2420012 SOO 31JUL24.pdf

STATEMENT OF OBJECTIVES

LONG-TERM ECOSYSTEM MONITORING – VEGETATION COMPONENT ON

BOARD MARINE CORPS AIR STATION MIRAMAR, CALIFORNIA

N62473-24-2-0012

TABLE OF CONTENTS

SECTION

LETTER TITLE PAGE

A PURPOSE 3

B LOCATION 3

C DESIGNATED REPRESENTATIVES 3

D PERIOD OF PERFORMANCE 4

E PROVISIONS TO THE RECIPIENT 4

F GENERAL REQUIREMENTS 4

G MCAS MIRAMAR 9

H DATA AND PUBLICATION 12

I GEOGRAPHIC INFORMATION SYSTEM DATA 13

SPECIFICATIONS FOR DIGITAL DATA

J RELEASE OF INFORMATION 16

K SAFETY 16

L INDEMNIFICATION AND INSURANCE 17

REQUIREMENTS FOR ANY CONTRACTORS

USED BY A GOVERNMTAL COOPERATIVE

AGREEMENT

M INSURANCE 18

N PAYMENTS 20

O EXECUTIVE COMPENSATION AND 20

FIRST-TIER SUBCONTRACT REPORTING

P PROHIBITION ON CERTAIN TELECOMMUNICATIONS 22

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT

2 CFR § 200.216

ATTACHMENT A INSURANCE REQUIREMENTS 24

ATTACHMENT B WAWF WORKFLOW PAYMENT INSTRUCTIONS 27

A. PURPOSE

This Cooperative Agreement (Agreement) outlines terms and the cooperative effort of the Department of the Navy, Navy Facilities Engineering Systems Command, Southwest (NAVFAC SW), on behalf of Marine Corps Air Station (MCAS) Miramar, and the Recipient for conducting a vegetation plot sampling study.

B. LOCATION

Location of field work associated with this Agreement shall be on MCAS Miramar.

1. MCAS Miramar is located approximately 13 miles north of downtown San Diego and 4 miles east of the Pacific Ocean. The MCAS Miramar property is about 12 miles long from east to west and about 4 miles from north to south encompassing 23,065 acres. The areas covered under this agreement include all suitable areas on the MCAS Miramar.

C. DESIGNATED REPRESENTATIVES

1. The Cooperative Agreement Administrator (CAA) is Kevin Magennis, Contract Specialist, NAVFAC SW, 750 Pacific Highway, San Diego, CA 92132 telephone (619) 705-5566, and email: kevin.magennis@navy.mil.

2. The Cooperative Agreement Technical Representative (CATR) is Jason Fraker, Natural Resources Specialist, NAVFAC SW, 750 Pacific Highway, San Diego, California, 92132, telephone (619) 705-5558, email: jason.s.fraker.civ@us.navy.mil .

The CATR is responsible for ensuring that all work is performed per the requirements and specifications outlined in this Agreement, and that the work performed, including all written reports and professional services are of an acceptable technical quality. For this Agreement, the CATR shall be the first and primary point of contact for the Recipient and Installation Representative (including their respective representatives or staffs) regarding any inquiries, questions, concerns, and issues related to the implementation of the requirements and specifications of this Agreement. The CATR has no authority to make any changes to this Agreement, only the CAA may affect any change to this Agreement.

3. MCAS Miramar Installation Representative is Mr. Ronald Clark, Botanist, MCAS Miramar, Environmental Management Department-Natural Resources, Building 6022; San Diego CA 92145. telephone (858) 307-6426, and email: ronald.clark@usmc.mil .

The Installation Representative is responsible for providing the CAA, via the CATR, the technical requirements for this Cooperative Agreement’s scope of work specifications and coordinating access to the survey locations. The Installation Representative have no authority to make any changes to the Cooperative Agreement only the CAA may affect any change to this Cooperative Agreement. The Installation Representative have no authority to direct or change any work identified in this Cooperative Agreement.

mailto:jason.s.fraker.civ@us.navy.mil mailto:ronald.clark@usmc.mil

4. Any change in scope of work must be issued to the Recipient, in writing, by the Grants Officer to be binding on the government. No government employee has authority to change this Cooperative Agreement by oral or written directives, instructions, commitments and/or acceptances or any other manner.

5. The Cooperator will designate at time of proposal submission the individual within their organization who is authorized to negotiate with the Cooperative Agreement Administrator. The designation will stipulate the individual’s authority to commit the Cooperator.

6. For purposes of this Agreement, the term Recipient shall mean To Be Determined/TBD and all designated representatives.

D. PERIOD OF PERFORMANCE

The period of performance covered by this Agreement is 36 months upon award. The end date is the anticipated date that the Final Report is accepted by the Government.

A fifteen (15) day period, starting on date of award, will be used for the cooperator to provide preliminary documents to the CAA and CATR. Documents include, but are not limited to, Insurance documents/certificates, Accident Prevention Plans/Site Health and Safety Plans (as applicable), Draft Work Plans, etc. Cooperator may not begin performance until preliminary documents are submitted and accepted/approved as appropriate.

