242640MKM__Solicitation_Documents.pdf

INVITATION FOR BIDS (“IFB”) - PART I

IFB Part I Revised 10/11/23 Page 1 of 5

IFB #: 242640MKM

IFB TITLE: POLE BARN AT WALTON RANCH (FEMA)

1.0 PURPOSE

Sarasota County (“County”), a political subdivision of the State of Florida, will receive bids on the date indicated in OpenGov Procurement (“OpenGov”), the County’s electronic procurement portal, for the purpose of selecting a supplier to construct a wood-frame pole barn and install a roof for a concrete block storage building as stated herein.

Bidders are required to comply with Part II, Scope of Services/Work Specifications.

2.0 BIDDER

2.1 For the purpose of this IFB, the term “Bidder” (also identified as “Offeror”) is defined as the legal entity submitting a bid and/or identified on the electronic bid submittal.

2.2 Bidders intending to submit a bid as a joint venture with another company must provide documentation attesting to the formation of that joint venture with their bid submittal. For purposes of this solicitation, all vendors who make up the joint venture will be considered together as the Bidder.

2.2.1. Bidders proposing to engage in construction contracting as a joint venture or partnership must apply for registration with the State of Florida, Department of Business and Professional Regulation and any other state or local licensing agencies, as required by Florida State Statute 489.119, prior to the date bids are due.

3.0 QUALIFICATIONS

3.1 Required Experience

3.1.1. Bidder must provide references demonstrating their

experience constructing open-air structures within the past 5 years preceding the submission deadline in OpenGov. A minimum of 2 references are required.

3.1.2. Only references submitted at the time of bid submittal in the format specified by the County will be used to verify qualifications have been met.

3.2 Required Licenses/Certifications

3.2.1. Bidder must have a General Contractor or Building Contractor license. Required license(s) must be active at time of bid opening. Required certification(s) must be achieved prior to bid opening.

3.2.2. Failure to submit proof of required licenses or certifications

IFB Part I Revised 10/11/23 Page 2 of 5 with bid submittal may result in bidder being declared non-responsive.

4.0 ALTERNATES

4.1 Unless otherwise specifically provided in Part II of this IFB, reference to any equipment, material, article or patented process, by trade name, brand name, make or catalog number, shall be regarded as establishing a minimum standard of quality and shall not be construed as limiting competition.

4.2 If a bidder wishes to make a substitution in the specifications, the bidder shall furnish to the County the name of the manufacturer, the model number, and other identifying data and information necessary to aid the County in evaluating the substitution. Any such substitution shall be subject to County approval. Substitutions shall be approved only if determined by the County to be equivalent to the prescribed specifications.

4.3 To be considered, substitutions must be submitted to the Procurement Contact listed in OpenGov no later than the Question Submission deadline listed in OpenGov. Substitutions must be identified by brand name, number, manufacturer and model, and shall include full descriptive information, brochures, and appropriate attachments. The County shall respond via addendum in OpenGov indicating whether the substitution has been approved or denied.

4.4 A bid containing a substitution that has not been approved by the County shall be disqualified

5.0 PRE-BID MEETINGS

All meetings and site visits will take place at the time, date, and location specified in the Solicitation Timeline posted in OpenGov.

6.0 SUBMITTAL INSTRUCTIONS

Refer to the Submittal Instructions section in OpenGov for instructions on how to submit a bid. Bidders are advised to review the General Terms and Conditions of Solicitations which are available in OpenGov.

7.0 SUBMITTAL DOCUMENTS

7.1 Vendor Questionnaire

All bidders must complete the required forms and information included in the Vendor Questionnaire section of OpenGov. Completed forms and other requested documents must be uploaded with bidder’s response in OpenGov. Bidders who fail to complete and upload required forms and documents or fail to provide responses to questions in the Vendor Questionnaire section of OpenGov may be found non-responsive.

7.2 Pricing

All bidders must complete the Pricing Table provided in OpenGov.

IFB Part I Revised 10/11/23 Page 3 of 5

Bidders who fail to fully complete the pricing table in OpenGov may be found non-responsive.

