24-8314_-_Exhibit_L_-_Scope_of_Work_R2.pdf

EXHIBIT L - SCOPE OF WORK

Scope of Work for Oil Well Road Intersection and Signalization Project

Big Corkscrew Island Regional Park, Collier County, Florida

Project Overview:

The objective of this project is to construct a new signalized intersection on Oil Well Road at Big Corkscrew Drive, just east of Palmetto Ridge High School, enhancing traffic flow and safety for visitors to the Big Corkscrew Island Regional Park and commercial developments. This project involves comprehensive civil engineering work including road widening, the addition of turn lanes, and the installation of a traffic signal system. This project also includes a temporary signalization phase which is detailed at the end of this document.

The scope also covers ancillary improvements to storm drainage, potable water distribution, sanitary sewer systems, street lighting and landscaping. Coordination with ongoing construction activities along Big Corkscrew Drive is essential to ensure a seamless integration of new infrastructure. The adjacent commercial developer, through an agreement with Collier County, is responsible for reimbursing the County for a portion of the cost of the project, specifically the public utilities and the intersection.

Background

The intent of the intersection project is to provide a safe access to the Big Corkscrew Island Regional Park and adjacent commercial developments. This contract consists of the turn-key construction in accordance with the bid documents of the contracted design firm, Q Grady Minor & Associates, P.A. and their subconsultants.

The project will also have on site CEI services that will assist the County with project management. Funding for this project is provided by Parks and Recreation Impact fees.

The General Contractor shall work closely with the design teams, Construction Management/Engineering and Inspection firm and authorities having jurisdiction on permitting efforts to facilitate the quickest start of the intersection’s physical development and subsequent construction. Collier County fully expects the General Contractor to work with the design and project management team and employ any creative methods necessary to move the project forward to an on time and successful completion.

Particular attention must be given to coordinating the involvement of the multiple stakeholder groups involved, ensuring the best value for the taxpayers of Collier County and insulating the project from the expected continuing volatility of the construction materials and labor market.

The General Contractor will be responsible for developing a detailed schedule for the construction of the intersection that falls within the expected number of days listed in the solicitation.

The chosen General Contractor must be proactive and provide professional project management support throughout the project. This shall include at a minimum project tracking and progress reports, detailed project accounting, experienced full-time supervision and detailed document management. The Project will be constructed as outlined herein.

Licensing Requirements

An active, GC license, Building Contractor’s license and/or any required licensure to complete the work in the State of Florida is required for this bid. Contractor must meet any applicable OSHA, FDEP, FDOT and EPA requirements and a foreman must be on site at all times.

Permitting and Notification Requirements

Collier County shall pay for all local building permits for the General Contractor and all trades must pay their fees to the associated agency directly. The County shall issue a Notice to Proceed (NTP) once permitting is approved or a Limited Notice to Proceed (LNTP) once the Contractor needs to order materials, whichever is first.

General Terms and Conditions

Survey and Layout – The signed and sealed drawings are provided outlining clearing and erosion prevention plan, site, intersection, signalization and roadway plans, utilities, and additional work in detail. The Specification documents, at length, set forth expectations of work quality, processes, procedures, and provide details not contained within the drawings. It is the responsibility of the Contractor to review the drawings and specifications to accurately bid the work.

Underground Utilities Locator – Contractor to contact Sunshine 811 – Underground Utilities Locator as required by law and coordinate with all utility providers for locating and marking of existing facilities. Contractor shall coordinate with utilities for protection and adjustment of the existing utilities lines/mains as needed and/or required. All costs shall be included in the bid.

Permit Drawings – Collier County is providing professional engineer, signed, and sealed, plans which have already been submitted by Q Grady Minor to Collier County Growth Management Department, Building Permitting, and revisions to those plans may occur prior to bid opening. See Drawings documentation.

Contractor and Owner-Purchased Materials and/or Equipment

No later than 30 days from contract execution, the General Contractor shall identify any materials or equipment for the project best purchased utilizing a direct material purchase program. The County will review the list with the contractor and identify which packages can be purchased directly. The Contract shall manage this process to ensure the best feasible savings to the project without introducing risk to the project schedule. Some of the traffic signal equipment has long delivery times and a separate Direct Material Purchase (DMP) agreement is being negotiated with a vendor.

