2420007 SOO 26JUL24 kakm.pdf

STATEMENT OF WORK

MULTI SPECIES STUDY/SURVEYS

ON BOARD MARINE CORPS AIR STATION

MIRAMAR, CALIFORNIA

N62473-24-2-0007

TABLE OF CONTENTS

SECTION

LETTER TITLE PAGE

A PURPOSE 3

B LOCATION 3

C DESIGNATED REPRESENTATIVES 3

D PERIOD OF PERFORMANCE 4

E PROVISIONS TO THE RECIPIENT 5

F GENERAL REQUIREMENTS 5

G MCAS MIRAMAR 10

H AVIAN KNOWLEDGE NETWORK REQUIREMENTS 33

I DATA AND PUBLICATION 34

J GEOGRAPHIC INFORMATION SYSTEM DATA 34

SPECIFICATIONS FOR DIGITAL DATA

K RELEASE OF INFORMATION 37

L SAFETY 38

M INDEMNIFICATION AND INSURANCE 39

REQUIREMENTS FOR ANY CONTRACTORS

USED BY A GOVERNMTAL COOPERATIVE

AGREEMENT

N INSURANCE 40

O PAYMENTS 42

P EXECUTIVE COMPENSATION AND 42

FIRST-TIER SUBCONTRACT REPORTING

Q PROHIBITION ON CERTAIN TELECOMMUNICATIONS 45

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT

2 CFR § 200.216

ATTACHMENT A INSURANCE REQUIREMENTS 47

ATTACHMENT B WAWF WORKFLOW PAYMENT INSTRUCTIONS 50

A. PURPOSE

This Cooperative Agreement (Agreement) outlines terms and the cooperative effort of the Department of the Navy, Navy Facilities Engineering Systems Command, Southwest (NAVFAC SW), on behalf of Marine Corps Air Station (MCAS) Miramar, and the Recipient for conducting multi-species studies and surveys. Work associated with MCAS Miramar shall include Threatened and Endangered Species Population Surveys.

B. LOCATION

Location of work associated with this Agreement shall be located on MCAS Miramar.

1. MCAS Miramar is located approximately 13 miles north of downtown San Diego and 4 miles east of the Pacific Ocean. The MCAS Miramar property is about 12 miles long from east to west and about 4 miles from north to south encompassing 23,065 acres.

The areas covered under this agreement include all suitable habitat for Threatened and Endangered Avian Species on board MCAS Miramar.

C. DESIGNATED REPRESENTATIVES

1. The Cooperative Agreement Administrator (CAA) is Kevin Magennis, Contract Specialist, NAVFAC SW, 750 Pacific Highway, San Diego, CA 92132 telephone (619) 705-5566, and email: kevin.magennis@navy.mil.

2. The Cooperative Agreement Technical Representative (CATR) is Jason Fraker, Natural Resources Specialist, NAVFAC SW, 750 Pacific Highway, San Diego, California, 92132, telephone (619) 705-5558, email: jason.s.fraker.civ@us.navy.mil.

The CATR is responsible for ensuring that all work is performed per the requirements and specifications outlined in this Agreement, and that the work performed, including all written reports and professional services are of an acceptable technical quality. For this Agreement, the CATR shall be the first and primary point of contact for the Recipient and Installation Representative (including their respective representatives or staffs) regarding any inquiries, questions, concerns, and issues related to the implementation of the requirements and specifications of this Agreement. The CATR has no authority to make any changes to this Agreement, only the CAA may affect any change to this Agreement.

mailto:jason.s.fraker.civ@us.navy.mil

3. MCAS Miramar Installation Representatives are Dr. Charles Black, Wildlife Biologist, MCAS Miramar, Environmental Management Department Natural Resources, Building 6022; San Diego CA 92145, telephone (858) 307-6498, and email:

charles.h.black@usmc.mil and Ronald Clark, Botanist, telephone (858) 307-6426 and email: ronald.clark@usmc.mil

The Installation Representative is responsible for providing the CAA, via the CATR, the technical requirements for this Cooperative Agreement’s scope of work specifications and coordinating access to the survey locations. The Installation Representative have no authority to make any changes to the Cooperative Agreement only the CAA may affect any change to this Cooperative Agreement.

The Installation Representative have no authority to direct or change any work identified in this Cooperative Agreement.

4. Any change in scope of work must be issued to the Recipient, in writing, by the Grants Officer to be binding on the government. No government employee has authority to change this Cooperative Agreement by oral or written directives, instructions, commitments and/or acceptances or any other manner.

5. The Cooperator will designate at time of proposal submission the individual within their organization who is authorized to negotiate with the Cooperative Agreement Administrator. The designation will stipulate the individual’s authority to commit the Cooperator.

6. For purposes of this Agreement, the term Recipient shall mean TBD and all designated representatives.

D. PERIOD OF PERFORMANCE

The proposed period of performance for the Cooperative Agreement consists of one (1) 18-month base period, and four (4) 12 month Option Tasks. The end date is the anticipated date that the final report is accepted by the Government. The exercise of any Option Task is subject to the availability of funds and may be awarded unilaterally. Option Tasks may be unilaterally awarded within the 18-month period of performance of the Base Period, or within any proceeding option task of the Agreement and may run concurrently.