8.0 AWARD

8.1 It is the intent of the County to award a contract to the responsive and responsible bidder submitting the lowest total bid price. Unless otherwise noted, bidders must submit a price for every line item to be considered for award.

It is the intent of the County to award one contract to the responsive and responsible bidder submitting the lowest total bid price. Unless otherwise noted, bidders must submit a price for every line item to be considered for award.

8.2 In the event of a tie, the IFB tie-breaking procedures identified in the Sarasota County Procurement Manual will apply.

8.2.1. To be considered, tied bidders will be required to provide documentation certifying they have implemented a drug-free workplace program meeting the requirements stipulated in Section 287.087, Florida Statutes. Documentation must be provided within the time specified by the County at the time of request.

8.3 Preferences

Bidders wishing to be considered for Local Business Preference or American Business Preference must complete and submit a Local & American Business Certification Form with their submittal. The Local & American Business Certification Form can be found in the Vendor Questionnaire section of OpenGov.

In awarding this bid, preference shall be given to local businesses and American businesses in accordance with Section 2-215 of the Sarasota County Procurement Code.

Local and American business preferences do not apply in the award of this bid due to grant funding requirements

8.4 Contract

A draft of the contract that the successful bidder(s) will be expected to sign (a Purchase Agreement) is posted on the Procurement website shown below. The County may, at its sole discretion, select a different contract type or make revisions to the one referenced above following the recommended award of this solicitation.

https://www.scgov.net/government/procurement/contract-templates

9.0 PRICING

9.1 As applicable, all trip charges, mileage, vehicle charges, travel time and labor are to be included in the hourly rate. Only time on the job site may be charged.

IFB Part I Revised 10/11/23 Page 4 of 5

9.2 As applicable, estimated usage for each item is listed in the bid. This is an estimated figure only and no guarantee is made or implied as to the actual quantities that will be acquired under resulting contracts.

Quantities listed herein are subject to increase or decrease during the term of the contract. In either occurrence, the Offeror will perform the work at the unit price as bid. The County, at its discretion, may authorize an initial contract for a greater not-to-exceed amount than that submitted by the Bidder.

10.0 COUNTY WORKPLACE COMPLIANCE

10.1 Smoking – Smoking is not permitted inside any County facility. Smoking is restricted to designated smoking areas outside a facility.

10.2 Parking – The Bidder’s representatives shall abide by all parking restrictions. The Bidder’s vehicles are subject to the same restrictions, limitations, fines and tickets as posted for any other vehicle. Where time limit restrictions exceed the required time to provide services, arrangements shall be made in advance.

10.3 Alcohol/Drugs – Service personnel under the influence of alcohol and/or non-prescription drugs are not permitted to work in County facilities.

Any person known or thought to be under these influences will be escorted off County property.

10.4 Security - The Bidder must adhere to all Sarasota County security procedures. The Bidder’s work force shall be made up of persons legally authorized to perform work in the United States. The Bidder shall, at the County’s request, submit the following information for each of their employees: name, date of birth, social security number and green card (if applicable).

10.5 Identification - The Bidder shall require all employees to visibly wear identification while on County property. Said identification shall contain a color photograph of the employee, the name of the employee and the name of the company. The Bidder shall require all employees to wear a company uniform, which shall include the name of the employee and the company. Persons not conforming to this requirement may be denied access to the building. Denial of access does not alleviate the Bidder’s responsibilities herein.

11.0 CONTINGENCY

Only applicable if this box is checked

If during the performance of construction or repair work, an unforeseen circumstance occurs that triggers an additional expense, a contingency of up to 10% may be allowed. Any use of contingency funds is subject to the written approval of the County project manager, and any unused contingency shall not be paid out as a part of any final payment.

