24-8285_-_Solicitation_Rev_1.pdf

COLLIER COUNTY

BOARD OF COUNTY COMMISSIONERS

INVITATION FOR QUALIFICATION (IFQ)

FOR

CONTRACTORS FOR PUBLIC TRANSIT CONSTRUCTION

PROJECTS

SOLICITATION NO.: 24-8285

BARBARA LANCE, PROCUREMENT STRATEGIST

PROCUREMENT SERVICES DIVISION

3295 TAMIAMI TRAIL EAST, BLDG C-2

NAPLES, FLORIDA 34112

TELEPHONE: (239) 252-8998

Barbara.Lance@colliercountyfl.gov (Email)

This solicitation document is prepared in a Microsoft Word format (Rev 8/7/2017). Any alterations to this document made by the Vendor may be grounds for rejection of proposal, cancellation of any subsequent award, or any other legal remedies available to the Collier County Government.

SOLICITATION PUBLIC NOTICE

INVITATION FOR QUALIFICATION

(IFQ) NUMBER:

24-8285

PROJECT TITLE: Contractors for Public Transit Construction Projects

IFQ OPENING DAY/DATE/TIME: SEPTEMBER 9, 2025 AT 3:00 P.M.

PLACE OF IFQ OPENING: PROCUREMENT SERVICES DIVISION

3295 TAMIAMI TRAIL EAST, BLDG C-2

NAPLES, FL 34112

All proposals shall be submitted online via the Collier County Procurement Services Division Online Bidding System:

https://procurement.opengov.com/portal/collier-county-fl

INTRODUCTION

As requested by the Public Transit and Neighborhood Enhancement Division (hereinafter, the “Division or Department”), the Collier

County Board of County Commissioners Procurement Services Division (hereinafter, “County”) has issued this Invitation for

Qualification (hereinafter, “IFQ”) with the intent of obtaining proposals from interested and qualified vendors in accordance with the terms, conditions and specifications stated or attached. The vendor, at a minimum, must achieve the requirements of the

Specifications or Scope of Work stated.

The selected Contractor(s) will be responsible for providing complete construction services for a wide range of projects and is responsible for the overall coordination of a project. The Contractor provides material, labor, equipment, tools and services necessary for the project. The CONTRACTOR may hire specialized subcontractors to perform all, or some portion of the construction work.

The work under this solicitation will be for projects with a value up to $1,000,000. Any individual work assignment over $500,000 will be subject to approval by the Board of County Commissioners.

BACKGROUND

The intent of this solicitation is to establish a pool of qualified Contractors that can provide general public transit related construction and construction related services.

Scope of work to include, but not be limited to; general construction activity related to the Public Transit and Neighborhood

Enhancement Division; including bus shelters, structures, enclosures, improvements for buildings, ramps, roadway, walkway, parking areas and related work, landscaping, utility and drainage, illumination, electrical, plumbing, HVAC, fire suppression, carpentry, roofing, signage, and etc.

The overall project includes the associated breakdown of funding sources. It is anticipated that all construction aspects associated with public transit construction projects will be primarily funded with Federal Transit Administration funds, Federal Transit

Administration Emergency Relief funds, and Federal Emergency Management Agency (FEMA) as well as State (FDOT) and local

County dollars, as depicted in the scope of work and exhibits. Therefore, services associated with each funding source shall be clearly identified and delineated throughout the life of the project.

TERM OF CONTRACT

The contract term, if awards are made, is intended to be for five (5) years with one (1) five (5) year renewal option.

The County Manager, or designee, may, at his discretion, extend the Agreement under all of the terms and conditions contained in this Agreement for up to one hundred eighty (180) days. The County Manager, or designee, shall give the Contractor written notice of the County's intention to extend the Agreement term not less than ten (10) days prior to the end of the Agreement term then in effect.

It is the intent to award this IFQ to multiple awardees with County staff requesting quotes from all vendors per project. All awardees are expected to submit quotes for each project that will be issued under this contract, for the duration of the contract. Repeatedly failing to submit a quote, when requested, may result in the removal of the awardee from the contract pool.

DETAILED SCOPE OF WORK

1. Scope of Work

1.1. The selected Contractors will be responsible for providing complete construction services for a wide range of projects and https://procurement.opengov.com/portal/collier-county-fl also responsible for the overall coordination of a project, including but not limited to the permitting and any plans, and shop drawings that may be required. The Contractor will provide material, labor, equipment, tools and services necessary for all projects assigned. When necessary, the Contractor may hire specialized subcontractors to perform all, or some portion of the construction work.

1.2. The Contractor must be qualified and is directly responsible for 100% of the contracted work including all work performed by the in-house personnel or any subcontractors. In the event the Contractor does not “self-perform” any or all tasks within the specifications, and utilizes subcontractors, the Contractor is directly responsible for all supervision, monitoring and compliance with one hundred percent (100%) of meeting schedule, cost, work scope plans and specification quality in the performance of a project for the County.

1.3. The selected Contractors may be involved in:

1.3.1. Construction supervision/administration;

1.3.2. New construction;

1.3.3. Renovations/retrofits/remediation;

1.3.4. Site or utility improvements;

1.3.5. Complete or selective demolition;

1.3.6. Estimating cost of future projects;

1.3.7. Coordinating with project consultants; and,

1.3.8. Scheduling work and subcontractors in harmony with the County’s operations;

1.4. The selected Contractors’ responsibilities may include, but are not limited to:

1.4.1. Hiring various trades to complete a project;

1.4.2. Applying for building permits;

1.4.3. Securing the property;

1.4.4. Providing temporary utilities on site;

1.4.5. Managing personnel on site; and

1.4.6. Disposing and/or recycling of construction waste, monitoring schedules and cash flows, and maintaining accurate records;

The above list is not intended to represent the entire Contractor’s portfolio, but rather, a sample of the various responsibilities that a Contractor may be requested to participate in for a Collier County project.

2. Procedures for Obtaining Work Assignments

2.1. For all projects, the County’s Project Manager will follow the procedure outlined below to receive quotes from the selected

Contractors.

2.1.1. A Summary of Work, Project Plans, Technical Specifications, etc. will be provided to all of the selected contractors, along with a quote schedule for providing price. Completion time and the collection of liquidated damages may be specified in the Request for Quotation.

2.1.2. The County’s Project Manager will set the required response time for each project, but contractors will be given a minimum of ten (10) business days to provide a quote. Other projects may require longer quoting period to allow for proper coordination. Some projects, urgent in nature, may require a shorter response schedule at the Project Manager’s discretion. This period may also include a pre-bid meeting.

2.1.3. Contractors shall provide a lump sum quote, based on the quote schedule provided. The following is an example of a quote schedule that may be required:

Item

Number

Description Unit Amount Item Cost

1 Mobilization Lump Sum 1 $0.00

2 Sitework Lump Sum 1 $0.00

3 Masonry Lump Sum 1 $0.00

4 Structural Lump Sum 1 $0.00

5 Roofing Lump Sum 1 $0.00

6 Plumbing Lump Sum 1 $0.00

7 HVAC Lump Sum 1 $0.00

8 Electrical Lump Sum 1 $0.00

$0.00

9 Owner’s Allowance T&M $0.00

Lump Sum Total $0.00

2.1.4. Ancillary charges may be transferred to the County in the actual amount; however, mark-ups will not be allowed.

Mark-ups will not be allowed on sales tax, consumer fees or taxes, use and other similar taxes, or fees associated with any work under this Agreement.

2.1.5. The County’s Project Manager will review all of the quotes and may negotiate with the Contractor who submits the lowest quote, if outside of the budget.

2.1.6. All work assignments that exceed $500,000 for any one project, will require Board approval.

2.1.7. Payment and Performance Bonds will be required for projects over $200,000 and shall be provided within ten (10) business days after notification of intent to award.

2.1.8. Contractor will commence work upon the County’s issuance of a Notice to Proceed/Purchase Order. The Contractor agrees that any Purchase Order that extends beyond the expiration date of the resultant contract will survive and remain subject to the terms and conditions of the resultant contract until the completion or termination of work.

The County reserves the right to waive any or all of these requirements and to separately solicit any job if it’s in the best interest of the County. The County reserves the right to supply all necessary parts for selected projects and repairs.

Projects exceeding the $1,000,000 threshold will be formally solicited.