The end date is the anticipated date that the Final Report is accepted by the Government. The Government reserves the right to not exercise or award any Option Task.

Item Period of Performance Anticipated Award Date Base Period 18 months from date of award 13 September 2024 Option Task 1 12 months from date of award Anytime during the course of the Cooperative Agreement Option Task 2 12 months from date of award Anytime during the course of the Cooperative Agreement Option Task 3 12 months from date of award Anytime during the course of the Cooperative Agreement Option Task 4 12 months from date of award Anytime during the course of the Cooperative Agreement mailto:charles.h.black@usmc.mil

A fifteen (15) day period, starting on date of award, will be used for the cooperator to provide preliminary documents to the CAA and CATR. Documents include, but are not limited to, Insurance documents/certificates, Accident Prevention Plans/Site Health and Safety Plans (as applicable), Draft Work Plans, etc. Cooperator may not begin performance until preliminary documents are submitted and accepted/approved as appropriate.

E. PROVISIONS TO THE RECIPIENT

1. Technical Information. MCAS Miramar agrees to provide management plans, GIS data and other materials containing detailed information of the natural resources on the Station upon request from the Recipient POC.

F. GENERAL REQUIREMENTS

1. The Recipient shall be responsible for providing all materials, equipment and supplies used in this project. The Recipient shall be responsible for the selection, development and implementation of all control and monitoring techniques/methods. The Recipient shall use methods and equipment in accordance with Federal and State laws. The Recipient shall conduct surveys in accordance with survey guidelines developed by the USFWS and monitors shall have appropriate USFWS Section 10(a)(1)(A) permits for the species being surveyed.

2. The Recipient shall provide all transportation, meals, and lodging for himself/herself and his/her personnel as well as all equipment and analysis necessary to complete the work. No US Government furnished equipment/support is provided: All equipment is subject to the inspection by and approval of the Installation safety officer.

3. The Recipient shall provide all equipment (unless otherwise stated) and analyses necessary to complete the work described within this Agreement. All data (raw and associated files), photographs, and equipment > $5000 per unit in value and supplies > $5,000 in aggregate value purchased with Agreement funds (including computer software) shall become the property of the DoN at the end of the Agreement. Equipment is defined as “tangible nonexpendable personal property including exempt property charged directly to the award having a useful life of more than one year.” Supplies are defined as “All personal property excluding equipment, intangible property, and debt instruments, and inventions of a contractor conceived or first actually reduced to practice in the performance of work under a funding agreement ("subject inventions"), as defined in 37 CFR part 401, "Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts, and Cooperative Agreements." (DoD Grant and Agreement Regulations, DoD 3210.6-R#)

4. The Recipient shall visit the project area as often as necessary and within the time limits stated below to accomplish the purposes of the Agreement as detailed further in this Scope of Work. It is the Recipient's responsibility to obtain security and entrance clearances and camera passes for himself/herself and his/her personnel onto the Installation. The Recipient must comply with all security rules, regulations, requirements, and day-to-day operational changes thereto. Unannounced changes to day-to-day operational procedures may, at times, prohibit the Recipient access to project sites. While on the installation, the Recipient shall abide by all applicable rules and regulations issued by the Commanding Officer/Commanding General. The Recipient may be subject to inspections for contraband while on US Government property.

5. The Recipient shall manage the total work effort and assure fully adequate and timely completion of services required under this Agreement. Included in this function shall be a full range of management duties including, but not limited to, planning, scheduling, inventory, analysis, quality control, and for meeting professional industry standards for conducting natural resources survey work.

6. The Recipient shall work closely with the CATR and Installation Representatives in planning and carrying out all field investigations.

7. Access.

a. MCAS Miramar i.Clearances and Licensing

No special security clearances are required. All contractor staff requiring access to MCAS Miramar or other properties associated with this statement of work (SOW) shall obtain a contractor’s pass for themselves and all vehicles. These passes are obtained through the MCAS Miramar Installation Representative. The pass is valid for the period of performance and is nontransferable. The pass must be carried on each Cooperator and his/her representative(s) when they are within the boundaries of the Station. Escorting persons onto the Station who do not hold a valid pass will result in revocation of the Cooperator’s access to the Station and immediate termination of all activities on the Station as well as non-fulfillment of the Agreement.

All Non-Government personnel working on the Station are required to obtain credentials for entry. MCAS Miramar implemented the DBIDS, a Physical Access Control System. Cooperator personnel will utilize one month temporary passes, renewed monthly for work outside the flightline. DBIDS cards will be needed for flightline automatic gate access. Pass procedures change frequently and types of passes may differ at commencement of work. Contractors and vendors on official business must obtain a DBIDS credential/pass at Station Access Control. In addition, the MCAS Miramar Installation Representative will provide a sponsorship letter requesting a DBIDS certificate be issued and all other required coordination necessary to assist the Cooperator gain access to the Station. All applicants must bring sponsorship letter (dated within 30-days of application) to the Station Access Control.

