242547TEG_Project_Documents.pdf

INVITATION FOR BIDS (“IFB”) - PART I

IFB #: 242547TEG

IFB TITLE: CORRECTIVE MAINTENANCE NORTH ELEVATED WATER TOWER

1.0 PURPOSE

Sarasota County (“County”), a political subdivision of the State of Florida, will receive bids on the date indicated in OpenGov Procurement (“OpenGov”), the County’s electronic procurement portal, for the purpose of selecting a contractor to perform, and supply all necessary resources for, corrective maintenance on the County’s North Elevated Water Storage Tank located at 2641 Lakewood Ranch Blvd North. Sarasota, Fl 34240 as stated herein.

Bidders are required to comply with Part II, Scope of Services.

2.0 BIDDER

2.1 For the purpose of this IFB, the term “Bidder” (also identified as “Offeror”) is defined as the legal entity submitting a bid and/or identified on the electronic bid submittal.

2.2 Bidders intending to submit a bid as a joint venture with another company must provide documentation attesting to the formation of that joint venture with their bid submittal. For purposes of this solicitation, all vendors who make up the joint venture will be considered together as the Bidder.

2.2.1. Bidders proposing to engage in construction contracting as a joint venture or partnership must apply for registration with the State of Florida, Department of Business and Professional Regulation and any other state or local licensing agencies, as required by Florida State Statute 489.119, prior to the date bids are due.

3.0 QUALIFICATIONS

3.1 Required Experience

3.1.1. Bidder must provide references demonstrating their

experience performing corrective maintenance on potable water storage tanks within the past five (5) years preceding the submission deadline in OpenGov.

3.1.2. A minimum of two (2) references are required.

3.1.3. Only references submitted at the time of bid submittal in the format specified by the County will be used to verify qualifications have been met.

3.2 Required Licenses/Certifications

3.2.1. Bidder must be a licensed General Contractor in the State of Florida. Required license(s) must be active at time of bid opening. Required certification(s) must be achieved prior to bid opening.

3.2.2. Failure to submit proof of required licenses or certifications within five (5) business days after request from the County may result in bidder being declared non-responsive.

4.0 ALTERNATES

4.1 Unless otherwise specifically provided in Part II of this IFB, reference to any equipment, material, article or patented process, by trade name, brand name, make or catalog number, shall be regarded as establishing a minimum standard of quality and shall not be construed as limiting competition.

4.2 If a bidder wishes to make a substitution in the specifications, the bidder shall furnish to the County the name of the manufacturer, the model number, and other identifying data and information necessary to aid the County in evaluating the substitution. Any such substitution shall be subject to County approval. Substitutions shall be approved only if determined by the County to be equivalent to the prescribed specifications.

4.3 To be considered, substitutions must be submitted to the Procurement Contact listed in OpenGov no later than the Question Submission deadline listed in OpenGov. Substitutions must be identified by brand name, number, manufacturer and model, and shall include full descriptive information, brochures, and appropriate attachments. The County shall respond via addendum in OpenGov indicating whether the substitution has been approved or denied.

4.4 A bid containing a substitution that has not been approved by the County shall be disqualified.

5.0 PRE-BID MEETINGS

All meetings and site visits will take place at the time, date, and location specified in the Solicitation Timeline posted in OpenGov.

6.0 SUBMITTAL INSTRUCTIONS

Refer to the Submittal Instructions section in OpenGov for instructions on how to submit a bid. Bidders are advised to review the General Terms and Conditions of Solicitations which are available in OpenGov.

7.0 SUBMITTAL DOCUMENTS

7.1 Vendor Questionnaire

All bidders must complete the required forms and information included in the Vendor Questionnaire section of OpenGov. Completed forms and other requested documents must be uploaded with bidder’s response in OpenGov. Bidders who fail to complete and upload required forms and documents or fail to provide responses to questions in the Vendor Questionnaire section of OpenGov may be found non-responsive.

7.2 Pricing

All bidders must complete the Pricing Table provided in OpenGov.

Bidders who fail to fully complete the pricing table in OpenGov may be found non-responsive.

8.0 AWARD

8.1 It is the intent of the County to award a contract to the responsive and responsible bidder submitting the lowest total bid price. Unless otherwise noted, bidders must submit a price for every line item to be considered for award.

8.2 In the event of a tie, the IFB tie-breaking procedures identified in the Sarasota County Procurement Manual will apply.

8.2.1. To be considered, tied bidders will be required to provide documentation certifying they have implemented a drug-free workplace program meeting the requirements stipulated in Section 287.087, Florida Statutes. Documentation must be provided within the time specified by the County at the time of request.

