24250099P-AZ_Addendum_1.pdf

Addendum No. 1 Page 1 of 4 24250099P-AZ

REQUEST FOR PROPOSAL (RFP) – ADDENDUM No. 1

ADDENDUM POSTING DATE: PURCHASING CONTACT & TELEPHONE:

May 29, 2025 Amanda Zarko, Senior Purchasing Agent Email: zarkoaz@scps.k12.fl.us Phone: 407-320-0237

SOLICITATION TITLE & NUMBER: 24250099P-AZ

Third- Party Instructional Services

SOLICITATION OPENING DATE & TIME:

June 5, 2025 at 1:00 P.M. EST

NOTE: SOLICITATIONS RECEIVED AFTER THE DUE DATE AND TIME WILL NOT BE ACCEPTED.

The following items are updated to reflect the revisions and are hereby incorporated into the solicitation documents, RFP 24250099P-AZ, Third-Party Instructional Services.

A. THE FOLLOWING FORMS HAVE BEEN REVISED AND REISSUED IN THEIR ENTIRETY:

☐ EXHIBIT H, PROHIBITION AGAINST CONTINGENT FEES

☐ EXHIBIT I, REFERENCE DOCUMENT

☐ EXHIBIT J, VENDOR AFFIDAVIT REGARDING THE USE OF COERCION FOR LABOR AND SERVICES

B. REQUEST FOR INFORMATION

Q1. We would like to inquire respectfully if the Seminole County School Board would consider proposals from organizations that provide virtual tutoring services as part of this RFP.

A1. The district will not be considering virtual tutoring as part of this RFP.

Q2. Would the district accept supplemental pricing documents to allow proposers to include products billed by license?

A2. No

Q3. How should parent engagement workshops be priced—by session, hour, or another format?

A3. By hour.

Q4. Does the district want proposers to propose take home materials for parent engagement and if so, how should those prices be submitted?

A4. No. Purchases such as this are handled by SCPS and not through the third-party provider.

Q5. Would the district be willing to extend the deadline? Additional time will allow bidders to more thoughtfully address district requirements and incorporate changes based on answers to vendor questions, if applicable.

A5. No.

Q6. If a requirement does not apply, can we mark the item N/A?

A6. Yes.

THE SCHOOL BOARD OF SEMINOLE COUNTY FLORIDA

PURCHASING AND DISTRIBUTION SERVICES DEPARTMENT

400 East Lake Mary Boulevard Sanford, Florida 32773-7127

Addendum No. 1 Page 2 of 4 24250099P-AZ

Q7. Can we offer two rates? One for counseling and one rate for instructional services?

A7. Yes.

Q8. Can we provide two different rates for PD? One for in-person and one for virtual?

A8. Yes, professional development is the only service we would consider for virtual delivery.

Q9. The RFP includes two sections labeled as Tab 6—one for References and the other for the Fee Schedule. Could you please confirm whether this tab numbering is correct?

A9. Please adjust the numbering as follows:

Tab 6 – References Tab 7 – Fee Schedule Tab 8 – Confidential Materials, Performance and Payment Bond, Audited Financial Statements, and

Litigation Information Tab 9 - Exceptions to Draft Services Agreement Tab 10 – Addendum Tab 11 – Required Documents

Q10. The RFP states the reference form is Attachment “l”; however the reference form is labeled as “Attachment H.” Can you please clarify?

A10. Attachments H, I, and J have been re-issued as part of this addendum and corrected to reflect the correct

Attachment letter as listed above in Item A.

Q11. Will the award go to one provider, or is the district willing to award multiple providers to allow schools choice?

A11. Unknown at this time.

Q12. To get a sense of student volume for high-impact tutoring, how many non-profit private schools are in the county?

About how many students would be eligible for tutoring? How would students be selected for tutoring? For what grade levels and content areas? On p. 4 of the main RFP, reading and math are mentioned, but it looks like the evaluative committee will be made up of a K-5 Science Specialist.

A12. Fourteen not-for-profit private schools opted to participate in the Title I, Part A program for the 2025-2026 school year. As of February Survey 3 data, approximately 180 students would be eligible for these instructional services. Reading and Math are the two subjects for which instructional services will be offered. The K-5 Science Specialist is representing the Department of Teaching and Learning on the evaluation committee. SCPS does not serve any public high schools with Title I funding, therefore the grade levels served at private schools participating in the Title I, Part A program are K-8. Students are selected based on academic need(s) and staff recommendation. Eligible students must reside in a Title I public school attendance zone.

