24_917_CLAR1.pdf

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CERTIFIED MAILED/EMAILED

TO: All Vendors Tywanna Scott, Procurement Assurance Analyst Hameed Malik~ inee i and Environmental Services Department

FROM: DarrellWhite/l)..).

Interim Procureme t Director

DATE: November 13, 2024

SUBJ: Responses to Vendor's Questions

RFP ITEM: RFP Item # 24-917 Comprehensive Disaster Recovery and Cost Recovery Professional Services for Augusta, GA - Engineering and Environmental Services Department

RFP OPENING DATE: Friday, November 15, 2024@ 1 :00 p.m.

CLARIFICATION NO. 1

This Addendum shall form a part of the referenced RFP Item #24-917 Comprehensive Disaster Recovery and Cost Recovery Professional Services and any agreement entered into in connection therewith equally as if bound into the original document. Acknowledge receipt of all Addendums on Attachment "B" within the Specifications package.

Responses to Vendor's Questions:

1. Question: Regarding Attachment B, there is a space requiring the Augusta Business

License #. Confirming that we are not required to obtain an Augusta business license prior to submission of the proposal.

Response: Augusta business license not required for proposal submission unless your company resides in Augusta, GA. Your state/local business license number will be suffice at submission.

2. Question: When does Augusta expect to issue their addendum along with answers to Vendor's questions?

Response: A letter of clarification will be issued.

3. Question: Given that responses are pending and Vendors may have to mail their proposals a couple days before the due date of November 15 in order for it to be received in time, will Augusta extend the due date a few days to ensure a thorough preparation and compliant submission?

Response: No.

4. Question: Section V of the RFP asks vendors to "Provide at least five (5) references for which the firm has performed services within the last ten ( 10) years that are similar to the requirements in the Scope and Classification.'' However, the evaluation criteria in section VII states that providers should "Provide as reference the name of at least three (3) agencies you currently or have previously consulted for in the past ten (10) years." Could you please confirm the number of references that are required to be provided?

Response: Minimum three reference required for reference check purpose.

5. Question: Based on the Fee Proposal Form, it appears that the hours quantity should be determined by each vendor. As each vendor will have a different quantity of hours proposed, could you please confirm if price will be evaluated based on one total price per vendor, by hourly rate per position, or using another method?

Suite 605 - 535 Telfair Street, Augusta Georgia 30901

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Clarification #1 RFP Item #24-917 Comprehensive Disaster Recovery and Cost Recovery Professional Services

Response: Price will be evaluated by hourly rate

6. Question: In section 2.16 Payment to Contracts it says "The contractor will submit a weekly invoice to Augusta Finance Department with copies to Augusta's EMA Director." Will Augusta consider a monthly billing frequency from the vendor?

Response: Yes, monthly billing is acceptable.

7. Question: Could you please confirm if Attachment I is required to be completed if the vendor is not intending to subcontract with another firm?

Response: Yes.

END OF CLARIFICATION

Clarification #1 RFP Item #24-917 Comprehensive Disaster Recovery and Cost Recovery Professional Services Page2