2425-011 Boundary PaintingPosting ITB.pdf

DISTRICT ITB 24/25-011 OPS BOUNDARY PAINTING SERVICES Page 1 of 13

SUWANNEE RIVER WATER MANAGEMENT DISTRICT

INVITATION TO BID

NO. 24/25-011

BOUNDARY LINE PAINTING/POSTING SERVICES

Table of Contents

Section Title Page 1 Introduction 2 2 Proposed Schedule 2 3 Instructions to Bidders 2 4 Key Points 3 5 Boundary Line Painting/Posting Services

Scope of Work and Standards

6 Bid Response Forms 9-11

Suwannee River Water Management District

9225 CR 49

Live Oak, FL 32060

386.362.1001

386.362.1056 (Fax)

800.226.1066 (Florida only) www.mysuwanneeriver.com http://www.mysuwanneeriver.com/

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SECTION 1: INTRODUCTION

The Suwannee River Water Management District (District) owns and manages approximately 160,000 acres of forestland in North Central Florida for protection of floodplains and their associated habitats. These properties are managed under a multiple-use policy that emphasizes water resources protection, maintenance and restoration of the natural state and condition, utilization of timber harvest to achieve habitat manipulation goals, and provisions for public access and recreation.

The District is requesting bids from firms that can provide boundary painting/posting services in the District.

Bidders shall be individuals or firms that provide boundary painting/posting services for tracts of land in North Central Florida.

The initial contract shall be for a period three years through September 30, 2028, with the potential for two subsequent one-year renewals based upon the prior year’s performance by the Contractor, the same terms, and conditions (or terms more favorable to the District), and mutual agreement of the District and the Contractor.

SECTION 2: PROPOSED SCHEDULE

* Denotes a public meeting. All times denote Eastern Daylight Time (EDT).

SECTION 3: INSTRUCTIONS TO BIDDERS

Delivery of Bid:

Submit Bids Electronically through DemandStar.

https://www.demandstar.com/app/agencies/florida/suwannee-river-water-management-district/procurement

For articles and videos to assist you through the DemandStar registry and uploading of documents visit the DemandStar business support page at:

https://network.demandstar.com/business-support/

If you are unfamiliar with DemandStar, please submit your bid far enough in advance to work through any complications you may have with the system.

Bids are to be uploaded to the platform prior to 10:00 a.m. on June 16, 2025. Bids received after this time, for any reason, will be rejected.

June 03, 2025 Release of Invitation to Bid June 16, 2025* Bids due prior to 10:00 a.m. Electronically. Opening of bids will occur at this time* October 1, 2025 Anticipated Start Date https://www.demandstar.com/app/agencies/florida/suwannee-river-water-management-district/procurement https://www.demandstar.com/app/agencies/florida/suwannee-river-water-management-district/procurement https://network.demandstar.com/business-support/

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ADA Compliance: All bids submitted in electronic/digital format must include a certification by the Vendor that the electronic submission and all supporting documents are accessible according to 282.603 Florida Statutes and Section 508 of the Rehabilitation Act of 1973 relating to the creation and use of electronic documents. This requirement applies to editable formats, such as Microsoft Word, as well as portable document formats (PDF).

Additional Bid packages may be obtained by logging on to www.mysuwanneeriver.com.

Bidders should submit the forms provided in Sections 6. Additional pages of documentation may be submitted to further clarify the information in Sections 6, but no bid will be considered that does not list GPS device. All entries on the bid form shall be typed or legibly printed in ink.

SECTION 4: KEY POINTS

QUALIFICATIONS OF BIDDERS - TO SUBMIT WITH BID

It is the Bidder’s responsibility to completely fill in all items in Sections 5 and 6 with an Equipment List, including the information listed below in the response. Items that are in bold will be used to determine the low-price component of the assessment where applicable. Other items that can be provided should be filled in and can be included in the contract at the option of the District. Failure to provide these items may result in the bid being considered non-responsive.

The minimum requirements necessary to meet the qualifications for this contract are as follows:

1. Five (5) years’ experience for the task(s) being proposed (project experience must be by the individual(s), firm, or project manager(s) assigned to the project). Bidders shall include information which clearly demonstrates their ability to meet this requirement; and

2. At least four (3) projects completed of the nature specified in the applicable Scope of Services over the past three (3) years (Bidders shall use the SIMILAR PROJECTS form provided to list the names of the project(s), including the personnel assigned to each, and the names of the agencies/companies for whom the work was performed, including a contact person and telephone number); and

3. The names, addresses, and telephone numbers of three (3) clients who can attest to your experience as it relates to the Scope of Services (not including the District).