E. PROVISIONS TO THE RECIPIENT

1. Technical Information. MCAS Miramar agrees to provide management plans, GIS data, LTEM Sampling Protocol and Data Sheets and other materials containing detailed information of the natural resources on the Station upon request from the Recipient.

F. GENERAL REQUIREMENTS

The Recipient shall be responsible for providing all materials, equipment and supplies used in this project. The Recipient shall be responsible for implementation of the SOP protocols included with this SOW. Any changes to the SOP shall be discussed with and approved by the Station Botanist before implementation. The Recipient shall use methods and equipment in accordance with Federal and State laws. The Recipient shall make all personnel aware of listed species occurring within the Station and all necessary measures to avoid negative impacts.

1. The Recipient shall be responsible for providing all materials, equipment, and supplies used for this project. The Recipient shall be responsible for implementation of the SOP protocols which will be available after award. Any changes to the SOP shall be discussed with and approved by the Station Botanist before implementation

2. The Recipient shall provide all transportation, meals, and lodging for himself/herself and his/her personnel as well as all equipment and analysis necessary to complete the work. No US Government furnished equipment/support is provided: All equipment is subject to the inspection by and approval of the Installation safety officer.

3. The Recipient shall provide all equipment (unless otherwise stated) and analyses necessary to complete the work described within this Agreement. All data (raw and associated files), photographs, and equipment > $5,000 per unit in value and supplies > $5,000 in aggregate value purchased with Agreement funds (including computer software) shall become the property of the DoN at the end of the Agreement. Equipment is defined as “tangible nonexpendable personal property including exempt property charged directly to the award having a useful life of more than one year.” Supplies are defined as “All personal property excluding equipment, intangible property, and debt instruments, and inventions of a contractor conceived or first actually reduced to practice in the performance of work under a funding agreement ("subject inventions"), as defined in 37 CFR part 401, "Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts, and Cooperative Agreements." (DoD Grant and Agreement Regulations, DoD 3210.6-R#)

4. The Recipient shall visit the project area as often as necessary and within the time limits stated below to accomplish the purposes of the Agreement as detailed further in this Scope of Work. It is the Recipient's responsibility to obtain security and entrance clearances for himself/herself and his/her personnel onto the Installation. The Recipient must comply with all security rules, regulations, requirements, and day-to-day operational changes thereto.

Unannounced changes to day-to-day operational procedures may, at times, prohibit the Recipient access to project sites. While on the installation, the Recipient shall abide by all applicable rules and regulations issued by the Commanding Officer/Commanding General.

The Recipient may be subject to inspections for contraband while on US Government property.

5. The Recipient shall manage the total work effort and assure fully adequate and timely completion of services required under this Agreement. Included in this function shall be a full range of management duties including, but not limited to, planning, scheduling, inventory, analysis, quality control, and for meeting professional industry standards for conducting natural resources survey work.

6. The Recipient shall work closely with the CATR and Installation Representatives in planning and carrying out all field investigations.

7. Access.

a. MCAS Miramar i.Clearances and Licensing

No special security clearances are required. All contractor staff requiring access to MCAS Miramar or other properties associated with this statement of work (SOW) shall obtain a pass for themselves and all vehicles. These passes are obtained through the MCAS Miramar Installation Representative. Temporary passes can be renewed on a monthly basis for short-term access needs. Longer term access can be achieved with a DBIDS card discussed in the next paragraph.

The pass must be carried on each Cooperator and his/her representative(s) when they are within the boundaries of the Station. Escorting persons onto the Station who do not hold a valid pass will result in revocation of the Cooperator’s access to the Station and immediate termination of all activities on the Station as well as non-fulfillment of the Agreement.

All Non-Government personnel working on the Station are required to obtain credentials for entry. MCAS Miramar implemented the DBIDS, a Physical Access Control System. Cooperator personnel will utilize one month temporary passes, renewed monthly for work outside the flightline. DBIDS cards will be needed for flightline automatic gate access. Pass procedures change frequently and types of passes may differ at commencement of work. Contractors and vendors on official business must obtain a DBIDS credential/pass at Station Access Control. In addition, the MCAS Miramar Installation Representative will provide a sponsorship letter requesting a DBIDS certificate be issued and all other required coordination necessary to assist the Cooperator gain access to the Station. All applicants must bring sponsorship letter (dated within 30-days of application) to the Station Access Control.

Prior to start of any work on Station property, the contractor shall submit in writing to the MCAS Miramar Installation Representative a list indicating all employees working on Station. This list shall be given at least 1-week in advance, or other agreed upon timeframe as the Station representative approves.

Access to some work areas may be limited or restricted to specific periods or require special advance coordination to prevent conflicts with military operations and training. Work in some areas may also be limited or restricted to avoid affects to other sensitive resources. Access to all parts of the Station may be temporarily restricted during periods of heightened security and some work may require work during weekends or holidays when training activities are decreased. A field coordination SOP can be provided after award that will detail procedures for communicating with military training schedulers and police.

