2422_Addendum 1.pdf

OLYMPIA, WASHINGTON

RFP 2422 – Addendum 1 Page 1 of 11

Solicitation Addendum - Hydrogen Refueling Station

RFP No. 2422 - Addendum No. 1

Date Issued: December 12, 2024 Purpose: RFP No. 2422 Questions, Answers, Clarifications, and Revisions to the RFP Document Addendum need not be submitted with Proposal. All other solicitation document Terms, Conditions, and Specifications remain unchanged. The above referenced solicitation is amended as follows:

1. Request for Proposals (RFP) 2422, Appendix A, Scope of Work, Task 2.2.1, Preliminary Design, Table 1: FCEB Bus Specifications, is revised as follows, where interlined material is removed, and underlined material is incorporated into the RFP:

Table 1: FCEB Bus Specifications

Characteristic Value

Total Volume of Hydrogen Storage per bus 5 tanks @ 312L/tank; Total volume: 1,560L(XHE40)

Mass Stored per bus 5 tanks; Total mass: 37.5 kg (XHE40)

Fill Pressure per bus 38 to 40 MPa Settled pressure @ 35 MPa

Usable Mass per bus 95% to 96% (35.63 kg to 36.38 kg)

Number of Cylinders per bus 5 tanks (XHE40)

Cylinder Type Category Type 4 Composite

Fuel Economy (Varies: Bus Size, Route, Speed, HVAC) 5 to 8 mi/kg

Average Daily Fuel Consumption per bus (5 FCEB fleet)

29 kg

Maximum Daily Fuel Consumption per bus 36 kg

Fleet Average Daily Fuel Consumption (5 FCEB fleet) 145 kg 111 kg

Fleet Maximum Daily Fuel Consumption (36 kg x 5 buses)

180 kg

Fleet Annual Fuel Consumption (5 FCEB fleet) ~52,000 kg ~40,000 kg

Fueling Receptacle TN 1 HF (H35) with IrDA communication (using a WEH model TK 16 HF nozzle or equivalent) TN 5 (a second receptacle for future use with a WEH model TK 25 Nozzle or equivalent)

RFP 2422 – Addendum 1 Page 2 of 11

2. RFP 2422, Appendix A, Scope of Work, Task 5.2, Station Maintenance, is revised as follows, where interlined material is removed, and underlined material is incorporated into the RFP:

Task 5.2 Station Maintenance Contractor shall provide Transit with a Maintenance Plan and associated manuals prior to the start of station commissioning. Maintenance documentation shall be provided as two printed manuals and one matching electronic copy in PDF format stored on a labeled USB flash drive. The PDF content shall match the organization and content of the printed versions.

Contractor shall provide a list of recommended spare parts and materials for Transit to store on-site to minimize station downtime required for at least one year. Such parts and materials are to be supplied by Contractor at their cost. Contractor must also provide all labor (installation or otherwise), testing, and post-operation commissioning necessary during the Contract Period.

Contractor must provide information on the space required to store such parts and if any parts are particularly temperature sensitive.

If proposing a gaseous solution, all deliveries must be provided with gas-quality certification materials.

Contractor will perform all necessary preventative and corrective maintenance to the supplied equipment, and will ensure reliable, repeatable, performance throughout the contract period. The hydrogen refueling station shall have a minimum of 100% uptime during the Transit fueling window, during the contract period. Scheduled or preventive maintenance of the hydrogen refueling station may not be performed during Transit’s daily fueling window, from 8:00 p.m. to 1:00 a.m. (PT)

Hydrogen Refueling Station Maintenance Requirements

a. The Contractor shall receive and monitor reports of malfunction via SCADA 24 hours a day, every day of the year, including holidays.

1) A representative of the Contractor Original Equipment Manufacturer (OEM) of the malfunctioning equipment must be on-site at Transit’s property shall notify or respond to Transit regarding all malfunctions that affect proper HRS operation within 24 hours. of receiving notice of a fueling station issue from Transit. Notification or response via phone or email is acceptable.

2) Within 48 hours of the reported malfunction, the Contractor, or designated representative(s), shall provide an initial response plan detailing the cause(s) of the malfunction(s) and planned corrective actions, including estimated timeframes for completion.

3) The HRS and malfunctioning systems or components must be properly functioning within the response plan timeframes. 12 hours of receiving notice of an issue from Transit, or the arrival of a technician on-site.

b. Additional fuel purity tests are required following any repairs that have the potential of introducing contaminants into the closed system (equipment/materials wetted by hydrogen).

c. During the operating period, Contractor shall provide Transit with all updates to procedures for all systems, equipment, or components of the hydrogen fueling system as issued by the Contractor and/or supplier to the Contractor.

RFP 2422 – Addendum 1 Page 3 of 11

3. RFP 2422 – Questions and Answers:

The following questions and answers apply to RFP 2422:

Question 1: Is Intercity Transit (Transit) looking for a single party to be the prime applicant to handle the fuel supply, equipment supply, construction/installation/permitting, and maintenance?

Answer 1: As a result of RFP 2422, Transit is looking to award a Contract with a qualified Contractor to complete the Scope of Work provided in Appendix A of RFP 2422.

This Contract will not include the hydrogen fuel supply. It will include equipment supply and installation, construction support, permitting support, and ongoing maintenance and support as detailed in the Scope of Work provided in Appendix A. At a high level, the Awarded Contractor will complete:

1. Project Management

a. Kickoff Meeting

b. PM from Kickoff Meeting through Station Acceptance

2. Design Phase

a. Equipment Procurement

b. Site Design Support

c. Safety Review

d. Permitting Support

3. Construction Phase Support and Equipment Installation

a. Construction Phase to be performed by Transit’s Sitework

Construction Firm including Site Preparation. Equipment Installation tasks will require coordination between the Contractor and Transit’s Sitework Construction Firm.

4. Commissioning

a. Commissioning Plan

b. Commissioning Activities Prior to First Bus Fill

c. Commissioning Activities

d. Training

e. Bus Interoperability & Performance Testing

5. Maintenance

a. Station Operations

b. Station Maintenance

c. Performance Reporting

d. Data Reporting Requirements

Transit will accept Proposals that include third party involvement only if the Proposer submitting the Proposal agrees to take complete responsibility for all actions of such Subcontractors. Subcontractor(s) will be required to bill through the Contractor. Proposer must disclose the use of any Subcontractor(s) in their Proposal, using the Subcontractor Information form included in the RFP 2422 Proposal Submittal Document.

Question 2: RFP 2422 states that Transit is looking for a “portable fueling station.” Does this mean that more permanently installed stations (requiring undergrounds and foundation work for example) are not accepted?

Answer 2: RFP 2422 defines the Hydrogen Refueling Station as: A hydrogen refueling solution with limited fixed infrastructure that can be easily removed at the end of its deployment. It does not need to be mobile during operations. Transit is not seeking a permanent station at this time.

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Question 3: The target operations date for the Hydrogen Refueling Station (HRS) is stated in

RFP 2422 to be June 2025. What is the latest date Transit would be expecting a fueling solution to be delivered/operational?

Answer 3: Yes, June 2025 is Transit’s current preferred deployment month for the HRS, but we recognize that alternate schedules may need to be considered. Transit has not defined a deadline for the HRS to be delivered or operational. As part of this RFP 2422 solicitation process, Transit is requesting that the Proposer provide a milestone schedule for review and evaluation. This information should be provided in the Proposer’s Non-Cost Proposal, Management Proposal response.

Question 4: What is the project value or estimate for this project?

Answer 4: Transit has not posted a project value or estimate for this RFP.

Question 5: Who is the design firm (Architect/Engineer) for the project?

Answer 5: Transit has secured the services of a design firm that will be responsible for all necessary site design work, assembly and submittal of permit packages, coordination with the AHJs, and any other site improvement or construction-related activities. That design firm is Stantec Architecture, Inc. Please see Appendix A, Scope of Work, of RFP 2422 for additional information.

Question 6: Does Transit currently have funding in place for the RFP 2422 Scope of Work, and will Buy America requirements apply to the purchase?

Answer 6: Yes, Transit has secured funding for this project via state grant and local funds.

Transit does not plan to utilize federal funds for this purchase, and therefore, Buy America requirements are not applicable this procurement.

Question 7: Would Transit consider extending the proposal due date and time?

Answer 7: Yes, the Proposal Due Date and Time has been extended to December 18, 2024, at 10:00 a.m. (PT).

Question 8: Is Transit able to share the name of its Design Firm and Sitework Construction Firm as defined in Section 1.2, Solicitation Specific Definitions?

Answer 8: Yes, Transit’s Sitework Construction firm is FORMA Construction Company, and Transit’s Design Firm is Stantec Architecture, Inc.

Question 9: Will Transit please confirm that there is no DBE utilization goal for this project?