Bidders shall use the REFERENCES form provided in the contract documents to list their references.

4. Demonstrated ability to provide all equipment necessary (either owned or leased) with experienced painters (minimum three years) necessary to provide the required work.

5. A working email address with the ability to receive and print color maps in a jpeg or PDF format. District staff needs the ability to send the contractor project maps via email.

6. A GPS device that can collect points in WGS-84 datum and WAAS capable receiver. The GPS device will give Contractors or employees painting/posting boundary lines the ability to take a waypoint for where painting/posting stops on uncompleted lines. These points will be used to build a painting history of lines painted and allow accurate billing.

http://www.mysuwanneeriver.com/

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Each Bidder shall submit the documentation stated above under Paragraphs 1 - 4 with the bid package. Failure on the part of the Bidder to include the above with the bid shall render the Bidder non-responsive. Only responsive Bidders will be considered by District.

Selection of Contractor: In accordance with subsection 287.057(1)(a)4, Florida Statutes, the contract shall be awarded to the responsible and responsive vendor who submits the lowest responsive bid.

Challenge of Solicitation Process: If a potential Bidder protests any provisions of this ITB, a notice of intent to protest shall be filed with the District in writing within 72 hours after the posting of the invitation to bid on the District’s website. “Failure to file a protest within the time prescribed in Section 120.57(3) Florida Statutes shall constitute a waiver of proceedings under Chapter 120 of Florida Statutes.”

Challenge of District’s Intent to Award Contract: If a Bidder intends to protest District’s intent to award contract, the notice of intent to protest must be filed in writing within 72 hours after posting of a notice of intent to award contract and the Bidder shall file a formal written protest within ten (10) days after filing of notice of intent to protest. Any Bidder who files a formal written protest pursuant to Chapter 28-110, Florida Administrative Code, and Section 120.57(3), Florida Statutes shall post with the District at the time of filing the formal written protest, a bond pursuant to Section 287.042(2)(c), Florida Statutes (2013).

Failure to file a notice of intent to protest or failure to file a formal written protest within the time prescribed in Chapter 28-110, Florida Administrative Code and Section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes. More specifically, “Failure to file a protest within the time prescribed in Section 120.57(3) Florida Statutes shall constitute a waiver of proceedings under Chapter 120 of Florida Statutes.”

Americans with Disabilities Act: The District does not discriminate upon the basis of any individual’s disability status. This nondiscrimination policy involves every aspect of the District’s functions including one’s access to, participation, employment, or treatment in its programs or activities. Anyone requiring reasonable accommodation as provided for in the Americans with Disabilities Act should contact the District, at 386.362.1001 or 800.226.1066 (Florida only). The District’s fax number is 386.362.1056.

Minority Business Enterprises: The District recognizes fair and open competition as a basic tenet of public procurement. Bidders doing business with the District are prohibited from discriminating on the basis of race, color, creed, national origin, handicap, age, or sex. The District encourages participation by minority business enterprises. Whenever two or more service providers are ranked equally, a minority business enterprise shall be given preference in the award process.

Veteran’s Preference: In the absence of minority business enterprise, whenever two or more service providers are ranked equally by the Selection Committee, a veteran-owned business enterprise shall be given preference in the award process.

Drug Free Workplace Act: The selected BIDDER shall certify that it has established a drug free workplace.

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Public Entity Crime: Section 287.133(2)(a), Florida Statutes, states “A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in s.287.017 for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list.”

Scrutinized Company: Section 287.135, Florida Statutes, states “A company is ineligible to, and may not, bid on, submit a proposal for, or enter into or renew a contract with an agency or local governmental entity for goods or services of:

a. Any amount if, at the time of bidding on, submitting a proposal for, or entering into or renewing such contract, the company is on the Scrutinized Companies that Boycott Israel List, created pursuant to s. 215.4725, or is engaged in a boycott of Israel; or

b. One million dollars or more if, at the time of bidding on, submitting a proposal for, or entering into or renewing such contract, the company:

c. Is on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, created pursuant to

s. 215.473; or

d. Is engaged in business operations in Cuba or Syria.”

Insurance Requirements: If awarded, BIDDER shall represent and guarantee that all employees, agents, servants or representatives of the Bidder, and all employees, agents, servants, or representatives of subcontractors are covered by workers' compensation insurance.

