242561TEG_Project_Documents.pdf

INVITATION FOR BIDS (“IFB”) - PART I

IFB Part I Revised 10/11/23

IFB #: 242561TEG

IFB TITLE: TRANSIT STOP SIGNS

1.0 PURPOSE

Sarasota County (“County”), a political subdivision of the State of Florida, will receive bids on the date indicated in OpenGov Procurement (“OpenGov”), the County’s electronic procurement portal, for the purpose of selecting a vendor to provide new transit bus stop signs as stated herein.

Bidders are required to comply with Part II, Scope of Services/Work Specifications.

2.0 BIDDER

2.1 For the purpose of this IFB, the term “Bidder” (also identified as “Offeror”) is defined as the legal entity submitting a bid and/or identified on the electronic bid submittal.

2.2 Bidders intending to submit a bid as a joint venture with another company must provide documentation attesting to the formation of that joint venture with their bid submittal. For purposes of this solicitation, all vendors who make up the joint venture will be considered together as the Bidder.

2.2.1. Bidders proposing to engage in construction contracting as a joint venture or partnership must apply for registration with the State of Florida, Department of Business and Professional Regulation and any other state or local licensing agencies, as required by Florida State Statute 489.119, prior to the date bids are due.

3.0 QUALIFICATIONS

3.1 Required Experience

3.1.1. Bidder must provide references demonstrating their

experience fabricating and providing roadway signs within the past seven (7) years preceding the submission deadline in OpenGov.

3.1.2. A minimum of two (2) references are required.

3.1.3. A single reference may be used to verify multiple

requirements. Only references submitted at the time of bid submittal in the format specified by the County will be used to verify qualifications have been met.

4.0 ALTERNATES

4.1 Unless otherwise specifically provided in Part II of this IFB, reference to any equipment, material, article or patented process, by trade name, brand name, make or catalog number, shall be regarded as establishing a minimum standard of quality and shall not be construed as limiting competition.

4.2 If a bidder wishes to make a substitution in the specifications, the bidder shall furnish to the County the name of the manufacturer, the model number, and other identifying data and information necessary to aid the County in evaluating the substitution. Any such substitution shall be subject to County approval. Substitutions shall be approved only if determined by the County to be equivalent to the prescribed specifications.

4.3 To be considered, substitutions must be submitted to the Procurement Contact listed in OpenGov no later than the Question Submission deadline listed in OpenGov. Substitutions must be identified by brand name, number, manufacturer and model, and shall include full descriptive information, brochures, and appropriate attachments. The County shall respond via addendum in OpenGov indicating whether the substitution has been approved or denied.

4.4 A bid containing a substitution that has not been approved by the County shall be disqualified.

5.0 PRE-BID MEETINGS

All meetings and site visits will take place at the time, date, and location specified in the Solicitation Timeline posted in OpenGov.

6.0 SUBMITTAL INSTRUCTIONS

Refer to the Submittal Instructions section in OpenGov for instructions on how to submit a bid. Bidders are advised to review the General Terms and Conditions of Solicitations which are available in OpenGov.

7.0 SUBMITTAL DOCUMENTS

7.1 Vendor Questionnaire

All bidders must complete the required forms and information included in the Vendor Questionnaire section of OpenGov. Completed forms and other requested documents must be uploaded with bidder’s response in OpenGov. Bidders who fail to complete and upload required forms and documents or fail to provide responses to questions in the Vendor Questionnaire section of OpenGov may be found non-responsive.

7.2 Pricing

All bidders must complete the Pricing Table provided in OpenGov.

Bidders who fail to fully complete the pricing table in OpenGov may be found non-responsive.

8.0 AWARD

8.1 It is the intent of the County to award a contract to the responsive and responsible bidder submitting the lowest total bid price. Unless otherwise noted, bidders must submit a price for every line item to be considered for award.

8.2 In the event of a tie, the IFB tie-breaking procedures identified in the Sarasota County Procurement Manual will apply.

8.2.1. To be considered, tied bidders will be required to provide documentation certifying they have implemented a drug-free workplace program meeting the requirements stipulated in Section 287.087, Florida Statutes. Documentation must be provided within the time specified by the County at the time of request.

8.3 Preferences

Bidders wishing to be considered for Local Business Preference or American Business Preference must complete and submit a Local & American Business Certification Form with their submittal. The Local & American Business Certification Form can be found in the Vendor Questionnaire section of OpenGov.

In awarding this bid, preference shall be given to local businesses and American businesses in accordance with Section 2-215 of the Sarasota County Procurement Code.

