Atch 1 243207_Revised SOW_20250509.pdf

STATEMENT OF WORK

ENGINEERING STUDY

Project Title: Study Launch Facility’s (LFs) 9 and 10

Project Location: Vandenberg Space Force Base (VSFB), CA

Base Project Number: XUMU243207

Date: 05/09/2025

1.0 INTRODUCTION

The Architect-Engineer (A-E) shall conduct a thorough field investigation to provide a complete and usable Engineering Study that evaluates the condition of the concrete structures that make up the launch tube and surrounding area to include the identification of underground utilities supporting Launch Facilities 9 and 10 (LF 9 & LF 10). The Study should also capture information on groundwater levels and how water is penetrating the silos. The facility numbers associated with these two launch sites are Facility 1993 and Facility 1963 respectively. This

Statement of Work (SOW) sets forth the requirements for a full and complete delivery method for a concrete and groundwater study at two LFs at VSFB, CA. The A-E is to provide the government with engineering documentation capturing the current state of the concrete structure and groundwater infiltration, to include a solution for repairing any deficiencies uncovered during the investigative study.

1.1 CURRENT SITUTATION

These launch facilities have existed since the 1960s and have experienced degradation over time.

From inspection of the surface of the silo and surrounding area, the concrete is visibly cracking and settling. This creates issues with the silo door, which operates on a track system that lies on top of the concrete pad. The worry is that the concrete will become so settled that the track becomes misaligned and causes issues with the operation of the silo door, rendering the LF inoperable. Part of the investigation will look at the existing drainpipes leading from the concrete area supporting the silo door out to a lower elevation. The contractor shall clear existing drainpipes and provide video documentation of the existing conditions. One suspected cause of the concrete failing is that void spaces have been created beneath the surface causing settling and sinking of the concrete. This is speculation and the purpose of this investigative study is to come to a determination as to what the true cause is. The other complication at the site is the penetration of groundwater into the silo. A sump pump once existed in the bottom of the silo to serve as a water displacement system, but this system was deemed out of compliance with environmental regulations. The contractor shall provide three solutions plus a no-action alternative for excluding groundwater from entering missile silos or a dewatering system that could meet wastewater disposal requirements. Regarding wildlife intrusion, securing the perimeter fence along with providing proper skirting below the surface would prevent burrowing animals from infiltrating the premises. It was observed that there is a large clearance beneath the access gate at LF 9 that would explain how wildlife is getting in. The contractor shall provide a means for mitigating this deficiency.

Project No. 243207 Attachment 1

2.0 SCOPE OF WORK

The A-E shall perform the services described in this document.

2.1 GENERAL DESCRIPTION OF PROJECT

The A-E shall investigate, research, and propose a solution to bring the below issues to meet all base, state, federal, and user requirements and standards. This is not a description of construction, rather a statement of performance. The A-E shall develop and provide an

Engineering Study Report that researches the current situation and provides sufficient information in accordance with all requirements outlined in this SOW and accompanying supplemental documentation. The A-E’s scope of work includes all research, investigation, production, and delivery of an Engineering Study of the concrete structures that make up the launch tube and surrounding area to include the identification of underground utilities supporting the launch facilities (LF 9 & LF 10). The Study shall also capture information on groundwater levels, how water is penetrating the silos, and a solution for water exclusion or water displacement that meets local, state, and federal environmental guidance. Launch facility structures to include: Silo structure, surface level concrete pavement, underground structures, fencing, drainage piping, inlets, outlets, and underground utility runs.

2.1.1 Engineering Analysis Report

1. Video of each storm drain line and condition assessment in accordance with

(IAW) NASSCO P/M/LACP standard practices. All debris removed from the drain lines is required to be transported to an off-base landfill.

2. Condition assessment of all concrete IAW ACI 201.1R-08 and/or ASTM

D5340-20 standard practices.

3. Identification and location mapping of void spaces

4. Identification, location mapping, and condition assessment of utility lines

IAW ASCE 38-22 and ASCE 75-22 standard practices.

5. Groundwater level assessments

6. Topographical site surveys

7. Identification and location mapping of groundwater infiltration

8. Condition assessment of fencing and identification of wildlife intrusion

9. Research, investigate, field verify, and provide information for all additional work required to implement any unspecified items necessary to complete this project.

2.1.2 Study Report

1. Contractor shall provide a list of proposed corrective actions that can be defined as complete and usable repair efforts (handling strategies). This will enable the Government to make determinations on a way forward to repair the

Silos. Complete and usable means that the effort would result in work that completely rectifies a deficiency on its own merit (i.e. no additional work is needed to meet the requirement).

2. The proposed corrective actions should include the following: cost estimates, concept drawing(s), and life-cycle sustainment plans.