Q13. How many tutors do you estimate will be needed for this opportunity? Or if not certain, how many hours per day would one tutor work? How many days per week?

A13. The amount of staffing is different per participating school, as each private school’s Title I allocation/budget varies.

Q14. When would tutoring/supplemental academic instruction primarily occur—before/after school hours and/or during the school day? For during the-school-day tutoring, will tutors be pushing into classrooms? Or will they be pulling out students to deliver sessions during non-critical instruction times?

A14. Each private school participating in the Title I, Part A program determines when the supplemental instruction will occur. Currently, all private schools within Seminole County choose to offer these instructional services during the school day. This is entirely a pull-out intervention model, as only Title I eligible students may participate in the program. These supplemental instructional services may not

Addendum No. 1 Page 3 of 4 24250099P-AZ replace/supplant existing academics, i.e. students may not miss their scheduled reading instruction during the school day for this supplemental reading instruction; reading cannot be pulled from reading and math cannot be pulled from math.

Q15. For small group tutoring, our identified ratio for success is 1:3 or 1:4. Is this tutor-to-student ratio acceptable to the

District?

A15. We are not pre-qualifying proposals so this question will not be answered. Please provide your solution as part of your proposal for evaluation by the committee.

Q16. Who will be responsible for arranging small groups? If the District/school will be arranging groups, what criteria will be used to ensure that similarly skilled students will be placed in groups?

A16. Participating private schools will determine based on academic need(s) and staff recommendation.

Q17. Just to clarify for the SOW for Title I, Part A and Title IV, Part A, is the District requiring that tutors be certified teachers with current and valid FL teaching credentials?

A17. Yes. All instructional personnel are required to hold current and valid FL professional certification.

Q18. Will the District/schools be able to share their progress monitoring tool and formal assessments for diagnostic and benchmarking or share results?

A18. SCPS does not provide any progress monitoring tools/programs to private schools. Each private school may have their own progress monitoring tool or none at all. Private school officials may choose to share progress monitoring results with the third-party provider.

Q19. Will student data (i.e., standardized test results, grades, proficiency standards, etc.) regularly be provided to our

Client Manager and tutors to design individualized, scaffolded interventions?

A19. Private school officials may choose to provide student data to the third-party provider. SCPS does not have access to any student assessment data from private schools.

Q20. Are schools able to provide their curricular resources already aligned to district standards to make certain tutoring sessions extend the classroom and connect learning?

A20. Private schools are not required to follow Florida’s B.E.S.T. Standards or other academic standards which are requirements of public schools. Private school officials may choose to provide access to their curriculum for alignment with the third-party instructional provider’s curriculum.

Q21. Our tutors are able to provide regular updates to classroom teachers for them to pass on to families during parent-teacher conferences. For other types of family engagement, we are happy to work with and assist the District for obtaining parental permission, meeting caregivers, and offering marketing materials for email blasts, social media posts, take-home flyers for backpacks, bulletin boards, etc. For any type of concern or feedback, we rely on classroom teachers or other school stakeholders to communicate this to our dedicated Client Manager for the District. Is this approach amenable to the District?

A21. We are not pre-qualifying proposals so this question will not be answered. Please provide your solution as part of your proposal for evaluation by the committee.

Q22. Will schools be selecting tutoring vendors from a district-approved list? How many tutoring vendors will be selected for approval? Will vendors be expected to “market” their services to participating private schools?

A22. Unknown at this time.

Addendum No. 1 Page 4 of 4 24250099P-AZ

The original Request for Proposal (RFP) documents shall remain in full force and effect, except as modified herein, which shall take precedence over any contrary provisions in the prior documents. If you should have any questions regarding this addendum, please do not hesitate to contact Amanda Zarko, Senior Procurement Agent at zarkoaz@scps.k12.fl.us or by phone at 407.320.0237.

Sincerely, Gregory A. Long, MBA, CPPO, C.P.M.

Director of Purchasing and Distribution Services

Attachment

Acknowledgment of Addendum No. 1 by Vendor:

This addendum shall be completed by the Vendor and returned with the submittal. If submittal has already been submitted, this addendum must be added to the submission in Vendorlink.

This is to acknowledge receipt of this addendum, which will become part of the RFP document.

NAME (TYPED OR PRINTED) TITLE

SIGNATURE VENDOR NAME

DATE PHONE NUMBER

***END OF ADDENDUM NO. 1***

ATTACHMENT “H”

PROHIBITION AGAINST CONTINGENT FEES

In accordance with Florida Statute 11.047, the following statement, duly signed and notarized, must be included in each proposal:

The Proposer, _______________________________________, warrants that he or she has not employed or retained any company or person, other than a bona fide employee working solely for the

Proposer to solicit or secure this agreement and that he or she has not paid or agreed to pay any person, company, corporation, individual, or Proposer, other than a bona fide employee working solely for the Proposer any fee, commission, percentage, gift, or other consideration contingent upon or resulting from award or making of this agreement.

STATE OF _____________________________

COUNTY OF ___________________________

Sworn to and subscribed before me, by means of ☐ physical presence or ☐ online notarization, this ______ day of ________________________, 20____, by

_____________________________________________________, who is personally known to me or who has produced ____________________________ as identification.

NOTARY PUBLIC – STATE OF _____________

Type or print name: _______________________

Commission No.: _________________________

(Seal) Commission Expires_______________________

ATTACHMENT “I”

REFERENCE FORM

The School District of Seminole County, Florida Purchasing and Distribution Services Department 400 East Lake Mary Boulevard Sanford, Florida 32773

The Next Line To Be Completed by the Firm Being Referenced:

Firm:

SCPS RFP Title: 24250099P-AZ Third-Party Instructional Services

The School District of Seminole County is currently evaluating qualifications of various firms to provide the above professional contract services and the indicated firm has listed you as a reference, having performed similar services for your organization.

Please take a few moments to complete the following survey and return it to the firm requesting it, so that the form can be included in their submittal. Your assistance in providing this information is appreciated. Reference forms shall be included in your submittal.

This Section To Be Completed by the Reference Provider:

What specific services did this firm provide?

Was the firm responsive to your needs and requests? Yes No

Was there good communication between the client and the firm? Yes No

Was the firm proactive in resolving problems and disputes? Yes No

Was the staff professional and knowledgeable? Yes No

Were the services completed on time and within budget? Yes No

Has this firm ever been awarded a repeat contract by your organization for similar services? Yes No

Would you award a contract to this firm again for similar services? Yes No

How would you rate the overall performance of the firm:

Excellent Very Good Satisfactory Unsatisfactory

Comments: ________________________________________________________________________________

Name of Person Providing Information:

Printed name Signature

Title: _________________________________________ Phone: ____________________________________________

Company/Agency:____________________________________________ Date: ___________________________________

ATTACHMENT “J”

Vendor Affidavit Regarding the Use of Coercion for Labor and Services

Vendor Name: _____________________________________________________________________

Vendor FEIN: _____________________________________________________________________

Address: _________________________________________________________________________

Phone Number: ____________________________________________________________________

Authorized Representative’s Name: ____________________________________________________

Authorized Representative’s Title: _____________________________________________________

Email Address: _____________________________________________________________________

Section 787.06(13), Florida Statutes, requires all nongovernmental entities executing, renewing, or extending a contract with a governmental entity to provide an affidavit signed by an officer or representative of the nongovernmental entity under penalty of perjury that the nongovernmental entity does not use coercion for labor or services as defined in that statute. [For purposes of the affidavit, pursuant to this statute, Vendor is the nongovernmental entity and the School Board of Seminole County, Florida, is the governmental entity.]

As the person authorized to sign on behalf of Vendor, I certify that the company identified above does not:

• Use or threaten to use physical force against any person;

• Restrain, isolate, or confine or threaten to restrain, isolate, or confine any person without lawful authority and against her or his will;

• Use lending or other credit methods to establish a debt by any person when labor or services are pledged as a security for the debt, if the value of the labor or services as reasonably assessed is not applied toward the liquidation of the debt, the length and nature of the labor or services are not respectively limited and defined;

• Destroy, conceal, remove, confiscate, withhold, or possess any actual or purported passport, visa, or other immigration document, or any other actual or purported government identification document, of any person;

• Cause or threaten to cause financial harm to any person;

• Entice or lure any person by fraud or deceit; or

• Provide a controlled substance as outlined in Schedule I or Schedule II of s. 893.03, F.S., to any person for the purpose of exploitation of that person.

Under penalties of perjury, I declare that I have read the foregoing document and that the facts stated in it are true.

By: _________________________________________________ Signature of Authorized Representative designated above.

Date: _________________________________