242608MN_Project_Documents.pdf

INVITATION FOR BIDS (“IFB”) - PART I

IFB Part I Revised 10/11/23 Page 1 of 4

IFB #: 242608MN

IFB TITLE: PAVEMENT MARKING SERVICES

1.0 PURPOSE

Sarasota County (“County”), a political subdivision of the State of Florida, will receive bids on the date indicated in OpenGov Procurement (“OpenGov”), the County’s electronic procurement portal, for the purpose of selecting a supplier to provide pavement marking services at various locations throughout Sarasota County.

Bidders are required to comply with Part II, Scope of Services/Work Specifications.

2.0 BIDDER

2.1 For the purpose of this IFB, the term “Bidder” (also identified as “Offeror”) is defined as the legal entity submitting a bid and/or identified on the electronic bid submittal.

2.2 Bidders intending to submit a bid as a joint venture with another company must provide documentation attesting to the formation of that joint venture with their bid submittal. For purposes of this solicitation, all vendors who make up the joint venture will be considered together as the Bidder.

2.2.1. Bidders proposing to engage in construction contracting as a joint venture or partnership must apply for registration with the State of Florida, Department of Business and Professional Regulation and any other state or local licensing agencies, as required by Florida State Statute 489.119, prior to the date bids are due.

3.0 QUALIFICATIONS

3.1 Required Experience

3.1.1. Bidder must provide references demonstrating their

experience providing pavement marking services within the past seven (7) preceding the submission deadline in OpenGov.

A minimum of two (2) references are required.

4.0 RESPONSIBILITY

4.1 Bidder shall be required to meet all requirements of Part II, Section IV.

A. prior to award and throughout the term of any resulting Contract.

Following verification of Qualifications, the County will require the apparent low responsive and responsible Bidder to provide evidence demonstrating it satisfies all requirements of Part II, Section IV.

A. Failure of the Bidder to provide evidence of required licenses/certifications to the County’s satisfaction may result in a determination by the County that the Bidder is non-responsible.

IFB Part I Revised 10/11/23 Page 2 of 4

5.0 ALTERNATES

5.1 Unless otherwise specifically provided in Part II of this IFB, reference to any equipment, material, article or patented process, by trade name, brand name, make or catalog number, shall be regarded as establishing a minimum standard of quality and shall not be construed as limiting competition.

5.2 If a bidder wishes to make a substitution in the specifications, the bidder shall furnish to the County the name of the manufacturer, the model number, and other identifying data and information necessary to aid the County in evaluating the substitution. Any such substitution shall be subject to County approval. Substitutions shall be approved only if determined by the County to be equivalent to the prescribed specifications.

5.3 To be considered, substitutions must be submitted to the Procurement Contact listed in OpenGov no later than the Question Submission deadline listed in OpenGov. Substitutions must be identified by brand name, number, manufacturer and model, and shall include full descriptive information, brochures, and appropriate attachments. The County shall respond via addendum in OpenGov indicating whether the substitution has been approved or denied.

5.4 A bid containing a substitution that has not been approved by the County shall be disqualified

6.0 PRE-BID MEETINGS

All meetings and site visits will take place at the time, date, and location specified in the Solicitation Timeline posted in OpenGov.

7.0 SUBMITTAL INSTRUCTIONS

Refer to the Submittal Instructions section in OpenGov for instructions on how to submit a bid. Bidders are advised to review the General Terms and Conditions of Solicitations which are available in OpenGov.

8.0 SUBMITTAL DOCUMENTS

8.1 Vendor Questionnaire

All bidders must complete the required forms and information included in the Vendor Questionnaire section of OpenGov. Completed forms and other requested documents must be uploaded with bidder’s response in OpenGov. Bidders who fail to complete and upload required forms and documents or fail to provide responses to questions in the Vendor Questionnaire section of OpenGov may be found non-responsive.

8.2 Pricing

All bidders must complete the Pricing Table provided in OpenGov.

Bidders who fail to fully complete the pricing table in OpenGov may be found non-responsive.

IFB Part I Revised 10/11/23 Page 3 of 4

9.0 AWARD

9.1 It is the intent of the County to award a contract to the responsive and responsible bidder submitting the lowest total bid price. Unless otherwise noted, bidders must submit a price for every line item to be considered for award.

9.2 In the event of a tie, the IFB tie-breaking procedures identified in the Sarasota County Procurement Manual will apply.

9.2.1. To be considered, tied bidders will be required to provide documentation certifying they have implemented a drug-free workplace program meeting the requirements stipulated in Section 287.087, Florida Statutes. Documentation must be provided within the time specified by the County at the time of request.

9.3 Preferences

Bidders wishing to be considered for Local Business Preference or American Business Preference must complete and submit a Local & American Business Certification Form with their submittal. The Local & American Business Certification Form can be found in the Vendor Questionnaire section of OpenGov.

In awarding this bid, preference shall be given to local businesses and American businesses in accordance with Section 2-215 of the Sarasota County Procurement Code.

Local and American business preferences do not apply in the award of this bid due to grant funding requirements

9.4 Contract

A draft of the contract that the successful bidder(s) will be expected to sign (a Term Contract) is posted on the Procurement website shown below. The County may, at its sole discretion, select a different contract type or make revisions to the one referenced above following the recommended award of this solicitation.

https://www.scgov.net/government/procurement/contract-templates

10.0 PRICING

10.1 As applicable, all trip charges, mileage, vehicle charges, travel time and labor are to be included in the hourly rate. Only time on the job site may be charged.

10.2 As applicable, estimated usage for each item is listed in the bid. This is an estimated figure only and no guarantee is made or implied as to the actual quantities that will be acquired under resulting contracts.

Quantities listed herein are subject to increase or decrease during the term of the contract. In either occurrence, the Offeror will perform the work at the unit price as bid. The County, at its discretion, may authorize https://www.scgov.net/government/procurement/contract-templates

IFB Part I Revised 10/11/23 Page 4 of 4 an initial contract for a greater not-to-exceed amount than that submitted by the Bidder.

11.0 COUNTY WORKPLACE COMPLIANCE

11.1 Smoking – Smoking is not permitted inside any County facility. Smoking is restricted to designated smoking areas outside a facility.

11.2 Parking – The Bidder’s representatives shall abide by all parking restrictions. The Bidder’s vehicles are subject to the same restrictions, limitations, fines and tickets as posted for any other vehicle. Where time limit restrictions exceed the required time to provide services, arrangements shall be made in advance.

11.3 Alcohol/Drugs – Service personnel under the influence of alcohol and/or non-prescription drugs are not permitted to work in County facilities.

Any person known or thought to be under these influences will be escorted off County property.

11.4 Security - The Bidder must adhere to all Sarasota County security procedures. The Bidder’s work force shall be made up of persons legally authorized to perform work in the United States. The Bidder shall, at the County’s request, submit the following information for each of their employees: name, date of birth, social security number and green card (if applicable).

11.5 Identification - The Bidder shall require all employees to visibly wear identification while on County property. Said identification shall contain a color photograph of the employee, the name of the employee and the name of the company. The Bidder shall require all employees to wear a company uniform, which shall include the name of the employee and the company. Persons not conforming to this requirement may be denied access to the building. Denial of access does not alleviate the Bidder’s responsibilities herein.

12.0 CONTINGENCY

Only applicable if this box is checked

If during the performance of construction or repair work, an unforeseen circumstance occurs that triggers an additional expense, a contingency of up to 10% may be allowed. Any use of contingency funds is subject to the written approval of the County project manager, and any unused contingency shall not be paid out as a part of any final payment.

(End of Part I)

PART II

SCOPE OF SERVICES

Revised 10/07/20 Part II - Page 1 of 5

I. OVERVIEW

Contractor shall furnish all labor, supervision, equipment, vehicles, and materials necessary to provide pavement marking services at various locations throughout Sarasota County as described herein.

II. SCOPE OF SERVICES

A. Requirements

1. All markings shall be installed per Florida Department of Transportation (FDOT) Standard Specifications for Pavement Marking (no stick lettering) with the following addition: the word "ONLY" shall be installed upstream of turn arrows.

a. All alkyd thermoplastic markings shall meet the requirements contained in the FDOT Standard Specifications for Pavement Marking.

2. Contractor shall properly prepare the pavement where markings are to be placed pursuant to the manufacturer's specifications.

3. Traffic stripes and markings shall only be applied to dry surfaces, and when the ambient air and surface temperature is at least 55 degrees Fahrenheit and rising. Contractor shall follow the manufacturer's recommendation for the application temperature.

4. Contractor shall not apply pavement markings when winds are sufficient to cause spray dust.

5. Contractor shall, at its own expense, remove and/or replace any traffic stripes and markings that do not meet the requirements as stated herein at no additional cost to the County. Contractor shall not "blackout" existing road markings as a replacement for eradication.

B. Equipment

1. All equipment necessary to perform under the contract shall be provided and operated by Contractor.

2. Contractor shall use equipment designed to install hot applied thermoplastic material constructed to provide continuous uniform heating to temperatures from 400 degrees to 450 degrees Fahrenheit. The uniform heating shall apply to mixing and agitation of the material reservoir and the line dispensing devices to prevent accumulation and clogging.

3. Contractor shall use equipment which will provide for varying traffic stripes and marking application widths and meet the following requirements:

a. Mobile and capable of traveling at a uniform, predetermined rate of speed, both uphill and downhill, to produce a uniform application of thermoplastic material and maneuverable to the extent that straight lines can be followed, and normal curves can be made in a true arc.

b. Capable of applying reflective glass spheres to the surface of the completed stripe by an automatic sphere dispenser attached to the

Revised 10/07/20 Part II - Page 2 of 5 striping such that the glass spheres are dispensed closely behind the installed line. Use of glass spheres dispenser equipped with an automatic cut-off control synchronized with the cut-off of the thermoplastic material that applies the glass spheres in a manner such that the spheres appear uniform on the entire traffic stripe and marking surface with surface occupancy (SO) to 60% embedment.

Provide each nozzle with suitable line guides, either metallic shrouds or air blasts.

c. Equipped with a special air or oil-jacketed material kettle for uniformly melting and heating the thermoplastic material. The kettle must be equipped with an automatic temperature control device and material thermometer for positive temperature control and to prevent overheating or scorching of the thermoplastic material.

d. Meets the requirements of the National Fire Protection Association (NFPA), state, and local governments.

C. Materials

1. The unit price of all line items as listed in Exhibit B, Fee Schedule, shall be all inclusive.

2. Contractor shall use only materials approved by FDOT and on the latest Qualified Price List (QPL) for pavement marking.

D. Temporary Traffic Control (TTC)

Contractor shall be responsible for all TTC. The unit prices provided by Contractor shall include the necessary TTC. All TTC shall be in accordance with FDOT standards.

E. Final Inspection and Correction of Work

1. Contractor shall notify the County's Administrative Agent or Contract Manager within two (2) business days of completing maintenance activities via e- mail for County inspection.

2. At the request of the County, Contractor shall perform a joint inspection with the County.

3. If deficiencies are discovered by the County, the County shall document the issues in writing, hereinafter known as a "Punch List". The Punch List will include, but is not limited to, photos and detailed written descriptions of the observed deficiencies and will be provided to Contractor via email.

a. Contractor shall respond to the County in writing, within one (1) business day, acknowledging the County's Punch List and shall complete the Punch List within three (3) business days of the County's initial notification.

b. Contractor shall bear all costs associated with completing the Punch List.

Revised 10/07/20 Part II - Page 3 of 5

4. After final inspection, the County will accept completion of the work if the Contractor has satisfactorily completed all required contract deliverables as described in the assigned project, including the items listed on the Punch List, and no new deficiencies have been recorded.

III. CONTRACTOR RESPONSIBILITIES

A. Every Contractor crew must have at least one (1) employee on site that can effectively communicate in English with the County staff and with the public.

B. Contractor shall coordinate work so that there is minimal to no interruption to daily work at any location.

C. Contractor is responsible for any damage to County or third-party property caused by the Contractor or their employees. Restoration shall be made to the County's satisfaction.

D. Contractor shall participate in performance and project report meetings as deemed necessary by the County.

IV. CONTRACTOR REQUIREMENTS

A. Required Licenses/Certifications

1. Contractor must have at least one employee that holds an Advanced Maintenance of Traffic (MOT) or Temporary Traffic Control (TTC) Certification from a Florida Department of Transportation (FDOT) approved provider at all times during the term of the Contract and any extensions or renewals.

2. Contractor must provide evidence of required licenses or certifications within five (5) business days after request from the County.

B. Contractor shall ensure conditions on the work site always reflect good housekeeping and safety practices. Contractor shall be responsible for all trash and debris disposal from the work site and shall be present during the course of work, to make on-site decisions, and shall act a fully authorized agent of Contractor. The qualified employee shall be knowledgeable about all procedures and practices applicable to the contracted service requirements and conditions.

C. All employees of the Contractor shall be considered to be, all times, the sole employees of the Contractor, under the Contractor’s sole direction, unless the use of sub-contractors has been approved by the County.

D. The County's Administrative Agent or Contract Manager shall review with Contractor all work to be accomplished to prevent any misunderstandings as to the extent and quality and/or quantity of the work.

E. All work shall conform to all existing County codes, and regulations including, but not limited to lockout/tag out procedures and Occupational Safety and Health Administration (OSHA) standards. The work shall be accomplished with professional methods and standards of the trade.

Revised 10/07/20 Part II - Page 4 of 5

F. When pavement marking is requested for an intersection, the entire intersection shall be completed before moving on to other pavement marking locations.

G. Contractor shall provide alkyd thermoplastic material to be used as specified by FDOT standards. Markings shall be extruded or ribbon except for special thin line spray.

H. Contractor shall provide raised pavement markers and associated bituminous asphalt rubber adhesive.

V. ASSIGNMENT OF WORK/RESPONSE TIME

A. Service requests shall be dispatched by the County by means of a telephone call or email. A Work Order (WO) number shall be issued.

B. Contractor shall verbally respond to each request within 48 hours of initial notification.

C. The County may require a site visit to discuss project specifications for the work to be completed. If a site visit is required, the County shall notify Contractor by means of a telephone call or email.

D. If a site visit is not required (in other words, the work required was adequately described to Contractor), Contractor shall provide the County with an anticipated date whereby the work shall begin.

1. Unless approved by the County in writing (via email), the date of service shall not be greater than ten (10) business days from the date of initial service request.

E. Contractor shall provide an itemized not to exceed quote, based on the Fee Schedule, that includes the WO number, a full description of the project, including the locations of the work, within three (3) business days of request for County approval.

F. Upon receipt of the quote, the County shall issue a Purchase Order (PO). No work shall commence by Contractor until receipt of a PO.

G. Contractor shall notify the County's Administrative Agent or Contract Manager two (2) business days in advance of beginning work of any pavement marking activities.

VI. HOURS OF WORK

A. Contractor shall provide services during Non-Standard Hours

1. Non-Standard hours are specified as before 7:00 a.m. or after 5:00 p.m., and on weekends or holidays to ensure safety and manage traffic impact effectively.

2. If work is required during Standard working hours between 7:00 a.m. and 5:00 p.m., prior approval from the County’s Administrative Agent or

Revised 10/07/20 Part II - Page 5 of 5

Contract Manager is mandatory, even in instances where Contractor specifies security reasons for the work during these hours.

3. Inclement weather causing delays to performing the work shall be communicated to the County within one (1) business day of the delay. An adjusted target date to accommodate the work within 5 business days shall be expected.

VII. INVOICING

A. Upon completion of a WO, Contractor shall email to the County a completed invoice that clearly shows the WO, location of work performed and the PO number.

B. The County will approve invoices for payment for work that is completed to the satisfaction of the County.

VIII. WARRANTY

All work and materials provided by Contractor shall be fully warrantied from the date of County's acceptance of the work for a period of one year, or for the standard warranty period provided by Contractor or by the materials manufacturer, whichever is greater.

(End of Part II)

PART III – INSURANCE REQUIREMENTS

Insurance Template 1 Revised 05/13/16 Page 1 of 2

CONTRACTOR’S INSURANCE

Contractor shall, on a primary basis and at its sole expense, maintain in full force and effect, at all times during the life of this Contract, insurance coverage (including endorsements) and limits as described herein. These requirements, as well as the County’s review or acceptance of insurance maintained by Contractor, are not intended to and shall not in any manner limit or qualify the liabilities or obligations assumed by Contractor under this Contract.

Insurance requirements itemized in this Contract and required of the Contractor shall extend to all subcontractors to cover their operations performed under this Contract.

The Contractor shall be responsible for any modifications, deviations, or omissions in these insurance requirements as they apply to subcontractors.

Insurance carriers providing coverage required herein must be licensed to conduct business in the State of Florida and must possess a current A.M. Best’s Financial Strength Rating of A- Class VII or better.

Each insurance policy required by this Contract shall apply separately to each insured against whom claim is made and suit is brought, except with respect to limits of the insurer’s liability.

The Contractor shall be solely responsible for payment of all premiums for insurance contributing to the satisfaction of this Contract and shall be solely responsible for the payment of all deductibles and retentions to which such policies are subject.

Contractor shall furnish Certificates of Insurance to the County Administrative Agent evidencing the types and amounts of coverage, including endorsements, required by this Contract prior to commencement of work and prior to expiration of the insurance contract, when applicable. Such Certificate(s) of Insurance shall, to the extent allowable by the insurer, include a minimum thirty (30) day notice of cancellation (10 days for non-payment of premium) or non-renewal of coverage. Notwithstanding these notification requirements, the Contractor will be required to provide County with 5-day prior written notice of any policy cancellation or non-renewal.

The County reserves the right to review, modify, reject, or accept any required policies of insurance, including limits, coverage, or endorsements, herein from time to time throughout the term of this Contract. County reserves the right, but not the obligation, to review and reject any insurer providing coverage due to its poor financial condition or failure to operate legally.

A. WORKERS’ COMPENSATION: Contractor agrees to maintain Workers’ Compensation insurance in accordance with Florida Statutes, Chapter 440.

Employers Liability to be included with a minimum limit of $500,000.00 per accident/per disease/per employee. If work is to be performed over or adjacent to navigable water and involves maritime exposure, applicable LHWCA, Jones Act, or other maritime law coverage shall be included.

In the event the Contractor has “leased” employees, the Contractor or the employee leasing company must provide evidence of a Workers’ Compensation policy for all personnel on the worksite.

PART III – INSURANCE REQUIREMENTS

Insurance Template 1 Revised 05/13/16 Page 2 of 2

Contractors who are exempt from Florida’s Workers’ Compensation law must provide proof of such exemption issued by the Florida Department of Financial Services, Bureau of Workers’ Compensation.

B. COMMERCIAL GENERAL LIABILITY: Contractor agrees to maintain Commercial General Liability per ISO form CG0001 or its equivalent, including but not limited to coverage for premises and operations, personal injury, products & completed operations, liability assumed under an insured contract, and independent contractors with limits of not less than $1,000,000.00 each occurrence, $2,000,000.00 aggregate covering all work performed under this Contract. Contractor agrees to endorse Sarasota County Government as an additional insured on the Commercial General Liability coverage.

C. BUSINESS AUTOMOBILE LIABILITY: Contractor agrees to maintain Business Automobile Liability with limits not less than $1,000,000.00 combined single limit for each accident covering all Owned, Non-Owned & Hired automobiles used in the performance of this Contract. In the event Contractor does not own automobiles, Contractor agrees to maintain coverage for Hired & Non-Owned Auto Liability, which may be satisfied by way of endorsement to the Commercial General Liability policy or separate Business Auto Liability policy.

If the Contractor is shipping a product via common carrier, the contractor shall be responsible for any loss or damage sustained in delivery/transit.

(End of Part III)

PART III Insurance