All access through or on the flight line requires a Flight Line Driver’s License (FLDL) and will be coordinated through the Airfield Operations Ground Control in accordance with established procedures. A valid FLDL is required to drive or escort vehicles on to the flightline. Access to the airfield will require your DBIDS card, to be programmed at the physical security office. Normal access is granted through flightline gates. Crossing runways and active taxiways shall be avoided to the maximum extent possible by using alternative routes.

Access to all parts of the Station may be temporarily restricted during periods of heightened security.

Nothing in the Agreement shall be construed in any way to limit the authority of the Commanding Officer to prescribe new or to enforce existing security regulations governing the admission or exclusion of persons and the conduct of persons while aboard the Station, including, but not limited to, the right to search all persons or vehicles aboard the Station. The cooperator is expected to accomplish the requirements of this agreement in consideration of these limitations.

Unexploded ordnance may be encountered while conducting fieldwork.

Cooperator shall not touch or attempt to pick-up any suspected ordnance.

Cooperator shall place flagging in the general area of the ordnance and notify the MCAS Miramar Installation Representative of the exact location of the ordnance as soon as possible. Cooperator personnel will be required to attend an Explosive Ordnance safety brief unless they can demonstrate recent attendance at a similar briefing to the Government’s satisfaction. All contractor personnel working on this task order must be US citizens or otherwise authorized to legally work in the United States. In addition, cooperator personnel working on this task order shall be fluent in the English language as exemplified in their written and verbal skills.

In accordance with SECNAVINST 5720.44A, visual information including still photography to be used as records or documentation for the purposes of this project is authorized. Parties granted permission, contracts, etc. to conduct environmental work have permission to photograph the defined subject matter only. No photographs or record of any kind may be made of Department of Defense (DoD) personnel or assets without additional authorization. All visual information may be subject to security review by the consolidated public affairs office (PAO).

8. All parties involved in this Agreement agree to comply with all applicable laws and regulations pertaining to the provision of safe and respectful workplace and to provide a work environment free of harassment and intimidation for such party’s own employees and third parties.

9. All work conducted in support of this Agreement shall comply with all federal laws applicable to the Installation including, but not limited to, the Federal Insecticide, Fungicide, and Rodenticide Act; Endangered Species Act; the Clean Water Act; and the Migratory Bird Treaty Act.

10. Vehicle operators may not use cell phones unless the vehicle is safely stopped or the cell phone employs a "hands free" device. Drivers may not hold, dial, text or adjust the phone while the vehicle is in motion. Hands free systems such as ear buds, blue tooth, OnStar and other voice activated or speaker phone systems are authorized. Installation Security personnel can issue military motor vehicle citations to operators in violation of this policy. These citations result in a three-point penalty assessed to the violator's driving record and if a driver accumulates twelve points within a twelve-month period or eighteen points within a twenty-four month period he/she is subject to suspension of Installation driving privileges for one year.

11. The data obtained during this Agreement shall be scientifically defensible and suitable for publication. All methods of data collection and analyses shall be standardized with previous studies conducted by the Recipient under past Agreements for this type of work, or when appropriate, analyzed using acceptable new or improved methods as determined in current scientific literature(s) and after approval from the Station Botanist. If changes in analyses make results unfit for comparison with previously collected data, the Recipient shall reanalyze all appropriate data sets for comparison. The CAA shall approve (via the CATR) in advance any changes to previously used experimental designs, methods of data collection and/or analyses. The CATR or Installation representative, at their discretion, may subject draft work plans, draft reports or draft manuscripts to external peer review.

12. In order to avoid impacts to federally listed, rare, or endemic plants the Recipient must coordinate all vegetation and ground disturbing activities with the Installation Representative.

Under no circumstances are any federally protected plants to be disturbed and/or destroyed when completing the work required in this Agreement. The Recipient shall ensure that all footwear, backpacks, clothing, vehicles and equipment transported to the Installation are clean of weed seed.

13. No ground disturbing activities are to take place without the concurrence from the Installation Representative. Under no circumstances shall the Recipient violate the Archeological Resources Protection Act. If any objects are found that appear to be cultural or archeological resources contact the Cultural Resources Program Manager. If the Recipient accidentally disturbs an archeological and/or cultural resources site, the Recipient shall leave the site immediately (as intact as possible) and contact the Cultural Resources Program Manager.

14. The Recipient shall manage generated hazardous material, hazardous waste, and hazardous waste residues in accordance with Federal, State, and local regulations. Transport and dispose of hazardous waste (i.e., batteries) in accordance with Federal, State, local and applicable Installation requirements.

15. The Recipient shall inform the CATR and Installation Representative via e-mail of any unusual activity observed while conducting surveys in the field (e.g. trespassers or persons in unauthorized areas). Information should include (a) location, (b) date, (c) time, (d) photos, and

(e) any detailed facts regarding the activity.

16. The Recipient shall inform the Installation Representative via e-mail of any unusual animal or plant species observed while conducting surveys in the field (e.g. species which are federally listed or are State of California Species of Special Concern). Information should include (a) location, (b) date, (c) time and (d) any detailed facts the sighting.

