24-8311_Solicitation.pdf

COLLIER COUNTY

BOARD OF COUNTY COMMISSIONERS

INVITATION TO BID (ITB)

FOR

ADVERTISEMENT OF DELINQUENT PROPERTY TAXES

SOLICITATION NO.: 24-8311

LEEANN CHARLES, PROCUREMENT MANAGER

PROCUREMENT SERVICES DIVISION

3295 TAMIAMI TRAIL EAST, BLDG C-2

NAPLES, FLORIDA 34112

TELEPHONE: (239) 252-4270

Leeann.Charles@colliercountyfl.gov (Email)

This solicitation document is prepared in a Microsoft Word format. Any alterations to this document made by the Bidder may be grounds for rejection of the bid, cancellation of any subsequent award, or any other legal remedies available to the Collier County Government.

mailto:Leeann.Charles@colliercountyfl.gov

SOLICITATION PUBLIC NOTICE

INVITATION TO BID (ITB) NUMBER: 24-8311

PROJECT TITLE: ADVERTISEMENT OF THE DELINQUENT PROPERTY TAXES

DUE DATE: FEBRUARY 26, 2025 @ 3:00 PM EST

PLACE OF BID OPENING: PROCUREMENT SERVICES DIVISION

3295 TAMIAMI TRAIL EAST, BLDG C-2

NAPLES, FL 34112

All bids shall be submitted online via the Collier County Procurement Services Division Online Bidding System:

https://procurement.opengov.com/portal/collier-county-fl

INTRODUCTION

As requested by the Collier County Tax Collector (hereinafter, the “Tax Collector”), the Collier County Board of County Commissioners Procurement Services Division (hereinafter, “County”) has issued this Invitation to Bid (hereinafter, “ITB”) with the intent of obtaining bid submittals from interested and qualified vendors in accordance with the terms, conditions, and specifications stated or attached. The vendor, at a minimum, must achieve the requirements of the Specifications or Scope of Work stated.

The results of this solicitation may be used by other County departments once awarded according to the Board of County Commissioners Procurement Ordinance.

BACKGROUND

Pursuant to Section 197, Florida Statutes (F.S.), the Board of County Commissioners, in conjunction with and on behalf of Collier County Tax Collector Rob Stoneburner, is requesting competitive sealed bids from written news media sources of general circulation in Collier County to advertise the list(s) of properties with delinquent real estate or personal property taxes for the calendar year.

TERM OF CONTRACT

The contract term, if an award(s) is/are made is intended to be for five (5) years.

Prices shall remain firm for the initial term of this contract.

Surcharges will not be accepted in conjunction with this contract, and such charges should be incorporated into the pricing structure.

The County Manager, or designee, may, at his discretion, extend the Agreement under all of the terms and conditions contained in this Agreement for up to one hundred eighty (180) days. The County Manager, or designee, shall give the Contractor written notice of the County's intention to extend the Agreement term not less than ten (10) days prior to the end of the Agreement term then in effect.

All goods are FOB destination and must be suitably packed and prepared to secure the lowest transportation rates and to comply with all carrier regulations. Risk of loss of any goods sold hereunder shall transfer to the COUNTY at the time and place of delivery; provided that risk of loss prior to actual receipt of the goods by the COUNTY nonetheless remain with VENDOR.

AWARD CRITERIA

ITB award criteria are as follows:

The County’s Procurement Services Division reserves the right to clarify a vendor’s submittal prior to the award of the solicitation.

It is the intent of Collier County to award to the lowest, responsive and responsible vendor(s) that represents the best value to the County.

For the purposes of determining the winning bidder, the County will select the vendor with the lowest total bid as outlined below:

• Lowest Total Bid.

Collier County reserves the right to select one, or more than one suppliers, award on a line item basis, establish a pool for quoting, or other options that represents the best value to the County; however, it is the intent to:

https://procurement.opengov.com/portal/collier-county-fl

• Identify Single Awardee

The County reserves the right to issue a formal contract or standard County Purchase Order for the award of this solicitation.

DETAILED SCOPE OF WORK

Pursuant to Chapter 197 “Tax Collections, Sales, and Liens,” Florida Statutes (F.S.) Chapter 197 Online Sunshine, the Board of County Commissioners, in conjunction with and on behalf of Collier County Tax Collector Rob Stoneburner, is requesting competitive sealed bids from written news media sources of general circulation in Collier County to advertise the list(s) of properties with delinquent real estate or personal property taxes for the calendar year.

All Bids received under this solicitation are subject to the requirements of Section 197.402 F.S. “Advertisement of real or personal property with delinquent taxes,” 197.402: Online Sunshine, and 197.403 F.S. “Proof of Publication,” 197.403: Online Sunshine F.S., and Chapter 50 “Legal and Official Advertisements,” Chapter 50 Online Sunshine; subsections 50.011 “Publication of legal notices”

50.011 Online Sunshine and 50.031 “Newspapers in which legal notices and process may be published,”50.031 Online Sunshine.

The Tax Collector’s Office will electronically send the lists of property with delinquent taxes to the selected publication and provide the verbatim text (electronically or hard copy) for all notices to be included with the respective advertisements. The Tax Collector’s Office will pay the newspaper promptly after receiving all affidavits of publication and submission of a proper and accurate invoice.