Prior to the initiation of any work on Station property, the contractor shall submit in writing to the MCAS Miramar Installation Representative a list indicating all employees working on Station. The list shall contain the following information:

1. company name 6. social security number

2. employee name 7. home address

3. position/job title 8. home and work telephone numbers

4. citizenship 9. vehicle make, model, year, color, license plate

5. naturalization/immigration number

Access to some work areas may be limited or restricted to specific periods or require special advance coordination to prevent conflicts with military operations and training. Work in some areas may also be limited or restricted to avoid affects to other sensitive resources. Access to all parts of the Station may be temporarily restricted during periods of heightened security. Some work may need to occur on weekends and holidays.

All access through or on the flight line requires a Flight Line Drivers License (FLDL) and will be coordinated through the Airfield Operations Ground Control in accordance with established procedures. A valid FLDL is required to drive or escort vehicles on to the flightline. Access to the airfield will require your DBIDS card, to be programmed at the physical security office. Normal access is granted through flightline gates. Crossing runways and active taxiways shall be avoided to the maximum extent possible by using alternative routes. Access to all parts of the Station may be temporarily restricted during periods of heightened security. Work in some areas will also be limited or restricted to avoid effects to sensitive, threatened, or endangered species, e.g., during California gnatcatcher breeding season or around vernal pools when the soil is moist.

Nothing in the Agreement shall be construed in any way to limit the authority of the Commanding Officer to prescribe new or to enforce existing security regulations governing the admission or exclusion of persons and the conduct of persons while aboard the Station, including, but not limited to, the right to search all persons or vehicles aboard the Station. The cooperator is expected to accomplish the requirements of this contract in consideration of these limitations.

Unexploded ordnance may be encountered while conducting fieldwork. Cooperator shall not touch or attempt to pick-up any suspected ordnance. Cooperator shall place flagging in the general area of the ordnance and notify the MCAS Miramar Installation Representative of the exact location of the ordnance as soon as possible. Cooperator personnel will be required to attend an Explosive Ordnance safety brief unless they can demonstrate recent attendance at a similar briefing to the Government’s satisfaction. All contractor personnel working on this task order must be US citizens or otherwise authorized to legally work in the United States. In addition, cooperator personnel working on this task order shall be fluent in the English language as exemplified in their written and verbal skills.

In accordance with SECNAVINST 5720.44A, visual information including still photography to be used as records or documentation for the purposes of this project is authorized. Parties granted permission, contracts, etc. to conduct environmental work have permission to photograph the defined subject matter only. No photographs or record of any kind may be made of Department of Defense (DoD) personnel or assets without additional authorization. All visual information may be subject to security review by the consolidated public affairs office (PAO).

8. All parties involved in this Agreement agree to comply with all applicable laws and regulations pertaining to the provision of safe and respectful workplace and to provide a work environment free of harassment and intimidation for such party’s own employees and third parties.

9. All work conducted in support of this Agreement shall comply with all federal laws applicable to the Installation including, but not limited to, the Endangered Species Act, the Clean Water Act and the Migratory Bird Treaty Act.

10. Vehicle operators may not use cell phones unless the vehicle is safely stopped or the cell phone employs a "hands free" device.

Drivers may not hold, dial, text or adjust the phone while the vehicle is in motion. Hands free systems such as ear buds, blue tooth, OnStar and other voice activated or speaker phone systems are authorized. Installation Security personnel can issue military motor vehicle citations to operators in violation of this policy. These citations result in a three-point penalty assessed to the violator's driving record and if a driver accumulates twelve points within a twelve-month period or eighteen points within a twenty-four month period he/she is subject to suspension of Installation driving privileges for one year.

11. The data obtained during this Agreement shall be scientifically defensible and suitable for publication. All methods of data collection and analyses shall be standardized with previous studies conducted by the Recipient under past Agreements for this type of work, or when appropriate, analyzed using acceptable new or improved methods as determined in current scientific literature(s). If changes in analyses make results unfit for comparison with previously collected data, the Recipient shall reanalyze all appropriate data sets for comparison. The CAA shall approve (via the CATR) in advance any changes to previously used experimental designs, methods of data collection and/or analyses. The CATR or Installation representative, at their discretion, may subject draft work plans, draft reports or draft manuscripts to external peer review.

12. In order to avoid impacts to federally listed, rare, or endemic plants the Recipient must coordinate all vegetation and ground disturbing activities with the Installation Representative. Under no circumstances are any federally protected plants to be disturbed and/or destroyed when completing the work required in this Agreement. The Recipient shall ensure that all footwear, backpacks, clothing, vehicles and equipment transported to the Installation are clean of weed seed.

13. No ground disturbing activities are to take place without the concurrence from the Installation Representative. Under no circumstances shall the Recipient violate the Archeological Resources Protection Act. If any objects are found that appear to be cultural or archeological resources contact the Cultural Resources Program Manager. If the Recipient accidentally disturbs an archeological and/or cultural resources site, the Recipient shall leave the site immediately (as intact as possible) and contact the Cultural Resources Program Manager.

14. No buildings will be modified or altered without permission from Installation Representative. The Recipient shall not violate the National Historic Preservation Act.

15. The Recipient shall manage generated hazardous material, hazardous waste, and hazardous waste residues in accordance with Federal, State, and local regulations. Transport and dispose of hazardous waste (i.e., batteries) in accordance with Federal, State, local and applicable Installation requirements.

16. The Recipient shall inform the CATR and Installation Representative via e-mail of any unusual activity observed while conducting surveys in the field (e.g. trespassers or persons in unauthorized areas). Information should include (a) location, (b) date,

(c) time, and (d) any detailed facts regarding the activity.

17. The Recipient shall inform the Installation Representative via e-mail of any unusual animal or plant species observed while conducting surveys in the field (e.g. species which are federally listed or are State of California Species of Special Concern).

Information should include (a) location, (b) date, (c) time and (d) any detailed facts the sighting.

18. Throughout the term of this Agreement the CATR and the Installation Representative shall be afforded the opportunity by the

Recipient to periodically observe the Recipient’s field activities, to review computer or paper files of raw data, prepared data (such as data analyses, summaries, maps, figures, tables, etc.), or any record deemed appropriate by the CAA in establishing the Recipient’s performance in fulfilling the requirements of this Agreement.

19. The DoN and MCAS Miramar, via the CAA, may request updated data presented on maps, figures and/or tables whenever the DoN’s need to obtain this information is before the next report required under Section I of this Agreement. The Recipient shall forward the requested data electronically within ten (10) days from the date of request. If the requested data cannot be provided within this time frame, the Recipient shall forward electronically the most updated raw data to the CAA, via the CATR (cc provided to Installation Representative). The DoN understands that facilitating the requested most updated data may reduce the amount of work that would normally be accomplished during the period of time required to complete the request. The Recipient shall document the amount of efforts and its translated cost estimate that would have been incurred by the Recipient to complete the request for updated data. This document shall be electronically forwarded to the CAA (via CATR and cc provided to Installation Representative) to review so that the DoN will have a firm understanding on the amount of work displaced that would have normally been accomplished during the period of time required to complete the request.

G. MCAS MIRAMAR

1. BASE PERIOD: Threatened and Endangered Avian Species Population Surveys: Gnatcatcher Surveys

a. Specific Requirements

i. Background

In order to comply with the Endangered Species Act of 1973 (19 USC 1531 et seq.), DoDI 4715.3 – Environmental Conservation Program, and Marine Corps Order P5090.2A MCAS Miramar’s 2018 Integrated Natural Resources Management Plan (INRMP) identified a Management Objective to support the Special Status Species Management on the MCAS Miramar. This objective is to proactively maintain up-to-date data for special status species through the collection of information on presence or absence, location, habitat availability and suitability, and life history requirements of federally threatened and endangered avian species to support planning for military operational requirements and habitat conservation. The resulting reports directly support projects and maintenance planning, including Endangered Species Act (ESA) Consultations. Data gathered from these surveys can directly guide management decisions on MCAS Miramar and further understanding of how federally threatened and endangered species utilize habitat available on MCAS Miramar.

This task associated with MCAS Miramar for the base portion of this Agreement will focus on federally threatened coastal California gnatcatcher (Polioptila californica californica; gnatcatcher), which is known to occur on MCAS Miramar, California. Multiple United States Fish and Wildlife Service (USFWS) protocol surveys for gnatcatcher have been conducted on the Station between 1997 through 2022. Surveys were conducted in 1997 and 2001 for a study on the effects of helicopter noise on the gnatcatcher at MCAS Miramar (Hubbs-Sea World Research Institute 2006). In 2003 the quantity and quality of gnatcatcher habitat on Station was severely altered in the Cedar Fire. Prior to the Cedar Fire, approximately 4,600 acres of potentially suitable gnatcatcher habitat had been identified on Station. The Cedar Fire burned an estimated 17,600 acres of the total 23,015 acres on Station. In 2004, a Station wide gnatcatcher presence/absence survey was conducted and all unburned vegetation was mapped. Subsequent gnatcatcher surveys occurred in 2007, 2009, 2013, 2016, 2019 and 2022. The 2019, survey surveyed approximately 2,982 acres of suitable habitat three times and approximately 647 acres of suitable habitat six times. The 2022 survey surveyed approximately 2,729 acres of suitable habitat three times and approximately 1,155 acres of suitable six times.

Gnatcatcher is known to live in coastal sage scrub habitat. In previous surveys MCAS Miramar has had between 1,200 to 4,000 acres of suitable habitat for gnatcatcher. In 2013, a station wide vegetation and land cover mapping study was conducted to define vegetation alliances throughout the Station (Tetra Tech Inc, 2014). MCAS Miramar has updated some of the GIS layers since 2014. The Cooperator shall use the most up to date vegetation data to determine suitable habitat. The study broke coastal sage scrub down into multiple vegetation alliances.