IFB Part I Revised 10/11/23 Page 5 of 5

12.0 PERFORMANCE AND PAYMENT BOND

12.1 A Performance and Payment Bond will be required on bids that exceed $200,000.00. Contractor shall furnish to the County, prior to commencement of operations hereunder, a Performance and Payment Bond executed by Contractor, and a surety company authorized to do business in the State of Florida, in an amount no less than the Total Bid Price, which bond shall be conditioned upon the successful completion of all work, labor, services, and materials to be provided and furnished hereunder, and the payment of all subcontractors, materialmen, and laborers. The County will only accept a Performance and Payment Bond with an A.M. Best rating of ‘B+’ (Very Good) or better. Any such bond shall be provided by Contractor to the County prior to issuance of an Agreement.

12.2 Execution of Bonds and Power of Attorney

12.2.1. If the successful Bidder is a partnership, each bond should be signed by each of the individuals who are partners; if a corporation, the bonds should be signed in the correct corporate name by a duly authorized officer, agent or attorney-in-fact. The appropriate number of bonds should be executed to correspond to the number of signatories to the contract. Each executed bond should be accompanied by (a) appropriate acknowledgment of the respective parties; (b) appropriate duly certified copy of power-of-attorney or other certification of authority where bond is executed by agent, officer or other representative of successful Bidder or surety;

(c) duly certified extract from by-laws or resolutions of Surety under which power-of-attorney or other certificate of authority of its agent, officer or representative was issued.

12.2.2. Attorneys-in-fact who sign bid bonds or performance and payment bonds must file with such bond a certified copy of their power-of-attorney to sign such bonds. Attorneys-in-fact must place name, address, and telephone number on this certificate.

PART II

SCOPE OF SERVICES

Revised 10/07/20 Part II - Page 1 of 4

1. BACKGROUND

In July 2010, Sarasota County purchased approximately 3,760 acres within the Environmentally Sensitive Lands Protection Program (ESLPP) Eastern Ranchlands Protection Priority Site located in the southeastern portion of Sarasota County. The property, known as Walton Ranch, was purchased for its conservation values of ranchland, forest land, natural habitats, and water resources. The project site concerns a wood-frame pole barn and concrete block storage building. On September 28, 2022, Hurricane Ian destroyed the roof and wood-framed portions of the structure beyond simple repair.

2. DESCRIPTION OF WORK

A. Contractor shall rebuild the open-air pole barn structure and roof over the adjacent block building with more durable material and structural choices.

(See Attachments A and B.)

B. Contractor shall perform all necessary tasks to construct this replacement structure based on the concept drawings provided. (See Mitigation Plan in Attachment B.) As the project will be funded through Federal Emergency Management Agency as mitigation work, the materials and structural details may change while the physical location and size will need to remain relatively the same. Project shall include the following:

i. Roof

a. While the original metal roof covered both the open air and concrete block structure with one single 3940 sf structure, the replacement roof would be comprised of two separate structures over the same area.

A 1270 sf metal roof would cover the existing block building.

A 2890 sf metal roof would cover the new pole barn, which would be similar but separate from the other roof. This would create greater clearance at the eave and allow for better access by taller, modern-day farm machinery.

Roof must meet the following standards:

Gauge: 26 gauge metal panel minimum;

Material: Corrosion-resistant materials like zinc-coated steel or aluminum;

Slope: as shown on Drawings to match existing;

Installation: Must follow manufacturer's instructions and comply with Florida Building Code

ii. Pole Barn Structure

a. The wood-frame pole barn measures approximately 80’ x 34’, comprised of twenty-one (21) 8x8 posts forming six (6) bays

Revised 10/07/20 Part II - Page 2 of 4 length at 13’-0” on center by two (2) bays wide at 14’-10-1/2” on center.

design may use fewer posts but not more and in any layout as long as bay widths are not tighter than 12’-0” in any direction and minimum overall dimensions of 80’x34’ are maintained.

any size and material is allowable for structural members as long as it meets building code standards

b. A central, built-in work bench measuring 3’-0” wide by 10’-0” long at the third center post from the block building.

iii. Side Porch

a. A 6’-0” x 16’-5” covered porch connects the open-air barn area to the side-entrance door to the office.

b. This roof can be incorporated to the roof over the main block building and should match all material specifications provided in Section i) Roof.

iv. Concrete Floor

a. The open-air barn should feature one continuous concrete floor approximately 2400 sf at 6” thickness and reinforced to accommodate modern farm equipment. Extent of floor should protect the base of posts and extend to the drip line of the new roof.