1. Bid Schedule: Submit responses on the Bid Schedule located in OpenGov under the “Downloads” tab for this solicitation.

1.1. Delinquent Real Estate Taxes: The unit price includes labor, materials, equipment, and fees to perform the services.

1.1.1. The units of measure are as follows: First Insertion – per square inch; Subsequent Insertion – per square inch; First

Insertion – per parcel; and Subsequent Insertion – per parcel.

1.1.2. All parcels are to be itemized by Name of the Owner, Section, Township, Range, and Parcel Number.

1.1.3. A full length, properly titled map of the County by Section, Township, and Range is to be included on the first page of each advertisement.

1.1.4. The list of delinquent properties is to be advertised once per week for three (3) consecutive weeks in accordance with

Subsection 197.402(3), Florida Statutes. The Tax Collector’s Office will determine the dates, which it anticipates publishing in May each year.

1.1.5. Each advertisement shall contain notice of the date, time, and place of the Tax Certificate Sale. The text for said notice shall be provided to the newspaper by the Tax Collector’s Office.

1.1.6. Publication of the Delinquent Real Estate Tax Roll shall appear in the editions/issues agreed upon by the County in writing, in a minimum of one thousand (1,000) copies of a “newspaper of general circulation” in Collier County as defined in Chapter 50, F.S.

1.1.7. Twenty-five (25) copies of the Delinquent Real Estate Tax Roll shall be delivered to the County Tax Collector’s Office before the date of first publication.

1.2. Delinquent Personal Property Taxes: The unit price includes labor, materials, equipment, and fees to perform the services.

1.2.1. The units of measure are as follows: First Insertion – per square inch; Subsequent Insertion – per square inch; First

Insertion – per parcel; and Subsequent Insertion – per parcel.

1.2.2. All delinquent items must be listed by the Name of the Owner, Section, Township, Range, and Parcel Number.

1.2.3. The list is to be published one (1) time in accordance with Subsection 197.402(2), Florida Statutes. The date is to be determined by the Tax Collector’s Office, which anticipates publishing during May.

1.2.4. The advertisement will contain a notice stating that the taxes for all items listed therein are considered delinquent and that said taxes are subject to interest of eighteen percent (18%) per year and other statements as required by Subsection 197.402(2) Florida Statutes. Said properties are subject to seizure if the proportional costs of the advertising, as well as the accumulated taxes, are not paid in full before June 1, 20XX (after date of delinquency). The text for said notice shall be provided to the newspaper by the Tax Collector’s office.

1.2.5. Publication of the Delinquent Personal Property Tax Roll shall appear in the editions/issues agreed upon by the County in writing, in a minimum of one thousand (1,000) copies of a “newspaper of general circulation” in Collier County as defined in Chapter 50, Florida Statutes.

1.2.6. Ten (10) copies of the Delinquent Personal Property Tax Roll shall be delivered to the Tax Collector’s Office before publication.

1.3. Documentation and Information (Items 9 and 10): Must comply with the Florida Statutes provided in the Detailed Scope of Work.

1.3.1. Minimum Number of Paid Circulations within Collier County: Input the number of paid circulations within Collier http://www.leg.state.fl.us/statutes/index.cfm?App_mode=Display_Statute&URL=0100-0199/0197/0197.html http://www.leg.state.fl.us/statutes/index.cfm?mode=View%20Statutes&SubMenu=1&App_mode=Display_Statute&Search_String=197.402&URL=0100-0199/0197/Sections/0197.402.html http://www.leg.state.fl.us/statutes/index.cfm?mode=View%20Statutes&SubMenu=1&App_mode=Display_Statute&Search_String=197.403&URL=0100-0199/0197/Sections/0197.403.html http://www.leg.state.fl.us/statutes/index.cfm?App_mode=Display_Statute&URL=0000-0099/0050/0050.html http://www.leg.state.fl.us/statutes/index.cfm?mode=View%20Statutes&SubMenu=1&App_mode=Display_Statute&Search_String=50.011&URL=0000-0099/0050/Sections/0050.011.html http://www.leg.state.fl.us/statutes/index.cfm?mode=View%20Statutes&SubMenu=1&App_mode=Display_Statute&Search_String=50.031&URL=0000-0099/0050/Sections/0050.031.html

County and submit a sworn affidavit of the Collier County minimum paid circulation of the publication with bid submission.

1.3.2. Recent Audit Bureau Circulation Report: Input the Audit Bureau Circulation Report date and submit the recent copy of the report with bid submission.

2.0 Delinquent Real Estate Taxes and Personal Property Taxes Additional Requirements

2.1 Prepare and schedule the timelines as directed by the Tax Collector’s Project Manager.

2.2 Allow sufficient time for drafting, proofing, and advertising the respective notices and lists.

2.3 Provide pricing, advertising, and printing in the style and font of the documents as directed by the Tax Collector’s Project

Manager.

VENDOR CHECKLIST

***Vendor should check off each of the following items as the necessary action is completed (please see Vendor Check List)***