A portion of this cooperative agreement will conduct a station wide USFWS protocol gnatcatcher survey of all suitable habitat to determine the number of nesting pairs and trend over time of the Station’s gnatcatcher population. This cooperative agreement will promote a better understanding of the species and its habitat use across vegetation alliances which can ultimately be used by the DoD and USFWS for species recovery.

ii. Purpose

The purpose of this portion of the Agreement is to conduct gnatcatcher population monitoring survey on Station as outlined herein, provide MCAS Miramar with a GIS layer of the center point of the estimated breeding territory for each breeding pair/lone territorial male, delineate use area polygons for each pair/individual identified, deliver draft and final Station-approved GIS data with metadata, delineate and provide GIS layers for suitable gnatcatcher habitat (habitat deemed suitable for survey purposes), supply appropriate correlated maps and figures, submit status reports, and prepare project draft and final reports. Information technologies using Environmental Systems Research Institute, Inc. (ESRI) GIS products and state of the art GPS products are required to provide accurate geo-referencing, electronic mapping, and attribute information depicting field results. GIS data must conform to existing formats used by the Station and must be easily integrated with the Station’s existing GIS data. Incidental observations of other regional avian species of concern shall also be reported into the Avian Knowledge Network (AKN) database. See Section H for AKN data entry requirements and responsibilities.

iii. Approach

This Agreement includes all document review, field investigations, Global Positioning System (GPS) mapping, Geographic Information System (GIS) layer and database development, statistical analysis, ecological examination, and report preparation necessary to complete gnatcatcher surveys on MCAS Miramar. The information/data to be provided includes:

1) Surveying the Station and identifying all potentially suitable gnatcatcher habitat and conducting three (3) gnatcatcher surveys for the suitable habitat identified by 30 June 2025. The amount of suitable habitat is expected to be significantly less than the approximately 3500 acres identified as cumulative estimates of habitat use areas by gnatcatchers in previous surveys dating to 2009, including occupied areas of suitable habitat that may have burned during the 2003 Cedar fire. The 2019, survey surveyed approximately 2,982 acres of suitable habitat three times and approximately 647 acres of suitable habitat six times. The 2022 survey surveyed approximately 2,729 acres of suitable habitat three times and approximately 1,155 acres of suitable six times.

2) Gnatcatcher surveys shall be completed by USFWS Section 10(a)(1)(A) permitted biologists between 15 March and 30 June 2025. Exact schedule and areas shall be coordinated with the CATR and MCAS Miramar Installation Representative. These surveys shall be conducted between the hours of 6:00am and 12:00pm, be at least one week apart and shall avoid wind speeds over 15MPH, low temperatures (below 55º F) and high temperatures (above 95º F). A maximum of 80 acres of suitable habitat shall be surveyed per permitted biologist per day.

3) Depending upon exact acreages identified during the habitat assessments, it is anticipated that additional survey efforts will be possible in this Agreement. Additional surveys will be pending remaining capacity of the MCAS Miramar portion of this Agreement, and will be approved by the CATR prior to implementation. These should also be completed by 30 June 2029. The priority is to conduct three (3) additional gnatcatcher surveys for identified suitable habitat in areas identified in, estimated at approximately 1,400 acres. The amount of suitable habitat is expected to be significantly less than the approximately 1400 acres identified as 'potentially' suitable habitat.

b. Meetings/Coordination

The Cooperator shall be available throughout the Agreement period for consultation with the CATR and MCAS Miramar Installation Representative. A pre-performance meeting via telephone or in person is required for this task order. The purpose of this meeting is introduction of key personnel, transfer of appropriate information and/or maps, resolve any initial questions or concerns, exchange appropriate documentation for Station access, and define contract responsibilities.

Issues regarding GIS guidelines, installation access, or scope clarification can be discussed at this meeting.

c. Submittals and Schedules

i. Health and Safety Plan/Accident Prevention Plan:

The Cooperator shall submit one electronic copy of the draft Health and Safety Plan (HSP) and Accident Prevention Plan (APP) within 30 days after the pre-performance meeting. See Section M Safety below for details on the SHP/APP. The final SHP/APP is due within 15 days after receipt of government comments.

ii. Work Plan

The Cooperator shall submit a Draft Work Plan no later than 60 calendar days after the pre-performance Meeting. The effort will include developing a work plan for conducting reconnaissance surveys for identifying suitable habitat and gnatcatcher surveys that identifies field protocol for data collection methods/forms, project management methodology, GPS/GIS protocol for mapping pairs/lone territorial males and suitable habitat, any appropriate literature research, and an appropriate project implementation timeline. The work plan shall include an introduction, methods, proposed survey locations, GIS data standards, a detailed schedule with milestones and dates of completion of each associated deliverable required by this Contract. The plan also shall include a list of personnel who will work on the Contract, their qualifications, and a description of the roles each will fill. A copy of all U.S USFWS permits required to conduct work under this contract must be included in the detailed work plan. The final work plan is due within 15 calendar days after receipt of government comments.

iii. Progress Reports

During survey months, the Cooperator shall submit monthly progress reports. The progress report shall be submitted via e-mail as an MS Word attachment only when work is performed. Each report shall reference the Project, Document number, and Agreement number. The report shall include the dates of the reporting period, a detailed account of work accomplished, a figure/map displaying locations of gnatcatchers, an estimate of percentage of work completed, and an estimate of costs to date [reported verbally or written by email separately from the written report and at the same time].