Local and American business preferences do not apply in the award of this bid due to grant funding requirements

8.4 Contract

A draft of the contract that the successful bidder(s) will be expected to sign (a Purchase Agreement) is posted on the Procurement website shown below. The County may, at its sole discretion, select a different contract type or make revisions to the one referenced above following the recommended award of this solicitation.

https://www.scgov.net/government/procurement/contract-templates

9.0 PRICING

9.1 As applicable, all trip charges, mileage, vehicle charges, travel time and labor are to be included in the hourly rate. Only time on the job site may be charged.

9.2 As applicable, estimated usage for each item is listed in the bid. This is an estimated figure only and no guarantee is made or implied as to the actual quantities that will be acquired under resulting contracts.

Quantities listed herein are subject to increase or decrease during the term of the contract. In either occurrence, the Offeror will perform the work at the unit price as bid. The County, at its discretion, may authorize an initial contract for a greater not-to-exceed amount than that submitted by the Bidder.

10.0 COUNTY WORKPLACE COMPLIANCE

https://www.scgov.net/government/procurement/contract-templates

10.1 Smoking – Smoking is not permitted inside any County facility. Smoking is restricted to designated smoking areas outside a facility.

10.2 Parking – The Bidder’s representatives shall abide by all parking restrictions. The Bidder’s vehicles are subject to the same restrictions, limitations, fines and tickets as posted for any other vehicle. Where time limit restrictions exceed the required time to provide services, arrangements shall be made in advance.

10.3 Alcohol/Drugs – Service personnel under the influence of alcohol and/or non-prescription drugs are not permitted to work in County facilities.

Any person known or thought to be under these influences will be escorted off County property.

10.4 Security - The Bidder must adhere to all Sarasota County security procedures. The Bidder’s work force shall be made up of persons legally authorized to perform work in the United States. The Bidder shall, at the County’s request, submit the following information for each of their employees: name, date of birth, social security number and green card (if applicable).

10.5 Identification - The Bidder shall require all employees to visibly wear identification while on County property. Said identification shall contain a color photograph of the employee, the name of the employee and the name of the company. The Bidder shall require all employees to wear a company uniform, which shall include the name of the employee and the company. Persons not conforming to this requirement may be denied access to the building. Denial of access does not alleviate the Bidder’s responsibilities herein.

11.0 CONTINGENCY

Only applicable if this box is checked

If during the performance of construction or repair work, an unforeseen circumstance occurs that triggers an additional expense, a contingency of up to 10% may be allowed. Any use of contingency funds is subject to the written approval of the County project manager, and any unused contingency shall not be paid out as a part of any final payment.

PART II

SCOPE OF WORK SPECIFICATIONS

Document Prepared by Transit/Transit Admin & Operations

1. OVERVIEW

Vendor shall provide all equipment, material, supplies, and labor to fabricate and deliver transit stop signs as specified herein.

2. TECHNICAL SPECIFICATIONS

A. Sign shall be a 0.08” thick, 5052-H38 aluminum (high resistance to saltwater corrosion) measuring 18” wide by 30”.

B. Sign shall be anodized, degreased, and etched.

C. Sign edges shall be smooth and free of burrs and sharpness.

D. Sign corners shall have a 1.875” rounded radius.

E. Four holes, 1/2” diameter, will be drilled/punched in each sign as follows:

i. Holes will allow Transit the option of flag-mounting or center mounting the sign.

ii. Holes will be punched before the application of the adhesive decal.

iii. Holes will not be visible once the decal has been applied.

iv. No holes should be punched in the sign face.

F. Placement of the holes will be as follows:

i. Top hole will be centered 2” from the top edge of the sign.

ii. Upper left hole will be 1 ½” from the (front view) left edge of the sign and 5” from the top edge of the sign.

iii. Lower left hole will be 1 ½” from the (front view) left edge of the sign and 5” from the bottom edge of the sign.

iv. Bottom hole will be centered 2” from the bottom edge of the sign.

G. All supplies and materials supplied shall be new.

H. Two (2) drive rivets, either ¾” or 5/8” in length, should be supplied with each sign. An additional 250 rivets should be provided as reserve stock.

I. Sign Face

i. All signs will be double-sided as per Attachment 1 Transit Stop Sign

Artwork – Bus Stop Sign Anatomy, and will utilize these Pantone Matching System (PMS) colors:

1. Aqua = PMS 319 C

2. Blue = PMS 288 C

ii. The sign face shall be Type III reflective sheeting (3M – 3800 series or equal) in accordance with Florida Department of Transportation Standards. The Retroreflective and Nonreflective Sheeting for Traffic Control Devices link is below.

https://www.fdot.gov/docs/default-source/programmanagement/Implemented/SpecBooks/2013/Files/99 4-2013.pdf

iii. The design, finish and contrast must comply with the Department of

Justice ADA Standards for Bus Stop Signs, Americans with Disabilities Act (ADA), Appendix A to Part 37, and the Florida Department of Transportation “Accessing Transit: Design Handbook.” The Accessing Transit Design Handbook for Florida Bus Passenger Facilities link is below.

https://fdotwww.blob.core.windows.net/sitefinity/docs/default-source/transit/transit-facilities-design/accessing-transit---design-handbook-for-florida-bus-passenger-facilities.pdf?sfvrsn=b3739773_1

iv. All sizing of the illustrations and letters/numbers will be proportionate to the size of the sign and must be ADA-compliant. The font set is Poppins.

v. Transit will provide the Vendor with the Sarasota County logo, Breeze logo, and transit icon files that appear in the sign design.

vi. Vendor shall include a detailed scaled drawing for the sign with the bid submittal. The drawing shall include the font, size and color of all lettering and layout information as indicated in Attachment 1.

vii. Vendor shall provide a print-ready design file to be approved by Transit before fabrication begins.

3. SIGN QUANTITY

https://www.fdot.gov/docs/default-source/programmanagement/Implemented/SpecBooks/2013/Files/994-2013.pdf https://www.fdot.gov/docs/default-source/programmanagement/Implemented/SpecBooks/2013/Files/994-2013.pdf https://www.fdot.gov/docs/default-source/programmanagement/Implemented/SpecBooks/2013/Files/994-2013.pdf https://fdotwww.blob.core.windows.net/sitefinity/docs/default-source/transit/transit-facilities-design/accessing-transit---design-handbook-for-florida-bus-passenger-facilities.pdf?sfvrsn=b3739773_1 https://fdotwww.blob.core.windows.net/sitefinity/docs/default-source/transit/transit-facilities-design/accessing-transit---design-handbook-for-florida-bus-passenger-facilities.pdf?sfvrsn=b3739773_1 https://fdotwww.blob.core.windows.net/sitefinity/docs/default-source/transit/transit-facilities-design/accessing-transit---design-handbook-for-florida-bus-passenger-facilities.pdf?sfvrsn=b3739773_1 https://fdotwww.blob.core.windows.net/sitefinity/docs/default-source/transit/transit-facilities-design/accessing-transit---design-handbook-for-florida-bus-passenger-facilities.pdf?sfvrsn=b3739773_1

A. Production and delivery will be made in minimum lots of 100. Award of bid does not guarantee a minimum number of lots.

B. Vendor shall deliver within 120 days of receipt of County order.

4. SAMPLES

A. Required Sample Submittal

i. A sample sign and ten (10) rivets are requested at the vendor’s expense so the County can ensure the sample sign with the specified holes are drilled correctly and the sign can be installed on already installed posts. Must be delivered to Sarasota County Transit Department prior to production of sign order. Vendor shall make any corrections and return samples within ten (10) business days. This process shall be repeated until the County is satisfied with the sign holes.

5. SIGN PACKAGING AND SHIPPING

A. To prevent damage to finished signs during shipment to Transit, the following requirements shall be met:

ii. Finished signs shall be packed with 3M brand #SCW82 slipsheeting or an approved material of equal quality, and foam padding, to protect each sign face. The glossy side of the slipsheeting shall be placed against the sign face and the sign shall be padded with closed cell packaging foam such as Dupont “Microfoam” or “Jiffy foam” or approved material of equal quality.

iii. Packaging and shipping methods shall avoid putting the signs or faces under pressure and shall prevent movement or chafing that may cause damage during handling and shipping.

iv. Vendor shall ensure that packaged signs are shipped and stacked with the signs upright on their edges rather than flat on top of each other.

B. Vendor shall be responsible for full replacement of any signs that are damaged in shipping, at no additional cost to Transit.

C. All signs shall be delivered to Breeze Transit Administration, 5303 Pinkney Avenue, Sarasota, Florida, 34233.

6. PERFORMANCE STANDARDS

A. Quality Control – Inspection and Acceptance

i. All products provided shall be subject to inspection and acceptance by a Transit representative or their appointed designee while the work is in progress or after its completion. If any of the items are determined to be unsatisfactory or found to be otherwise not in accordance with the requirements of the specifications, the Transit representative or appointed designee shall notify the Vendor and the Vendor shall take immediate steps to take corrective action and schedule re-inspection.

Streaking, bubbling, peeling, and/or running of colors will be unacceptable. The County will be the sole judge as to the acceptability of the work.

7. WARRANTY

All work and materials provided by Vendor shall be fully warrantied from the date of County’s acceptance of the work for a period of seven years, or for the standard warranty period provided by Vendor or by the materials manufacturer, whichever is greater.

PART III – INSURANCE REQUIREMENTS

Insurance Template 1 Revised 05/13/16 Page 1 of 2

CONTRACTOR’S INSURANCE

Contractor shall, on a primary basis and at its sole expense, maintain in full force and effect, at all times during the life of this Contract, insurance coverage (including endorsements) and limits as described herein. These requirements, as well as the County’s review or acceptance of insurance maintained by Contractor, are not intended to and shall not in any manner limit or qualify the liabilities or obligations assumed by Contractor under this Contract.

Insurance requirements itemized in this Contract and required of the Contractor shall extend to all subcontractors to cover their operations performed under this Contract.

The Contractor shall be responsible for any modifications, deviations, or omissions in these insurance requirements as they apply to subcontractors.

Insurance carriers providing coverage required herein must be licensed to conduct business in the State of Florida and must possess a current A.M. Best’s Financial Strength Rating of A- Class VII or better.

Each insurance policy required by this Contract shall apply separately to each insured against whom claim is made and suit is brought, except with respect to limits of the insurer’s liability.

The Contractor shall be solely responsible for payment of all premiums for insurance contributing to the satisfaction of this Contract and shall be solely responsible for the payment of all deductibles and retentions to which such policies are subject.

Contractor shall furnish Certificates of Insurance to the County Administrative Agent evidencing the types and amounts of coverage, including endorsements, required by this Contract prior to commencement of work and prior to expiration of the insurance contract, when applicable. Such Certificate(s) of Insurance shall, to the extent allowable by the insurer, include a minimum thirty (30) day notice of cancellation (10 days for non-payment of premium) or non-renewal of coverage. Notwithstanding these notification requirements, the Contractor will be required to provide County with 5-day prior written notice of any policy cancellation or non-renewal.

The County reserves the right to review, modify, reject, or accept any required policies of insurance, including limits, coverage, or endorsements, herein from time to time throughout the term of this Contract. County reserves the right, but not the obligation, to review and reject any insurer providing coverage due to its poor financial condition or failure to operate legally.

A. WORKERS’ COMPENSATION: Contractor agrees to maintain Workers’ Compensation insurance in accordance with Florida Statutes, Chapter 440.

Employers Liability to be included with a minimum limit of $500,000.00 per accident/per disease/per employee. If work is to be performed over or adjacent to navigable water and involves maritime exposure, applicable LHWCA, Jones Act, or other maritime law coverage shall be included.

PART III – INSURANCE REQUIREMENTS

Insurance Template 1 Revised 05/13/16 Page 2 of 2

In the event the Contractor has “leased” employees, the Contractor or the employee leasing company must provide evidence of a Workers’ Compensation policy for all personnel on the worksite.

Contractors who are exempt from Florida’s Workers’ Compensation law must provide proof of such exemption issued by the Florida Department of Financial Services, Bureau of Workers’ Compensation.

B. COMMERCIAL GENERAL LIABILITY: Contractor agrees to maintain Commercial General Liability per ISO form CG0001 or its equivalent, including but not limited to coverage for premises and operations, personal injury, products & completed operations, liability assumed under an insured contract, and independent contractors with limits of not less than $1,000,000.00 each occurrence, $2,000,000.00 aggregate covering all work performed under this Contract. Contractor agrees to endorse Sarasota County Government as an additional insured on the Commercial General Liability coverage.

C. BUSINESS AUTOMOBILE LIABILITY: Contractor agrees to maintain Business Automobile Liability with limits not less than $1,000,000.00 combined single limit for each accident covering all Owned, Non-Owned & Hired automobiles used in the performance of this Contract. In the event Contractor does not own automobiles, Contractor agrees to maintain coverage for Hired & Non-Owned Auto Liability, which may be satisfied by way of endorsement to the Commercial General Liability policy or separate Business Auto Liability policy.

If the Contractor is shipping a product via common carrier, the contractor shall be responsible for any loss or damage sustained in delivery/transit.