3. Provide a narrative on environmental requirements relevant to the area of interest.

4. Provide electronic copies of all submittals, including but not limited to computer-aided drafting (CAD) drawings, PDFs, Geographic Information

Systems (GIS) data, word documents. The submittal shall comply with all

VSFB CAD standards.

2.1.3 Additional Requirements

1. Provide Class III Cost Estimation in PACES (1.5) software format and pdf.

2. Complete and comply with all Air Force (AF) Form 103 requirements prior to any work, field investigation or testing being started.

3. Contractor shall submit a monthly progress report.

2.2 GENERAL STUDY REQUIREMENTS

The A-E is responsible for researching and implementing all applicable codes, standards, laws, etc. that pertain to the project. All designs shall comply with Department of Defense (DoD)

Unified Facility Criteria (UFC), Unified Facility Guide Specifications (UFGS), and the VSFB

Installation Facilities Standards which may be found on the Whole Building Design Guide

(WBDG) website or by contacting the Project Manager (PM). All designs shall comply with local, state (California) Standards, and Federal standards included but not limited to those outlined in the local specifications and Presidential Executive Orders. All designs alternatives shall research and comply with all applicable DoD Instructions, Air Force Instructions, Engineering Technical Letters (ETL), 30 Space Wing (SW) Instructions (SWI), etc. The A-E shall ensure all equipment, mechanical, electrical, architectural elements, etc. meet all applicable codes, standards, etc.

The specific latitude and longitude coordinates SHALL NOT be listed for any of the launch facility components in any of the contract submittal documents.

Whenever two codes conflict, the more stringent code shall apply. In any case where a conflict is found the A-E shall document it in writing to the Contracting Officer (CO) for clarification.

Primary technical service shall be performed by individuals who are credentialed members of architectural, planning, science, and engineering professions. Disciplines include, but are not limited to, Civil Engineers, Electrical Engineers, Geotechnical Engineers, Structural Engineers, Mechanical Engineers, engineering disciplines typically associated with design and construction, cost estimators, specification writers/editors, technical writers, GIS analysts, and planners.

Generally, a credentialed professional (a) is licensed (e.g., registered professional engineer) to practice in the state where a facility is located and (b) commands the necessary expertise, in terms of knowledge and experience, to undertake the specified task identified in the Statement of

Work.

2.3 APPLICABLE DOCUMENTS

The A-E shall identify and comply with all applicable federal, state, and local statutes including but not limited to:

• Air Force/ Military instructions, manuals, handbooks, regulations, guidance, and policy letters

• Executive Orders

• Unified Facilities Guide Specifications (UFGS)

• Whole Building Design Guide (WBDG)

• National Association of Corrosion Engineers

• National Fire Protection Association

• National Electrical Code, National Fire Protection Association (NFPA) No. 70

• National Electric Safety Code (ANSI C2)

• Uniform Fire Code

• NFPA 101 Life Safety Code

• Occupational Safety and Health Administration (OSHA) regulations

• Environmental Protection Agency regulations, and

• International Building Code (IBC)

• International Mechanical Code (IMC)

• Mechanical systems – ASHRAE and SMACNA Standards

• International Plumbing Code (IPC)

• TO 21M-LGM30G-2-17-9

• TO 21M-LGM30G-2-17-12

• TO 21M-LGM30G-2-10

• UFGS 33 51 39 Monitoring Wells

• UFGS 02 32 13 Geotechnical Exploration and Sampling

• All Applicable UFCs including but not limited to o UFC 3-201-01 Civil Engineering o UFC 3-220-01 Geotechnical Engineering o UFC 3-220-05 Dewatering and Groundwater Control o UFC 3-220-10 Soil Mechanics (DM 7.1) o UFC 3-240-01 Wastewater Collection and Treatment o UFC 3-301-01 Structural Engineering o UFC 3-320-06A Concrete Floor Slabs on Grade Subjected to Heavy Loads o UFC 4-010-01 DoD Minimum Antiterrorism Standards for Buildings

• Applicable Federal, DoD and AF regulations and policies

• Energy Policy Act of 2005

• Applicable State, City, and County codes and regulations

• The latest VSFB Electrical Guidelines

• Manual of Uniform Traffic Control Devices (MUTCD)- Military, Federal, State

The A-E shall utilize all changes and amendments in effect on the date of issuance of the contract. It is the A-E’s responsibility to identify and comply with all applicable and relevant requirements.

2.4 ENVIRONMENTAL REQUIREMENTS

1. Provide the complete square footage of environmental impact for repair alternatives.

2. Meet requirements as defined in the work task and Environmental Specification

Section 01 57 20. Not to be modified without permission from CO and PM.