Answer 9: While Transit’s DBE goals are not specific to any individual project, Transit’s overall 2023-2025 DBE goal is 1.5% for all of its federally funded projects. Transit does not anticipate utilizing federal funds for this project, and therefore, DBE goals do not apply and will have no bearing on award, however, the utilization of DBEs is not discouraged.

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Question 10: RFP 2422, Section 2.7, Wages and Labor Provisions, indicates that prevailing wage rules may apply to this procurement. Please clarify if this project will be subject to Washington State prevailing wage requirements.

Answer 10: As stated in Section 2.7 of RFP 2422, “The Contract resulting from this Solicitation may be subject to Chapter 39.12 RCW, and amendments and regulations, relating to Washington State prevailing wages, benefits, and other requirements.” Whether or not the project is subject to prevailing wage depends on the installation requirements of the proposed Hydrogen Refueling Station. Proposers may visit https://lni.wa.gov/licensing-permits/public-works-projects/contractors-employers/ to help determine whether or not the installation of their proposed station(s) would be subject to prevailing wage requirements. The Proposer is responsible for accurately determining if prevailing wage is applicable.

Question 11: Will Transit please confirm this project is subject to Davis Bacon Prevailing Wage Rates?

Answer 11: Transit does not plan to utilize federal funds for this purchase, and therefore, Davis Bacon Prevailing Wage requirements are not applicable this procurement.

Question 12: Are apprentices required to be utilized for the construction portion of this project?

Answer 12: The construction phase and any necessary site construction activities and improvements (e.g. pad installation if required, fencing, installation of electrical infrastructure to the hydrogen refueling equipment, etc.) to support the installation of the HRS will be performed by Transit’s Sitework Construction Firm. For Task 3, Construction Phase Support and Equipment Installation, the Proposer awarded the Contract resulting from RFP 2422 will be responsible for construction phase support, and HRS equipment installation as outlined in the RFP 2422 scope of work.

Question 13: Would Transit prefer a 5-year lease for the equipment, or does Transit prefer to own the equipment?

Answer 13: To meet agency objectives, Transit is seeking to purchase and own the equipment described in RFP 2422.

Question 14: Has Transit decided on a preference of either liquid or gaseous hydrogen?

Answer 14: Transit is evaluating both delivery methods. As part of their RFP response, Proposers may propose a liquid and/or gaseous Hydrogen Refueling System.

Upon award of the contract resulting from RFP 2422, Transit will have determined if it is moving forward with liquid or gaseous hydrogen.

Question 15: Would Transit consider an onsite hydrogen production system, or an alternate source that utilizes less power?

Answer 15: Although Transit initially considered potential onsite hydrogen production, we decided against onsite production based on utility requirements and the focus on our core function of providing public transportation.

https://lni.wa.gov/licensing-permits/public-works-projects/contractors-employers/ https://lni.wa.gov/licensing-permits/public-works-projects/contractors-employers/

RFP 2422 – Addendum 1 Page 6 of 11

Question 16: Regarding scalability of the Hydrogen Refueling Station and Transit’s future zero emission transition plans, is there any consideration Proposers should make for potential additional zero emission vehicles beyond the five (5) buses Transit currently has on order?

Answer 16: The five (5) HFCEB’s currently on order, in addition to the Hydrogen Refueling Station being procured through RFP 2422, are part of an approximate five-year hydrogen demonstration project. The Proposer’s response to RFP 2422 is to be based on the scope of work and requirements provided in RFP 2422.

In the future Transit is considering a possible full fleet change to zero emissions, potentially including both hydrogen and battery electric vehicles, anticipated to begin in 2030. Transit may have additional hydrogen fueling needs in the future which would be supported with a larger refueling station.

Question 17: There appears to be a discrepancy in Table 1, FCEB Bus Specifications included in the RFP 2422 Scope of Work, Task 2.2.1, Preliminary Design. The listed Fleet Average Daily Fuel Consumption of 111 kg does not equal five (5) times the listed Average Daily Fuel Consumption per bus of 29 kg. Please clarify.

Answer 17: Table 1, FCEB Bus Specifications, is updated as provided in section 1 of this Addendum. Please see the updated table provided in Section 1.

Question 18: RFP 2422, Scope of Work, Task 5.2 Station Maintenance requires the Hydrogen Refueling Station (HRS) to have a minimum of 100% uptime during the fueling window. Please clarify when any needed equipment maintenance activities should occur.

Answer 18: Transit fuels its buses from 8:00 p.m. to 1:00 a.m. every day, and the fueling equipment must always be fully operational during this time. Equipment maintenance activities are to occur outside of this daily fueling window.

