24250099P-AZ_Exhibit_A_-_Scope_of_Work.pdf

24250099P-AZ

EXHIBIT “A”

SPECIFICATIONS / SCOPE OF WORK OR SERVICES

The District is responsible for providing equitable services to not-for-profit private schools who elect to participate in select federal education programs. The primary allowable activity of the Title I, Part A program is supplemental instructional services for eligible students at participating private schools. An allowable option for this activity is a third-party contractor to provide these services. Other allowable activities of the Title I, Part A program are staff professional learning, academic counseling, and parent and family engagement.

The purpose of Title II, Part A is staff development, recruitment, and retention. Providing professional learning opportunities to staff of participating not-for-profit private schools is an allowable activity under this federal education program.

The purpose of Title IV, Part A is student support and academic enrichment. The three components of Title IV, Part A are well-rounded education, safe and healthy school conditions, and effective use of technology.

For well-rounded education, one of the allowable activities is supplemental instructional services for students at participating private schools. An allowable option for this activity is a third-party contractor to provide these services.

Specifics of statement of work:

1. Ability to adequately and in a timely manner staff the programs

2. Qualifications of staff

3. Identification of eligible students

4. Development of schedule and student placement within said schedule for on-site services provided

5. Monitoring of student progress every 4.5 weeks (coincide with progress reports and report cards)– provided to parent, participating private school, and SBSC

6. Diagnostic assessments (baseline, mid-year, end-of-year) to properly assess student achievement level and assist with student placement

7. Instructional services for eligible and identified students

8. Academic counseling services for eligible and identified students

9. Ensure all support services offered (instructional, professional learning, academic counseling, parent and family engagement) are supplemental to core instruction, secular, neutral, and non-ideological

10. Facilitate parent and family engagement activities – Title I annual meeting required for Title I, Part A

11. Provide professional learning to employees of the professional agency as required by the relevant federal education program (ex: Title I, Part A, Title II, Part A, or Title IV, Part A)

12. Offer professional learning opportunities to staff at private schools participating in equitable services o Allowability of attendees differs per federal education program

13. Maintenance of records in accordance with current state and federal statutes and SBSC Policy

14. Adherences to school safety procedures

15. Adherence to Principles of Professional Conduct for the Education Profession in Florida

16. Submitting invoices and associated monthly documentation to SBSC in a timely manner (detailed in fee schedule)

Title I, Part A and Title IV, Part A Additional Requirements

Prior to the first invoice, and no later than one week prior to the first day of service:

• A proposed tutoring schedule for each school, developed in consultation with the school administrator, which provides tutoring sessions from one to three times each week;

• If tutoring is provided during the school day, a copy of the grade level schedule or individual teacher schedule showing that students are not being pulled out of direct instruction in core subject areas;

• Proof that the teachers scheduled at the school hold current and valid FL professional certification and are cleared as a vendor by SCPS;

• For each school, a list showing the names, grade levels, and targeted academic needs (math, reading, or math and reading) of students for whom parents have given permission to participate, how those students will be grouped, and the name of the teacher assigned to each group;

• A list of planned dates for progress monitoring at each school.

• The SBSC will not be invoiced for items not included in the approved agreement and dispatched purchase orders.

• Vendor will provide an end of program summary to the District Representative and School Program Administration within 30 days of the school-year program completion. The report will include:

• Post-assessment data;

• Summary of each student’s changes in mastery levels in the targeted subject area(s);

• Summary of program evaluation surveys completed by parents, classroom teachers, Title I, Part A and Title IV, Part A teachers and administrators.

• A school-by-school summary of students served, the overall instructional gains of students, and the parent and school staff interactions throughout the school year.

Invoice procedures:

• Prior to submitting invoices to Accounts Payable, vendor will send to District representative the instructional billing report and supporting documentation for initial review. When approved, vendor will receive an email from the District representative and may then submit the summary invoice to the SCPS Accounts Payable department. Invoices will not be sent to District's Accounts Payable department prior to being sent to the District Representative for review.

• Invoices, along with all associated supplemental documentation, will be sent monthly by the vendor to the designated SBSC staff. Invoices for different program activities (Title I, Part A, Title II, Part A, Title IV, Part A) will be separated and sent to the appropriate SBSC staff member(s) for review prior to submission to SBSC Accounts Payable.

• With each monthly invoice, vendor will describe the services provided, including the month in which services were provided, the number of program hours provided at each school, and the total of program hours for the district. The number of parent conferences invoiced and the total number of hours for such conferences, including planning time will also be included. Each invoice will be submitted with the following electronic documents:

• Pre-assessment data/individual Student Learning Plans for any new students;

• Student and staff attendance summary;

• Proof of on-site program supervision conducted regularly by either the lead teacher or program supervisor.

• Included with invoicing for months in which scheduled progress monitoring occurs:

• Progress monitoring data, and documentation that the data has been shared with the private school administrator and parents.

• Invoices must be submitted no later than 10 days of the close of the previous month to the appropriate program (Title I, Part A, Title II, Part A, Title IV, Part A) office and no later than fifteen days to the SBSC Accounts Payable department.

• For instructional services (Title I, Part A and Title IV, Part A) Each monthly invoice will describe the services provided, including the month in which services were provided, the number of program hours provided at each school, and the total of program hours for the district. Documentation submitted with invoices must contain Firm staff and private school student attendance, for the hours which are being billed. When parent conferences occur, the total number of hours for such conferences, including planning time, must be included in the appropriate month’s invoice.

• For professional learning services, dates, times, and topics of provided professional learning opportunities will be identified. Staff sign-in sheets for those participating in professional learning must be completed and included with the invoice.

• For any services provided in June, invoices must be submitted to the appropriate program (Title I, Part A, Title II, Part A, Title IV, Part A) office immediately upon completion of delivery of summer services in order to ensure payment prior to the end of the fiscal year of June 30. Due to time constraints of when June services may be provided, the appropriate program (Title I, Part A, Title II, Part A, Title IV, Part A) office staff will share the invoice with SBSC Accounts Payable for immediate processing. The June fee schedule may vary and any services provided in June will need to be discussed and approved with the appropriate program/grant manager prior to the commencement of activities.