Prior to entering into contract with the District, Bidder agrees to furnish the District certificates of insurance on all insurance, naming District as additional insured for items 2 and 3 below, providing evidence that Bidder has in full force and effect the following minimum insurance with insurers authorized to do business in the State of Florida:

1) Workers' compensation insurance as required above;

2) Motor vehicular liability insurance with limits of not less than $1,000,000 combined single limit which insurance shall be applicable to any and all vehicles utilized by Bidder to provide the services requested by District;

3) General liability insurance for all services rendered by Bidder for the requested services with a minimum of $1,000,000 personal and advertising injury and $1,000,000 general aggregate.

The certificate of insurance shall also provide that District shall be notified in writing by the carrier at least 30 days prior to any cancellation of said insurance.

Rejection of Responses: The District reserves the right to reject any and all bids or other responses submitted in response to District invitation. District also reserves the right to waive any minor deviations in an otherwise valid bid.

Bidders to this solicitation or persons acting on their behalf may not contact, between the release of the solicitation and the end of the 72-business hour period

DISTRICT ITB 24/25-011 OPS BOUNDARY PAINTING SERVICES Page 6 of 13 following the agency posting the notice of intended award, any employee or officer of the District concerning any aspect of this solicitation, except in writing as indicated above.

Violation of this provision may be grounds for rejecting a response.

Renewal of Contract: The initial contract for the selected bidder(s) (hereinafter referred to as “Bidder” or “Bidder”) shall be for the period through September 30, 2028. Assuming the consent and agreement of the Contractor, the District at its sole discretion may consider two subsequent one-year renewals of the contract so long as the terms and conditions are equal or more favorable to the District.

SECTION 5: SCOPE OF WORK AND STANDARDS

Background The District owns approximately 160,000 acres of land with approximately 1,000 miles of boundary lines. The District has determined that these lines need to be remarked every five years.

Therefore, the District has a goal of painting/posting one-fifth of its boundary or 200 miles each year.

Project Completion Date The Contractor shall notify the District at the completion of each tract. All work shall be completed by June 1 of each year. Work will be reviewed by District staff as tracts are completed. Follow-up efforts will be completed June 2-Sept 30 or as assigned.

This is a three-year contract with the option for two consecutive one-year renewals.

Project Area The project area is District-wide with the District selecting a specific area each year. The District reserves the right to change the project area based on needs or conditions during the time of the contract.

PLEASE NOTE: Based on unit costs or due to environmental or weather conditions, the boundary painting mileage assigned and completed may be less than that listed above.

BOUNDRY LINE PAINTING/POSTING STANDARDS

Lines to be Painted and Posted All perimeter property lines, except along the river, shall be painted one tree per 200 feet, or line of sight (whichever is less) with an approved boundary marking paint.

Tree Painting

All trees or posts that have existing paint will be repainted.

New trees that are needed to meet the 200 feet requirement shall be trees at least four inches in diameter at five (5) feet, within six inches of the property line and located on the District's side of the boundary line.

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Prior to applying the boundary paint to the trees, the loose bark shall be smoothed, not removed down to the cambium layer.

One six-inch-wide band shall be painted encircling the tree at five (5) feet above the ground on all line trees or posts. Care shall be taken to ensure that the paint does not run and that the band is straight and level.

Two six-inch-wide bands shall be painted encircling the tree at five (5) feet above the ground on all trees or post at permanent concrete markers. There shall be two inches of the unpainted area between the band bottom and the top next band.

Three six-inch-wide bands shall be painted encircling the tree at five (5) feet above the ground on all trees or post at corners or changes in line direction. There shall be two inches of the unpainted area between the band bottom and the top next band.

Nelson, Boundary Mark, Brush Type (or approved equivalent) yellow paint shall be used for fee ownership and for easements, including conservation, ingress, and egress. Contractor shall supply all paint needed to complete the job. This paint is available from distributors such as Forestry Suppliers.

If the property line is in the centerline of a road or other feature, then the boundary between the road and the District's property shall be marked as close to the road as possible.

Post If the property line crosses an open area or area without trees of sufficient diameter, then a 6.5-foot pressure treated post (3-4-inch top set 2.5 feet into ground) shall be placed six inches inside the line every 200-feet or line of sight, whichever is less, and the top six inches painted using boundary paint for single bands.

An 8.0-foot pressure treated post (4–5-inch top diameter set 2.5-feet into ground) shall be placed at every permanent marker. A triple band of yellow boundary paint will encircle the post at all corner monuments while double paint bands will mark the post at monuments along the line.

