RFQ_24362019R0013_(19_Aug_19).docx

COMBINED SYNOPSIS/SOLICITATION

RFQ # 24362019R0013

Contracting Office Address: National Background Investigations Bureau ATTN: Kimberly Wright-Whitson 1900 E. St NW Washington, D.C. 20415

1. Solicitation Number: 24362019R0013

2. Title: Floor Mat Cleaning and Replacement Services

3. Place of Performance: Boyers, PA and Slippery Rock, PA

4. Classification Code: S216 – Housekeeping- Facilities Operations Support

5. NAICS Code: 812332-Industrial Launderers

6. Set Aside: Total Small Business Set-Aside

7. Questions: Due in writing to Kimberly Wright-Whitson at Kimberly.Wright-Whitson@nbib.gov no later than Wednesday, August 28, 2019 by 5 p.m. (EST).

8. Response Date: Tuesday, September 03, 2019 by 5p.m. (EST)

9. Description:

In accordance with Executive Order 13869, dated April 24, 2019, transferring responsibility for background investigations to the Department of Defense (DOD), the NBIB mission, contracts, and resources will transfer to Defense Counterintelligence and Security Agency (DCSA) no later than October 01, 2019. As a result, all applicable DOD terms and conditions will be incorporated and take effect in the resultant contract on October 01, 2019.

Disclaimer: This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. In response to this solicitation, the Office of Personnel Management’s (OPM) National Background Investigations Bureau (NBIB) intends to award a firm fixed-price contract with a twelve (12)-month base period of performance and four (4) additional one (1)-year option periods. The applicable wage determination for this requirement is Service Contract Act WD#: 15-4235 (Revision #10), which may be accessed at https://beta.sam.gov/.

Background: OPM-NBIB is soliciting quotations for floor mat cleaning and replacement services. The contractor shall provide floor mat cleaning and replacement services required to achieve continued daily operations of OPM-NBIB functions. Floor mat cleaning services shall be defined as vacuuming and shampooing all dirty floor mats off-site at your discretion. Replacement services shall be defined as exchanging floor mats at both service locations twice a month with clean mats for the specified periods of performance.

This acquisition is issued as a Request for Quote (RFQ).

The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2019-03, effective July 12, 2019.

For purposes of this acquisition, the associated NAICS code is 812332. The small business size standard is $38.5 million.

Contract Line Item (CLIN) Structure: The following is a list of contract line item number(s) and items, quantities and units of measure, (including option(s), if applicable):

CLIN 0001: Base Year-DCSA Boyers Facility Floor Mat Cleaning and Replacement Services CLIN 0002: Base Year- NTC-Slippery Rock Facility Floor Mat Cleaning and Replacement Services CLIN 1001: Option Year One-DCSA Boyers Facility Floor Mat Cleaning and Replacement Services CLIN 1002: Option Year One- NTC-Slippery Rock Facility Floor Mat Cleaning and Replacement Services CLIN 2001: Option Year Two-DCSA Boyers Facility Floor Mat Cleaning and Replacement Services CLIN 2002: Option Year Two- NTC-Slippery Rock Facility Floor Mat Cleaning and Replacement Services CLIN 3001: Option Year Three –DCSA Boyers Facility Floor Mat Cleaning and Replacement Services CLIN 3002: Option Year Three - NTC-Slippery Rock Facility Floor Mat Cleaning and Replacement Services CLIN 4001: Option Year Four-DCSA Boyers Facility Floor Mat Cleaning and Replacement Services CLIN 4002: Option Year Four- NTC-Slippery Rock Facility Floor Mat Cleaning and Replacement Services CLIN 5001: FAR 52.217-8 Option DCSA Boyers Floor Mat Cleaning and Replacement Services CLIN 5002: FAR 52.217-8 Option NTC-Slippery Rock Facility Floor Mat Cleaning and Replacement Specifications/Requirement:

C.1 General: This Statement of Work (SOW) outlines the requirements to provide Floor Mat Cleaning and Replacement Services at the Defense Counterintelligence and Security Agency (DCSA) location in Boyers, Pennsylvania and the National Training Center (NTC) in Slippery Rock, Pennsylvania.

C.1.1 Locations:

DCSA - Boyers 1137 Branchton Road Boyers, PA 16018

AND

National Training Center (NTC) 133 Rebecca Lane Slippery Rock, PA 16057

C.1.2 Background: OPM-NBIB requires Floor Mat Cleaning and Replacement Services at the locations listed in section C.1.1. The contractor shall provide Floor Mat Cleaning and Replacement Services required to achieve continued daily operations of OPM-NBIB functions. Floor Mat Cleaning Services shall be defined as vacuuming and shampooing all dirty floor mats off-site at your discretion. Replacement services shall be defined as exchanging floor mats at both service locations twice a month with clean mats for the specified periods of performance.

C.1.3 Period of Performance:

CLIN 0001: Base Year – DCSA Boyers: 01 OCT 2019 through 30 SEP 2020

CLIN 0002: Base Year – NTC-Slippery Rock: 01 OCT 2019 through 30 SEP 2020

CLIN 1001: Option Year One – DCSA Boyers: 01 OCT 2020 through 30 SEP 2021

CLIN 1002: Option Year One – NTC-Slippery Rock: 01 OCT 2020 through 30 SEP 2021

CLIN 2001: Option Year Two – DCSA Boyers: 01 OCT 2021 through 30 SEP 2022

CLIN 2002: Option Year Two – NTC-Slippery Rock: 01 OCT 2021 through 30 SEP 2022

CLIN 3001: Option Year Three – DCSA Boyers: 01 OCT 2022 through 30 SEP 2023

CLIN 3002: Option Year Three – NTC-Slippery Rock: 01 OCT 2022 through 30 SEP 2023

CLIN 4001: Option Year Four – DCSA Boyers: 01 OCT 2023 through 30 SEP 2024

CLIN 4002: Option Year Four – NTC-Slippery Rock: 01 OCT 2023 through 30 SEP 2024

CLIN 5001: FAR 52.217-8 Option – DCSA Boyers: Six Months of Additional Services

CLIN 5002: FAR 52.217-8 Option – NTC-Slippery Rock: Six Months of Additional Services

C.2 Requirements: The Contractor shall furnish all necessary labor, materials, transportation, tools, equipment, supervision, applicable licenses and permits necessary to perform Floor Mat Cleaning and Replacement Services at the locations listed at section C.1.1 of this SOW.

C.2.1 The following requirements apply to both the Boyers, Pennsylvania location and the Slippery Rock, PA location:

C.2.1.1 The Contractor shall provide timely and dependable Floor Mat Cleaning and Replacement Services on a bi-monthly schedule.

C.2.1.2 Replacements shall only occur on the following days: DCSA Boyers, Monday - Friday, excluding Federal Government Holidays between 6:00a.m – 5:30p.m and NTC-Slippery Rock, Monday – Friday, excluding Federal Government Holidays between 6:00a.m – 5:00p.m. The frequency of pickups are outlined in section C.2.2 for the DCSA Boyers location and C.2.3 for the NTC-Slippery Rock location.

C.2.1.3 The Contractor shall provide the Government the flexibility to change or order additional deliverables (floor mats) based on removal needs, with 24 hours’ notice from the Contracting Officer (CO).

C.2.1.4 Collection (pick up of floor mats) shall occur at a pre-designated area (designated by the Government) so as not to interfere in daily operations.

C.2.1.5 The contract driver shall be responsible for loading and transporting of the floor mats from the pre-determined location.

C.2.1.6 The contract driver shall be responsible to ensure floor mats are recovered/replaced in an organized manner and immediate area is free of debris before leaving the site.

C.2.1.7 The Contractor shall provide a main point of contact for the government CO and designated COR at the service location.

C.2.1.8 The Contractor shall comply with all applicable Federal, State, and Local regulations and licenses.

C.2.2 The Contractor shall furnish the following at the DCSA Boyers, PA location:

C.2.2.1 Provide (4) MAT 3’x10’ Gray NTM and (7) MAT 4’x6’ Gray NTM (the floor mats required will be in use at all times); exchange floor mats at this location every two weeks and replace with clean mats and all dirty floor mats will be cleaned off site at vendor discretion; collection for this deliverable to recur every two weeks.

C.2.3 The Contractor shall furnish the following at the NTC-Slippery Rock, PA location:

C.2.3.1 Provide (5) MAT 3’x10’ Gray NTM, (1) MAT 4’x15’Gray NTM, and (2) Brush MAT 4’x6’Black Lava (the floor mats will be used at all times); exchange floor mats at this location every two weeks and replace with clean mats and all dirty floor mats will be cleaned off site at vendor discretion; collection for this deliverable to recur every two weeks.

C.3 Deliverables:

Acceptance shall be performed at the DCSA Boyers, PA and NTC-Slippery Rock, PA locations, dependent upon place of service delivery and include Environmental Stewardship Charge (ESC).