3. Adhere to guidelines for proper water disposal from the launch tube.

4. Field investigation work may require AF103 Work Clearance Request, see 01 00 00

General Requirements for more information.

2.5 MONITOR REQUIREMENTS

Any and all monitoring (including but not limited to, biological monitoring, and avoidance of biologically or culturally sensitive areas) is the responsibility of the A-E. This may be required based on what is described in the AF103 and AF Form 332. It is the responsibility of the A-E to follow all the proper requirements when performing investigative and research activities. The

30th Civil Engineering Squadron (30 CES) may be able to provide some assistance with monitoring, but this does not relieve A-E of responsibility. See Work Task for full measures to follow. No cultural resource monitoring required for this project. Pre‐project briefing and weed seed cleaning inspection required prior to work starting. There are measures specific to Vernal

Pool Fairy Shrimp as well as the California Red-Legged Frog that must be adhered to, therefore prior coordination with the 30 CES Environmental Squadron is required.

3.0 POST AWARD:

3.1 FIELD INVESTIGATION

After contract award, the A-E shall conduct additional field investigation as needed that will include, but is not limited to, the following:

3.1.1 Record Drawings

The A-E shall research any available electronic and/or hard copy information from the

Government Record Drawing Vault that pertains to the project. The A-E shall not rely on the accuracy of the reference information and must conduct independent site verification of all conditions.

3.1.2 Verification of Existing Conditions and Site Surveys

Use of existing condition data provided by the Government conveys acceptance and as such does not relieve the A-E of liability associated with performance as the Designer of Record. The A-E shall be solely responsible for verification and validation of existing conditions, coordination of existing conditions in parallel with proposed requirements, and above and below-grade condition assessment. The A-E shall visit each site and facility to verify existing conditions that are significant to the project. Additional site visits may be required as necessary. The A-E shall perform instrument surveys, as required. All site visits shall be coordinated with the CO and PM.

3.1.3 Environmental Surveys

If applicable, the A-E shall prepare, using individuals certified for asbestos, lead-based paint, polychlorinated biphenyls (PCBs), and underground storage tanks (USTs) identification, up-to-date surveys identifying all asbestos, lead-based paint, PCBs, and USTs pertaining to each project. Existing environmental surveys obtained from the Government PM shall be used only as a template for updating. Environmental surveys shall be included in the proposed cost.

3.1.4 Hazardous Materials Surveys

If applicable, the A-E shall perform an Asbestos Survey and Lead Based Paint Survey prior to the construction phase of this project. This information shall be reviewed and a Hazardous

Materials Abatement Plan produced to address these hazardous materials, if found. The A-E shall conform to the requirements of VSFB Environmental Specifications 01 57 20.

3.1.5 Subsurface Features

Unless determined by the scope of work, the A-E is not required to perform excavation or other physical labor in connection with location of underground utilities, conduits, pipelines, or other subsurface features; however, if this is necessary for verifying existing conditions, the A-E shall request assistance from the Government PM in identification of these subsurface features.

3.1.6 Coordination

The A-E is responsible for design coordination with the CO and PM, using agency, facility managers, and other base officials.

3.1.7 Surveying/GIS Files

All projects that include surveying and/or GIS data collection must provide results in CAD/GIS formats according to the formats designated in VSFB Specification Section 01 00 00. This is in addition to any other report or files generated by the survey work.

3.2 COMPUTER – AIDED DRAFTING (CAD)

The A-E shall prepare and submit CAD drawing files and GIS files with the Draft and Final deliverables. All projects that include surveying and/or GIS data collection must provide results in CAD/GIS formats according to the formats designated in VSFB Specification Section 01 00

00. The A-E shall use the XUMU (or equivalent) project number as the CAD project number.

3.2.1 Electronic Media

3.2.1.1 The A-E shall ensure to submit the electronic files including all drawing files, X-REFS, and images for the project, including PDF and DWG versions.

3.2.1.2 The A-E shall ensure the electronic drawings are in compliance with the VSFB CAD

Standards. Coordination of the drawings with the 30 CES Design Vault is required.

3.2.1.3 The A-E shall submit the electronic drawings on CD-ROM or DVD.

3.2.1.4 The A-E shall ensure the electronic drawings are readable by AutoCAD, using Microsoft

Windows format, without any additional hardware or software.

3.2.1.5 The A-E shall label their disks and their cases with a minimum of A-E firm name, project number, project title, percentage designed, CUI, and the Government PM.

3.2.1.6 Design drawings and other files for projects become US Government property and shall become part of the 30 CES drawing records or used by the US Government.

3.2.2 Drawings

The A-E shall submit the required size, media, and number of sets, as specified in the table of deliverables for each submittal.

3.2.3 CAD Project File List

The A-E shall submit a CAD Project File List. The CAD Project File List is a document that describes all of the files in a project. The A-E shall ensure the CAD Project File List includes the following specific information.

3.2.3.1 A description of the project

3.2.3.1.1 Project number and title (if multiple projects, list all).

3.2.3.1.2 Any related projects.

3.2.3.1.3 Percentage designed.

3.2.3.2 A description of the project development

3.2.3.2.1 List of drawing numbers from record drawings or Base Comprehensive Plan tabs that were used to create the drawing files.

3.2.3.2.2 Type of site surveys or investigations performed.

3.2.3.2.3 Site conditions that differ from above drawings.

3.2.3.3 Drawing files

3.2.3.3.1 File names.

3.2.3.3.2 Descriptions.

3.2.3.3.3 Files referenced.

3.2.4 CAD Compliance

The A-E shall ensure that all submittals meet the CAD requirements of the VSFB prior to submission.

3.3 NON-GRAPHIC DOCUMENTATION

The A-E shall use a computer to produce all non-graphic documentation as follows:

3.3.1.1 All word processing documents shall be submitted as .docx format. A word processing program other than MS Word may be used, but the files must be saved in the correct format and the A-E must ensure that the documents are saved without loss of data or structure. All word processing documents must use 11-point Times New Roman as the font.

3.3.1.2 All spreadsheet applications shall be submitted as .xlsx format. A spreadsheet program other than MS Excel may be used, but the files must be saved in the correct format and the A-E must ensure that the documents are saved without loss of data or structure.

3.3.1.3 Non-graphic documentation requirements may change at any time during the study for the convenience of the Government.

3.4 AF FORM 103 WORK CLEARANCE REQUEST

The A-E shall adhere to all 30 CES Work Clearance Request Requirements. These can be found on the AF Form 332 and the AF Form 103 (completed by the A-E). The Base CES Customer

Service (Building 11439) will assist the A-E with efforts to fully complete the Base Civil

Engineering Work Clearance Request (AF Form 103). The installation PM will assist in locating underground utilities and issue the AF Form 103 to the A-E. It is the A-E’s responsibility to have a completed and approved AF Form 103 prior to beginning any construction activities including clearing, laydown, mobilization, grubbing, exploratory geophysical work, etc. Coordination of the AF Form 103 requires a physical presence to carry the document around to multiple agencies on VSFB for coordination. See specifications documents 01 00 00 and 01 57 20 for more details.

4.0 STUDY

The A-E shall complete development of repair alternatives in accordance with defined levels of effort necessary to create an executable program to restore the site. The A-E shall provide any record drawings produced by the study (both electronic and hard copy) for retention by the

Government. The A-E shall be responsible for implementation, research, coordination, and execution of all regulatory reviews, ensure technical adequacy of the final deliverable, and provide quality control of all phases of the contract. Any concept design provided to the A-E is for reference only and shall not be assumed to meet all specifications or CAD standards. The A-

E is responsible for all research, interviews, and investigation required for the project.

4.1 PROJECT

The A-E shall accomplish this project as agreed upon by the Base civil engineers (CE) and production staff. All telecoms and meetings shall be coordinated by the A-E with the CO and

PM. The A-E shall submit meeting minutes within 2 working days after each teleconference or in-person meeting.

4.2 KICKOFF MEETING

The A-E shall attend the kickoff meeting. The kickoff meeting is a single meeting that is split into two parts: Contracting Kickoff and Project Kickoff. The meeting will allow the Government and/or A-E to discuss any specific concerns not previously addressed.

4.2.1 Contracting Kickoff:

Contracting Kickoff Meeting is to discuss contractual items. Contractor may ask about any contract issues. The A-E shall document decisions and any alterations to the contract and provide with the Study report below.

4.2.2 Project Kickoff:

Project Kickoff Meeting is to discuss kick off the other half is for design meetings. The A-E shall document decisions and any alterations and provide with the Study Report below.

4.3 REVIEW CONFERENCES

The A-E shall attend a review conference for the Engineering Analysis Report, Draft Study, and

Final Study submittal. Additional conferences will be necessary only if there are issues that cannot be resolved via virtual meetings or telephone, as determined by the CO. It is required that the Draft Study review conference be held at VSFB, to accomplish the following:

4.3.1.1 Review study progress.

4.3.1.2 Provide guidance and design criteria.

4.3.1.3 Ensure that design criteria and regulations are met.

4.3.1.4 Discuss and resolve design review comments from the Government.

4.3.1.5 Prepare a handout and provide a short presentation to the government giving a quick overview of the design similar to the information included in the Executive Summary.

4.4 ENGINEERING ANALYSIS REPORT

The Engineering Analysis Report shall include the results of investigating the structural integrity of the concrete structure supporting the launch closure door, investigation of the drainage pipes leading away from this area, the structural integrity of the underground bunkers housing launch equipment and personnel, the location of any underground utility connections, why/how/where the water is infiltrating the silo structure, and identification of underground aquifers and the depth of the water table within the vicinity of each launch facility.

4.5 DRAFT STUDY SUBMITTAL

The Draft Study Submittal shall be representative of a Final complete study and include all major scope items from the A-E. This submittal shall include all details of the repair alternatives to ensure a full environmental/regulatory review by 30 CES Installation Management Flight is possible. This includes the area of impact for each project (to be visually represented), the construction equipment required to complete the work, the depth of repair, any demolition of load bearing walls, the presence of asbestos or lead based paint, and hazardous waste generation.

The A-E shall prepare the Draft Study Submittal that will include the following:

4.5.1 Study Analysis

The A-E shall prepare the Study Analysis by documenting the decision-making process. The

Design Analysis shall include the following at a minimum:

4.5.1.1 Table of Contents

The A-E shall provide a table of contents. All pages of the Study Analysis including the appendices shall have a uniform numbering system. The first page of each section and appendices should be included at a minimum:

4.5.1.2 Executive Summary

The A-E shall provide a written narrative overviewing the project scope and key project information. The Executive Summary shall be at the front of the Design Analysis. It shall also be provided as a separate PDF file on the submitted discs. The executive summary shall be usable to explain the scope of the project and general level of disruption and impact to base and surrounding locations.

4.5.1.3 Investigation Report

The A-E shall provide a written narrative summarizing all investigative, research and survey work performed to complete the design. This narrative shall include when it was accomplished, where it was performed and the relevant results of the work. This section is only a narrative, and the supporting data and reports shall be included in the Engineering Data section.

4.5.1.4 Written Explanation of Major Design Decisions

The A-E shall provide a written narrative describing key design decisions and discussing the engineering reasons behind them. Each decision shall be in its own paragraph or subsection. The discussion shall include, at a minimum, what the decision is, why the decision was needed, and what the main alternative(s) were. Also, any code/engineering analysis involved in decision making should be included in the narrative. This section shall address any code conflicts and how the design addresses the conflict.

4.5.1.5 List of Section Titles and Numbers

The A-E shall prepare a List of Section Titles and Numbers to be used in each project in accordance with the Master Format - Master List of Section Titles and Numbers from the

Construction Specifications Institute (CSI) Manual of Practice. The list shall only include the titles deemed appropriate by the A-E.

4.5.1.6 Engineering Data

The A-E shall provide calculations and other supporting engineering data or analyses for all items, including but not limited to equipment or system sizing. The data shall be sufficient to justify any special requirements that require deviation from normally accepted commercial or

Government standards in addition to normal engineering calculations. This should be an appendix.

4.5.1.7 Environmental Surveys

The A-E shall provide the environmental surveys and include abatement specifications if asbestos, lead-based paint, PCBs, or underground storage tanks (USTs) are affected by work pertaining to any project. This should be an appendix.

4.5.1.8 Interviews

The A-E shall document all discussions with the Government PM, using agency, and other base officials including names, position titles, and telephone numbers. Correspondence should be an appendix. Investigative interviews to determine design requirements etc. should be included in a separate appendix and referenced in the narrative.

4.5.1.9 Kick-off Meetings Documents

The A-E shall include the Charrette documents as a reference for Engineering Study Report review. This should be an appendix.

4.5.1.10 Other Supporting Information

Any other items determined necessary by the A-E should be included in an organized manner as individual appendices.

4.5.2 Drawings

The A-E shall submit ANSI Size C (17” x 22”) copies of updated Drawings plotted on bond.

Drawings shall comply with Vandenberg CAD Standards. It is the A-E’s responsibility to contact the VSFB 30 CES Vault after award to obtain these standards.

4.5.3 CAD Project File List and Computer Files

The A-E shall make final corrections from the Draft Study Review Conference and all comments provided by the PM and submit an updated CAD Project File List and Computer Files as outlined in section 3.2.3.

4.5.4 Specifications

The A-E shall prepare the draft version of all project specifications and a draft list of relevant externally available specifications. The Specifications shall be bound or in notebook form and shall follow these guidelines.

4.5.4.1 The A-E shall use UFGS as the foundation for specifications. When UFGS does not apply, the A-E may use any appropriate Government or commercial guide specification service or their own specifications; however, the specification format shall strictly follow the Construction Specifications Institute (CSI) Manual of Practice chapters on Master Format - Master List of Section Titles and Numbers, 3-part Section Format, and Page Format.