The report shall include any past or future potential issues. Progress report structure and information required shall be amended as requested by the CATR or MCAS Miramar Installation Representative. It should be noted that collected data on small specific areas may be requested at any time during the survey process for planning purposes.

iv. Survey Report

Draft Report: The Cooperator shall provide a comprehensive report of findings which includes accurate mapping of all gnatcatcher pairs, lone territorial males, and suitable habitat identified on Station and provides a description and analysis of station population trends. Observations should include individual observations pair/family observations, and a pair center point for each breeding pair. Include a table presenting results of past gnatcatcher surveys dating back to 1994. Deliver draft and final MCAS Miramar-approved GIS layer and metadata, and supply appropriate correlated maps and figures; all maps shall be submitted in both hard copy and digital format such as PDF and JPEG.

Reports provided shall be accurate, clear, and concise and not refer to the work plan or status reports for a complete understanding of the work. The Cooperator shall submit electronic copies via email of the draft report (word and PDF formats) and draft GIS data within 60 days of completion of field work. The draft report should include cover page, table of contents, executive summary, introduction, methods, and discussion/ recommendations. The report shall provide detailed color GIS maps detailing the survey data. All maps are to be prepared in GIS data format. For purposes of the draft report all raw data, data sheets and electronic databases (including GIS data) shall be included with the electronic copy.

Provide GIS data in ESRI GIS format that is accurately geo-referenced to sub-meter accuracy with associated attribute information using the database formats developed and in use by MCAS Miramar for gnatcatcher surveys. At a minimum, gnatcatcher breeding pairs, lone territorial males, use areas, and suitable habitat surveyed will be included in the deliverable. Electronic copies of the draft GIS data will be included with the submission of the Draft Report.

Provide complete metadata as required by MCAS Miramar’s GIS Data Delivery Requirements. Assist the MCAS Miramar GIS Specialist to ensure successful integration into the Station’s existing GIS database. At any time during the project, the contractor shall, upon request from the SC or PAR, provide information on the interim survey results in whatever format is available at the time. The USMC Geospatial data model is in the process of being updated. In the event the model update is complete prior to the Final Report submittal the updated requirements will be provided to the Cooperator and shall be adhered to for the final deliverables.

Final Report: The Cooperator shall submit three (3) hard copies and five (5) electronic copies no later than 30 days after receipt of government comments. Of the copies three (3) hard copies and three (3) electronic will be provided to the MCAS Miramar Installation Representative. One (1) electronic copy shall be submitted to the CATR and one (1) shall be sent to NAVFAC Records Management. Cooperator shall contact Diane Silva diane.c.silva.civ@us.navy.mil for current submission instructions. Hard copies shall be submitted in an appropriate sized three-ring binder format with the title and date of the report depicted on the spine of the binder. The Final Report will be submitted with all of the information contained in the draft project report as modified by submitted comments. All data sheets and photos shall be submitted as an appendix to the final report. Raw data and electronic databased shall be submitted as part of the electronic copy. The GIS geodatabase shall include all maps and files produced for the study and shall be submitted in digital format on a CD/DVD.

The Cooperator agrees submit the following deliverables for MCAS Miramar:

Deliverable Number of Copies Due Date Post Award Meeting NA Immediately After Award Draft Health and Safety Plan/ Accident Prevention Plan

Electronic via email (1) submitted within 30 days of award of Agreement

Final Health and Safety Plan/ Accident Prevention Plan

Electronic via email (1) Submitted 15 days after US Government has provided comments

Draft Work Plan Electronic via email (1) Submitted 60 days after Post Award Meeting

Final Work Plan Electronic via email (1) submitted 15 days after US Government has provided comments

Progress Report Electronic via email (1) Submitted monthly during survey months

Draft Survey Report (includes draft GIS information)

Electronic via email (1) and (2) CD/DVD for GIS Information

Within 60 days of completion of field work

Final Survey Report (includes final GIS information)

3 hard copies and 5 electronic copies via CD/DVD submitted 30 days after US Government has provided comments mailto:diane.c.silva.civ@us.navy.mil

2. OPTION TASK 1: Threatened and Endangered Avian Species Population Surveys: Vireo and Flycatcher Surveys

If funds are available. Upon award of Option Task 1, the Period of Performance shall be extended 12 months from the current CCD.

a. Specific Requirements

i. Background

The federally endangered least Bell’s vireo are known to nest in riparian habitat found on MCAS Miramar. The federally endangered flycatcher is not known to nest on MCAS Miramar, California. Although there are no known nesting occurrences of the southwestern willow flycatcher on MCAS Miramar, it is likely that some of the transient willow flycatchers that have been observed on MCAS Miramar are the listed entity and are migrating through MCAS Miramar on their way to breeding locations in California. As a result, MCAS Miramar periodically surveys for flycatcher. Multiple USFWS protocol surveys for vireo and flycatcher have been conducted on Station between 1999, 2020, and 2023.

During the 1999 survey, San Diego Natural History Museum determined that San Clemente Canyon and Sycamore Canyon were the only two areas of Miramar that supported suitable habitat for the vireo and flycatcher. Within these two canyons, the survey identified approximately 105 acres of riparian habitat of which 47 acres were determined suitable for surveying. Other areas on board Miramar containing riparian habitat types were not considered suitable for surveying due to limited size or isolation from adjacent areas of suitable/similar habitat. The 2002 survey effort concluded that in addition to San Clemente Canyon and Sycamore Canyon, West Sycamore Canyon was suitable to be surveyed due to its location adjacent to known nesting locations in Sycamore Canyon even though the vegetation types were not considered suitable for nesting. Surveys in 2008 identified suitable habitat in portions of Rose Canyon and an isolated location in the Murphy Canyon drainage.