Question 19: RFP 2422, Scope of Work, Task 5.2 Station Maintenance, Hydrogen Refueling Station Maintenance Requirements, Item b requires that a representative of the OEM must be on-site at Transit within 24 hours of receiving a notice of an issue.

If the equipment subcomponents are from a third party, should the HRS provider be on site within 24 hours, or the third-party vendor to provide the parts and complete the repairs?

Answer 19: The revisions to RFP 2422, Appendix A, Scope of Work, Task 5.2, Station Maintenance as provided in Section 2 of this Addendum address this question. See Section 2 of this RFP Addendum.

Question 20: RFP 2422, Scope of Work, Existing Conditions, Figure 2 shows a detailed site plan for the hydrogen equipment. Please confirm if there is power existing at this location, what the power availability is, and if there are any limitations?

Answer 20: The site includes capacity and pathway for up to 400 amp/3-phase power to the planned location of the HRS.

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Question 21: Is Transit able to provide clarification on the current power available and maximum capacity at the HRS location?

Answer 21: The site includes capacity and pathway for up to 400 amp/3-phase power to the planned location of the HRS.

Question 22: Does Transit plan to purchase any additional hydrogen vehicles in the future?

Do you anticipate the need to go above 350 bar pressure?

Answer 22: Yes, Transit may purchase additional hydrogen vehicles in the future. No, we are not looking for dual pressure, or pressure above 350 bar, in the requested HRS at this time.

Question 23: Will Transit please confirm who is going to be responsible for electrical interconnects to the skid, including for example, the main power feed, remote ESD button, and site control panel?

Answer 23: Transit’s Design Firm and Sitework Construction Firm would be responsible for design and installation. Transit currently has draft plans developed, but we are waiting for the equipment specifications in order to finalize them.

Question 24: Will Transit please confirm if the Proposer will be responsible for anchoring the equipment once it arrives onsite?

Answer 24: Equipment anchoring requirements are dependent upon the proposed HRS and should be described and proposed in the Proposer’s Response to RFP 2422.

Question 25: Is Transit able to provide a scope breakdown matrix of who is financially responsible (i.e. Transit, Transit's Design Firm, Transit's Sitework Construction Firm, and Contractor) for each task in Task 2, Design Phase and Task 3, Construction Phase Support & Equipment Installation?

Answer 25: The Contractor, Transit, Transit’s Design Firm, and Transit’s Sitework Construction Firm will be responsible for designated tasks as stated in the RFP 2422 Scope of Work.

Question 26: Will any buried hydrogen lines or electrical conduit required for the station installation be in the scope of responsibility of the Proposer or Transit’s Sitework Construction Firm?

Answer 26: Any underground infrastructure would fall into the responsibility of Transit’s Design Firm and Sitework Construction Firm. Transit would need to know what is required by the HRS. Coordination of site infrastructure to support the HRS would be performed between the Contractor and Transit’s Design and Sitework Construction Firms.

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Question 27: RFP 2422 states that hydrogen must be supplied by the Proposer for commissioning. Assuming that Transit’s hydrogen supply contract has been awarded by the time commissioning is required, would that hydrogen be available for commissioning?

Answer 27: Maybe. However, Proposers should not rely on Transit’s hydrogen supply contract being available to utilize for commissioning purposes. Hydrogen costs for commissioning or other needs within the Contractor’s scope within the RFP will be the responsibility of the Contractor.

Question 28: If something is discovered during the site walk at the kickoff meeting that was not accounted for in the proposed pricing, will the awarded Contractor have the opportunity to adjust the pricing in Table 2 of the Cost Proposal due to cost impact of that discovery?

Answer 28: Proposer’s Cost Proposal is to be based on the Scope of Work and all requirements provided in the RFP 2422 solicitation documents. Transit reserves the right to add, remove, or otherwise modify requirements to meet the operational and strategic objectives of the agency. Changes to requirements may be negotiated with the awarded Contractor.

Question 29: Based on the Cost Proposal form, will this project be invoiced in progress payments based on the lump sum value or based on time and material based on the number of hours provided on the form?

Answer 29: Reasonable payments for services and materials provided under the awarded Contract will be made on not more than a monthly basis, following the full performance and acceptance of such services and materials rendered. Total value of the payments will not exceed the total cost of the Hydrogen Refueling Station proposed in Table 1, and the total cost of the Tasks 1-5 proposed in Table 2 of the Cost Proposal.

Question 30: Does the permitting support need to be provided as a fixed cost, or can it be offered on a time-and-materials (T&M) basis?