3. Procedures for Obtaining Work Assignments when any federal financial assistance will be used to fund all or a portion of the work under a resultant Purchase Order:

3.1. The County’s Project Manager will follow the procedure outlined below for obtaining quotes for projects with a value of

$10,000 or less:

3.1.1. A quote will be requested from one (1) of the awarded Contractors on a basis that ensures a relatively even distribution of the work over the term of the contract. Previous experience working on a facility or with a particular specialty may be considered in selection provided the overall goal of a relatively even distribution of the work is still maintained.

3.1.2. The Contractor shall respond with the information and/or proposal sought within seven (7) calendar days.

3.1.3. Contractor will commence work upon the County’s issuance of a Purchase Order. The Contractor agrees that any

Purchase Order that extends beyond the expiration date of the resultant contract will survive and remain subject to the terms and conditions of the resultant contract until the completion or termination of work

3.2. For Projects with a value over $10,000 and up to $250,000, or a project not exceeding the simplified acquisition threshold amount in place at the time of the disaster, and as set forth by the Federal Acquisition Regulation at 48

CFR subpart 2.1, whichever amount is greater:

3.2.1. Bid documents such as a Summary of Work, Plans and/or Technical Specifications, etc. will be provided to all of the selected contractors, along with a bid schedule for providing price. Project timeline and the collection of liquidated damages may be specified in the Request for Quotation.

3.2.2. The County’s Project Manager will set the required response time for each project, but contractors will be given a minimum of ten (10) business days to provide a quote. Other projects may require a longer quoting period to allow for proper coordination. Some projects, urgent in nature, may require a shorter response schedule at the Project Manager’s discretion.

This period may also include a pre-bid meeting.

3.2.3. The Contractor shall provide a completed bid schedule based on the quote schedule provided, including any identified unit prices and add/deduct alternates.

3.2.4. Ancillary charges may be transferred to the County in the actual amount; however, mark-ups will not be allowed.

Mark-ups will not be allowed on sales tax, consumer fees or taxes, use and other similar taxes, or fees associated with any work under this Agreement.

3.2.5. The County’s Project Manager will review all quotes received, and if a minimum of three responsive quotes are not received, or if the lowest quote is outside the budget, the County may re-quote the project or formally solicit.

3.2.6. Payment and Performance Bonds will be required for projects over $200,000 and shall be provided in accordance with

F.S. § 255.05.

3.2.7. Contractor will commence work upon the County’s issuance of a Purchase Order and Notice to Proceed. The

Contractor agrees that any Purchase Order that extends beyond the expiration date of the resultant contract will survive and remain subject to the terms and conditions of the resultant contract until the completion or termination of work.

3.2.8.The County reserves the right to waive any or all of these requirements and to separately solicit any job if it’s in the best interest of the County. The County reserves the right to supply all necessary parts for selected projects and repairs.

3.2.9. Projects exceeding $250,000 will be formally solicited and publicly advertised by the County, in accordance with Procurement Ordinance, as amended. The bid opportunity will be open to qualified bidders beyond the pool of vendors awarded under the resultant agreement for this solicitation.

For above quoting procedures and thresholds under this agreement will not apply to Exigency or Emergency (E&E)

Circumstances, as defined by FTA and/or FEMA. Use of the public exigency or emergency exception is only permissible during the actual exigency or emergency circumstances. In such a situation, the County reserves the right to issue a Purchase

Order to one of the qualified Contractors under the resultant agreement to perform the work.

4. General Requirements

4.1 Insurance/Disaster Related Repairs:

For insurance related repairs/work, the Contractor may be asked to provide an itemized breakdown of materials, labor and associated costs necessary for submittal to Risk Management.

For disaster related repairs/work, the Contractor may be asked to provide an itemized breakdown of materials, labor and associated costs necessary for submittal to Risk Management. If FEMA related, the Contract will be required to comply with the terms and conditions in the attached provisions (i.e. Lump Sum Only) and will be defined within the work assignment issued by the County as applicable. For quotes requested due to disaster related repairs/work, the turnaround time may be shortened to five days as some items may require to be completed as soon as possible. Completion time may also be shortened depending on the scope of work and the necessity/urgency of the work being completed.

