24-8259_Solicitation_.pdf

COLLIER COUNTY

BOARD OF COUNTY COMMISSIONERS

INVITATION TO BID (ITB)

FOR

ASPHALT MAINTENANCE AND RELATED SERVICES

SOLICITATION NO.: 24-8259

SARAH HAMILTON, ASSISTANT DIVISION DIRECTOR

PROCUREMENT SERVICES DIVISION

3295 TAMIAMI TRAIL EAST, BLDG C-2

NAPLES, FLORIDA 34112

TELEPHONE: (239) 252-4270

Sarah.Hamilton@colliercountyfl.gov (Email)

This solicitation document is prepared in a Microsoft Word format. Any alterations to this document made by the Bidder may be grounds for rejection of the bid, cancellation of any subsequent award, or any other legal remedies available to the Collier County Government.

mailto:Sarah.Hamilton@colliercountyfl.gov

SOLICITATION PUBLIC NOTICE

INVITATION TO BID (ITB) NUMBER: 24-8259

PROJECT TITLE: ASPHALT MAINTENANCE AND RELATED SERVICES

DUE DATE: WEDNESDAY, JUNE 12, 2024 at 3:00 PM EST

PLACE OF BID OPENING: PROCUREMENT SERVICES DIVISION

3295 TAMIAMI TRAIL EAST, BLDG C-2

NAPLES, FL 34112

All bids shall be submitted online via the Collier County Procurement Services Division Online Bidding System:

https://procurement.opengov.com/portal/collier-county-fl

INTRODUCTION

As requested by the Road, Bridge, & Stormwater Division (hereinafter, the “Division or Department”), the Collier County Board of County Commissioners Procurement Services Division (hereinafter, “County”) has issued this Invitation to Bid (hereinafter, “ITB”) with the intent of obtaining bid submittals from interested and qualified vendors in accordance with the terms, conditions and specifications stated or attached. The vendor, at a minimum, must achieve the requirements of the Specifications or Scope of Work stated.

The results of this solicitation may be used by other County departments once awarded according to the Board of County Commissioners Procurement Ordinance.

The Division utilizes contractual services and in-house crews for asphalt maintenance services. Historically, County departments have spent approximately $38,730,000 from 2018 through 2024; however, this may not be indicative of future buying patterns.

BACKGROUND

The Division utilizes in-house labor and contractual services to maintain roads, bridges, sidewalks, roadside ditches, drainage culverts, storm drain system curb inlets, curbs, and gutters throughout Collier County.

TERM OF CONTRACT

The contract term, if an award(s) is/are made, is intended to be for three (3) years, with two (2) one (1) year renewal options.

Prices shall remain firm for the first 365 days of this contract.

Surcharges will not be accepted in conjunction with this contract, and such charges should be incorporated into the pricing structure.

The County Manager, or designee, may, at his discretion, extend the Agreement under all of the terms and conditions contained in this Agreement for up to one hundred eighty (180) days. The County Manager, or designee, shall give the Contractor written notice of the County's intention to extend the Agreement term not less than ten (10) days prior to the end of the Agreement term then in effect.

All goods are FOB destination and must be suitably packed and prepared to secure the lowest transportation rates and to comply with all carrier regulations. Risk of loss of any goods sold hereunder shall transfer to the COUNTY at the time and place of delivery; provided that risk of loss prior to actual receipt of the goods by the COUNTY nonetheless remain with VENDOR.

AWARD CRITERIA

ITB award criteria are as follows:

The County’s Procurement Services Division reserves the right to clarify a vendor’s submittal prior to the award of the solicitation.

It is the intent of Collier County to award to the lowest, responsive and responsible vendor(s) that represents the best value to the County.

For the purposes of determining the winning bidder, the County will select the vendor with the lowest price as outlined below:

• Lowest Total Bid

Collier County reserves the right to select one, or more than one suppliers, award on a line item basis, establish a pool for quoting, or other options that represents the best value to the County; however, it is the intent to:

https://procurement.opengov.com/portal/collier-county-fl

• Identify Primary, Secondary, and Tertiary Awardees

The County reserves the right to issue a formal contract or standard County Purchase Order for the award of this solicitation.

DETAILED SCOPE OF WORK

The scope of services under this agreement includes but is not limited to milling, paving, limerock road conversions, potholes and spot repairs, grading, overlays, tack coat placement with plant mix asphaltic concrete compacted, and all other services related to asphalt repair and maintenance projects in Collier County right-of-way and county-owned or managed properties throughout Collier County.

The County Project Manager shall request work on an as-needed basis.

Work requests valued at $200,000 or greater require the Contractor to submit public performance and payment bonds.

Bid Schedule - Unit of Measure [UOM] glossary: Cubic Yard = CY; Each = EA; Gallon = GAL; Hourly Rate = HR; Linear

Foot/Feet = LF; Lump Sum = LS; Mile = Mile; Square Feet = SF; Square Yard = SQ YD; Ton = Ton; Temporary Traffic Control/Maintenance of Traffic (MOT/TTC).