8.3 Preferences

Bidders wishing to be considered for Local Business Preference or American Business Preference must complete and submit a Local & American Business Certification Form with their submittal. The Local & American Business Certification Form can be found in the Vendor Questionnaire section of OpenGov.

In awarding this bid, preference shall be given to local businesses and American businesses in accordance with Section 2-215 of the Sarasota County Procurement Code.

Local and American business preferences do not apply in the award of this bid due to grant funding requirements

8.4 Contract

A draft of the contract that the successful bidder(s) will be expected to sign (a Purchase Agreement) is posted on the Procurement website shown below. The County may, at its sole discretion, select a different contract type or make revisions to the one referenced above following the recommended award of this solicitation.

https://www.scgov.net/government/procurement/contract-templates

9.0 PRICING

9.1 As applicable, all trip charges, mileage, vehicle charges, travel time and labor are to be included in the hourly rate. Only time on the job site may be charged.

9.2 As applicable, estimated usage for each item is listed in the bid. This is an estimated figure only and no guarantee is made or implied as to the https://www.scgov.net/government/procurement/contract-templates actual quantities that will be acquired under resulting contracts.

Quantities listed herein are subject to increase or decrease during the term of the contract. In either occurrence, the Offeror will perform the work at the unit price as bid. The County, at its discretion, may authorize an initial contract for a greater not-to-exceed amount than that submitted by the Bidder.

10.0 COUNTY WORKPLACE COMPLIANCE

10.1 Smoking – Smoking is not permitted inside any County facility. Smoking is restricted to designated smoking areas outside a facility.

10.2 Parking – The Bidder’s representatives shall abide by all parking restrictions. The Bidder’s vehicles are subject to the same restrictions, limitations, fines and tickets as posted for any other vehicle. Where time limit restrictions exceed the required time to provide services, arrangements shall be made in advance.

10.3 Alcohol/Drugs – Service personnel under the influence of alcohol and/or non-prescription drugs are not permitted to work in County facilities.

Any person known or thought to be under these influences will be escorted off County property.

10.4 Security - The Bidder must adhere to all Sarasota County security procedures. The Bidder’s work force shall be made up of persons legally authorized to perform work in the United States. The Bidder shall, at the County’s request, submit the following information for each of their employees: name, date of birth, social security number and green card (if applicable).

10.5 Identification - The Bidder shall require all employees to visibly wear identification while on County property. Said identification shall contain a color photograph of the employee, the name of the employee and the name of the company. The Bidder shall require all employees to wear a company uniform, which shall include the name of the employee and the company. Persons not conforming to this requirement may be denied access to the building. Denial of access does not alleviate the Bidder’s responsibilities herein.

11.0 CONTINGENCY

Only applicable if this box is checked

If during the performance of construction or repair work, an unforeseen circumstance occurs that triggers an additional expense, a contingency of up to 10% may be allowed. Any use of contingency funds is subject to the written approval of the County project manager, and any unused contingency shall not be paid out as a part of any final payment.

PART II

SCOPE OF SERVICES

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1. PURPOSE

Contractor shall perform, and provide all resources for, corrective maintenance on the County’s North Elevated Water Storage Tank: 2641 Lakewood Ranch Blvd. North, Sarasota, FL 34240.

2. SCOPE OF WORK

A. Contractor shall perform all repair recommendations outlined in Attachment A- Inspection Report.

B. Contractor shall disinfect the tank upon completion of repairs.

C. Contractor shall use parts, products, and perform corrective maintenance in accordance with the tank drawing specifications and guidelines, provided in Attachment B- Drawings for Construction of Elevated Water Storage Tank unless superseded by the following NSF International Standard (NSF), American National Standard Institute (ANSI), National Standard of Canada (CAN), and American Water Works Association (AWWA) standards:

i. Tank coating shall meet NSF/ANSI/CAN 61- Drinking Water System

Components - Health Effects.

ii. Contractor shall follow AWWA D102-21- Coating Steel Water-Storage Tanks.

iii. Disinfection of the tank shall follow ANSI/AWWA C652-19-Disinfection of Water Storage Facilities.

iv. All other repairs must follow AWWA M42-Steel Water Storage Tanks.

D. All work shall conform to all existing city, county, state, and federal laws, codes, rules and regulations, as well as guidelines for all products used from manufacturers at the time of service.

E. DISPOSAL OF CHLORINATED WATER- Contractor shall reduce the chlorine residual of disinfected water to less than two (2) milligrams per liter, if discharged onto the ground, prior to disposal.

i. Contractor shall treat water with sulfur dioxide or other reducing chemicals to reduce chlorine residual and flush the tank and lines until the residual is equal to that in the existing water system.

ii. Correcting any overdosing shall be the responsibility of Contractor.

F. BACTERIA TESTING

i. The County shall perform bacteriological testing on the full facility in accordance with regulations of the State of Florida.

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ii. Contractor shall be responsible for repeating the disinfection process if bacteria samples are unsatisfactory and Contractor shall repeat disinfection process until the bacteria samples are completed satisfactorily.

G. After completion of corrective maintenance service, Contractor shall transmit a written report to the County within four (4) weeks summarizing the completed repairs, including any pictures, and product specification sheets.

3. SAFETY AND HEALTH

A. Contractor shall be in compliance with all applicable health and safety standards required by Sarasota County, the State of Florida, and the federal government and its regulatory agencies.

B. Contractor shall report all incidents on the work site immediately to the

County’s Project Manager.

C. Contractor shall document all incidents in report form and the completed report shall be submitted to the County’s Project Manager by the end of business day in which the incident occurs.

4. CONTRACTOR RESPONSIBILITIES

A. Contractor shall coordinate work with the County’s Project Manager so there is minimal to no interruption to daily work.

B. Contractor shall provide each crew with at least one (1) employee on site that can effectively communicate in English with the County staff and with the general public.

C. Contractor shall be responsible for any damages to County or personal property due to negligence on the part of the Contractor or their employees.

Restoration shall be made to the County’s satisfaction.

D. Contractor is required to participate in performance or project report meetings as deemed necessary by the County.

E. Contractor is advised to perform site visit(s) to ascertain existing conditions of the area(s) before providing performing work. The County shall refuse to consider any claim for additional work, payment, or time in the event Contractor fails to appropriately assess the work.

F. Contractor shall be fully responsible for providing adequate personnel for the performance of the service.

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G. All Contractor personnel shall be provided with a means of communicating with Contractor and/or County. All trucks and/or other service vehicles are to be equipped with proper safety equipment and identification.

H. Contractor shall provide a qualified employee who is present during the course of work, who shall act as a fully authorized agent of Contractor, and who is capable of making on-site decisions. The agent shall be knowledgeable about all procedures and practices applicable to the contracted service requirements and conditions.

I. Contractor shall submit, for approval by the County, a proposed work schedule and timeline. The County’s Project Manager must preapprove any deviation from the agreed-upon schedule and timeline.

J. Contractor shall protect other surfaces requiring no maintenance from spray and droppings from application materials.

K. Contractor must allow inspection from the County before coatings are applied. Once the County Project Manager approves the inspection, in writing, Contractor may proceed.

L. Upon request from the County, the Contractor shall submit a list of components to be used during corrective maintenance and provide documents from manufacturers stating materials and components meet applicable standards.

M. Contractor shall ensure conditions on the work site reflect good housekeeping and safety practices at all times. Contractor shall be responsible for removing all trash and debris from the work site related to the work requested herein.

N. Contractor may only store equipment and products directly related to the contracted services at the work site.

O. Contractor shall ensure that all sand, silt, and other debris generated from work requested herein are removed and hauled from the tank offsite for proper disposal.

5. COUNTY RESPONSIBILITIES

A. The County will ensure Contractor has adequate access to the location, including staging space for the equipment and materials.

B. The County will ensure there is a continuous supply of potable water under pressure for the Contractor’s use to perform work.

C. The County will ensure there is a continuous supply of electricity for the Contractor’s use to perform work. The County will provide a minimum 110-

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D. The County will ensure the complete lock-out and tag-out of flow into and from the subject tank prior to personnel entering the tank interiors and provide the materials for this process. Contractor will review the lock-out and tag-out procedures before entering the tanks.

E. The County will ensure the tank is drained prior to Contractor’s arrival on site.

6. SUBCONTRACTING

A. The use of subcontractors shall be pre-approved in writing by the County.

B. Changes to subcontractors shall not be permitted without the County’s prior written consent.

C. Contractor shall not be reimbursed for the cost of subcontractors.

7. PERMITS

A. Contractor is responsible for determining if a permit (example: Right of Way permit) is required and shall obtain all necessary permits.

B. If a permit is required, Contractor must send a copy of the permit to the County’s Project Manager prior to commencing work.