4.2 Equipment Inventory:

The Contractor(s) shall, under no circumstances, remove any equipment containing a County asset sticker, without written authorization from the County staff. The Contractor(s) shall request that, when replacing equipment, the asset sticker be removed by an appropriate County staff member authorized to adjust equipment inventory records.

4.3 Facility Safety, Security and Standards:

The Contractor and their subcontractors are required to comply with County Ordinance 2004-52, as amended and all future changes. Background checks are valid for five (5) years and the vendor / subcontractor shall be responsible for all associated costs. At all times, the contractor and their subcontractors must wear the assigned Contractor badge while conducting work on County property.

Work assignments must be performed in accordance with standards and guidelines set by the County’s Project Manager.

The Contractor(s) will comply with all applicable federal, state and local laws, ordinances, rules and regulations pertaining to the performance of the services requested herein. Any fines levied due to inadequacies, or failure to comply with any requirements, will be the sole responsibility of the Contractor(s). Any employee or representative of the Contractor(s) found not in conformance with any laws, statutes, rules or regulations will not be allowed on job sites. Violations by a

Contractor may constitute cause for immediate termination of the Agreement. The Contractor(s) shall replace or repair any loss at their cost. The County may withhold payment or make such deductions as it may deem necessary to insure reimbursement for loss or damage to property or persons through negligence of the Contractor and its employees.

The Contractor is expected to understand and comply with all applicable laws and regulations of any applicable governmental entity and Collier County CMA’s, Standard Operating Procedures (SOP’s) or Job Safety Analysis (JSA’s) that pertain to environmental, health and safety standards and/or work practices applicable to the activities they perform.

The Contractor must agree that all work must meet or exceed the standards set forth in the Collier County Vertical

Construction Standards and Collier County IT Construction Standards (if applicable) unless specifically exempted in writing by Facilities Management Division Representative or designee.

The Contractor(s) must comply with Federal and State right-to-know laws if hazardous materials are used. Material Safety

Data Sheets (MSDS) will be made available and provided to the County per the County Representative’s direction. The

Contractor is required to immediately report to the County Representative or designee any spillage or dumping of hazardous material on County property. The Contractor shall bear all costs associated with the cleanup of any such incidents.

4.4 High Security Environments:

The successful Contractor(s) will be asked to work in the Collier County Sheriff Office Correctional Facilities and other areas considered “high security”, which require thorough background checks of personnel and tools taken into such

Facilities. Additional access and logistical requirements for high security sites may be set at the Project Manager’s discretion in the Summary of Work during work assignments.

4.5 Warranty:

All new equipment/parts warranty work shall be provided by the original warranty supplier. All warranty responsibility for parts or equipment previously purchased, but still under warranty will continue to be provided by the original warranty supplier until expiration of the warranty period.

4.6 Trouble Calls:

All trouble calls are initially reported to Facilities Management. If the trouble call involves a warranty item, the County

Project Manager shall notify the Contractor, who will then have the responsibility of placing the warranty trouble call with the warranty supplier and tracking the problem until it has been fully remedied. Maintenance of a warranty inventory list for each completed project through the warranty period and the tracking of warranty trouble calls shall be provided by the Contractor at no additional cost to the County.

4.7 Parts and Fixtures:

Parts and fixtures shall be new and warranted for a minimum of one (1) year or the standard offered by the manufacturer, whichever is greater, after acceptance of the Project. All labor for repairs shall have a minimum of ninety (90) day warranty. All call backs will be free of charge. No labor will be billed or allowable in the event defective parts were used.

An extended warranty and/or service agreement may be purchased through the Contractor from the manufacturer without any markup being charged to the County.

4.8 Express Warranties:

The Contractor shall obtain and assign to the County all express warranties given to Contractor or any subcontractors by any subcontractor or material men supplying materials, equipment or fixtures to be incorporated into the Project.

Contractor warrants to the County that any materials and equipment furnished under the Contract shall be new unless otherwise specified, and that all Work shall be of good quality, free from all defects and in conformance with the Contract.

Contractor further warrants to the County that all materials and equipment furnished under the Contract shall be applied, installed, connected, erected, used, cleaned and conditioned in accordance with the instructions of the applicable manufacturers, fabricators, suppliers or processors except as otherwise provided for in the Contract.