The FOB point is Destination.

Clauses:

I. The provision at 52.212-1, Instructions to Offerors - Commercial, applies to this acquisition. The following addenda have been attached to this provision:

Quotations shall also include the following information:

1. RFQ number.

2. Time specified for receipt of offers.

3. Name, address, and telephone number of offeror.

4. A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary.

5. Price for each line item of the requirement in the solicitation and any discount terms for the base year and each of the four option years. Please complete and submit the attached pricing worksheet.

6. Confirmation the offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers.

7. All offers in response to this solicitation must include the offeror’s respective business size in relation to the NAICS code contained in this solicitation and shall identify any socioeconomic categories to which they belong.

Additional Notes:

1. All questions pertaining to this solicitation must be submitted in writing to Kimberly Wright- Whitson at Kimberly.Wright-Whitson@nbib.gov no later than Wednesday August 28 by 5 p.m.

(EST).

2. Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt shall not be considered.

3. Prospective contractors must be registered in the Federal government’s System for Award Management (SAM) database. Information regarding how to register or update your registration may be obtained at: www.sam.gov.

II. Evaluation Criteria - The specific evaluation criteria to be used are as follows:

Lowest Price Technically Acceptable

The Government will award a contract resulting from this solicitation to the responsible offeror providing the lowest evaluated price, while meeting or exceeding the acceptability standards for all non-cost factors. The following factors shall be used to evaluate offers: Technical, Past Performance and Price.

The Technical element of the evaluation will be a determination as to whether the proposed product meets the performance characteristics and specifications set forth in this solicitation. No advantage will be gained by exceeding the minimum technical requirements set forth in this solicitation. Offerors are advised to propose nothing above the minimum specifications set forth in this solicitation.

The Technical element of the evaluation shall be based solely on information furnished by the vendor. The Government is not responsible for locating or securing any information, which is not identified in the proposal. To ensure sufficient information is available, vendors must furnish as part of their proposal all descriptive material (such as cuts, illustrations, drawings, or other information) necessary for the Government to determine whether the product meets or exceeds the performance characteristics and specifications of the requirement.

Past performance will be evaluated based on information provided by the offeror as to actual sales of the proposed services to industry or Government agencies. Past performance will consider the ability of the offeror to meet technical specifications, delivery schedules (with warranty fulfillment and maintenance reputation included as applicable). Offerors shall include three (3) records of past performance within three (3) years from the posting date of this solicitation. These records can include work performed within the private or public sector. Past performance records should be for work relevant to the solicitation requirements (e.g. refuse removal service, waste disposal services, recycling collection services, etc.). Offerors shall identify a customer Point of Contact (POC) for each past performance record (e.g., Contracting Officer’s Representative (COR), Project Manager, etc.), providing a name and telephone number for each POC. An offeror with no relevant past performance within the last three (3) years will be assigned a neutral rating and will not be excluded from the competition.

The System for Award Management (SAM) and the Contractor Performance Assessment Reporting System (CPARS), as well as other sources, may also be used to evaluate past performance.

Price will be evaluated based on the total proposed price, including options, (if any).

III. Offerors shall include a completed copy of the provision at FAR 52.212-3 (with its Alternate I), Offeror Representations with its offer.

IV. The clause at 52.212-4, Contract Terms and Conditions - Commercial Items, applies to this acquisition.

V. The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items Solicitation provisions and Contract Clauses for the Acquisition of Commercial Items, applies to this acquisition.

VI. FAR 52.217-7, Option for Increased Quantity—Separately Priced Line Item (Mar 1989):

The Government may require the delivery of the numbered line item, identified in the Schedule as an option item, in the quantity and at the price stated in the Schedule. The Contracting Officer may exercise the options contained by written notice to the Contractor within five (5) years of contract award. Delivery of added items shall continue at the same rate that like items are called for under the contract, unless the parties otherwise agree.

VII. FAR 52.217-8, Option to Extend Services (Nov 1999):

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within five (5) years of contract award.

VIII.FAR 52.217-9, Option to Extend the Term of the Contract (Mar 2000):

(a) The Government may extend the term of this contract by written notice to the Contractor within sixty (60) days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least thirty (30) days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed sixty-six (66) months.

The following additional FAR clauses cited in this clause are applicable:

CERTAIN PORTIONS OF THIS CLAUSE HAVE BEEN OMITTED DUE TO LENGTH RESTRICTIONS ON FBO. FULL TEXT OF THE CLAUSE IS AVAILABLE AT: https://acquisition.gov/far.

