240000000013- Raysecur ITN- 12-11-23.docx

Michigan.gov/MiProcurement

INVITATION TO NEGOTIATE #240000000013

MDOC Mailroom Security Scanning Device

NOTICE OF INTENT TO NEGOTIATE AND CONTRACT WITH A SINGLE PROVIDER

Date: December 11, 2023

The State of Michigan seeks to negotiate for Michigan Department of Corrections (MDOC) Mailroom Security Scanning Devices

Requestor: Michigan Department of Corrections (MDOC)

1. State Contact Information:

The sole point of contact concerning this Invitation to Negotiate is:

Valerie Hiltz, Solicitation Manager

(517) 249-0459 hiltzv@michigan.gov

2. Description of Purchase:

The MDOC is requesting a Contractor to provide mailroom security scanning devices.

A. The single device must be able to scan incoming mailings of all sorts including but not limited to letters, flats, packages and boxes, without being opened, for all of the following threats.

1) Narcotics including but not limited to drug-laced papers, Suboxone strips hidden within letter, magazines, newspaper and beneath stamps, Fentanyl, K2, Oxycodone, cocaine and methamphetamines

2) Papers laced with common substances such as household bug sprays

3) Powders such as anthrax, ricin, bleach and hoaxes like sugar or baking soda

4) Liquids including drugs, kerosene and fuels, Muriatic and acids, mercury and hazards

5) Chemicals including poisonous vapors, liquids and solids.

6) Biological infectious diseases with the potential to spread

7) Contraband including but not limited to sharps, currency, utensils, stamps

8) Illicit Items such as weapons, firearm components, electronics and other smuggled items

9) Radioactive materials

10) Nuclear explosive devices

11) Explosives such as Improvised explosive devices (IED), pipe bombs and related threats.

B. The devices while in operations should capture images and videos of internal contents of screened items and optical images of the eternal packaging and screening process.

C. The devices while in operation should emit visual and audible to alerts with the ability to adjust sensitivity.

D. The device should be compact and mobile.

E. The device should be able to operate on standard 110/220 V AC power and capable of operating solely with an optional battery pack for a minimum of 10 hours

F. MDOC wants to be able to initially lease seven devices for a period of six months to ensure that the devices will operate as anticipated and as needed. At the end of the six months the State will want the option to purchase these seven devices and then purchase an additional 18 devices for a total of 25 devices.

G. The warranty period for the original seven leased devices will begin at the same time as the next 18 under the purchase for the full warranty.

H. MDOC will want the contract to provide for continuous enhancements via software updates and establish continued maintenance, repair and equipment upgrades for these devices for the entire length of their useful life.

I. MDOC will require initial training and ongoing training as necessary for the life of any established contract.

3. Commodity Code References:

22020 (Hazardous environment detection and measuring equipment) 25740 (Homeland security equipment and accessories, not otherwise classified)

4. Description of Action: New contract

5. Intended Source: RAYSECUR 356 University Avenue Westwood, MA 02090

6. Questions: Questions concerning the Invitation to Negotiate must be emailed to the Solicitation Manager at hiltzv@michigan.gov no later than Thursday, December 14, 2023, at 3:00 PM EST. In the interest of transparency, only written questions will be accepted. Answers to questions will be posted on SIGMA VSS on Friday, December 15, 2023.

7. Response Deadline: Any potential bidder, who does not agree that this good or service is available only from the intended source, must submit a response electronically via SIGMA VSS by Monday, December 18, 2023, at 3:00 PM EST. Your response must be in writing, uploaded as an attachment to your response, and describe the product or service you are offering as an equivalent.

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