The Contractor shall route, review, and approve the invoicing from project suppliers for purchase under this program.

The contractor shall receive, unload, handle, store, protect and install all materials and items purchased under the program as if purchased by the Contractor themselves.

The General Contractor shall order all materials and equipment for the project early enough to insulate the project from the supply chain and logistics volatility that exists in the market and is expected to exist throughout the construction phase of the project.

The contractor is to include all required storage containers, storage unit costs or holding costs to facilitate the early ordering and delivery of the construction components both on and off-site. Collier County will provide payment for stored materials in accordance with all local ordinances and contract requirements with the appropriate insurance and backup documents, subject to approval by staff.

Project Terms and Conditions

Requirements

• All work must comply with Collier County Vertical Standards (CCVS), FDOT Standards, and the Florida Building Code.

The technical specifications of the project provided by the engineer of record shall take precedence over materials and product specifications in the vertical standards.

• All work must comply with NFPA 30/30A and 62-762, Florida Administrative Code (FAC).

• Obtain and pay for all local, state, and federal permits and inspection(s).

• The cost of preparing and providing paper and electronic copies of as built drawings shall be included in the bid.

Collier County Project Management Platform: The General Contractor shall use Collier County’s project management platform (Procore) and utilize all tools including Requests for Information (RFIs), Submittals, Daily Log, Photos, Drawings, Specification, Meetings, Schedule, Transmittals, Inspections, Incidents, Budget, Documents, and Directory. The GC will be given full access to Procore and will be empowered to manage the RFI and Submittal workflows, document management, drawing meeting management, and all other project management tools to ensure an efficient project. There is no cost to the contractor for the use of this platform.

The GC will have the ability to invite subcontractors to the project to ensure full participation, access to the latest drawings, and efficient handling of RFIs and submittals.

• Debris Removal and Disposal. Dispose of debris at a licensed, regulated disposal site. Contractor must provide delivery and disposal receipts to the County. All associated costs shall be included in the bid, and waste removal must be reported within Procore’s Daily Log.

• The contractor must warranty labor and materials for a minimum of one (1) year following the completion of this project. Remediation work during the warranty period shall be at no cost to Collier County.

• All work must be performed by qualified employees. Credentials and licensure must be provided prior to commencing any work.

• The contractor and their subcontractors are required to comply with County Ordinance 2004-52, as amended.

Background checks are valid for five (5) years and the vendor / subcontractor shall be responsible for all associated costs.

The cost will be paid for by the Contractor and subcontractors.

• Work shall not commence until Collier County has issued the Notice to Proceed (NTP).

• Any infrastructure or site damage caused by Contractor shall be repaired and/or replaced (if necessary) at no cost to the Owner.

• Contractor must comply and maintain all OSHA and Collier County minimum standards as set by the Collier County Environmental Compliance Division.

• Contractors are responsible for reviewing all bid documents and providing qualified responses to be considered.

• Up to two (2) Project Signs shall be erected by Contractor upon issuance of a Notice to Proceed with the following requirements:

o Sign size shall be four feet by eight feet (4’X8’) to be placed on Project Site as directed by the County. The sign shall be supported by a minimum of two 4”x 4” white painted posts.

o The left one quarter (1/4) of the sign shall contain the current Collier County logo and a listing of the current Collier County Board of County Commissioners with names and districts. “Your Tax Dollars at Work” shall be on the sign https://www.colliercountyfl.gov/home/showpublisheddocument/103458/638180053906230000 o Sign colors: English Ivy Green Glossy Background with White Letters; Border: Black Glossy o The right three quarters (3/4) side of the sign(s) shall contain the following: Name of Project: Big Corkscrew Island Regional Park Phase 2A Oil Well Road Signalized Intersection Project. Project Design Professional: Q Grady Minor, Project Management: James K. Morton, PE, Sr. Project Manager Facilities Management Division . Completion Date: TBD Start Date TBD

• Management of Traffic: Provide Management of Traffic for the project site, including but not limited to Collier County CMA 5807 and/or FDOT requirements. The contractor shall be responsible for all Maintenance of Traffic for the project. Maintenance of Traffic shall be in accordance with the FDOT Standard Index and the Manual of Uniform Traffic Control Device (MUTCD, Part VI). Comply with Collier County CMA 5807 and associated Maintenance of Traffic Procedure. Spaces in front of the project area shall be managed to avoid public interaction. All management of traffic required to complete the work phases in the time allotted is the responsibility of the contractor.

Scope of Work:

General Conditions:

For full details review the bid Specifications, Drawings, and Scope documentation provided.

• The Intersection Phase project will construct a Signalized Intersection on Oil Well Road at Big Corkscrew Drive, road and traffic lane revisions, the required utilities, sidewalks, landscaping, and drainage. Collier County seeks to select a General Contractor (GC) to provide a full set of construction services to deliver this project.

• Mobilize to the site to establish, storage areas, temporary utilities, and ensure that all necessary equipment, personnel and materials are on-site.

• Maintenance of Traffic to include all required signage, barriers, detours, and temporary traffic signals, as well as coordinating with local authorities.

• Survey site to layout construction, establish benchmarks, and prepare topographic surveys to guide construction activities.

• Establish a primary contact for the GC’s Project Manager and County’s Engineer of Record.

• Report daily activities including safety inspections if applicable in Procore as provided by Collier County, and work within the Procore system to provide daily activity updates, weekly progress reports and minutes of meetings as outlined above.

Demolition & Erosion Control:

• Install silt fencing and other equipment to prevent soil erosion and sediment runoff during construction and remove and dispose of at completion of the project at no cost to the owner.

• Remove and properly dispose of existing asphalt, sidewalk and curbing as shown in the demolition plan.

Paving and Sidewalks Improvements:

• Perform necessary earthwork and site grading to prepare for construction activities.

• Pave the newly constructed lanes and repair any existing pavement affected by construction.

• Install concrete medians, signs, and pavement markings as per the design specifications

• Construct sidewalks along Oil Well Road to enhance pedestrian safety and accessibility.

• Install, remove and relocate streetlights/poles per design drawings.

• Install Bahia sod and establish with scheduled waterings as indicated.

Storm Drainage:

• Upgrade the storm drainage system to handle increased runoff from the new intersection.

• Install new drainage structures and pipes as designed.

Potable Water Distribution System:

• Remove and replace existing potable water distribution system as required.

• Ensure compliance with all relevant water quality and safety standards.

Signalization Installation:

• This scope of work covers the complete installation of a new traffic signal at the intersection of Oil Well Road and Big Corkscrew Drive and includes all necessary underground infrastructure, electrical components, signal poles, traffic and pedestrian signals, detection systems, and additional components for a fully functional and efficient traffic control system. Such as:

o Conduits for routing signal cables, power cables, and fiber optic cables underground.

o Signal cables through the underground conduits for traffic signal operation.

o ITS fiber optic cables with 13-48 fibers and all require accessories needed for data communication.

o Multi-conductor communication cables for signal and control communication.

o Underground electrical power service to supply the traffic signal system and various other components.

o Signal poles, mast arms, pedestals, foundations, arm assemblies and traffic and pedestrian signals.

o Inductive loop detectors, assemblies and equipment needed for vehicle detection at the intersection.

o Pedestrian detectors for walk signal activation.

o Traffic controllers and cabinets for managing signal operations.

o ITS CCTV cameras with dome enclosures for intersection monitoring.

Coordination with Current Construction:

• Collaborate with the contractor responsible for Phase 2A of Big Corkscrew Island Regional Park.

• Coordinate construction schedules and activities to avoid conflicts and disruptions.

Deliverables:

• Regular progress reports and meetings with stakeholders.

• Final inspection and testing of all installed systems.

• As-built drawings and documentation upon project completion.

Timeline:

The project is expected to be completed within the expected number of days listed in the solicitation after receiving a Notice to Proceed, with key milestones to be defined during the initial project planning phase.

Project Management:

The contractor will appoint a dedicated project manager responsible for overseeing all aspects of the construction, ensuring compliance with project specifications, and maintaining effective communication with Collier County officials and other stakeholders.