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (Jul 2018) (Section 1634 of Pub. L. 115-91).

(3) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015).

(4) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553).

(5) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) (Public Laws 108-77 and 108-78 (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402).

52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Oct 2018) (Pub. L. 109-282) (31 U.S.C. 6101 note).

52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (Oct 2015) (31 U.S.C. 6101 note).

52.219-6, Notice of Total Small Business Set-Aside (Nov 2011) (15 U.S.C.644).

52.219-14, Limitations on Subcontracting (Jan 2017) (15 U.S.C. 637(a) (14)).

52.219-28, Post Award Small Business Program Rerepresentation (Jul 2013) (15 U.S.C. 632(a)(2)).

52.222-3, Convict Labor (June 2003) (E.O.11755).

52.222-19, Child Labor-Cooperation with Authorities and Remedies (Jan 2018) (E.O.13126).

52.222-21, Prohibition of Segregated Facilities (Apr 2015).

52.222-22 Previous Contracts and Compliance Reports (Feb 1999).

52.222-26, Equal Opportunity (Sept 2016) (E.O.11246).

52.222-35, Equal Opportunity for Veterans (Oct 2015) (38 U.S.C. 4212).

52.222-36, Equal Opportunity for Workers with Disabilities (Jul 2014) (29 U.S.C.793).

52.222-37, Employment Reports on Veterans (Feb 2016) (38 U.S.C. 4212).

52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496).

52.222-50, Combating Trafficking in Persons (Jan 2019) (22 U.S.C. chapter 78 and E.O. 13627).

52.222-54, Employment Eligibility Verification (Oct 2015). (Executive Order 12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial items as prescribed in 22.1803.)

52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (Aug 2011) (E.O. 13513).

52.232-33, Payment by Electronic Funds Transfer-System for Award Management (Oct 2018) (31 U.S.C. 3332).

52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx. 1241(b) and 10 U.S.C. 2631).

(c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

52.222-17, Nondisplacement of Qualified Workers (May 2014)(E.O. 13495).

52.222-41, Service Contract Labor Standards (Aug 2018) (41 U.S.C. chapter 67).

52.222-42, Statement of Equivalent Rates for Federal Hires (May 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67).

52.222-43, Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (Multiple Year and Option Contracts) (Aug 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67).

52.222-55, Minimum Wages Under Executive Order 13658 (Dec 2015).

52.222-62, Paid Sick Leave Under Executive Order 13706 (Jan 2017) (E.O. 13706).

IX. The following additional contract requirement(s) or terms and conditions apply:

FAR 52.204-18 Commercial and Government Entity Code Maintenance (Jul 2016) FAR 52.204-21 Basic Safeguarding of Covered Contractor Information Systems (Jun 2016) FAR 52.217-7 Options for Increased Quantity – Separately Priced Line Item (Mar 1989) FAR 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Dec 2013)

OPTION PERIOD CLAUSES:

In accordance with Executive Order 13869, dated 24-April-2019, transferring responsibility for background investigations to the Department of Defense (DOD), the NBIB mission, contracts, and resources will transfer to Defense Counterintelligence and Security Agency (DCSA) no later than 01-October-2019. As a result, all applicable DOD terms and conditions will be incorporated into all option periods and will take effect in the resultant contract on 01-October-2019. The below DFARS clauses are hereby incorporated into this solicitation and resultant contract:

252.201-7000 Contracting Officer's Representative (Dec 1991).

252.203-7005 Representation Relating to Compensation of Former DoD Officials (Nov 2011).

252.204-7000 Disclosure of Information (Oct 2016).

252.204-7008 Compliance with Safeguarding Covered Defense Information Controls Oct 2016).

252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting (Oct 2016).

252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support (May 2016).

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports (Dec 2018).

252.232-7006 Wide Area WorkFlow Payment Instructions (Dec 2018).

252.232-7007 Limitation of Government’s Obligation (Apr 2014).

252.232-7010 Levies on Contract Payments (Dec 2006).

252.237-7010 Prohibition on Interrogation of Detainees by Contractor Personnel (Jun 2013).

252.244-7000 Subcontracts for Commercial Items (Jun 2013).

252.247-7023 Transportation of Supplies by Sea (Feb 2019).

See below attachments titled for additional terms and conditions:

1. Wage Determinations

2. Pricing Worksheet

3. Technical Proposal Template

4. Past Performance

5. FAR 52.212-3