17. Throughout the term of this Agreement the CATR and the Installation Representative shall be afforded the opportunity by the Recipient to periodically observe the Recipient’s field activities, to review computer or paper files of raw data, prepared data (such as data analyses, summaries, maps, figures, tables, etc.), or any record deemed appropriate by the CAA in establishing the Recipient’s performance in fulfilling the requirements of this Agreement.

18. The DoN and MCAS Miramar, via the CAA, may request updated data presented on maps, figures and/or tables whenever the DoN’s need to obtain this information is before the next report required under Section I of this Agreement. The Recipient shall forward the requested data electronically within ten (10) days from the date of request. If the requested data cannot be provided within this time frame, the Recipient shall forward electronically the most updated raw data to the CAA, via the CATR (cc provided to Installation Representative).

The DoN understands that facilitating the requested most updated data may reduce the amount of work that would normally be accomplished during the period of time required to complete the request. The Recipient shall document the amount of efforts and its translated cost estimate that would have been incurred by the Recipient to complete the request for updated data. This document shall be electronically forwarded to the CAA (via CATR and cc provided to Installation Representative) to review so that the DoN will have a firm understanding on the amount of work displaced that would have normally been accomplished during the period of time required to complete the request.

G. MCAS MIRAMAR

1. Long-Term Ecosystem Monitoring of Flora on Established Plots

a. Specific Requirements

i. Background

Two previous sampling surveys and data analyses have been conducted within the 82 permanent monitoring plots located inside the Station. Plots were distributed on the station to represent the various plant communities that exist on the station. These were done in 1999 and 2009, both under the direction of Dr. John O’Leary of San Diego State University who also developed the original protocols which much of this is based on.

ii. Purpose

The purpose of this portion of the Agreement is to resample and analyze vegetation changes on 82 permanent monitoring plots using 4 vegetation sampling transects within each 25m square plot. The data obtained from this will be analyzed by the Cooperator to determine changes in vegetation types or patterns and if those changes are due to military activities.

iii. Approach

This Agreement includes all document review, field investigations, Global Positioning System (GPS) mapping, Geographic Information System (GIS) layer and database development, statistical analysis, ecological examination, and report preparation necessary to complete monitoring on MCAS Miramar. The information/data to be provided includes:

1) Data forms for all plots

2) GIS information for all plots

3) Data analysis

4) Final report presentation after review and comment by Natural Resources staff

b. Meetings/Coordination

The Cooperator shall be available throughout the Agreement period for consultation with the CATR and MCAS Miramar Installation Representative. A pre-performance meeting via telephone or in person is required for this task order. The purpose of this meeting is introduction of key personnel, transfer of appropriate information and/or maps, resolve any initial questions or concerns, exchange appropriate documentation for Station access, and define contract responsibilities. Issues regarding GIS guidelines, installation access, or scope clarification can be discussed at this meeting.

c. Submittals and Schedules

i. Health and Safety Plan/Accident Prevention Plan:

The Cooperator shall submit one electronic copy of the draft Health and Safety Plan (HSP) and Accident Prevention Plan (APP) within 30 days after the pre-performance meeting. See Section M Safety below for details on the SHP/APP.

The final SHP/APP is due within 15 days after receipt of government comments.

ii. Work Plan

The Cooperator shall submit a Draft Work Plan no later than 60 calendar days after the pre-performance Meeting. The effort will include developing a work plan for conducting reconnaissance surveys for locating existing plots for data collection methods/forms, project management methodology, GPS/GIS mapping, any appropriate literature research, and an appropriate project implementation timeline. The work plan shall include an introduction, methods, proposed survey locations, GIS data standards, a detailed schedule with milestones and dates of completion of each associated deliverable required by this Contract. The plan also shall include a list of personnel who will work on the Contract, their qualifications, and a description of the roles each will fill.

The final work plan is due within 15 calendar days after receipt of government comments.

iii. Progress Reports

During survey months, the Cooperator shall submit quarterly progress reports.

The progress reports shall be submitted via e-mail as an MS Word attachment only when work has been performed. Each report shall reference the Project, Document number, and Agreement number. The report shall include the dates of the reporting period, a detailed account of work accomplished, a figure/map displaying locations of gnatcatchers, an estimate of percentage of work completed, and an estimate of costs to date and an estimate of remaining project funds [reported verbally or written by email separately from the written report and at the same time]. The report shall include any past or future potential issues. Progress report structure and information required shall be amended as requested by the CATR or MCAS Miramar Installation Representative. It should be noted that collected data on small specific areas may be requested at any time during the survey process for planning purposes.

iv. Survey Report

Draft Report: The Cooperator shall provide a comprehensive draft report for Natural Resources review and comment before delivery of the final draft. All maps shall be submitted in both hard copy and digital format such as PDF and JPEG. Reports provided shall be accurate, clear, and concise and not refer to the work plan or status reports for a complete understanding of the work. The Cooperator shall submit electronic copies via email of the draft report (word and PDF formats) and draft GIS data within 60 days of completion of field work.

The draft report should include cover page, table of contents, executive summary, introduction, methods, and discussion/ recommendations. The report shall provide detailed color GIS maps detailing the survey data. All maps are to be prepared in GIS data format. For purposes of the draft report all raw data, data sheets and electronic databases (including GIS data) shall be included with the electronic copy.

Provide GIS data in ESRI GIS format that is accurately geo-referenced to sub-meter accuracy with associated attribute information using the database formats developed and in use by MCAS Miramar (referred to as the SDSFIE format which can be provided after award). Electronic copies of the draft GIS data will be included with the submission of the Draft Report. Provide complete metadata as required by MCAS Miramar’s GIS Data Delivery Requirements. Assist the MCAS Miramar GIS Specialist to ensure successful integration into the Station’s existing GIS database. At any time during the project, the contractor shall, upon request from the SC or PAR, provide information on the interim survey results in whatever format is available at the time.

Final Report: The Cooperator shall submit three (3) hard copies and five (5) electronic copies no later than 30 days after receipt of government comments.

Of the copies three (3) hard copies and three (3) electronic will be provided to the MCAS Miramar Installation Representative. One (1) electronic copy shall be submitted to the CATR and one (1) shall be sent to NAVFAC Records Management. Cooperator shall contact Diane Silva diane.c.silva.civ@us.navy.mil for current submission instructions. Hard copies shall be submitted in an appropriate sized three-ring binder format with the title and date of the report depicted on the spine of the binder. The Final Report will be submitted with all of the information contained in the draft project report as mailto:diane.c.silva.civ@us.navy.mil modified by submitted comments. All data sheets and photos shall be submitted as an appendix to the final report. Raw data and electronic databased shall be submitted as part of the electronic copy. The GIS geodatabase shall include all maps and files produced for the study and shall be submitted in digital format on a CD/DVD.

The Cooperator agrees submit the following deliverables for MCAS Miramar:

Deliverable Number of Copies Due Date Post Award Meeting NA Immediately After Award Draft Health and Safety Plan/ Accident Prevention Plan

Electronic via email (1) submitted within 30 days of award of Agreement

Final Health and Safety Plan/ Accident Prevention Plan

Electronic via email (1) Submitted 15 days after US Government has provided comments

Draft Work Plan Electronic via email (1) Submitted 60 days after Post Award Meeting

Final Work Plan Electronic via email (1) submitted 15 days after US Government has provided comments

Progress Report Electronic via email (1) Submitted monthly during survey months

Draft Survey Report (includes draft GIS information)

Electronic via email (1) and (2) CD/DVD for GIS Information

Within 60 days of completion of field work

Final Survey Report (includes final GIS information)

3 hard copies and 5 electronic copies via CD/DVD submitted 30 days after US Government has provided comments

H. DATA AND PUBLICATION

1. This Cooperative Agreement is subject to, and Recipient shall comply with, 2 CFR

200.305 concerning “Intangible Property,” which includes use of research data. Any information or data protected by federal law will be identified by the Government prior to being provided to Recipient and the Government will notify the Recipient in advance of applicable limitations on such information. Except as to information so identified and limited, there are no restrictions on reporting or publishing reports based upon the fundamental research that is the subject of this Cooperative Agreement.

The Federal Government has the right to obtain, reproduce, publish or otherwise use the data first produced under this Agreement and authorize others to receive, reproduce, publish, or otherwise use such data for Federal purposes. The DoN acknowledges and agrees that the Recipient’s fundamental consideration in performing the research under this Agreement shall be Recipient’s right to publish the results of such research for academic and scientific purposes.

The Recipient shall submit, for review and comment, any proposed professional, scientific or non-scientific report, paper or note published or unpublished or be part of any technical or non-technical presentation or be provided to anyone not a party to this Agreement to the DoN thirty

(30) days prior to the submission of the work mentioned above.

2. The acknowledgements for any paper or presentation resulting from this work shall include the following statement: “This research was funded by the Department of the Navy on behalf of the Marine Corp Air Station, Miramar.”

3. Any publications resulting from this work shall be provided at no cost to the Department of the Navy in quantities jointly determined by the Department of the Navy representative and the Recipient at the time of publication.

4. The Recipient shall be responsible for ensuring all personnel participating in activities under this Agreement have read and acknowledged the DATA AND PUBLICATION provisions of this Agreement.

I. GEOGRAPHIC INFORMATION SYSTEM DATA SPECIFICATIONS FOR

DIGITAL DATA

Any maps, drawings, figures, sketches, geospatial data, spreadsheets, or text files prepared for this contract shall be provided in digital form.

1. Text, Spreadsheet, and Database Files:

The Marine Corps standard computing software is Microsoft Office 365. Final Reports and other text documents shall be provided in Microsoft Word format AND Adobe Portable Document Format (PDF). Spreadsheet files shall be provided in Microsoft Excel format.

Databases shall be provided in Microsoft Access format, unless specified otherwise, as approved by the Government. Prior to database development, the Contractor shall provide the Government with a Technical Approach Document for approval, which describes the Contractor's technical approach to designing and developing the database. All text, spreadsheet, and database files shall be delivered on a Compact Disk read-only memory (CD-ROM), Digital Versatile Disc read-only memory (DVD-ROM) or portable external hard drive. Note: should the Marine Corps convert to Microsoft Office 365 during the study period, the contractor shall submit deliverables in Office 365 format.