I. WORK SPECIFICATIONS: Unless directed by the County Project Manager, the governing standards for work under the agreement are as follows.

State of Florida Department of Transportation [FDOT], Standard Plans for Roadway and Bridge Construction, current edition.

• Standard Specifications Library (fdot.gov) FDOT Temporary Traffic Control/Maintenance of Traffic, current index.

• Temporary Traffic Control (Maintenance of Traffic) (fdot.gov) U.S. Department of Transportation, Federal Highway Administration, Manual of Uniform Traffic Control Devices [MUTCD], current edition.

• Manual on Uniform Traffic Control Devices (MUTCD) - FHWA (dot.gov)

1. Milling: The unit price includes traffic control plan, supervision, labor, materials, equipment, mobilization, demobilization, MOT/TTC, sweeping, and disposal.

1.1. Milling of Existing Asphalt Pavement [FDOT 327]: The average milling cut depth to remove an asphalt layer shall be approximately 1 to 3 inches. The County Project Manager will determine the milling depth; the Contractor may need to obtain bore samples throughout the project area randomly or as directed by the County Project Manager, at no additional cost to the County.

1.1.1. When milling to remove a layer of asphalt material, remove the existing pavement to the average depth specified in the plan or work order in a manner that will restore the pavement surface to a uniform cross-section and longitudinal profile.

1.1.2. Remove existing reflective pavement markers [“RPM”].

1.1.3. No additional payment beyond the milled area will be paid for removing existing asphalt speed tables.

1.1.4. Damage to the milled surface by traffic shall be repaired at the Contractor’s expense.

1.1.5. County Project Manager, at their discretion, may request retainage of up to 25% of the millings generated. The retained millings shall be hauled and delivered to a designated location by the County Project Manager. The cost for loading and hauling millings is the dump truck with operator hourly rate.

1.1.6. Milling is measured in square yards.

1.2. Rebate/Bump Milling: Work may require large or small machine milling to create a smooth transition with existing asphalt or other surrounding structures for the smooth transition from existing to newly placed asphalt when only an overlay is done.

1.2.1. The Contractor shall mill a rebate to provide a smooth transition with the existing pavement by varying the milling depth at 1” per 30’ of longitudinal distance.

1.2.2. Rebate/Bump milling is not a separate pay line item; it shall be considered part of the hot mix asphalt [“HMA”] per-ton pay item.

1.3. Additional milling information: Pave milled areas before opening the roadway to traffic; unless permitted by the County Project Manager. At the Contractor’s request and the County Project Manager's authorization, allowing traffic on milled surface areas before paving may be permissible for up to 3 days. Any damages or additional surface cleaning on milled areas before paving is at the Contractor’s expense to repair or clean before paving; at no additional cost to the County.

1.3.1. “Groove Pavement” and “Uneven Lanes” signage is required to warn motorists.

1.3.2. Any transverse drop-off greater than 1 inch shall be shimmed with hot and/or cold mix to provide a smooth transition https://www.fdot.gov/programmanagement/implemented/specbooks/default.shtm https://www.fdot.gov/roadway/ttc/default.shtm https://mutcd.fhwa.dot.gov/index.htm for traffic. The cost to replace and remove is included in the milling line item.

2. Grinding: The unit prices FDOT Standard Plan Index 352 Grinding Concrete Pavement. This item is intended for grinding concrete pavement, concrete bridge approaches, and concrete decks to allow for the placement of a specified layer of asphalt concrete.

2.1. When milling concrete, an average depth of cut shall be between zero and 2 inches. The County Project Manager will determine the depth of the milling for the project.

2.2. Grinding is measured in square feet.

3. Asphalt Project Class Types: Class I through Class III Asphalt includes the following categories: small projects and spot repairs, medium projects, large projects, large projects without compaction monitoring, and large projects with compaction monitoring.

There are no bituminous adjustments for asphalt for spot repairs.

3.1. Class I Asphalt (Resurfacing Projects): The unit prices include traffic control plan, supervision, labor, materials, equipment, mobilization, demobilization, MOT/TTC, grading back the pavement edge, milling the existing surface when required (an additional pay item), sweeping the existing pavement surface, providing the asphalt tack material and tacking the existing pavement, providing the asphalt hot mix and laying the asphalt in place, and rolling the asphalt surface with both a steel wheel compactor and a rubber-tire roller leaving a smooth defect-free surface.

3.2. Class II Asphalt (Paving over Prepared Surfaces): The unit prices include traffic control plan, supervision, labor, materials, equipment, mobilization, demobilization, MOT/TTC, sweeping the surface as directed by the County Project Manager, providing the hot asphalt mix, laying the asphalt in place, and rolling the asphalt surface with a steel wheel compactor and a rubber-tire roller, leaving a smooth, defect-free surface for each roadway that has been primed and sanded/lean mixed.