b. An additional 100 sf should continue around the side porch. That area can be 4” concrete, different from main floor, as long as surface finish is flush.

v. Electrical and Lighting

a. Outdoor-rated, covered, 220v/110v outlets should be located at every other center post in the open-air barn including the work table area.

b. Twelve (12) overhead exterior light fixtures, with at least one (1) fixture evenly lighting each bay and mounted in the ceiling of the open-air barn structure. Lighting specifications should demonstrate fixtures maintain an average of 20 and range of 10- 30 footcandles within the footprint of the open-air workspace, CRI color rating of 85 or above, and rated for cold weather to 30 degrees F.

c. A shielded, exterior down lamp should be featured in the peak of each gable-end of the structure. Fixture should cast an average of 20 and range of 10-30 footcandles within the footprint of the front door, CRI color rating of 85 or above, and rated for cold weather to 30 degrees F.

vi. Doors

Revised 10/07/20 Part II - Page 3 of 4

a. Two (2) exterior metal doors, 36” wide x 80” high each.

b. One (1) exterior metal door, 28” wide x 80” high.

c. One (1) pair of exterior doors 66” wide x 120” high each.

3. CONTRACTOR RESPONSIBILITIES

A. Every Contractor crew must have at least one employee on site that can effectively communicate in English with the County staff and with the general public.

B. Contractor is responsible for any damage to County or third-party property caused by the Contractor or their employees. Restoration shall be made to the County’s satisfaction.

C. Contractor is required to participate in performance and project report meetings as deemed necessary by the County. Contractor shall attend a minimum of three (3) meetings to discuss plans with PRNR staff and/or regulatory agencies. Additional meetings may be required. Contractor shall prepare meeting notes from each meeting if not provided by regulatory agencies.

D. The Contractor will be responsible for verifying all maps and data provided by the County and obtaining and updating any missing information to accurately perform the Scope of Work. The County will provide the following maps and data related to the Scope of Work:

i. Attachment A – Walton_Pole_Barn_Mitigation_Set_240717.pdf

ii. Attachment B - Photos of post-hurricane damage

iii. Drawings of the Existing Conditions Survey

a. Contractor must confirm that the elements of the project site match the descriptions provided by the County.

iv. Conceptual Site Plan

a. Contractor must confirm that project elements on the Conceptual Site Plan provided are feasible based on the above surveys and other applicable data. Contractor will develop a revised program of improvements, if necessary.

b. Contractor must confirm that approved project elements may be permitted through local, State and Federal regulatory agencies without significant changes to the program elements or without required mitigation activities.

c. Contractor must provide a required permit list, cost, and timeline for obtaining each required permit.

v. Shop Drawings/ Permit Drawings

a. Contractor must provide shop drawings for proposed construction for approval by PRNR and permit drawings as required by Code prior to construction.

Revised 10/07/20 Part II - Page 4 of 4

4. REQUIREMENTS

A. Contractor shall provide all personnel and equipment necessary to perform the services described herein.

B. All employees of the Contractor shall be considered to be, at all times, the sole employees of the Contractor and under the Contractor’s sole direction, unless the use of sub-contractors has been approved by the County.

C. Contractor shall ensure conditions on the work site reflect good housekeeping and safety practices at all times. The Contractor shall be responsible for all trash and debris disposal from the work site.

5. HOURS OF WORK / INVOICING

A. Normal Business Hours are defined as Monday through Friday 7:00 a.m. – 5:00 p.m., except County observed Holidays.

B. Contractor shall be paid upon completion of work. Invoicing and payment shall be as described in the General Terms and Conditions.

6. WARRANTY

All work and materials provided by the Contractor shall be fully warrantied from the date of County’s acceptance of the work for a period of one year, or for the standard warranty period provided by the Contractor or by the materials manufacturer, whichever is greater.

7. PERMITS

The Contractor is responsible for determining if a permit is required for any work and shall obtain all necessary permits. The Contractor shall be reimbursed for the cost of the permit fee only. No percent markup shall be paid to the Contractor for permit fees.