Compliance:

All work must comply with local, state, and federal regulations, including environmental, safety, and accessibility standards.

Project Requirements:

General Contractors are encouraged to visit the site and attend the pre-bid meeting.

All employees and subcontractors selected for this project will be required to be badged through Collier County background check and fingerprinting screening system. No personnel – at any level – will be accepted, nor allowed to work at the construction site, without a valid badge. Badge should always be worn and displayed. The Background checks are valid for five (5) years, and the vendor/subcontractor shall be responsible for all associated costs.

The contractor shall submit specifications, product data, and/or shop drawings on all materials, devices, equipment, or systems being installed at the project for approval by the Project Manager and/or project consultant prior to installation.

The contractor is expected to be familiar with the standards of the Americans with Disabilities Act (ADA) and Florida Building Code Accessibility Standards and ensure all work is completed in accordance with these codes and standards.

All items are to be installed per the manufacturer’s recommendations and instructions. In addition, all work must comply with FDOT Standards current edition, Collier County Utility Standards, and all current building Codes.

Once the work begins, it will be executed with such progress as may be required, to prevent delays in the general completion of the project. At all times, the general contractor shall schedule and direct the Work to provide an orderly progression to completion within the specified time.

The contractor will be required to provide daily reports with photographs of the progress, beginning with pre-construction photos and weekly reports after that, until the successful completion of the work.

Temporary Signalization Alternate

This alternate provides for the installation of a temporary traffic signal at this intersection in a phased manner.

This includes completing the flatwork to the extent that the intersection has all additional turn lanes, sidewalks and roadway components installed and usable and temporary signalization installed and functioning for public use.

The temporary signalization shall be installed, along with the roadway improvements within 90 days from commencement of the project.

Once the intersection is constructed, along with temporary signalization, to the extent that is functional and usable by the public, it will be put into use. Once the longer lead permanent equipment items are delivered, the contractor shall schedule with the County a time to complete the installation and close-out the project and the contractor will be given the remainder of the contract time to complete this work.

Collier County Transportation may opt to provide a controller and/or signal heads for the temporary signalization setup if they are not immediately available. The contractor may be asked to provide a deduction from the contract if items are provided by Collier County that would have otherwise been purchased or rented by the contractor.

General Requirements for Temporary Signalization

Signal Support Structures: Install large, reinforced precast concrete poles at two locations around the intersection to serve as the primary support structures. These poles must be designed to withstand the load of the signal cable and signal heads, as well as local wind load requirements.

Erect a diagonal cable across the intersection to suspend the signal heads. The cable should be tensioned appropriately to minimize sag while maintaining stability and visibility of the signal heads.

Signal Heads: Provide signal heads for all approach lanes, including through, left-turn, and right-turn movements as required by the intersection's configuration.

Ensure all signal heads are mounted securely to the diagonal cable with weather-resistant hangers or brackets that maintain proper alignment.

Control Cabinet: Install a temporary signal control cabinet at a location outside of the clear zone to house the signal controller and associated electronics. The contractor may opt to install the permanent controller and cabinet, or a controller provided by Collier County Transportation at the permanent location of the controller.

The cabinet must be equipped with a signal controller compatible with Florida Department of Transportation (FDOT) standards for intersection control and programming.

Detection Systems: Install vehicle detection systems to manage traffic flow and optimize signal timing. This may include, inductive loop detectors in the pavement and/or radar or video-based detection systems mounted on the poles or other structures and detection must accommodate all turn lanes, including protected and left-turn lanes, ensuring comprehensive traffic management.

Traffic Management During Installation: Implement temporary traffic control measures, including lane closures, cones, and signage, to ensure safety during installation and maintenance of the temporary signal setup.

Provide clear advance warnings to road users of potential delays or new traffic patterns and provide for a dynamic management of traffic to accommodate the accelerated schedule and traffic patterns on multiple shifts as necessary.

Power Supply: Ensure access to a reliable power source. If no permanent power supply is available, provide a temporary power connection or portable generator for operation of the equipment.

Install proper grounding for all electrical components to ensure safety and compliance with local codes.

Temporary Signalization Concept: