2420010 SOO 18JUN24.pdf

STATEMENT OF OBJECTIVES

BOTANY MANAGEMENT PROGRAM AT NAVAL AUXILIARY LANDING FIELD

SAN CLEMENTE ISLAND, CALIFORNIA

N62473-24-2-0010

TABLE OF CONTENTS

SECTION TITLE PAGE

A INTRODUCTION 2

B PURPOSE 2

C LOCATION 2

D DESIGNATED REPRESENTATIVES 2

E PERIOD OF PERFORMANCE 3

F MATERIAL AVAILABLE FOR REVIEW 3

G GENERAL REQUIREMENTS 3

H SPECIFIC REQUIREMENTS 6

I MEETINGS/COORDINATION 9

J SUBMITTALS & SCHEDULES 9

K DATA & PUBLICATIONS 11

L RELEASE OF INFORMATION 11

M SAFETY 12

N HOLD HARMLESS 13

O INSURANCE 13

P PAYMENTS 14

Q

EXECUTIVE COMPENSATION & SUBCONTRACT

REPORTING 15

Attachment A INSURANCE REQUIREMENTS 17 Attachment B WAWF INSTRUCTIONS 19

A. INTRODUCTION

San Clemente Island (SCI) is uniquely capable of supporting integrated training and, as such, is a highly valuable, irreplaceable asset to the Navy. In addition to its direct training support value, its proximity to southern California allows sailors and marines to effectively train in closer proximity to their families and support networks, increasing quality of life and force sustainability. The Navy is required to ensure ecosystem management is the basis for all management of its lands (Sikes Act, as amended [16 USC 670a]; DoD Instruction 4715.03).

While the Sikes Act, as amended, and other instructions, described above, require stewardship for natural resources on military installations, including species not listed under the Endangered Species Act, these projects support the military mission on SCI and do not foreclose current or future training opportunities.

B. PURPOSE

San Clemente Island (SCI) harbors large numbers of endemic organisms, several of which are listed as endangered or threatened by the United States Fish and Wildlife Service (USFWS) under the Endangered Species Act (ESA). The U.S. Navy, in accordance with the ESA and the Federal Noxious Weed Act, has an ongoing program to preserve the unique ecosystem of San Clemente Island. As part of the program, this Cooperative Agreement (CA) has 3 tasks.

1. Grassland Restoration (Carbon sequestration)

Native grasslands on SCI have been significantly impacted from historic grazing by non-native ungulates, invasion of non-native species, and drastic changes in the fire regime. In addition, increased training activity may present additional challenges for avoiding further impacts.

Previous efforts on SCI have demonstrated the difficulty in achieving large-scale restoration of grasslands due to challenges associated with range access, site selection, and restrictions on ground disturbance. Recent efforts have been focused on identifying the most efficient and effective strategies for achieving small-scale restoration with long-term benefits. The purpose of this task is to further study the best methods for achieving successful grassland restoration on SCI, continue monitoring previous restoration efforts to evaluate long-term success, and integrate grassland restoration efforts with habitat management for other native species of conservation concern.

2. Habitat Restoration for Poa thomasii (Carbon Sequestration)

Poa thomasii, an annual grass species known only from three of the California Channel Islands, had not been recorded since being collected on San Clemente Island in 1903 and was presumed extinct. In July 2005, the species was located on Catalina Island at seven separate sites, primarily located in chaparral, across the island. This species is historically an integral component of SCI habitat that was lost due to the introduction of non-native plant and animal species. In 2010, the species was found in two locations on SCI in boxthorn habitat at the northern end of the island.

Both locations on SCI are within areas that are used for training and subject to occasional fire.

Previous work on Poa thomasii on SCI has been successful in improving the status of the species in terms of population numbers and improved habitat. Because this species was thought to be extinct, it has not been listed under ESA. The SCI Integrated Natural Resources Management Plan (INRMP) states an objective for the Navy to manage the species in such a way as to keep it from being listed. The INRMP notes that due to its restricted distribution on SCI, and those occurrences being located in areas of high human activity, the species is particularly vulnerable to local extinction. The purpose of this task is to increase the population size and resilience of Poa thomasii through propagation, outplanting, habitat restoration, and seed bulking, as well as monitoring natural occurrences and previous outplanting sites to evaluate population trends.

3. Population augmentation for Malva assurgentiflora ssp. glabra

Malva assurgentiflora ssp. glabra is a perennial shrub native to the California Channel Islands.

On SCI, the population was heavily impacted by non-native herbivores and likely would have been federally listed under ESA if the Navy had not proactively managed the species through propagation and outplanting. Recent genetic work may result in reclassification of the subspecies on SCI to a new species endemic to the island. In this case, it would become even more important to continue efforts to augment populations and manage population genetics to avoid listing under ESA. The purpose of this task is to increase the population size and resilience of Malva assurgentiflora ssp. glabra through propagation, outplanting, habitat restoration, and seed bulking, as well as monitoring natural occurrences and previous outplanting sites to evaluate population trends and genetic integrity.

4. Rare Plant Surveys

Annual rare plant surveys are essential to document the status, distribution, and long term trends of species of conservation concern. Updating the rare plant database on an annual basis allows the Navy to stay in compliance with conservation measures, avoid listing under ESA, and make informed decisions about proposed changes to land use and infrastructure maintenance/construction. The purpose of this task is to collect monitoring data for species of conservation concern and assess the long term trends of these species on SCI.

C. LOCATION

This project is located at Naval Auxiliary Landing Field, San Clemente Island. The Navy provides flights to and from the Island from Navy Base Coronado. The southernmost of the California Channel Islands, San Clemente Island is located approximately 57 miles from the nearest point on the mainland (Palos Verdes) and approximately 68 miles from San Diego. The island is 21 miles long, varies in width from 1½ to 4 miles, and encompasses about 36,480 acres.

D. DESIGNATED REPRESENTATIVES

1. The Cooperative Agreement Administrator (CAA) is Kevin Magennis, Contract Specialist, Naval Facilities Engineering Systems Command, Southwest, 750 Pacific Highway, San Diego, CA 92132-5190, telephone (619) 705-5566, and email kevin.e.magennis.civ@us.navy.mil.

2. The Cooperative Agreement Technical Representative (CATR) is Chris Gillespie, Botanist for

Naval Facilities Engineering System Command, 750 Pacific Highway, San Diego, CA 92132.

Phone (619) 705-5668; email christopher.t.gillespie2.civ@us.navy.mil.

The CATR is responsible for ensuring that all work is performed per the requirements and specifications outlined in this Cooperative Agreement, and that the work performed, including all written reports and professional services are of an acceptable technical quality. For this Cooperative Agreement, the CATR shall be the first and primary point of contact for the Recipient and Installation Representative (including their respective representatives or staffs) regarding any inquiries, questions, concerns, and issues related to the implementation of the requirements and specifications of this Cooperative Agreement. The CATR has no authority to make any changes to this Cooperative Agreement, only the CAA may affect any change to this Cooperative Agreement.

3. The Installation Representative (IR) is Nicole Desnoyers, Natural Resources Specialist, NALF SCI, Building 60258; Phone: 619-524-9058; email: nicole.j.desnoyers.civ@us.navy.mil.

The IR is responsible for providing the CAA, via the CATR, the technical requirements for this Cooperative Agreement’s scope of work specifications. The Installation Representative has no authority to make any changes to the Cooperative Agreement, only the CAA may affect any change to this Cooperative Agreement. The Installation Representative has no authority to direct or change any work identified in this Cooperative Agreement.

4. Any change in scope of work must be issued to the Recipient, in writing, by the Grants Officer to be binding on the government. No government employee has authority to change this Cooperative Agreement by oral or written directives, instructions, commitments and/or acceptances or any other manner.

5. The Cooperator will designate at time of proposal submission the individual within their organization who is authorized to negotiate with the Cooperative Agreement Administrator. The designation will stipulate the individual’s authority to commit the Cooperator.

6. For the purposes of this Agreement, the term Recipient shall mean - To Be Determined.

E. PERIOD OF PERFORMANCE

Period of Performance: The proposed period of performance for the Cooperative Agreement consists of a 12-month base period and four (4) 12-month option periods. The end date is the anticipated date that the final report is accepted by the Government. However, the parties may extend the term of the CA by written modification. Total duration of this Cooperative Agreement, including any option periods shall not exceed 60 months. The exercise of any options is subject to the availability of funds and may be awarded unilaterally.

A fifteen (15) day period, starting on date of award, will be used for the cooperator to provide preliminary documents to the CAA and CATR. Documents include, but are not limited to, Insurance documents/certificates, Accident Prevention Plans/Site Health and Safety Plans (as applicable), and Draft Work Plans. Cooperator may not begin performance until preliminary documents are submitted and accepted/approved as appropriate.

F. MATERIAL AVAILABLE FOR REVIEW

Recipient and/or his/her representative(s) will have access to the following materials through the CATR or Installation Representative. The Recipient shall pay for or replace any items borrowed that are damaged, stolen or lost.

a. NALF SCI Integrated Natural Resources Management Plan 2013

b. United States Fish and Wildlife Service 2008 Biological Opinion

c. Previous reports on all aspects of the habitat restoration and plant propagation program at

DFSP

G. GENERAL REQUIREMENTS

1. The Recipient shall provide all labor, management, supervision, tools, materials, equipment, transportation, meals, and lodging for him/herself and his/her personnel. All Cooperator equipment is subject to inspection and approval by the Installation Representative.

2. The Recipient shall provide all equipment (unless otherwise stated) and analyses necessary to complete the work described within this Agreement. All data (raw and associated files), photographs, and equipment > $5000 per unit in value and supplies > $5,000 in aggregate value purchased with Agreement funds (including computer software) shall become the property of the Department of the Navy (DoN) at the end of the Agreement. Equipment is defined as “tangible nonexpendable personal property including exempt property charged directly to the award having a useful life of more than one year.” Supplies are defined as “All personal property excluding equipment, intangible property, and debt instruments, and inventions of a contractor conceived or first actually reduced to practice in the performance of work under a funding agreement ("subject inventions"), as defined in 37 CFR part 401, "Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts, and Cooperative Agreements." (DoD Grant and Agreement Regulations, DoD 3210.6-R#)

3. The Recipient shall visit the study/project area as often as necessary and within the time limits stated below to accomplish the purposes of the Agreement as detailed further in this Scope of Work. It is the Recipient's responsibility to obtain security and entrance clearances and camera passes for himself/herself and his/her personnel onto the Installation. The Recipient must comply with all security rules, regulations, requirements, and day-to-day operational changes thereto. Unannounced changes to day-to-day operational procedures may, at times, prohibit the Recipient access to study/project sites. While on the installation, the Recipient shall abide by all applicable rules and regulations issued by the Commanding Officer. The Recipient may be subject to inspections for contraband while on Government property.

4. The Recipient shall manage the total work effort and assure fully adequate and timely completion of services required under this Agreement. Included in this function shall be a full range of management duties including, but not limited to, planning, scheduling, inventory, analysis, quality control, and for meeting professional industry standards for conducting habitat management and surveys, plant nursery management and invasive pest plant species control.

5. All work conducted under this Agreement shall conform to the requirements of the Biological Opinion on the Formal Section 7 Consultation for Routine Maintenance Operations, Defense Fuel Support Point, San Pedro, Los Angeles County, California (2010).

6. Due to the complexity of work, the Recipient shall provide the following key personnel with the following minimum qualifications:

A. Project Manager: The Recipient shall designate one person as responsible for ensuring that provisions are in place, project and personnel supervision are sufficient, quality control and meeting of reporting requirements are on met a daily basis. This person shall have, at the minimum:

1. Bachelor of Science degree in botany, biology, ecology, wildlife management or a related field experience from an accredited college or university. A Master’s degree is preferred.

2. Two years of relevant habitat restoration experience, including experience in supervising field crews.

3. Specific knowledge of monitoring techniques as demonstrated by at least three years of previous work or research experience.

4. Three years of local experience in identifying and sampling southern California coastal plant communities including familiarity with flora, restoration and ecology.

5. Two years of practical horticultural experience (i.e. maintenance and/or growing and propagating of native plants).

b. Field Technicians: The person(s) shall have, at the minimum:

1. A Bachelor of Science degree in botany, biology, ecology, wildlife management, botany, landscape architecture or horticulture or other related field from an accredited college or university.

2. General knowledge of habitat restoration and monitoring techniques.

3. Ability to keep clear, legible and accurate notes.

4. Ability to work in habitats where multiple endangered taxa are found while abiding by all regulations and conservation measures under ESA.

7. The Recipient shall provide the CAA (via the CATR) the names of persons and copies of their resumes being considered for work under this Agreement. The Recipient shall not replace or substitute any staff member without prior written approval by the CAA.

8. The Recipient shall work closely with the CATR and Installation Representative in planning and carrying out all field activities.

9. All work conducted in support of this Agreement shall comply with all federal and state laws applicable to SCI.

10. The Installation Representative and CATR shall be notified immediately if any activities are noted which may adversely affect natural resources on SCI.

11. SCI is a secure facility. Prior to accessing the Installation the Recipient shall coordinate with the IR to review the guidelines for conducting work on the Installation. This meeting can be conducted as part of the kick-off meeting.

12. Photography is restricted on the Installation. The Recipient and all of his representatives are required to obtain permission from the IR prior to taking any photographs on the Installation.

Only photographs of Agreement-related activities will be permitted.

13. The Recipient shall review pertinent files at the Installation and past research conducted at the Installation.

14. At no additional cost to the Government, the Recipient shall be in possession of all necessary permits (as described above) from the U.S. Fish and Wildlife Service (USFWS) necessary to conduct the activities stipulated in this Agreement. All permits will be submitted as part of the proposal.

15. All parties involved in this Agreement agree to comply with all applicable laws and regulations pertaining to the provision of safe and respectful workplace and to provide a work environment free of harassment and intimidation for such party’s own employees and third parties.

16. All work conducted in support of this Agreement shall comply with all federal laws applicable to the Installation including, but not limited to, the Endangered Species Act, the Clean Water Act and the Migratory Bird Treaty Act.

17. Vehicle operators may not use cell phones unless the vehicle is safely stopped or the cell phone employs a "hands free" device. Drivers may not hold, dial, text or adjust the phone while the vehicle is in motion. Hands free systems such as ear buds, blue tooth, OnStar and other voice activated or speaker phone systems are authorized. Installation Security personnel can issue military motor vehicle citations to operators in violation of this policy. These citations result in a three-point penalty assessed to the violator's driving record and if a driver accumulates twelve points within a twelve month period or eighteen points within a twenty-four month period he/she is subject to suspension of Installation driving privileges for one year.

18. All field notes, field data forms, electronic storage of field data, photographs, etc. collected and produced as part of this Agreement are the property of the DoN. Legible copies of the field notes, data forms and other information shall be provided to the CATR and Installation Representative upon request.

19. The data obtained during this Agreement shall be scientifically defensible and suitable for publication. All methods of data collection and analyses shall be standardized with previous studies conducted by the Recipient under past Agreements for this type of work, or when appropriate, analyzed using acceptable new or improved methods as determined in current scientific literature(s). If changes in analyses make results unfit for comparison with previously collected data, the Recipient shall reanalyze all appropriate data sets for comparison. The CAA shall approve (via the CATR) in advance any changes to previously used experimental designs, methods of data collection and/or analyses, which shall be provided in the Recipient’s required Work Plan. The CATR or Installation Representative, at their discretion, may subject draft work plans, draft reports or draft manuscripts to external peer review.

20. In order to avoid impacts to federally listed, rare, or endemic plants the Recipient must coordinate all vegetation and ground disturbing activities with the IR. Under no circumstances are any federally protected plants to be disturbed and/or destroyed when completing the work required in this Agreement. The Recipient shall ensure that all footwear, backpacks, clothing, vehicles and equipment transported to the Installation are clean of weed seed.

21. No ground disturbing activities are to take place without the concurrence from the IR. Under no circumstances shall the Recipient violate the Archeological Resources Protection Act. If any objects are found that appear to be cultural or archeological resources contact the Cultural Resources Program Manager. If the Recipient accidentally disturbs an archeological and/or cultural resources site, the Recipient shall leave the site immediately (as intact as possible) and contact the Cultural Resources Program Manager.

22. No buildings will be modified or altered without permission from the IR and designated base personnel. The Recipient shall not violate the National Historic Preservation Act.

23. The Recipient shall manage generated hazardous material, hazardous waste, and hazardous waste residues in accordance with Federal, State, and local regulations. Transport and dispose of hazardous waste (i.e., batteries) in accordance with Federal, State, local and applicable Installation requirements.

24. The Recipient shall inform the CATR and Installation Representative via e-mail of any unusual activity observed while conducting surveys in the field (e.g. trespassers or persons in unauthorized areas). Information should include (a) location, (b) date, (c) time, and (d) any detailed facts regarding the activity.

25. The Recipient shall inform the CATR and Installation Representative via e-mail of any unusual animal or plant species observed while conducting surveys in the field (e.g. species which are federally listed or are State of Species of Special Concern). Information should include (a) location, (b) date, (c) time and (d) any detailed facts about the sighting.

26. Throughout the term of this Agreement the CATR and the Installation Representative shall be afforded the opportunity by the Recipient to periodically observe the Recipient’s field activities, to review computer or paper files of raw data, prepared data (such as data analyses, summaries, maps, figures, tables, etc.), or any record deemed appropriate by the CAA in establishing the Recipient’s performance in fulfilling the requirements of this Agreement.

27. The DoN, via the CAA, may request updated data presented on maps, figures and/or tables whenever the DoN’s need to obtain this information is before the next report required under Section I of this Agreement. The Recipient shall forward the requested data electronically within ten (10) days from the date of request. If the requested data cannot be provided within this time frame, the Recipient shall forward electronically the most updated raw data to the CAA, via the CATR (cc provided to Installation Representative). The DoN understands that facilitating the requested most updated data may reduce the amount of work that would normally be accomplished during the period of time required to complete the request. The Recipient shall document the amount of efforts and its translated cost estimate that would have been incurred by the Recipient to complete the request for updated data. This document shall be electronically forwarded to the CAA (via CATR and cc provided to Installation Representative) to review so that the DoN will have a firm understanding on the amount of work displaced that would have normally been accomplished during the period of time required to complete the request.

28. The Defense Biometric Identification System (DBIDS) is a DoD-owned and operated system developed by Defense Manpower Data Center as a force protection program to manage personnel identity and access at DoD installations. DBIDS is a network database system designed to easily verify access authorization of personnel entering military installations by using barcodes and fingerprint biometric identifications.

In order to obtain base access, an individual needs to acquire DoD sponsorship, have a thorough identity check, be properly vetted, and have a legitimate reason for base access. Identity checks require a passport or a Real ID Act-compliant state driver's license. Vetting occurs when the individual's background and ID are compared against authoritative criminal justice data bases, and the individual has a letter or official document from the sponsoring organization which articulates the reason for access. When the above criteria are satisfactorily met, DBIDs credentials are issued.

H. SPECIFIC REQUIREMENTS

1. Work to be Performed

Task 1: Grassland Restoration

The purpose of this task is to: (1) Further study the best methods for achieving successful grassland restoration on SCI. (2) Continue monitoring previous restoration sites to evaluate long-term success. (3) Integrate grassland restoration efforts with habitat management objectives for other native species of conservation concern and increase carbon sequestration value of SCI habitat. In fulfilment of this task, the Cooperator will identify an area or areas to implement restoration activities. Selected areas will be approved by the Designated Navy Representatives and included in the work plan. They may be new areas, or extensions of previous restoration efforts. Specific methods will include those that have been successful in the past, while incorporating new methods that may increase success. Activities will include propagation of native species, removal of non-native species by mechanical means or use of herbicide, seeding or outplanting native species, and monitoring of new and historic restoration sites. Monitoring data shall be collected in a manner that will yield statistically sound results that can be compared to previous restoration monitoring data. A description of the methods that will be utilized for restoration activities and monitoring data collection will be included in the work plan, along with a schedule of all activities under this task. Outplanting or other surface disturbance to soil may require clearance by a UXO technician. The Cooperator shall be responsible for providing UXO personnel.

Task 2: Habitat Restoration for Poa thomasii

The purpose of this task is to increase the population size and resilience of Poa thomasii through propagation, outplanting, habitat restoration, and seed bulking, as well as monitoring natural occurrences and previous outplanting sites to evaluate population trends. Restoration of this Island endemic will further goals of maximizing carbon sequestration of native habitat on SCI, as a key component of restoring native habitat on the island. In fulfilment of this task, the Cooperator will identify an area to outplant 50–200 individuals depending on climatic conditions. Outplantings will be maintained for one year. The location may be a new area or an extension/supplementation of an existing outplanting. The selected area will be approved by the Designated Navy Representatives and included in the work plan. Other native species that enhance habitat for Poa thomasii may also be outplanted. Other restoration activities may be used to enhance habitat, such as removal of non-native species, supplemental irrigation, erosion control, alteration of drainage patterns, and pruning of existing vegetation to alter shade structure. Natural occurrences and previous outplantings will be monitored annually. Data to be collected will include number of individuals, average height, number of inflorescence, and seed count. Sufficient seed will be collected and stored in the seed storage facility to support future outplanting efforts.

Task 3. Population augmentation for Malva assurgentiflora ssp. glabra

The purpose of this task is to increase the population size and resilience of Malva assurgentiflora ssp. glabra through propagation, outplanting, and habitat restoration, as well as monitoring natural occurrences and previous outplanting sites to evaluate population trends and genetic integrity. The location of a new outplanting and number of individuals to be outplanted will be proposed by the recipient, approved by the Designated Navy Representatives, and included in the work plan. Natural occurrences and previous outplantings will be monitored annually. Upkeep of previous outplantings may be necessary, and activities may include removal of non-native species, alteration of drainage patterns, and pruning of encroaching vegetation to alter shade structure.

Task 4. Rare Plant Surveys

The purpose of this task is to collect monitoring data for rare species of conservation concern and assess the long term trends of these species on SCI. In fulfilment of this task, the Cooperator will conduct rare plant surveys on SCI, utilizing all available data from past surveys (Junak, et. al.

1998, 2003, SDSU 2014, 2016, 2017, 2018, 2019) to focus survey efforts. The focus of the surveys shall be on areas where species have been previously found as well as additional areas that have a high likelihood of supporting the species. The location of all rare plant occurrences will be recorded using a GPS to record point data. All other native species found in the survey area will also be recorded. A track of the survey route will be recorded on the GPS so that a polygon representing the overall survey area can be created to overlay with the point locations of the rare plant species in GIS software. At a minimum, the following species will be surveyed annually: Acmispon argophyllus var adsurgens, Cryptantha clementina, Cryptantha kinkiensis, Dendromecon hardfordii, Malva assurgentiflora ssp glabra, and the yet to be determined Polemoniacae species that was recently discovered.

Environmental Sensitivity

The Cooperator shall take precautions to avoid spreading seed of invasive exotic plant species during treatment. This shall include visual inspection of clothing (especially footwear), vehicles and equipment followed by removal and appropriate disposal of seeds and accumulated soil prior to arriving at the work sites and prior to moving between treatment locations.

Herbicide Use and Reporting

The Cooperator shall use Integrated Pest Management to control vegetation. Non-chemical methods shall be considered and used if practical. Herbicides may be used if cost-efficient and environmental safe. The Cooperator must have experience controlling invasive exotic plant species. Herbicides shall only be applied by State-licensed pesticide applicators. The Cooperator shall provide a copy of each applicator's current license to the COR prior to the Agreement award.

Chemical control of vegetation shall comply with OPNAVINST 6250.4B, the Navy/Marine Corps Pest Management Program Instruction, and OPNAVINST 5090.1C, Chapter 17, which covers pesticide compliance ashore. Chemical control of invasive exotic plant species shall entail the use of an effective herbicide using environmentally-safe application methods. All herbicides shall be approved for use by the NAVFACSW pest management consultant and added to the installation authorized use list (AUL) prior to first application, The AUL will be provided by the COR upon Agreement award. The Cooperator shall submit records of herbicide applications, as well as all weed removal by non-chemical means, by date and location no less than monthly. The records shall be submitted online in the Navy Online Pesticide Reporting System (NOPRS). The COR will arrange for an account and access to NOPRS upon award of this Agreement along with instructions for entering data.

Option Years 1 through 4 will repeat all tasks mentioned in this section.

In accordance with the California Cooperative Ecosystem Studies Unit Cooperative (CESU) and Joint Venture Agreement, Article II. Statement of Work, the CATR agrees to provide substantial involvement to include, but are not limited to the following:

• NAVFAC SW CATR is involved in the development of study methodology, data gathering, analysis, and/or report writing.

I. MEETINGS/COORDINATION

1. The Recipient or his/her designee will attend (either on site or via telephone) a kick-off meeting with the CATR, IR and/or other necessary parties to ensure coordination of activities.

The CATR or IR shall arrange the meeting.

2. The Recipient shall attend quarterly coordination meetings with the CATR, IR and other environmental staff.

3. The Recipient shall be available on an intermittent basis throughout the Agreement period for consultation with the CATR and IR on matters involving plant rearing, habitat restoration, endangered species, or other matters related to this Cooperative Agreement. This may require up to an additional 4 site visits per year.

J. SUBMITTALS and SCHEDULES

1. Electronic copies of all submittals/schedules/deliverables (examples include, but are not limited to, draft/interim/final reports, progress reports/monthly reports) will be provided to the Cooperative Agreement Administrator for retention in the official agreement file.

Submittal/Deliverable Standards: All submittals/deliverables are expected to be of the highest professional quality and will be rejected if any of the following exists:

(1) there are typographical errors, spelling, or grammar mistakes; or

(2) results and discussion are not tied directly and continually to natural resource management concerns of the installation; or

(3) the document is not organized in a manner that flows well; or

(4) the document does not provide appropriate context, background, literature review, and comparison to other relevant studies, locations, and similar species.

(5) The appropriate style guide is not adhered to (in most cases this is the JWM or CSE).

2. Work plan

a. Draft work plan: The Recipient shall present a draft work plan within 30 days of award of this Agreement. The draft work plan will include field survey methods, protocols, and a timeline for conducting the work. The draft work plan shall also include a copy of all required permits and/or letters requesting permits for collection of threatened or endangered species. The draft work plan will be reviewed by the CATR and Installation Representative, and the CATR and Installation Representative will provide the Recipient their respective comments, suggestions, or edits (if there are any) within 30 days from receipt of the draft work plan. The Recipient shall incorporate all comments, suggestions, or edits (if there are any) provided by the CATR and Installation Representative to the “Final Work Plan”, and the Recipient shall submit (electronically via email) the “Final Work Plan” within 30 days from the date the Recipient received the review comments provided by the CATR and Installation Representative. If the CATR and Installation Representative do not have any comment, suggestion, or edit on the draft work plan, the document shall be resubmitted marked “Final Work Plan” under this Agreement.

b. Final Work Plan: The Recipient shall incorporate all comments, suggestions, or edits (if there are any) provided the CATR and Installation representative to the “Final Work Plan”, and the Recipient shall submit (electronically via email) the “Final Work Plan” within 30 days from the date the Recipient received the final reviews provided by the CATR and Installation Representative. If the CATR and Installation Representative do not have any comments, suggestions, or edits on the draft work plan, the document shall be resubmitted marked “Final Work Plan” under this Agreement. The work plan must be approved by the CATR and Installation Representative prior to the initiation of any work on the Installation.

3. Status Reports: The Recipient is required to submit monthly status reports to the CAA, CATR and Installation Representative. The Recipient shall submit one copy of the status reports. The status reports shall be due on the 10th of each month (excluding the months the draft and final annual reports are due).

The status reports shall include the following:

1. Report Title

2. Recipient name and contract number.

3. Date of report.

4. Work completed to date including name(s) of persons involved in project dates of meetings.

5. Brief summary (as appropriate) of:

(1) Project Description

(2) Project location. Include maps or exhibits when referencing study plots, monitoring locations, or species general locations.

(3) Methods and Materials

(4) Areas visited

(5) Data collected

(6) Specimens collected - Include measures taken to ensure that "take" has been minimized or eliminated. Total number or listed species that were taken, through injury, mortality, or harassment. Data on take, if it occurs.

(7) Observations made

(8) Results

(9) Discussion

(10) Preliminary Findings or Conclusions

6. The special significance of any of the above

7. Work proposed for next month.

8. Problems encountered that should be resolved by the Installation representative

9. Suggestions

10. References

11. Signature of Recipient

4. Quarterly Reports: The quarterly progress report shall include a summary of all findings to date (not presented in previous quarterly reports) and a listing of all significant information or events pertaining to project activities undertaken by the Recipient. Each quarterly report shall be submitted no later than the 15th of the quarter or the next workday if the 15th falls on a weekend.

5. Draft Annual Report: The Recipient shall provide four bound and one (1) unbound hard copies and one electronic copy (in files no larger than 5 megabytes) of the draft report not later August 1, 2020. The CATR and Installation Representative will have thiry (30) days to provide comments.

The draft report shall be submitted in scientific format and shall include the following: 1) Title page showing title, date, cooperative agreement number, Installation representative and CATR contact information; 2) Sub-title page showing title, prepared by listing, prepared for listing, date and recommended citation; 3) Table of contents; 4) Abstract; 5) Introduction; 6) Methods; 7) Results; 8) Discussion; 9) Conclusions (to include recommendations for future project or study).

(Attachment A)

The draft report shall be a complete document that has been proofread for spelling and grammatical errors and contains all text, figures, graphics, photographs and tables provided for review.

The government will have 30 calendar days from receipt of draft final report(s) (incorporating comments) to review the final report to ensure comments were addressed. If review and acceptance by government is not completed within the 30 calendar day review period the document will be deemed to be constructively accepted and submission of final deliverables will begin. Only the CAA has the authority to make changes to the 30 calendar day review period.

Data. All raw data, data sheets and electronic databases (including GIS data) shall be submitted as appendices with the draft Annual Report. Electronic databases shall be submitted on a labeled CD-ROM in a pocket affixed to the draft Annual Report.

Maps

1. All maps created for this Agreement shall be incorporated in the draft and final reports. All maps shall be printed on 8.5 by 11-inch paper or 11 by 17-inch paper folded to match the size of the report(s).

2. All maps shall be printed at an acceptable scale using a State Plane projection, Zone 6, North American Datum 1983 or USGS. Electronic copies of all maps shall also be provided.

3. All maps created for this Agreement shall contain the following information: (a) title,

(b) scale bar, (c) legend, (d) date, (e) north arrow and (f) notation identifying who prepared the map.

a. Photographs

The Recipient will document and record pertinent aspects of the work using 35 millimeter color slide film or digital imagery. The Recipient will provide film, camera, and development. Photographs or slides of activities documented shall be included as an appendix and held in either a 20 - slide archival mount(s) or CD ROM. All photographs shall become DoN property and shall be submitted with the final report. All original photographs shall be appropriately labeled with information to include:

date location (specific place and Installation) subject/activity activity documented, identification of any people in the picture photographer.

6. Final Annual Report: The Recipient shall incorporate all comments, suggestion, or edits on the draft Annual Report to the Final Annual Report. The Recipient shall submit the Final Annual Report within thirty (30) days from receipt of all comments. The final report is to include color photographs or laser color copies of these photographs documenting all aspects of this work in a 4x6 inch or similar-sized format. All digital film or original slides taken for this project shall become DoN property and shall be submitted as original film or in archival 20 slide sheets with the final report. All digital film or slides shall be appropriately labeled with information to include: date, general location, specific subject, ID of any people in the picture and photographer. A total of four copies with laser color copies (3 bound, 1 unbound), along with an electronic version of the final report are to be submitted to the CATR; 2 bound copies, 1 unbound copy and 1 electronic copy will be delivered to the Installation Representative. The electronic copy shall include the final report and all associated figures, tables, maps, photographs, etc. and shall be provided in both PDF and MS Word.

Bound reports shall use "perfect" binding with the report title, date and author clearly and permanently affixed to the spine of the binding. Alternative submittal formats are acceptable if mutually agreed to by the Recipient, CATR and Installation representative.

7. Draft Cumulative Report: The Recipient shall provide two (2) bound and two (2) unbound copies summarizing the entire up to five years of data collection and analysis. This report will include, at a minimum, a detailed summary of the methods and materials used, a result section that includes species banded and observed, man-hours spent on the project, conclusions and recommendations to help the Installation meet the goals and objectives of Integrated Natural Resources Management Plan. The draft report shall be submitted to the CATR within 60 days of completion of the fifth years field work.

8. Final Cumulative Report: The CATR and Installation representative will have 45 days to review the draft report. A final report will be submitted to the CATR within 30days of receipt of the DoN comments. A total of five (5) hard copies will be provided to the CATR; one (1) bound copy and an electronic copy will be delivered to the CATR; four (4) bound copies and an electronic copy will be delivered to the Installation Representative. The electronic copy shall include both PDF and MS Word documents on a CD.

For the purpose of assessing carbon sequestration benefits of the native planting sites, the contractor will provide the following information as part of the final deliverable:

A description of the overall project to include, at a minimum, the following information:

Extent of project area with specific unit of measure (e.g, acreage, km2, etc.)

1. GIS data and figures (must be compliant with Navy Data Model)

2. Land conditions prior to and after project completion

3. List of the species being removed, to include both common and scientific name

4. List of the species being planted, to include both common and scientific name

5. At a minimum, for each tree species being planted or removed, provide the following information (if plantings/removals will occur over multiple years, please provide this information for each year of the project):

a. Number planted or removed overall or per unit of area (e.g., acre, km2, etc.)

b. Height of trees removed (provide average if large number involved)

c. Diameter of the trunk of the trees removed (provide average if large number involved). This is generally referred to as the diameter at breast height (dbh) which is 4.5 ft. above ground level.

6. For plantings, provide the seedling age (i.e., 1-0, 2-0, or 3-0) or sapling diameter (which is generally 1 to 5 inches dbh).

7. If planting larger or adult trees, provide the height and diameter of the trunk, as described above for tree removals.

8. At a minimum, for each plant species planted or removed, provide the following information (if plantings/removals will occur over multiple years, provide this information for each year of the project):

a. Number planted or removed overall or per unit of area (e.g., acre, km2, etc.)

Item (Quantity) Number of copies Due Date Work plan (1) Draft – 2 electronic copies

Final – 2 electronic copies Draft – 30 days after Agreement award Final – 2 weeks after receipt of comments

Quarterly reports (10) 2 electronic copies Quarterly throughout period of performance (Dates to be provided in work plan)

Final Report (1) Draft – 2 hard copies and 2 electronic copies Final - 4 hard copies and 4 electronic copies

Draft - (Submittal date to be provided in work plan) Final – 30 days after receipt of comments

Compilation of deliverables (1)

4 electronic copies Within 2 weeks of completion of all tasks

K. DATA AND PUBLICATION

1. This Cooperative Agreement is subject to, and Recipient shall comply with, 2 CFR 200.315 concerning “Intangible Property,” which includes use of research data. Any information or data protected by federal law will be identified by the Government prior to being provided to Recipient and the Government will notify the Recipient in advance of applicable limitations on such information. Except as to information so identified and limited, there are no restrictions on reporting or publishing reports based upon the fundamental research that is the subject of this Cooperative Agreement.

The Federal Government has the right to obtain, reproduce, publish or otherwise use the data first produced under this Agreement and authorize others to receive, reproduce, publish, or otherwise use such data for Federal purposes. The DoN acknowledges and agrees that the Recipient’s fundamental consideration in performing the research under this Agreement shall be Recipient’s right to publish the results of such research for academic and scientific purposes.

The Recipient shall submit, for review and comment, any proposed professional, scientific or non-scientific report, paper or note published or unpublished or be part of any technical or non-technical presentation or be provided to anyone not a party to this Agreement to the DoN thirty

(30) days prior to the submission of the work mentioned above.

2. The acknowledgements for any paper or presentation resulting from this work shall include the following statement: “This research was funded by San Clemente Island.”

3. Any publications resulting from this work shall be provided at no cost to the Department of the Navy in quantities jointly determined by the Department of the Navy representative and the Recipient at the time of publication.

4. The Recipient shall be responsible for ensuring all personnel participating in activities under this Agreement have read and acknowledged the DATA AND PUBLICATION provisions of this Agreement.

L. RELEASE OF INFORMATION

The Recipient shall not respond to any inquiries about this Cooperative Agreement from the news media or non-governmental organizations or other persons during the term of this Cooperative Agreement unless it has first consulted with the Government and a determination appropriately made by the cognizant Government representative concerning release of information pursuant to the authority (Federal or State) cited by the requester. All inquiries shall be directed to the Public Affairs Officer at the Installation and Public Affairs Officer at NAVFAC SW through the IR and CATR.

M. SAFETY

The Recipient will be required to develop an Accident Prevention Plan (APP) following the format in Appendix A of the EM 385-1-1, US Army Corps of Engineers Safety & Health Requirements Manual, 30 November 2014 or latest edition. The government CATR will contact the SW EV Safety Office to check if the project may qualify for the Abbreviated APP, prior to directing the recipient to prepare an APP. Additional specific plan or plans is/are required if the project involves work that is potentially hazardous. List of specific plans is located at section (i) of Appendix A of the EM 385-1-1. Potentially hazardous activities include, but are not limited to:

• soil boring or digging test pits (excludes manual collection of de minimis surface soil samples)

• work on, in, or near bodies of water where there a danger from drowning

• use of heavy equipment, e.g. backhoes, excavators, bulldozers, etc.

• excavation, backfilling, and compaction

• use of man lifts, ladders, and other climbing apparatus

• use of weight handing equipment, e.g. crane, forklifts, and hoists

• well drilling and/or well pump repair or replacement

• construction, demolition, or repair of site improvements

• work within 10 ten feet of high voltage lines, or high pressure gas, steam, or water lines

A Site Safety and Health Plan (SSHP) is also required if the work involves potential exposure to hazardous, toxic or radioactive waste (HTRW). The minimum requirement for the SSHP is in Section 33 of the EM 385-1-1. Include an Activity Hazard Analysis (AHA) for all tasks reasonably anticipated to be performed as part of this Statement of Objectives. Format and instructions for the AHA is in section 1 of the EM 385-1-1. As a minimum, references used to develop the APP, SSHP and AHA are: EM 385-1-1 (or latest addition), and Local Activity safety plans and standard operating procedures. When developing the APP, SSHP and AHA, address all sections that are deemed appropriate for performing the work in this CA, while ensuring a safe work environment for all personnel involved. The draft APP, SSHP and AHA have to be reviewed by the Government Designated Authorities (SW EV Safety Office, CATR, ROICC/FEAD) prior to start of field work activities.

NOTE: AHA is an attachment required by the APP. SSHP is also an attachment required by the APP if a project includes potential exposure to HTRW. Government PM should verify with the SW EV Safety Office prior to directing the recipient to prepare a SSHP.

The APP, SSHP and AHA will provide a safe and healthful environment for all personnel involved as well as personnel working near the sites for the DoN. The Recipient shall certify to CATR that the final APP, SSHP and AHA have been reviewed with each Recipient employee working on this Cooperative Agreement prior to mobilization and start of fieldwork activities.

A Draft and Final APP,…