2. Maps, Drawings, and Sketches (Digital Geospatial Data):

a. Geospatial Data Software Format:

Geographic data must be provided in a form that does not require translation, preprocessing, or post processing before being loaded to the Installation’s Enterprise geodatabase. The Contractor shall validate any deviation from this specification in writing with the Government (MCAS Miramar GIS Analyst). Digital geographic maps and the related data sets shall be delivered in file geodatabase format using ArcGIS 10.6.1 (Environmental Systems Research Institute [ESRI] of Redlands, California). The geodatabase must be importable to an Enterprise geodatabase using ArcSDE 10.6.1 (ESRI). The delivered data layer(s) shall be provided with x, y domain precision of 1000 (unless otherwise identified by MCAS Miramar).

i. Geospatial Data Structure: GIS Data Sets: When developing/delivering geospatial data, the Contractor shall develop the initial structure consistent with the most current version of the GEOFidelis Data Model. The GEOFidelis Data Model shall be followed for geospatial database table structure, nomenclature, and attributes. The Contractor shall consult with the Government concerning modifications or additions to the GEOFidelis Data Model. The Government may approve modifications to the GEOFidelis Data Model if it is determined that the GEOFidelis Data Model does not adequately address subject datasets. Copies of the GEOFidelis Data Model may be obtained by contacting the Installation Representative.

ii. Feature Class Updates: When delivering updates to existing feature classes, the Contractor shall obtain a copy of the existing subject data in a personal geodatabase to use as a template for all subsequent data collection processes. As Installations sometimes modify the GEOFidelis Data Model structure for many feature classes to accommodate operational needs, the GEOFidelis Data Model structure may not reflect the actual structure used in the live geodatabase. If further modifications to structure are required as a result of this Scope, the Contractor will consult with the MCAS Camp Pendleton/Miramar for direction and final approval.

iii. Geospatial Data Projection: Geographic data (regardless of format) shall be provided in U.S. Survey Feet and projected into the California State Plane, This projection requirement applies to all GIS data layer deliverables as well as all CADD drawings such as as-designed and as-built project plans. Each data set shall have a projection file if appropriate based on format.

• Media for Geospatial Data Deliverables: Draft geographic data may be delivered via DOD SAFE at https://safe.apps.mil/ . Final geographic data shall be delivered via DOD SAFE and/or on a separate CD-ROM or DVD-ROM, or external hard drives. This media shall contain only the value-added data sets as designated in the Task sections of the SOW.

Do not include the Contractor’s working files or original installation data sets that may have been used by the Contractor to develop the deliverables. “READ ME” files may be included on the geographic data media if such files provide explanation of the delivered data sets.

However, these “READ ME” files should not be delivered in lieu of standard metadata.

• Geographic Data Documentation (Metadata): For each digital file delivered containing geographic information (regardless of format), the Contractor shall provide documentation consistent with the GEOFidelis Metadata Guidelines, which follow Federal Geographic Data Committee (FGDC) Content Standards for Digital Geospatial Metadata (CSDGM). Both ‘Mandatory’ and ‘Mandatory as Applicable’ fields shall be completed for each geographic data set, as well as selected https://safe.apps.mil/

‘Optional’ fields. The documentation shall include, but not be limited to, the following:

o The name, description, abstract, and purpose of the data set/data layer.

o The source of the data and any related data quality information such as accuracy and time period of content.

o Descriptions of the receiver and other equipment used during collection and processing, base stations used for differential corrections, software used for performing differential corrections, estimated horizontal and vertical accuracies obtained, and conversion routines used to translate the data into final geographic data delivery format.

o Details of all checks made to existing control points & any discrepancies noted.

o Type of data layer (point, line, polygon, etc.).

o Field names of all attribute data and a description of each field name.

o Definition of all codes used in the data fields.

o Ranges of numeric fields and the meaning of these numeric ranges.

o The creation date of the map layer and the name of the person who created it.

o A point of contact shall be provided to answer technical questions.

Metadata generation tools included in the ArcGIS suite of software (or equivalent technology) shall be used in the production of the required metadata in XML format. Regardless of the tools used for metadata creation, the Contractor must insure that the metadata is delivered in XML format and can be easily imported to the Installation’s enterprise geodatabase. Specific guidelines may be found within the GEOFidelis Metadata Authoring Guide. A copy of the guide may be obtained by contacting the Installation Representative.

• Geographic Data Review: The digital geographic maps, related data, and text documents shall be included for review in the draft and final contract submittals. The data will be analyzed for discrepancies in subject content, correct format in accordance with these specifications, and compatibility with the existing GIS system. The Contractor shall incorporate review comments to data and text prior to approval of the final submittal.

• Ownership: All digital files, final hard copy products, source data acquired for this project, and related materials, including that furnished by the Government, shall become the property of the Installation and will not be issued, distributed, or published by the Contractor.

J. RELEASE OF INFORMATION

The Recipient shall not respond to any inquiries about this Cooperative Agreement from the news media or non-governmental organizations or other persons during the term of this Cooperative Agreement unless it has first consulted with the US Government and a determination appropriately made by the cognizant US Government representative concerning release of information pursuant to the authority (Federal or State) cited by the requester. All inquiries shall be directed to the Public Affairs Officer at the Installation and Public Affairs Officer at NAVFAC SW through the IR and CATR.

K. SAFETY

The Recipient will be required to develop an Accident Prevention Plan (APP) following the format in Appendix A of the EM 385-1-1, US Army Corps of Engineers Safety & Health Requirements Manual, 30 November 2014 or latest edition. The government CATR will contact the SW EV Safety Office to check if the project may qualify for the Abbreviated APP, prior to directing the recipient to prepare an APP. Additional specific plan or plans is/are required if the project involves work that is potentially hazardous. List of specific plans is located at section (i) of Appendix A of the EM 385-1-1. Potentially hazardous activities include, but are not limited to:

• soil boring or digging test pits (excludes manual collection of de minimis surface soil samples)

• work on, in, or near bodies of water where there a danger from drowning

• use of heavy equipment, e.g. backhoes, excavators, bulldozers, etc.

• excavation, backfilling, and compaction

• use of man lifts, ladders, and other climbing apparatus

• use of weight handing equipment, e.g. crane, forklifts, and hoists

• well drilling and/or well pump repair or replacement

• construction, demolition, or repair of site improvements

• work within 10 ten feet of high voltage lines, or high pressure gas, steam, or water lines

A Site Safety and Health Plan (SSHP) is also required if the work involves potential exposure to hazardous, toxic or radioactive waste (HTRW). The minimum requirement for the SSHP is in Section 33 of the EM 385-1-1. Include an Activity Hazard Analysis (AHA) for all tasks reasonably anticipated to be performed as part of this scope of work. Format and instructions for the AHA is in section 1 of the EM 385-1-1. As a minimum, references used to develop the APP, SSHP and AHA are: EM 385-1-1 (or latest addition), and Local Activity safety plans and standard operating procedures. When developing the APP, SSHP and AHA, address all sections that are deemed appropriate for performing the work in this CA, while ensuring a safe work environment for all personnel involved. The draft APP, SSHP and AHA have to be reviewed by the Government Designated Authorities (SW EV Safety Office, CATR, ROICC/FEAD) prior to start of field work activities.

NOTE: AHA is an attachment required by the APP. SSHP is also an attachment required by the APP if a project includes potential exposure to HTRW. Government PM should verify with the SW EV Safety Office prior to directing the recipient to prepare a SSHP.

The APP, SSHP and AHA will provide a safe and healthful environment for all personnel involved as well as personnel working near the sites for the DoD. The Recipient shall certify to CATR that the final APP, SSHP and AHA have been reviewed with each Recipient employee working on this Cooperative Agreement prior to mobilization and start of fieldwork activities.

A Draft and Final APP, SSHP and AHA will be submitted concurrently with the Work Plan but shall be printed under a separate cover from the Work Plan. The final APP, SSHP and AHA shall be immediately accessible to the Site Safety and Health Officer (SSHO) and Project Manager at all times during the project, and a copy shall be available in every vehicle utilized for work under this Cooperative Agreement. The SSHO is required to have completed the 40-hours Safety Awareness Training.

Man-hour reporting is also required by the EM 385-1-1 and the Unified Facilities Guide Specifications (UFGS) -01 35 26, (November 2015) change 8, 08/19. The recipient will provide a Monthly Exposure Report (MER) and will attach this report to the quarterly (or other specified interval) billing request. The CATR will submit a copy of the MER to the SW EV Safety Office.

Site Assist Visit (SAV). While the recipient is performing the job on-site, a SW EV Safety representative may perform an SAV. The recipient is required to comply with the contents of the final APP (with the AHA and/or SSHP, as applicable). Any modifications to the APP shall be approved first by the GDA prior to continuing work. Also the recipient has to comply with the requirements of the Section 1, Program Management, of the EM-385 -1-1, while at the job site.

L. INDEMNIFICATION AND INSURANCE REQUIREMENTS FOR ANY

CONTRACTORS USED BY A GOVERNMTAL COOPERATIVE AGREEMENT

1. In the event of damage, including damage by contamination, to any US Government property by the Recipient, its officers, agents, servants, employees, or invitees, the Recipient, at the election of the US Government, shall promptly repair, replace, or make monetary compensation for the repair or replacement of such property to the satisfaction of the US Government.

2. In the event the Cooperator uses a contractor(s) to perform any work required by this Agreement, the Cooperator shall cause its contractor(s) and subcontractors, if any, to indemnify, defend, save and hold harmless the United States of America, any jurisdiction or agency issuing any permits for any work arising out of this Agreement, and their respective directors, officers, officials, agents, and employees (hereinafter referred to as "Indemnitee") from and against any and all claims, actions, liabilities, damages, losses, or expenses (including court costs, attorneys' fees, and costs of claim processing, investigation and litigation) (hereinafter referred to as "Claims") for bodily injury or personal injury (including death), or loss or damage to tangible or intangible property caused, or alleged to be caused, in whole or in part, by the negligent or willful acts or omissions of Cooperator's contractor or any of the directors, officers, agents, or employees or subcontractors of such contractor. This indemnity includes any claim or amount arising out of or recovered under the Workers' Compensation Law or arising out of the failure of such contractor to conform to any federal, state or local law, statute, ordinance, rule, regulation or court decree. It is the specific intention of the parties that the Indemnitee shall, in all instances, except for Claims arising solely from the negligent or willful acts or omissions of the Indemnitee, be indemnified by such contractor from and against any and all claims. It is agreed that such contractor will be responsible for primary loss investigation, defense and judgment costs where this indemnification is applicable.

3. The insurance requirements herein are minimum requirements and in no way limit the above indemnity covenants. The United States of American in no way warrants that the minimum limits contained herein are sufficient to protect the interests of the United States Government or Contractor from liabilities that might arise out of the performance of the work contemplated under its contract with the Cooperator by the Contractor, his agents, representatives, employees or subcontractors, and Contractor is free to purchase additional insurance.

M. INSURANCE

1. At the commencement of this Cooperative Agreement, the Recipient shall obtain, from a reputable insurance company or companies satisfactory to the US Government, comprehensive general liability insurance. The insurance shall provide an amount not less than a minimum combined single limit of $1,000,000.00 for any number of persons or claims arising from any one incident with respect to bodily injuries or death resulting therefrom, property damage or both, suffered or alleged to have been suffered by any person or persons resulting from or related to the presence or operations of the Recipient, its employees, agents or contractors under this Cooperative Agreement. The Recipient shall require the insurance company or companies to furnish the US Government with a certified copy of the policy or policies, or certificates of insurance evidencing the purchase of such insurance. Each policy of insurance required under this Paragraph shall contain an endorsement reading as follows:

“The insurer waives any right of subrogation against the United States of America which might arise by reason of any payment made under this policy.”

2. All insurance required of the Recipient hereunder shall be in such form, for such periods of time and with such insurers as the US Government may require or approve. All policies or certificates issued by the respective insurers for public liability and property insurance shall name the United States of America as an additional insured, and shall provide that no cancellation, reduction in amount or any material change in coverage thereof shall be effective until at least 30 calendar days after receipt by the US Government of written notice thereof, regardless of any prior act or failure to act or negligence of the Recipient or the US Government or any other person concerning such amount or change in coverage.

3. The Recipient at its sole cost and expense, may insure its activities in connection with this Cooperative Agreement by maintaining a program of self-insurance that complies with the requirements of this Section N, including coverages specified in Attachment A hereof.

Recipient shall also provide a copy of the exempting statute cited in support of its claim of self-insurance pursuant to Section 2 of Attachment A to this Cooperative Agreement. (The self-insurance clause is applicable only to appropriate state and local governments and qualifying institutions of higher education who provide evidence of a self-insurance program in accordance with this Section and Attachment A, Section 2.)

4. During the entire period the Cooperative Agreement shall be in effect, the Recipient shall require its contractors or agents or any contractor performing work at the Recipient’s or agent’s request on the affected US Government Premises to carry and maintain the insurance required below:

“Comprehensive general liability insurance in the amount of 1,000,000.00.”

5. The Recipient and any of its contractors or agents shall deliver or cause to be delivered promptly to the Cooperative Agreement Administrator, a certificate of insurance or a certified copy of each renewal policy evidencing the insurance required by this Cooperative Agreement and shall also deliver no later than thirty (30) calendar days prior to expiration of any such policy, a certificate of insurance evidencing each renewal policy covering the same risks.

6. In the event that any item or part of the premises or facilities shall require repair, rebuilding, or replacement resulting from loss or damage, the risk of which is assumed under this Section N, the Recipient shall promptly give notice thereof to the US Government and, to the extent of its liability as provided in this Section N, shall, upon demand, either compensate the US Government for such loss or damage, or rebuild, replace or repair the item or items of the premises or facilities so lost or damaged, as the US Government may elect. If the cost of such repair, rebuilding, or replacement exceeds the liability of the Recipient for such loss or damage under this Section N, the Recipient shall effect such repair, rebuilding, or replacement if required so to do by the US Government, and such excess of cost shall be reimbursed to the Recipient by the US Government. In the event the Recipient shall have effected any repair, rebuilding, or replacement which the Recipient is required to effect pursuant to this Section O, the US Government shall direct payment to the Recipient of so much of the proceeds of any insurance carried by the Recipient and made available to the US Government on account of loss of or damage to any item or part of the premises or facilities as may be necessary to enable the Recipient to effect such repair, rebuilding or replacement. In event the Recipient shall not have been required to effect such repair, rebuilding, or replacement, and the insurance proceeds allocable to the loss or damage which has created the need for such repair, rebuilding or replacement have been paid to the Recipient, the Recipient shall promptly refund to the US Government the amount of such proceeds.

N. PAYMENTS

1. Partial payments equal to the amount of work accomplished may be made quarterly during the field work portion;…