If, within one (1) year after Substantial Completion, any Work is found to be defective or not in conformance with the

Contract, Contractor shall correct it promptly after receipt of written notice from the County. Contractor shall also be responsible for and pay for replacement or repair of adjacent materials or Work which may be damaged as a result of such replacement or repair. Further, in the event of an emergency, the County may commence to correct any defective Work, without prior notice to Contractor, at Contractor’s expense. These warranties are in addition to those implied warranties to which the County is entitled as a matter of law.

4.9 Price Methodology:

The Contractor will be compensated for a lump sum, unit price, and time and material not to exceed (T&M NTE) work, as applicable, including material and specialty equipment markup. The markup for subcontractors shall not exceed 15%.

The markup for materials shall not exceed 20%. The markup for rental equipment shall not exceed 10%.

All T&M NTE work will utilize a fee schedule. Fee schedule rates, which are subject to additions or deletions, will be negotiated with the awarded Contractors and will be added to the contract for utilization. For all T&M NTE work, Contractor(s) shall be required to provide backup documentation of the Contractor’s time and proof of the subcontractor services and/or parts/materials/ equipment/rental equipment by providing invoices and receipts at the time of invoice submission. Ancillary charges may be transferred to the County in the actual amount; however, mark-ups will not be allowed. Mark-ups will not be allowed on freight, sales tax, consumer fees or taxes, use, and other similar taxes or fees associated with any work under the resultant contract.

4.10 Compliance with County Risk Management Requirements:

The Contractors will be expected to understand and comply with all applicable laws and regulations of any governmental entity having jurisdiction and Collier County CMA’s, Standard Operating Procedures (SOP’s) or Job Safety Analysis

(JSA’s) that pertain to environmental, health and safety standards and/or work practices applicable to the activities they perform. These include but are not limited to:

• Storage, handling, and use of flammable liquids and hazardous materials.

• Storage, handling, and use of compressed gas cylinders.

• Periodic safety inspections of equipment and work-site housekeeping.

• Use of fall protection while working at heights above 6 feet.

• Following electrical safety practices and lock out / tag out procedures.

• Proper use of personal protective equipment.

• Proper maintenance and use of ladders and other equipment.

• Guarding of wall and floor openings, open trenches, and excavations.

INVITATION FOR QUALIFICATION (IFQ) PROCESS

1.1 The Proposers will submit a qualifications proposal which will be scored based on the criteria in Grading Criteria for

Development of Shortlist, which will be the basis for short-listing firms.

The Proposers will need to meet the minimum requirements outlined herein in order for their proposal to be evaluated and scored by the COUNTY. The COUNTY will then grade and rank the firms and recommend multiple firms to establish a library for services needed. The COUNTY reserves the right to issue an invitation for oral presentations to obtain additional information after grading and before the final ranking. A contract will be developed with the selected firms, based on their qualifications and scope of services and submitted for approval by the Board of County Commissioners.

1.2 The COUNTY will use a Selection Committee in the Invitation for Qualification selection process.

1.3 The intent of the scoring of the proposal is for respondents to indicate their interest, relevant experience, financial capability, staffing and organizational structure.

1.4 The intent of the oral presentations, if deemed necessary, is to provide the vendors with a venue where they can conduct discussions with the Selection Committee to clarify questions and concerns before providing a final rank.

1.5 Based upon a review of these proposals, the COUNTY will rank the Proposers based on the qualifications, discussion, and clarifying questions, and recommend multiple firms in a library for quoting services.

GRADING CRITERIA FOR DEVELOPMENT OF SHORTLIST:

1.6 For the development of a shortlist, this evaluation criterion will be utilized by the COUNTY’S Selection Committee to score each proposal. Proposers are encouraged to keep their submittals concise and to include a minimum of marketing materials. Proposals must address the following criteria:

Evaluation Criteria Maximum Points

1. Cover Letter / Management Summary 15 Points

2. Business Plan 25 Points

3. Experience and Capacity of the Firm 30 Points

4. Specialized Expertise of Team Members 30 Points

TOTAL POSSIBLE POINTS 100 Points

Tie Breaker: In the event of a tie at final ranking, award shall be made to the proposer with the lower volume of work previously awarded. Volume of work shall be calculated based upon total dollars paid to the proposer in the twenty-four

(24) months prior to the IFQ submittal deadline. Payment information will be retrieved from the County’s financial system of record. The tie breaking procedure is only applied in the final ranking step of the selection process and is invoked by the

Procurement Services Division Director or designee. In the event a tie still exists, selection will be determined based on random selection by the Procurement Services Director before at least three (3) witnesses.

Each criterion and methodology for scoring is further described below.

EVALUATION CRITERIA NO. 1: COVER LETTER/MANAGEMENT SUMMARY (15 Total Points Available)

Provide a cover letter, signed by an authorized officer of the firm, indicating the underlying philosophy of the firm in providing the services stated herein. Include the name(s), telephone number(s) and email(s) of the authorized contact person(s) concerning proposal. Submission of a signed Proposal is Vendor's certification that the Vendor will accept any awards as a result of this RFQ.

• Provide the following information which does not exceed two (2) pages:

• Acknowledge the scope of work and how the proposer will complete that scope of work, using a sample project that is equivalent and transit related.

• List proposed subcontractors who may participate on the Contractor’s team, and how long you have worked together.

EVALUATION CRITERIA NO. 2: BUSINESS PLAN (25 Total Points Available)

In this tab, provide the following information:

• Please describe how your company typically prioritizes projects when multiple requests are coming in at the same time.

• Describe how your company typically manages project workloads when demand exceeds current staffing levels.

• Provide your approach in coordinating a project that exceeds fifty thousand dollars ($50,000)

• Provide a sample schedule, with milestones for a project that exceeds fifty thousand dollars ($50,000).

• Describe and provide a sample of how Davis Bacon is handled within your company for projects that are grant funded, and describe how you ensure you stay within compliance.

EVALUATION CRITERIA NO. 3: EXPERIENCE AND CAPACITY OF THE FIRM (30 Total Points Available)

In this tab, include but not limited to:

• Provide information that outlines the process that the Contractor uses to assess subcontractor’s qualifications to produce the required deliverables, including abilities, capacity, skill, and financial strength, and number of years of experience in providing the required services.

• Describe the Contractor’s various team members who deliver successful projects on time and on budget. Provide at least one (1) example.

• Please provide proof that your company is licensed and insured as a Certified Building Contractor or General

Contractor in the State of Florida

• Identify the number of “industry awards and/or recognitions” that the company has received from peer groups

(Associated General Contractors of America of one of its affiliates)

• Identify annual construction volume in dollars for each year over the past 5 years

• Identify number of projects completed for each year over the past 5 years

• Identify personnel currently employed - number of project managers, number of superintendents, number of estimators, number of principals, and number of support staff that will be utilized for projects under this solicitation.

The County requires that the vendor submits no fewer than three (3) and no more than ten (10) completed reference forms from clients during the past 5 years whose projects are of a similar nature to this solicitation as a part of their proposal. Provide information on the projects completed by the vendor that best represent projects of similar size, scope and complexity of this project using the reference form provided. Vendors may include two (2) additional pages for each project to illustrate aspects of the completed project that provides the information to assess the experience of the Proposer on relevant project work.

The County also requests the following information of a sample project with a minimum value of $50,000.00:

• Project Summary

• Total cost and estimated calendar day duration (including projected hours)

• Include a schedule of values and deliverables

• Provide proposed fee schedule of principals and staff (including sub-vendors, and equipment rental) per attached

• Position Schedule

EVALUATION CRITERIA NO. 4: SPECIALIZED EXPERTISE OF TEAM MEMBERS (30 Total Points

Available)

In this tab, include but not limited to:

• Description of the proposed contract team and the role to be played by each member of the team.

• Attach brief resumes of all proposed project team members who will be involved in the management of the total package of services, as well as the delivery of specific services.

• Attach resumes of any sub-vendors and attach letters of intent from stated sub-vendors must be included with proposal submission.

• Attach resume of team member responsible for all Davis Bacon or grant related documents. Explain experience including grant type, documentation and years of experience. Explain how to address a non-compliance letter.

VENDOR CHECKLIST

***Vendor should check off each of the following items as the necessary action is completed (please see, Vendor Check List)***