4.5.4.2 The A-E shall specify generic characteristics of construction materials and shall avoid the use of proprietary “brand name” specifications unless VSFB requires a specific manufacturer for base-wide compatibility.

4.5.4.3 The following VSFB standard specification sections shall be inserted into the

Specifications for all projects:

4.5.4.3.1 Section 01 00 00 General Requirements

4.5.4.3.2 Section 01 44 00 Contractor Quality Control

4.5.4.3.3 Section 01 57 20 Environmental Requirements

4.5.4.4 Sections 01 00 00 requires editing and coordination with the Government Project

Manager for specific base requirements and restrictions. Section 01 00 00 provides a project description and other conditions such as occupancy, work schedule, work stoppages, security, utilities, safety, construction and welding permits, and submittals.

Section 01 57 20 specifies environmental compliance and monitoring and disposal of removed materials. Special requirements may be added. All changes from base documentation must be documented up to the 100% submittal. Then a clean specification document shall be provided. Any editing of VSFB Standard Specifications is not valid until expressly approved from the PM.

4.5.4.5 Elements from the VSFB Specifications may apply to this A-E contract. Refer to documents for details.

4.5.4.6 The A-E shall become familiar with the VSFB standard specification sections to ensure that the remaining specification sections do not conflict with or duplicate these provisions.

4.5.4.7 The A-E shall include VSFB standard specification Section 01 44 00 Contractor

Quality Control, or more stringent quality control section, as approved by the PM and the

CO.

4.5.5 Draft Recycled Materials Diversion Form (RMDF)

If necessary, the A-E shall draft and submit a RMDF which includes all applicable materials.

Blank copies are available upon request.

4.5.6 Resubmittals

The A-E may be required to resubmit the Study Submittals if after the Government review it is determined that the submitted design does not meet the requirements set forth in the contract for the Study Submittals, if major scope items have not been addressed or if it contains sufficient errors that a Study Submittal could not be achieved without major revisions, as determined by the Government. Any submittal that upon review by the Government has technical errors or omissions will be rejected and shall require resubmittal. Each resubmittal shall be labeled as

“Study RX” with X being the corresponding resubmittal number.

4.6 FINAL STUDY REPORT SUBMITTAL

After final acceptance of the Draft Study submittal by the Air Force Project Manager, the A-E shall submit the required originals and number of sets of copies plus all Computer Files as outlined in section 3.2, Computer-Aided Drafting (CAD). The Final Study Report shall include all requirements from the Draft Study Report with all the required updates including but not limited to all licensed Professional Engineer stamps and seals. This shall reflect fully complete and ready for construction documents. After final acceptance of the Final Study submittal by the

PM, the A-E shall submit the required originals and number of sets of copies plus all Computer

Files. This shall include, at a minimum, the following:

4.6.1 Study Analysis

The A-E shall make additional corrections from the comments provided by the PM and submit an updated Study Analysis. The Study Analysis shall be bound or in notebook form. In addition to the Draft Study Submittal requirements, the Study Analysis shall include the following:

(1) Annotated Review Comments

The A-E shall annotate the design review comment indicating the full disposition of each comment. Provide the reference location where any changes were made to the contract documents. This is an addition to previously submitted Annotated Review Comments from the Draft Design Submittal. This section shall include all comments from all the

Design Review Conferences and the comments shall be ordered in reverse chronological order with the most recent comments first.

4.6.2 Drawings

The A-E shall submit ANSI Size C (17” x 22”) copies of updated Drawings plotted on bond.

Drawings shall comply with Vandenberg CAD Standards. It is the A-E’s responsibility to contact the VSFB 30 CES Vault after award to obtain these standards.

4.6.3 Specifications

The A-E shall make final corrections on all comments provided by the PM and submit updated specifications.

4.6.4 CAD Project File List and Computer Files

The A-E shall make final corrections on all comments provided by the PM and submit an updated CAD Project File List and Computer Files as outlined in section 2.8, Computer-Aided

Drafting (CAD).

4.6.5 Resubmittals

The A-E may be required to resubmit the Final Study Submittal if after reviewing the

Government determines the submitted design does not meet the requirements set forth in the contract for the Study, does not address all changes from the Study Review Conference, or if all the comments provided by the PM were not addressed. The Final Study will not be accepted if there are any outstanding technical errors or omissions. Each resubmittal shall be labeled as

“Final Study RX” with X being the corresponding resubmittal number.

4.7 STUDY DEFICIENCES

Government approval of the Final Study Report submittal does not relieve the A-E from the responsibility to comply with all applicable codes and regulations. The A-E shall be responsible to correct design deficiencies and provide appropriate revised drawings and specifications to the

Government within five calendar days of notification by the CO. These design deficiencies may be identified at any time between approval of the Final Study Report submittal and final inspection.

5.0 GENERAL REQUIREMENTS

5.1 QUALIFIED PERSONAL

The A-E shall ensure that only qualified, competent personnel carry out the tasks outlined in this

SOW. Competent is defined as a registered professional or, where registration is not applicable, trained, and/or certified in their respective field. All tradesmen performing work in a trade which has a California A-E’s license available shall be licensed or under the direct supervision of a tradesman licensed in the trade being performed.

5.2 AIR FORCE PROPERTY

All materials gathered and/or developed in the performance of these tasks listed shall be returned to and become property of the Air Force; and shall not be used and/or distributed by the A-E without specific written permission of the PM.

5.3 ENGINEERING REQUIREMENTS

All stamped drawings, when applicable, shall be reviewed and sealed by an architect or engineer that is registered in the appropriate discipline in the State of California.

5.4 STUDY REQUIREMENTS

The A-E shall ensure the project conforms to all applicable Federal, State, and local laws, regulations and base-specific standards and applicable Unified Facilities Criteria (UFC). Where there is a conflict between the referenced standards, the most stringent shall take precedence. All work accomplished by the A-E shall comply with these criteria unless a waiver is obtained from the Air Force when conditions warrant such consideration. The A-E is responsible for all research, interviews, and investigation required for the project.

6.0 GOVERNMENT FURNISHED ITEMS

The following is a list of specific items of support that the Base CE will provide.

None specific to the project.

6.1 STAGING AREA

The A-E, in coordination with the end user and Base CE, will identify space on the jobsite or an off-site staging area where the A-E may deliver non-hazardous materials within the installation.

Approval of the staging area is required from Base Planning as part of the AF Form 103.

6.2 EXISTING ENGINEERING PLANS AND RECORD DRAWINGS

The Base CE will provide the A-E access to any existing, available, and allowable engineering plans, drawings, diagrams, aerial photographs, digitized map files, etc., to facilitate evaluation of the site(s), as needed or requested. The primary method of access is for the A-E to be allowed into the 30 CES Design Vault for research on available documents. Access to the 30 CES Design

Vault will be granted to the A-E after award. The A-E must accomplish a non-disclosure agreement (NDA) for each person accessing the Vault; a previously filed NDA will not suffice.

The A-E’s use of any existing plans, drawings, diagrams, etc. does not relieve the A-E from ensuring the design matches existing site conditions or complying with VSFB CAD Standards.

6.3 BASE REQUIREMENTS

The Base CE will advise the A-E of the location and processes to obtain the following as needed:

6.3.1.1 Access to utilities (electrical, water, sewer, phone, etc.) This includes a supply (e.g., fire hydrant or standpipe) of large quantities of potable water.

6.3.1.2 Security escorts for work in restricted areas.

6.3.1.3 A paved area where equipment can be cleaned.

7.0 DELIVERABLES

A description of each deliverable shall be shown below. A table of the project deliverables follows:

TABLE OF DELIVERABLES

Document Title

Copies Per

Addressee

Delivery Date

C u st o m er

B a se

P O

C

E le ct ro n ic

H ar d C o p y ct ro d C o ct ro d C o

Study Quality Control Plan (SQCP) 0 0 1 0 1 0 Within 14 calendar days after Award

Kick-Off Meeting 10 calendar days after Award

Site Investigation 30 calendar days after Award

Progress Meetings Once a month

Meeting Minutes 1 0 1 0 1 0 2 workdays after each meeting

Engineering Analysis Report 1 0 1 2 1 0 Within 125 calendar days after the Kickoff

Meeting.

The Government will provide review comments within 21 calendar days of the Engineering

Analysis Report

Schedule Engineering Analysis Report review meeting within 7 calendar days of receipt of

Government comments to discuss strategy for repair/replacement alternatives.

Draft Study Report 1 0 1 2 1 0

Within 95 calendar days after Government acceptance of the Engineering Analysis

Report. All detailed drawing hard copies shall be ANSI Size C drawings (17”x22”).

Electronic copies shall be ARCH Size E1

(30”x42”).

The Government will provide review comments within 21 calendar days of Draft Study Submittal

Schedule (in-person) Draft Study Report review meeting within 7 calendar days of receipt of

Government comments.

Final Study Report 1 0 2 2 1 0

Within 30 calendar days after acceptance of Draft Study. All detailed drawing hard copies shall be ANSI Size C drawings

(17”x22”). Electronic copies shall be

ARCH Size E1 (30”x42”).

The Government will provide review comments within 21 calendar days of Final Study Submittal

TABLE OF DELIVERABLES

Copies Per

Addressee

Delivery Date

C u st o m er

B a se

P ct ro d C o ct ro d C o ct ro d C o

Schedule Final Study Report review meeting within 7 calendar days of receipt of Government comments.

Incidental Design Documents / Shop

Drawings (AF Form 3000) 1 0 1 0 1 0

At least 30 calendar days prior to requirement

Production or Delivery Problem Report 1 0 1 0 1 0 Same day as issue or occurrence

7.1 PROJECT NAMING STRUCTURE

The contractor shall comply with the most current email and document naming conventions provided by the Government. These naming conventions may change during the life of the contract and the Contractor will be expected to utilize any updates after notification of such changes. Project email address: 243207377thTEGLaunchFacilitiesStudy@groups.af.mil.

Other than the Progress Schedule and Report (AF 3064 and AF3065), all deliverables and requests for information (RFIs) shall each be sent individually – one submittal package, one RFI package or one day of daily reports. The following table outlines requirements for the email subject when submitting the referenced documents:

Project No. 243207 mailto:243207377thTEGLaunchFacilitiesStudy@groups.af.mil

Required Email Subject

Format

(examples in italics)

Required File Naming Format

(examples in italics)

Requests for

Information (RFI)

RFI [No.] [Brief Description] Project No._RFI [No.]_[Brief Description]

• RFI 7 Pipe Connections • 123456_RFI 7_Pipe Connections

Submittals

Submittal [No.] [Title]

• Submittal 5 Fiberglass

Piping

Project No._Sub [No.]_AF3000

• 123456_Sub 5_AF 3000

Project No._Sub [No.]_[Submittal title]

• 123456_Sub 5_Fiberglass Piping

Progress Schedules

Reports (3064/3065)

Invoice [No.] [Year] [Month]

3064-3065

Project No._Invoice [No.] [Year]

[Month]_3064-3065

• Invoice 4 2024 March 3064-

• 123456_Invoice 4_2024 March_3064-

Meeting Minutes Minutes [YYYYMMDD]

Project

No._Meeting_[YYYYMMDD]_Minutes

• Minutes 20240510 • 123456_Meeting_20240510_Minutes

Meeting Agendas Agenda [YYYYMMDD]

Project

No._Meeting_[YYYYMMDD]_Agenda

• Agenda 20240510 • 123456_Meeting _20240510_Agenda

7.2 STUDY QUALITY CONTROL PLAN (SQCP)

The A-E shall submit a SQCP that analyzes all project specific study and design quality concerns and addresses how the A-E will ensure a quality design is submitted throughout each submittal phase.

8.0 OTHER REQUIREMENTS

The A-E is also responsible for the following:

8.1 WRITTEN SUMMARIES

The A-E shall prepare written summaries of all meetings, field investigations, and design review conferences held in conjunction with this contract. The A-E shall submit them to the Government PM and CO for concurrence. All action items shall clearly state the requested information and the party responsible for providing the information. This summary should be submitted within 2 workdays of the event.

8.2 RECYCLABLE MATERIALS

The A-E shall make every effort to use recyclable materials for all submittal documentation.

8.3 CONTRACTOR PAYMENT INVOICE

The A-E shall submit an invoice for payment in accordance with (IAW) DFARS Clause 252.232-7006

Wide Area Work Flow.

8.4 ENERGY EFFICIENCY

Energy-efficient technology and equipment is required for all projects at VSFB as mandated by the

Energy Policy Act of 1992.

8.5 SUSTAINABLE FACILITY DEVELOPMENT

In an effort to comply with the affirmative procurement requirements of Section 6002 of RCRA and Executive Order 13101, the Government strongly promotes the use of recycled and recovered materials and products identified in the Environmental Protection Agency's

Comprehensive Procurement Guidelines. These materials and products must meet the requirements of the Specifications, must not delay the progress of work, and must not be cost prohibitive. EPA guideline items are seen as the minimum that should be considered when evaluating recycled/reuse materials. Other materials and products not listed, but commonly used in industry outside of the Government should also be considered. Material and product submittals for all recycled-content items should list the recycled and recovered materials used and the percentage content.

9.0 MAILING ADDRESSES

9.1 TEAMS EMAIL ADDRESS

243207377thTEGLaunchFacilitiesStudy@groups.af.mil

9.2 SPACE FORCE PROJECT MANAGER (PM)

30 CES/CENMP

1172 Iceland Avenue, Bldg. 11433

Vandenberg SFB, CA 93437

9.3 SPACE FORCE CONTRACTING OFFICER (CO)

30 CONS/PKA

1515 Iceland Ave, Bldg. 8500, Room 150

Vandenberg SFB, CA 93437 mailto:243207377thTEGLaunchFacilitiesStudy@groups.af.mil