C. Contractor shall be reimbursed for the cost of the permit fee only. No percent markup shall apply. Reimbursement requires Contractor provide documentation showing that all permits pulled for the services listed herein have been closed with no open incidents upon completion of work.

8. PROJECT SCHEDULE

A. MOBILIZATION: Once Contractor receives a Purchase Order (PO) and Work Order (WO), mobilization shall occur within ten (10) business days.

B. EXTENSION: Any need for time extension shall be pre-approved in writing by the County’s Project Manager.

C. TIMELINE: All work shall be completed to Substantial Completion in not more than sixty (60) calendar days from the issuance of the PO/WO from the County. All work shall reach Final Acceptance within twenty (20) calendar days of a punch list being provided to the Contractor.

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9. DEFINITIONS

A. SUBSTANTIAL COMPLETION: Occurs when the work is sufficiently complete, in accordance with the Agreement, so that the project or specified part of the project can be utilized for the purpose for which it was intended. The date of Substantial Completion will be evidenced in writing, approved and signed by the Contractor and the County’s Project Manager.

B. FINAL ACCEPTANCE: The date when the work is completed and approved by the County and the Contractor. Evidence witnessing this date will be issued in writing by the County’s Project Manager.

C. LIQUIDATED DAMAGES: Liquidated Damages are a specific amount of money, agreed upon by all parties to a contract, to be paid in the event that either party fails to perform its obligations by a scheduled completion date.

10. LIQUIDATED DAMAGES

A. For each day any work remains uncompleted after the Agreement times specified, the sum of money per day, as outlined in Section 10.B., will be deducted from any money due the Contractor. The Contractor will not pay liquidated damages for days in which an extension of time was granted pursuant to Section 8.B. Allowing the Contractor to finish work after the Agreement times, including time extensions, does not waive the County’s rights under the Agreement.

B. The amount of liquidated damages to be assessed for each calendar day that Substantial Completion is delayed beyond the required date of Substantial Completion shall be One Hundred Dollars and Zero Cents ($100.00) per calendar day. The amount of liquidated damages to be assessed for each calendar day the Final Acceptance is delayed beyond the required date of Final Acceptance shall be Fifty Dollars and Zero Cents ($50.00) per calendar day.

11. HOURS OF WORK

A. Standard working hours are defined as Monday through Friday between

7:00 a.m. - 5:00 p.m. Eastern Time.

B. Weekend, after/early hours, and holiday work may be performed, at the Contractor’s convenience, upon written preapproval of the County. There shall be no additional fees considered for performing services outside of non-standard working hours.

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12. INSPECTIONS

All work performed by Contractor and equipment, products, components, materials etc. supplied shall be made available for County inspection during the time the work is being performed. If deficiencies are noted, the Contractor shall be notified of the specifics by the County Project Manager and shall rectify deficiencies within the allotted time.

13. INVOICING

A. Invoicing and payment shall be as described in the General Terms and Conditions for Solicitations.

B. Contractor’s invoice shall be submitted upon project completion and include the County’s PO number and WO number.

C. Contractor shall invoice at the price listed on the Pricing Table. All trip charges, mileage, vehicle charges, fuel, travel time, parts, materials, equipment, labor, supervision, etc. shall be included in the lump sum price. No additional costs, aside from reimbursable items stated herein, shall apply.

D. Permit fees will be reimbursed at cost and shall be listed on a separate line on the invoice. Contractor shall provide supporting documentation with the invoice clearly showing the cost paid by Contractor.

14. WARRANTY

All workmanship and materials provided by Contractor shall be fully warranted from the date of County’s acceptance of the work for a period of one (1) year or for the standard warranty period provided by Contractor or materials manufacturer, whichever is greater.

15. COUNTY WORK MANAGEMENT SYSTEM (WMS)

A. The County operates a computer-based work management system (WMS).

Contractor may opt to utilize the WMS via an Internet website for interacting with WOs and reporting performance. Contractor’s employees designated to schedule and manage work may attend a WMS training session provided by the County to learn how to properly use the website.

This training session is expected to last no longer than four business hours.

The costs associated with this training and utilization of the WMS shall be considered overhead and incidental to the Contract. There is no separate payment for Contractor’s required attendance at the WMS training. There is no requirement to purchase software for utilizing the WMS. Contractor end user is only required to install a specific web-browser application, Data splice, in order to access the WMS website.

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B. Interactive end users shall maintain computing equipment with the following minimum specifications to run the County’s WMS:

i. Hardware: Any tablet or personal computer running the latest IOS or

Windows 7 or later.

ii. Software: Safari or Chrome is required to access the website.

iii. High speed internet connection & power source.

PART III – INSURANCE REQUIREMENTS

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CONTRACTOR’S INSURANCE

Contractor shall, on a primary basis and at its sole expense, maintain in full force and effect, at all times during the life of this Contract, insurance coverage (including endorsements) and limits as described herein. These requirements, as well as the County’s review or acceptance of insurance maintained by Contractor, are not intended to and shall not in any manner limit or qualify the liabilities or obligations assumed by Contractor under this Contract.

Insurance requirements itemized in this Contract and required of the Contractor shall extend to all subcontractors to cover their operations performed under this Contract.

The Contractor shall be responsible for any modifications, deviations, or omissions in these insurance requirements as they apply to subcontractors.

Insurance carriers providing coverage required herein must be licensed to conduct business in the State of Florida and must possess a current A.M. Best’s Financial Strength Rating of A- Class VII or better.

Each insurance policy required by this Contract shall apply separately to each insured against whom claim is made and suit is brought, except with respect to limits of the insurer’s liability.

The Contractor shall be solely responsible for payment of all premiums for insurance contributing to the satisfaction of this Contract and shall be solely responsible for the payment of all deductibles and retentions to which such policies are subject.

Contractor shall furnish Certificates of Insurance to the County Administrative Agent evidencing the types and amounts of coverage, including endorsements, required by this Contract prior to commencement of work and prior to expiration of the insurance contract, when applicable. Such Certificate(s) of Insurance shall, to the extent allowable by the insurer, include a minimum thirty (30) day notice of cancellation (10 days for non-payment of premium) or non-renewal of coverage. Notwithstanding these notification requirements, the Contractor will be required to provide County with 5-day prior written notice of any policy cancellation or non-renewal.

The County reserves the right to review, modify, reject, or accept any required policies of insurance, including limits, coverage, or endorsements, herein from time to time throughout the term of this Contract. County reserves the right, but not the obligation, to review and reject any insurer providing coverage due to its poor financial condition or failure to operate legally.

A. WORKERS’ COMPENSATION: Contractor agrees to maintain Workers’ Compensation insurance in accordance with Florida Statutes, Chapter 440.

Employers Liability to be included with a minimum limit of $500,000.00 per accident/per disease/per employee. If work is to be performed over or adjacent to navigable water and involves maritime exposure, applicable LHWCA, Jones Act, or other maritime law coverage shall be included.

PART III – INSURANCE REQUIREMENTS

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In the event the Contractor has “leased” employees, the Contractor or the employee leasing company must provide evidence of a Workers’ Compensation policy for all personnel on the worksite.

Contractors who are exempt from Florida’s Workers’ Compensation law must provide proof of such exemption issued by the Florida Department of Financial Services, Bureau of Workers’ Compensation.

B. COMMERCIAL GENERAL LIABILITY: Contractor agrees to maintain Commercial General Liability per ISO form CG0001 or its equivalent, including but not limited to coverage for premises and operations, personal injury, products & completed operations, liability assumed under an insured contract, and independent contractors with limits of not less than $1,000,000.00 each occurrence, $2,000,000.00 aggregate covering all work performed under this Contract. Contractor agrees to endorse Sarasota County Government as an additional insured on the Commercial General Liability coverage.

C. BUSINESS AUTOMOBILE LIABILITY: Contractor agrees to maintain Business Automobile Liability with limits not less than $1,000,000 combined single limit for each accident covering all Owned, Non-Owned & Hired automobiles used in the performance of this Contract. In the event Contractor does not own automobiles, Contractor agrees to maintain coverage for Hired & Non-Owned Auto Liability, which may be satisfied by way of endorsement to the Commercial General Liability policy or separate Business Auto Liability policy.

If the Contractor is shipping a product via common carrier, the contractor shall be responsible for any loss or damage sustained in delivery/transit.

D. POLLUTION LIABILITY: Contractor agrees to maintain Pollution Liability coverage with limits not less than $1,000,000 per claim/occurrence for bodily injury, property damage and environmental damage from sudden and gradual occurrences resulting from pollution conditions arising out of the work or services performed under this contract (including any transportation and disposal of hazardous materials or pollutants). Coverage shall include, but not be limited to, third party liability, clean up, corrective action including assessment, remediation and defense costs. If coverage is written on a claims-made basis: a. Any retroactive date shall precede the effective date of this contract; b. Contractor shall provide certificates of insurance evidencing the required coverage for a period of two years after final payment under this contract is made, or provide evidence showing Contractor has obtained a two year extended reporting period endorsement.