8. SUBCONTRACTING

Any use of subcontractors shall be approved in writing, in advance by the County.

PART III – INSURANCE REQUIREMENTS

Insurance Template 1 Revised 05/13/16 Page 1 of 2

CONTRACTOR’S INSURANCE

Contractor shall, on a primary basis and at its sole expense, maintain in full force and effect, at all times during the life of this Contract, insurance coverage (including endorsements) and limits as described herein. These requirements, as well as the County’s review or acceptance of insurance maintained by Contractor, are not intended to and shall not in any manner limit or qualify the liabilities or obligations assumed by Contractor under this Contract.

Insurance requirements itemized in this Contract and required of the Contractor shall extend to all subcontractors to cover their operations performed under this Contract.

The Contractor shall be responsible for any modifications, deviations, or omissions in these insurance requirements as they apply to subcontractors.

Insurance carriers providing coverage required herein must be licensed to conduct business in the State of Florida and must possess a current A.M. Best’s Financial Strength Rating of A- Class VII or better.

Each insurance policy required by this Contract shall apply separately to each insured against whom claim is made and suit is brought, except with respect to limits of the insurer’s liability.

The Contractor shall be solely responsible for payment of all premiums for insurance contributing to the satisfaction of this Contract and shall be solely responsible for the payment of all deductibles and retentions to which such policies are subject.

Contractor shall furnish Certificates of Insurance to the County Administrative Agent evidencing the types and amounts of coverage, including endorsements, required by this Contract prior to commencement of work and prior to expiration of the insurance contract, when applicable. Such Certificate(s) of Insurance shall, to the extent allowable by the insurer, include a minimum thirty (30) day notice of cancellation (10 days for non-payment of premium) or non-renewal of coverage. Notwithstanding these notification requirements, the Contractor will be required to provide County with 5-day prior written notice of any policy cancellation or non-renewal.

The County reserves the right to review, modify, reject, or accept any required policies of insurance, including limits, coverage, or endorsements, herein from time to time throughout the term of this Contract. County reserves the right, but not the obligation, to review and reject any insurer providing coverage due to its poor financial condition or failure to operate legally.

A. WORKERS’ COMPENSATION: Contractor agrees to maintain Workers’ Compensation insurance in accordance with Florida Statutes, Chapter 440.

Employers Liability to be included with a minimum limit of $500,000.00 per accident/per disease/per employee. If work is to be performed over or adjacent to navigable water and involves maritime exposure, applicable LHWCA, Jones Act, or other maritime law coverage shall be included.

PART III – INSURANCE REQUIREMENTS

Insurance Template 1 Revised 05/13/16 Page 2 of 2

In the event the Contractor has “leased” employees, the Contractor or the employee leasing company must provide evidence of a Workers’ Compensation policy for all personnel on the worksite.

Contractors who are exempt from Florida’s Workers’ Compensation law must provide proof of such exemption issued by the Florida Department of Financial Services, Bureau of Workers’ Compensation.

B. COMMERCIAL GENERAL LIABILITY: Contractor agrees to maintain Commercial General Liability per ISO form CG0001 or its equivalent, including but not limited to coverage for premises and operations, personal injury, products & completed operations, liability assumed under an insured contract, and independent contractors with limits of not less than $1,000,000.00 each occurrence, $2,000,000.00 aggregate covering all work performed under this Contract. Contractor agrees to endorse Sarasota County Government as an additional insured on the Commercial General Liability coverage.

C. BUSINESS AUTOMOBILE LIABILITY: Contractor agrees to maintain Business Automobile Liability with limits not less than $1,000,000.00 combined single limit for each accident covering all Owned, Non-Owned & Hired automobiles used in the performance of this Contract. In the event Contractor does not own automobiles, Contractor agrees to maintain coverage for Hired & Non-Owned Auto Liability, which may be satisfied by way of endorsement to the Commercial General Liability policy or separate Business Auto Liability policy.

If the Contractor is shipping a product via common carrier, the contractor shall be responsible for any loss or damage sustained in delivery/transit.