The quantity and quality of vireo and flycatcher habitat on board Miramar was severely altered by the 2003 Cedar Fire.

Prior to the Cedar Fire, approximately 350 acres of riparian vegetation types potentially suitable for the vireo and flycatcher had been documented on board Miramar. Of this total, approximately 200 acres were located within the perimeter of the Cedar Fire and are in various stages of regrowth. The 2020 survey conducted eight (8) protocol presence/absence surveys of approximately 608 acres of suitable habitat. The 2023 survey also conducted eight (8) protocol presence/absence surveys of approximately 608 acres of suitable habitat.

ii. Purpose

The purpose of this option is to provide the Marine Corps presence/absence surveys and nest monitoring for both the vireo and flycatcher occurring within the riparian areas of MCAS Miramar. These tasks will produce data, analysis, evaluation, reports, and activities necessary to support the stewardship requirements of the Station for threatened and endangered species, in accordance with the Endangered Species Act of 1973 (19 USC 1531 et seq.), DoDI 4715.3 – Environmental Conservation Program, and Marine Corps Order P5090.2A. All work must stand up to professional standards and be scientifically defensible. Incidental observations of other regional avian species of concern during surveys shall also be reported into the AKN database.

iii. Approach

The Cooperator will conduct presence/absence surveys and nest monitoring for vireo and flycatcher occurring within the riparian areas of MCAS Miramar, using USFWS Section 10(a)(1)(A) biologists permitted for vireo and flycatcher.

Specifically, the goals of the project are to:

• Determine the size and composition of the vireo and flycatcher populations at MCAS Miramar.

• Characterize the habitat used by vireos and flycatchers.

• Quantify vireo and flycatcher fecundity, nest success, and productivity by intensively monitoring pairs at MCAS

Miramar.

• Make observations meaningful as management implications for the species’ continued existence.

• Follow standard protocol for removal of Brown-headed Cowbird (Molothrus ater) eggs or nestlings.

Vireo surveys will be conducted in accordance with survey guidelines developed by the USFWS, Carlsbad Fish and Wildlife Office, dated Jan 19, 2001. The survey expected to include at least eight protocol presence/absence surveys conducted at least 10 days apart. Flycatcher surveys will be conducted in accordance with guidelines developed by Sogge et al. (2010). Vireo and flycatcher surveys shall be completed by USFWS Section 10(a)(1)(A) permitted biologists.

b. Meetings/Coordination

The Cooperator shall be available throughout the Agreement period for consultation with the CATR and MCAS Miramar Installation Representative. A pre-performance meeting via telephone or in person is required for this task order. The purpose of this meeting is introduction of key personnel, transfer of appropriate information and/or maps, resolve any initial questions or concerns, exchange appropriate documentation for Station access, and define contract responsibilities.

Issues regarding GIS guidelines, installation access, or scope clarification can be discussed at this meeting.

c. Submittals and Schedules

i. HSP/APP:

The Cooperator shall submit one electronic copy of the HSP and APP within 30 days after the pre-performance meeting. See Section M Safety below for details on the SHP/APP. The final SHP/APP is due within 15 days after receipt of government comments.

ii. Work Plan

The Cooperator shall submit a Draft Work Plan no later than 60 calendar days after the pre-performance Meeting. The effort will include developing a work plan for conducting reconnaissance surveys for identifying suitable habitat and gnatcatcher surveys that identifies field protocol for data collection methods/forms, project management methodology, GPS/GIS protocol for mapping pairs/lone territorial males and suitable habitat, any appropriate literature research, and an appropriate project implementation timeline. The work plan shall include an introduction, methods, proposed survey locations, GIS data standards, a detailed schedule with milestones and dates of completion of each associated deliverable required by this Contract. The plan also shall include a list of personnel who will work on the Contract, their qualifications, and a description of the roles each will fill. A copy of all U.S USFWS permits required to conduct work under this contract must be included in the detailed work plan. The final work plan is due within 15 calendar

During survey months, the Cooperator shall submit monthly progress reports. The progress report shall be submitted via e-mail as an MS Word attachment only when work is performed. Each report shall reference the Project, Document number, and Agreement number. The report shall include the dates of the reporting period, a detailed account of work accomplished, a figure/map displaying locations of LBVI and SWFL, an estimate of percentage of work completed, and an estimate of costs to date [reported verbally or written by email separately from the written report and at the same time]. The report shall include any past or future potential issues. Progress report structure and information required shall be amended as requested by the CATR or MCAS Miramar Installation Representative. It should be noted that collected data on small specific areas may be requested at any time during the survey process for planning purposes.

Draft Report: The Cooperator shall provide a comprehensive report of findings which includes accurate mapping of all vireo and flycatcher pairs, lone territorial males, and suitable habitat identified on Station and provides a description and analysis of station population trends. Include a table presenting results of past vireo and flycatcher surveys dating back to 1999. Deliver draft and final MCAS Miramar-approved GIS layer and metadata, and supply appropriate correlated maps and figures; all maps shall be submitted in both hard copy and digital format such as PDF and JPEG.

Reports provided shall be accurate, clear, and concise and not refer to the work plan or status reports for a complete understanding of the work. The Cooperator shall submit electronic copies via email of the draft report (word and PDF formats) and draft GIS data within 60 days of completion of field work. The draft report should include cover page, table of contents, executive summary, introduction, methods, and discussion/ recommendations. The report shall provide detailed color GIS maps detailing the survey data. All maps are to be prepared in GIS data format. For purposes of the draft report all raw data, data sheets and electronic databases (including GIS data) shall be included with the electronic copy.

Provide GIS data in ESRI GIS format that is accurately geo-referenced to sub-meter accuracy with associated attribute information using the database formats developed and in use by MCAS Miramar for gnatcatcher surveys. At a minimum, gnatcatcher breeding pairs, lone territorial males, use areas, and suitable habitat surveyed will be included in the deliverable. Electronic copies of the draft GIS data will be included with the submission of the Draft Report.

Provide complete metadata as required by MCAS Miramar’s GIS Data Delivery Requirements. Assist the MCAS Miramar GIS Specialist to ensure successful integration into the Station’s existing GIS database. At any time during the project, the contractor shall, upon request from the SC or PAR, provide information on the interim survey results in whatever format is available at the time.

Final Report: The Cooperator shall submit three (3) hard copies and five (5) electronic copies no later than 30 days after receipt of government comments. Of the copies three (3) hard copies and three (3) electronic will be provided to the MCAS Miramar Installation Representative. One (1) electronic copy shall be submitted to the CATR and one (1) shall be sent to NAVFAC Records Management. Cooperator shall contact Diane Silva diane.c.silva.civ@us.navy.mil for current submission instructions. Hard copies shall be submitted in an appropriate sized three-ring binder format with the title and date of the report depicted on the spine of the binder. The Final Report will be submitted with all of the information contained in the draft project report as modified by submitted comments. All data sheets and photos shall be submitted as an appendix to the final report. Raw data and electronic databased shall be submitted as part of the electronic copy. The GIS geodatabase shall include all maps and files produced for the study and shall be submitted in

Draft Work Plan Electronic via email (1) Submitted 60 days after Post Award

Meeting Final Work Plan Electronic via email (1) submitted 15 days after US

Government has provided comments Progress Reports Electronic via email (1) Submitted monthly during survey months Draft Survey Report (includes draft GIS information)

Electronic via email (1) and (2) CD/DVD for GIS Information

Within 60 days of completion of field work

Final Survey Report (includes final GIS information)

3 hard copies and 5 electronic copies via CD/DVD submitted 30 days after US

3. OPTION TASK 2: Threatened and Endangered Invertebrate Species Population Surveys: Quino checkerspot, Hermes copper, and Monarch butterflies

If funds are available. Upon award of Option Task 2 the Period of Performance shall be extended 12 months from the current CCD. Option Task 2 can be awarded concurrently with Option Task 1.

a. Specific requirements

1. Background

Quino Checkerspot butterflies (Euphydryas editha quino) (QCB) were first documented on MCAS in 2017 in a limited easement survey for San Diego Gas & Electric. Previous station wide focused surveys in suitable habitat in 1989-1991 and 2010 did not document any individuals of this species. Subsequent to 2017, focused station wide surveys found 4 individuals in 2018, 35 in 2019, and 8 in 2023.

The Hermes copper butterfly (Lycaena hermes) (HCB) was found at multiple sites on MCAS Miramar during focused l surveys during a 1989-91 lepidoptera study, and subsequently in a survey of an area proposed for military family housing in East Miramar. All suitable habitat on the station was destroyed during the 2003 Cedar fire, and multiple focused surveys by MCAS Miramar staff, USFWS personnel, and biological contractors have not documented the species in areas where it was previously found. This species is considered to be extirpated from MCAS Miramar presently.

The Monarch butterfly (Danaus plexippus) has exhibited large population declines in the last decade, though a recent rebound in numbers has been encouraging. Factors affecting the decline and rebound are problematic, although habitat elimination and insecticide use are likely culprits. Monarchs are widely observed on MCAS Miramar in small numbers, and Monarch caterpillars are observed on native milkweed species in the Department of Environmental Management native plant garden, during multiple seasons of the year. The potential of this species for being listed by the USFWS as threatened or endangered is reason for study of the distribution and abundance on the Station.

2. Purpose

The purpose of this option is to provide the Marine Corps with presence/absence surveys and estimates of population numbers in all areas of suitable habitat for QCB. Previously occupied site-specific surveys for HCB shall be a secondary task. All incidental observations of Monarch butterflies shall be documented during survey work. Modeling of species persistence, distribution, and abundance under a variety of project climatic conditions will be undertaken.

3. Approach

For QCB, the Cooperator will identify areas of suitable habitat and conduct presence/absence surveys utilizing USFWS protocols for this species, but surveys will continue through the flight season even after initial presence documentation in order to estimate population abundance.

For HCB, the Cooperator will identify areas of suitable habitat and conduct presence/absence surveys utilizing USFWS protocols for this species, but surveys will continue through the flight season even after initial presence documentation in order to estimate population abundance.