Answer 30: Permitting support costs are to be incorporated into the total proposed cost provided in Table 2, Scope of Work Task Pricing, of the Cost Proposal, for each appropriate task based on the scope of work provided in RFP 2422. The Contractor scope for support may include, but is not limited to, tasks such as providing drawings or other information related to the HRS, internal labor support needed to provide HRS related information to Transit’s Design Firm and Sitework Construction Firm, and to help respond to questions from the permitting authorities. The Contractor support costs do not include actual permit costs.

Transit’s Design Firm will be responsible for permitting packages and fees.

Question 31: Will Transit please confirm if the Proposer can include additional information in the Non-Cost Proposal Section?

Answer 31: Yes, Proposers may include additional information and attach additional pages to the Non-Cost Proposal Section of the Proposal Submittal Document. However, for evaluation purposes it is important to ensure that it remains clear which portion of your Response pertains to each required section and question included in the Proposal Submittal Document.

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Question 32: Will Transit please confirm if redlines to the contract need to be submitted with the Proposer’s proposal?

Answer 32: Transit is not requesting redlines to the sample contract included in Appendix B of RFP 2422. As partially stated in RFP 2422 Section 2.9, Contract Terms, “THE TERMS

OF THE SAMPLE CONTRACT ARE NON-NEGOTIABLE AND PROPOSALS SHOULD BE

SUBMITTED ON THE TERMS AS WRITTEN. FAILURE TO ACCEPT THE TERMS AS WRITTEN

MAY RESULT IN THE REJECTION OF THE PROPOSAL RESPONSE AND/OR THE AWARD.”

Proposer should determine how to best address this in its Response.

Question 33: Several sections of the Proposal Submittal Document include a line for “HRS

Name”. Are you able to clarify what that means?

Answer 33: Yes. A Proposer has the option to propose more than one (1) Hydrogen Refueling System (HRS) in response to RFP 2422. If doing so, Proposer must complete and submit a complete Non-Cost Proposal and Cost Proposal for each proposed HRS.

In the “HRS Name” field, Proposer is to provide a common identifier for each proposed HRS to ensure that the Non-Cost and Cost Proposal responses for each proposed HRS are evaluated together.

Question 34: The RFP 2422 Proposal Submittal Document, Proposer Information, Section 3, Proposer Qualifications, requests a Washington State Contractor Registration Number. Is it Transit’s expectation that the awarded firm be a licensed Washington Contractor?

Answer 34: Proposer is not required to obtain a Washington State Contractor Registration or Washington State Unified Business Identifier (UBI) number before submitting a response to RFP 2422. However, a UBI number is required before starting work under any contract awarded as a result of RFP 2422. If selected and if not registered in Washington State, the selected Proposer will have a short period of time to secure registration or face elimination from award. In the event that the work is determined to be prevailing wage, a Washington State Contractor Registration is also required before starting work under the awarded Contract.

4. RFP 2422 Section 2.2, Anticipated Procurement Schedule, is revised as follows, where interlined material is removed, and underlined material is incorporated into the RFP.

The activities and dates listed below represent the anticipated procurement schedule. Transit reserves the right to change the schedule. Transit will post any changes to Pre-Proposal Meeting date and time, Questions and Requests for Clarifications Deadline, or Proposal Due Date and Time on Washington’s Electronic Business Solution (WEBS) at https://pr-webs-vendor.des.wa.gov/.

Procurement Activity Date and Time (Pacific Time) RFP Release November 18, 2024 Pre-Proposal Meeting (Virtual) December 5, 2024 – 10:30 a.m.

Questions and Requests for Clarifications Due December 9, 2024 – 5:00 p.m.

Proposal Due Date and Time December 18, 2024 – 10:00 a.m.

December 17, 2024 – 10:00 a.m.

Evaluations Begin December 18, 2024

December 17, 2024 Anticipated Interviews January 27, 2025 Anticipated Contract Award Date February 20, 2025 https://pr-webs-vendor.des.wa.gov/

RFP 2422 – Addendum 1 Page 10 of 11

5. RFP 2422, Appendix A, Scope of Work, Existing Conditions is revised to include the following:

Figure 1 provided in Appendix A of RFP 2422 shows Transit’s overall site and planned general placement of the Hydrogen refueling equipment requested in this RFP. The two (2) new images below provide updated details from more recent design efforts and are hereby incorporated into

RFP 2422.

New Image 1:

RFP 2422 – Addendum 1 Page 11 of 11

New Image 2:

Note: Includes same detail as New Image 1.