Posting of Signs The District will provide the boundary signs needed for each particular tract. Signs shall be nailed on every other tree or line post (400-feet apart). Signs that have been shot or defaced shall be replaced by the Contractor. Corner posts shall have two signs approximately 90 degrees from each other and facing the adjacent landowner.

District-owned lands enrolled in a Wildlife Management Area will require the placement of two signs on each post or tree (one identifying the District's ownership and the other identifying that the tract is enrolled in the Wildlife Management Area). The District will supply both signs.

District-owned lands not enrolled in the Wildlife Management Area will require only one sign identifying the District's ownership. The District will supply this sign.

The bottom of the District ownership sign shall be placed two inches above the painted strip and shall face out towards the adjacent property owner. The top of the Wildlife Management Area sign

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Contractor shall supply all fasteners to attach the signs. Aluminum roofing type nails 1.5 inches long shall be used to fasten the signs to trees and wood posts.

Steel nails shall not be used under any circumstance.

All costs associated with travel, equipment, labor, supervision, and incidentals must be included in the per mile or per post cost.

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ITB 24/25-011 OPS

SECTION 6 - BID RESPONSE FORMS

CONTACT FORM

Bidders are required to complete and submit this form as part of the bid package. PLEASE USE

ADDITIONAL SHEETS AS NECESSARY

Date:

Contractor:

State Certification:

Telephone:

Address:

Website:

Point of Contact for Submittal:

Telephone

Email:

Subcontractor Firm:

State Certification:

Telephone:

Address:

Website:

Have you previously done work for the District? Yes No If Yes, explain.

Are you currently under contract with or have been selected on a services shortlist for the District? Yes No If yes, explain.

Are you related to any District employee or Governing Board member? Yes No If yes, explain.

Have you previously done work for, or do you currently represent any clients who may cause a potential conflict of interest if you are selected? Yes No If Yes, list clients and nature of conflict:

Is your company eligible for veteran's preference? Yes No Please include supporting documentation.

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BID RESPONSE FORMS

The District desires to break the bid into two separate tasks. Task 1 is the primary task and will encompass approximately 95% of the workload. Due to the uncertainty in the number of wood posts needed, the District shall pay on a per post basis. Task 2 happens infrequently and represents approximately 5% of the workload. When land is enrolled or removed from the Florida Fish and Wildlife Conservation Commission Wildlife Management Area Program the District will need the signs changed.

The boundary painting project shall be completed by June 1 of each year.

1. Boundary Line Painting and Posting - Repaint and post the boundary line as described in the scope of work, and replace signs as needed. Wood posts are not included.

Cost per mile $

Additional Cost for Wood Boundary Line Post - Cost will include the post (6.5’ in length 3”-4” top) and installation.

Painting and placement of signs would be included in Task 1.

Cost per post $

Additional Cost for Wood Corner or Monument Post - Cost will include the post (8’ in length 4”-5” top) and installation. Painting and placement of signs would be included in Task 1.

Cost per post $

2. Posting Only - Post all new signs on the boundary line as described in the scope of work and remove all old signs. No painting.

Cost per mile $

Type of GPS:

Email:

Company Name:

Address: City: State: Zip:

Phone Number: Fax Number:

Name of Company Representative:

Printed: Signature:

Title: Date:

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SIMILAR PROJECTS

Date: Contractor:

Please complete the forms below that show completed projects over the past three years that are related to the scopes of services described herein. Include information on the equipment and labor used, the names of personnel assigned to each, name of the agencies/companies for whom the work was performed, and a contact person and telephone number.

COMPLETED PROJECT #1

AGENCY/COMPANY:

CONTACT: TELEPHONE:

NAME OF PROJECT:

DESCRIPTION:

START DATE: COMPLETION DATE:

COST OF PROJECT:

NAMES OF PERSONNEL

ASSIGNED TO PROJECT:

COMPLETED PROJECT #2

CONTACT: TELEPHONE:

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COMPLETED PROJECT #3

CONTACT: TELEPHONE:

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REFERENCES

Date: Contractor:

Please provide names/address/telephone number of three clients who can attest to your experience as it relates to the tasks provided in the Scope of Services attached. (These references should not include the District.)

FIRM NAME:

ADDRESS:

CONTACT PERSON:

TELEPHONE:

EMAIL:

CONTACT PERSON:

CONTACT PERSON: