (Transit).

Amendment or Addendum

A change to a legal document. For the purposes of a Solicitation document, an amendment is a unilateral change issued by Transit, at its sole discretion.

Authorized Representative

An individual designated by the Bidder to act on its behalf with the authority to legally bind the Bidder concerning the terms and conditions set forth in Solicitation and Proposal documents.

Bid

A sealed written offer to provide materials, supplies, services, and/or equipment in reply to a Request for Bids (RFB).

Bidder

A Vendor who submits a Bid in reply to the solicitation.

Business Days

Monday through Friday, 8:00 a.m. to 5:00 p.m., Pacific Time, except for holidays observed by the Intercity Transit, unless otherwise specified within the Solicitation document.

Calendar Days

Consecutive days of the year including weekends and holidays, each of which commence at 12:00:01 a.m. and end at Midnight, Pacific Time. When “days” are not specified, Calendar Days will prevail.

Contract

All types of agency agreements, regardless of what they may be called, for the procurement of supplies, services or construction.

Contractor

Any person or entity having a contract with Intercity Transit.

Procurement Coordinator

The individual authorized by Transit who is responsible for conducting a specific Solicitation.

RCW

Revised Code of Washington

Responsible

The ability, capacity, and skill to perform the Contract or provide the service required, including, but not limited to the character, integrity, reputation, judgment, experience, and efficiency of the Bidder. Further considerations may include, but are not limited to, whether the Bidder can perform the Contract within the time specified, the quality of performance of previous contracts or services, the previous and existing compliance by the Bidder with laws relating to the contract or services and such other information as may be secured having a bearing on the decision to award the Contract.

Responsive

A Bid that meets all material terms of the Solicitation document.

Subcontractor

A person or business that is, or will be, providing or performing an essential aspect of the Contract under the direction and responsibility of the Contractor.

Vendor

A provider of materials, supplies, services, and/or equipment.

2. AMENDMENTS AND ADDENDA

Transit reserves the right to amend this Solicitation at any time before the Proposal due date and time. Amendments may be for any reason deemed necessary by Transit including, without limitation, changes in quantity, quality, delivery requirements, due date, procedures, baseline technical requirements, statement of work requirements, or selection criteria.

All Addenda will be posted on Washington’s Electronic Business Solution (WEBS). It is the Proposer’s sole responsibility to check periodically for Addenda related to this Solicitation. If there is any conflict between Addenda, or between an Addendum and the original Solicitation document, whichever document was issued last in time shall be controlling.

3. BID CLARIFICATION

Transit will make the sole determination of clarity and completeness in the Bids relative to any of the provisions in this Solicitation. Transit reserves the right to require clarification, additional information and materials in any form relative to any or all of the provisions or conditions of this Solicitation.

To aid in the Response evaluation process, after Response due date and time, Transit may require individual Bidders to appear at a date, time and place determined by Transit for the purpose of conducting discussions to determine whether both parties have a full and complete understanding of the nature and scope of contractual requirements. In no manner shall such action be construed as negotiations or an indication of Transit’s intention to award.

4. BID COSTS

Bidder is solely liable for any and all costs associated with preparing, submitting or presenting a Bid in response to this Solicitation. Transit is not liable for any cost incurred by the Bidder in the process of responding to this Solicitation.

5. BID DEADLINE POSTPONEMENT

Transit reserves the right to postpone the Bid due date and time at any time prior to the set due date and time.

6. BID OWNERSHIP

All Bids and materials submitted in response to this Solicitation will become the property of Transit. Information in each Bid will be shared with Transit employees and other persons involved in Bid evaluation. Transit will have the right to use ideas or adaptations of ideas that are presented in the Bid. Selection or rejection of the offer will not affect this right.

7. BID REJECTION

Transit reserves the right to reject any Bid for any reason including, but not limited to, the following:

A. Any Bid which is incomplete, obscure, irregular or lacking necessary detail and specificity;

B. Any Bid which contains figures (price, percentage or others) that are not legible or subject to more than one interpretation;

C. Any Bid from Bidder(s) who (in the sole judgment of Transit) lack the qualification and/or responsibility necessary to perform the work properly;

D. Any Bid for which a Bidder fails or neglects to complete and submit any qualification information within the time specified by Transit; and

E. Any Bid submitted by a Bidder who is not registered or licensed as may be required by the laws of the state of Washington.

Transit further reserves the right to reject any or all Bids, to waive any minor irregularities or informalities (without obligation) in any response to the Solicitation, and to accept any items or combination of items. In consideration for Transit’s review and evaluation of its Bid, the Bidder waives and releases any claims against Transit arising from rejection of any or all Bids.

8. BID WITHDRAWAL OR MODIFICATION

A modification of a Bid already received will be considered only if the modification is received prior to the Bid due date and time. All modifications shall be made in writing, executed and submitted in the same form and manner as the original Bid. Notwithstanding the above, a late modification of an otherwise successful Bid that makes its terms more favorable to Transit may be considered at any time it is received and may be accepted.

Bidders may withdraw their Bid by written request to the Procurement Coordinator. The withdrawal request must be received by the Procurement Coordinator prior to Bid due date and time. Bids may be withdrawn in person by the Bidder or an Authorized Representative, if the representative’s identity is made known and the representative signs a receipt for the Bid before the Bid due date and time.

No Bidder may withdraw a Bid after the Bid due date and time, or before the award and execution of the Contract, unless the award is delayed for a period exceeding sixty (60) Calendar Days from the Proposal due date and time. Transit reserves the right to request that Bidders grant an extension of such effective period.

Transit will not consider a claim of error in a Bid unless written notice and supporting evidence of such claim, including cost breakdown sheets, are delivered to Transit within forty-eight (48) hours after Bid opening. Any review by Transit of a Bid and/or any review of such a claim of error (including supporting evidence) creates no duty or liability on Transit to discover any other error or mistake, and the sole liability for any Bid errors rests with the Bidder.

9. COLLUSION

If Transit determines that collusion has occurred among Bidders, none of the Bids of the participants in the collusion will be considered. Transit’s determination shall be final.

10. ENVIRONMENTAL POLLUTION PREVENTION AND PUBLIC NATURAL RESOURCES PRESERVATION

The Successful Bidder will comply with applicable portions of the following statutes, ordinances and regulations and such other regulatory measures dealing with the prevention of environmental pollution and the preservation of public natural resources as may be subsequently identified by Transit or other public agencies as applicable to the work.

A. Federal. Natural Environmental Policy Act of 1969, 42 USC 4321 et seq.; Executive Order 11514; Clean Water Act, 33 USC 1251 et seq.

B. State. Water Pollution Control Act, Chapter 90.48 RCW; State Environmental Policy Act of 1971, Chapter 43.21C RCW and WAC Chapter 1997-10; Noise Control Act of 1974, Chapter 70.107 RCW; Washington Clean Air Act, Chapter 70.94 RCW and WAC Chapter 1; Shoreline Management Act of 1971, Chapter 90.58 RCW.

C. Regional. Any applicable Air Pollution Control District regulations.

D. Thurston County. Any applicable County ordinances and regulations.

E. Local. Any applicable City ordinances and regulations.

11. INSURANCE

The Successful Bidder is required to obtain insurance to protect Transit should there be any claims, suits, actions, costs, or damages or expenses arising from any negligent or intentional act or omission of the Bidder or its Subcontractor(s), or their agents, while performing work under the terms of any Contract resulting from this Solicitation. Bidders will find a complete description of the specific insurance requirements in the Sample Contract document located in Appendix B of the Solicitation document.

12. MINORITY, WOMEN, DISADVANTAGED AND SMALL BUSINESS ENTERPRISES

Transit is committed to maximum utilization of minority, women, and disadvantaged businesses enterprises (DBE), and small businesses enterprises (SBE). All businesses are encouraged to respond.

Interested firms are reminded to provide all potential business partners an equal, non-discriminatory opportunity to compete for business as joint venture partners or subcontractors. Transit is interested in firms that demonstrate a commitment to equal employment opportunity and encourages firms to employ a workforce that reflects the region's diversity and to adhere to non-discrimination.

13. NO COSTS OR CHARGES

Costs or charges under the proposed Contract incurred before the Contract is fully executed will be the sole responsibility of the Bidder.

14. NO OBLIGATION TO CONTRACT

This Solicitation does not obligate Transit to contract for the service(s) or product(s) specified. Transit reserves the right to cancel or reissue this Solicitation in whole or in part, for any reason, prior to Contract award.

15. POLICY COMPLIANCE

Transit does not permit alcohol, drugs and weapons on Transit property. Tobacco products must only be used in designated areas. The Awarded Contractor is responsible to ensure that all employees and any Subcontractors assigned to work on Transit property are aware of and comply with these policies.

16. PROJECT PERSONNEL

Bidder represents that it has, or will obtain, all qualified personnel necessary to perform the services required under this Solicitation. All services required under this Solicitation shall be performed by the Bidder, its employees, agents, representatives, or authorized Subcontractors. Upon Contract award, Contractor will not change assigned project personnel or subcontractors without prior Transit approval.

17. PROTEST PROCEDURES

Protests shall be filed and resolved in accordance with the following procedure:

A. Right to Protest. Any actual or prospective Bidder, including sub-contractors and suppliers showing a substantial economic interest in this project, who is aggrieved in connection with the solicitation or award of this project, may file a protest. A protest with respect to the RFX shall be submitted in writing to the Intercity Transit General Manager prior to the established Bid due date and time unless the aggrieved person did not know the facts giving rise to such protest prior to Bid date. The protest shall be submitted within seven (7) Calendar Days after such aggrieved person knows or should have known of the facts giving rise thereto. If the protester is not satisfied with the solution of the General Manager, a written protest may be filed with the Intercity Transit Authority. Protests filed more than seven (7) Calendar Cays following the receipt of the General Manager’s written determination will not be accepted.

B. Stay of Procurements During Protests. In the event of a timely protest, the General Manager shall not proceed further with the solicitation or award of the Contract until all administrative and judicial remedies have been exhausted or until the Intercity Transit Authority makes a determination on the record that the award of a Contract without delay is necessary to protect substantial interests of Transit.

C. Entitlement of Costs. In addition to any other relief, when a protest is sustained and the protesting Bidder should have been awarded the Contract under the solicitation, but is not, then the protesting Bidder shall be entitled to the reasonable costs incurred in connection with the solicitation, including preparation costs, other than attorney’s fees.

D. Process. In order to be considered, a protest shall be in writing and shall include:

1. The name and address of the aggrieved person;

2. The project number and title under which the protest is submitted;

3. A detailed description of the specific grounds for protest and any supporting documentation; and

4. The specific ruling or relief requested.

The written protest will be addressed to:

Intercity Transit

Attention: General Manager Bid Protest

526 SE Pattison Street

Olympia, WA 98501

Failure to comply with these protest procedures shall render a protest untimely or inadequate and may result in rejection by Transit.

For procurements that include federal funding, the Federal Transit Administration (FTA) may entertain a protest that alleges that Transit failed to have or follow written protest procedures. Such protest must be filed with FTA not later than five (5) days after Transit renders a final decision or five (5) days after the protester knows or has reason to know that Transit has failed to render a final decision. A protest to FTA must be filed in accordance with FTA Circular 4220.1F (as periodically updated).

18. SINGLE BID RECEIVED

If Transit receives a single responsive, responsible Bid, Transit shall have the right, in its sole discretion, to extend to the Bid acceptance period for an additional forty-five (45) Calendar Days and to conduct a price or cost analysis on such Bid. The Bidder shall promptly provide all cost or pricing data, documentation and explanation requested by Transit to assist in such analysis. By conducting such analysis, Transit shall not be obligated to accept the single Bid. Transit reserves the right to reject such Bid or any portion thereof.

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2446 Sample Contract.docx

RFB 2446 – APPENDIX A - SAMPLE CONTRACT

INTERCITY TRANSIT

CONTRACT NO. 2446

FOR

SIGN PRINTING AND DELIVERY

THIS CONTRACT is made and entered into upon date of final execution by and between Intercity Transit, a Washington municipal corporation, hereinafter referred to as "Transit", and the below named company, hereinafter referred to as "Contractor", for the purpose of printing and delivering pre-designed materials to be placed in kiosks used in Transit operations.

Contractor:

Firm Name

Authorized Rep:

Authorized Rep. Name

Address:

Street Address

City, State Zip Code

Phone:

Email:

Email Address

Federal TIN:

WA State UBI No.:

RECITALS

WHEREAS, Transit desires to have certain services and/or tasks performed as hereinafter set forth requiring specialized skills and other supportive capabilities; and

WHEREAS, sufficient Transit resources are not available to provide such services; and

WHEREAS, Contractor represents that Contractor is qualified and possesses sufficient skills and the necessary capabilities, including technical and professional expertise where required, to perform the services and/or tasks…