3.3. Class III Asphalt (Sidewalks, Bike Paths, Parking Lots, Alleyway, Paved Ditch, Miscellaneous Paving): The unit prices include traffic control plan, supervision, labor, materials, equipment, mobilization, demobilization, MOT/TTC, grading back pavement edge, milling the existing surface when required under another unit price, sweeping the existing paving surface or primed and sanded area, providing the asphalt tack materials, tacking the existing surface, providing the asphalt hot mix, laying the asphalt in place, rolling the asphalt surface with both a steel wheel compactor and a rubber-tire roller leaving a smooth defect-free surface.

4. Asphalt Installations: The asphalt concrete materials installed under this Contract shall conform to FDOT specifications, including the plant and methods of operation for preparing plant-mixed hot bituminous mixtures of asphaltic concrete and the requirements for the equipment being used and the placement. Reference is made to FDOT § 320, 330, 334, 337, and 339; unless otherwise stated, payment shall be per ton of material placed and accepted. The unit prices include traffic control plan, supervision, labor, materials, equipment, mobilization, demobilization, MOT/TTC, sweeping, and disposal, as required.

4.1. The County Project Manager may request the Contractor to fill in asphalt cracks and holes for surfaces not being milled and apply a tack coat on the surfaces being patched and/or repaired. Payment method: Class I through III Asphalt for small projects and spot repairs.

4.2. Asphalt overlays typically range from 1/2-inch to 3-inch courses.

4.3. Posted speeds of 35 MPH or greater, with an Annual Average Daily Traffic “AADT” greater than 3,500, will require friction courses for pavements.

4.4. The Contractor shall control the compaction of the asphalt in the following manner. The placement of the asphalt mixture, including the construction of the test section, shall not begin unless a density gauge and a certified operator are present.

4.4.1. Test Section: The Contractor shall place and compact a test section on the mainline with a maximum of 1,500 linear feet in one lane to establish the Project Target Density (PTD) using the “peak” method. The County Project Manager will approve the location of the test section on the first day of paving. Include the cost in the various HMA line items.

4.4.1.1. The Contractor shall use the same equipment and procedures to construct the remainder of the course. The first 300 feet of the test section shall stabilize the paving operation. Initially, the mixture shall be compacted with a breakdown roller. The County Project Manager will divide the remaining section of the test strip into thirds, randomly select a location from each section, and mark the sites so that subsequent density testing can be done at the same locations.

4.4.1.2. The Contractor shall make necessary vibratory and static passes to “peak” the pavement density such that the density gauge reading shall yield a density of at least 93% of the Mixtures Maximum Theoretical Density (MMTD). The producer of the material will provide the MMTD.

4.4.1.3. The Contractor shall provide the County Project Manager with two loose samples from an independent laboratory for verification testing. The Contractor shall take density readings at the three selected sites after every additional machine passes until a “peak” density is achieved. A “peak” density is achieved when the increase in density is less than 2 lbs./ft3, and it typically occurs when the pavement is compacted at 175ºF or less. The Contractor shall stop further compaction if the pavement shows signs of distress.

4.4.1.4. The PTD is the average of the highest density readings from each random location. The calculated PTD shall be used to monitor the pavement density. The County Project Manager may request pavement cores to verify the PTD. The Contractor shall take four randomly located samples and provide them to the County Project Manager for testing at a laboratory designated by the County Project Manager. After collecting the test samples, the Contractor shall fill the core holes with HMA.

4.4.1.5. The Contractor shall begin routine paving only after the PTD has been established. Density readings shall be taken every 200 feet along the length of the pavement for each paver pass at locations randomly selected by the County Project Manager. Record the readings on the project form based on the type of gauge used. The minimum density reading shall be at least 97% of the PTD at a single test location and 98% of the PTD calculated as a moving average of the last 10 test locations.

4.4.1.6. If density gauge readings over two consecutive locations fall below 97% of the PTD or the moving average of the last 10 density gauge readings falls below 98% of the PTD. Stop routine paving operations and construct a new test section.

4.4.1.7. The Contractor shall utilize the same compaction effort on the shoulders, ramps, widening, and crossovers to achieve the PTD. Density will be monitored but will not be required for payment purposes. Record the density readings on the project form. If the shoulder subbase is structurally insufficient to sustain the level of compaction and shows signs of distress, the Contractor shall decrease the compaction to prevent damage to the shoulder or subbase.

4.4.1.8. In the following situations, the County Project Manager may request pavement samples from the Contractor at no cost to the County for asphalt placement density verification.

4.4.1.8.1. Insufficient density readings were not recorded or at the specific location required frequency.

4.4.1.8.2. Paving was completed after the only density gauge on-site broke down.

4.4.1.8.3. Gauge readings do not accurately represent the asphalt pavement density.

4.5. Apply a tack coat on all surfaces for overlay [FDOT Section 300. Prime and Tack Coats]. The cost is included in the unit price of hot mixed asphalt items.

4.6. A truing and leveling (T&L) course may require several courses before correcting pavement geometry. The Contractor shall apply tack coats between lifts. The cost is included in the hot mixed asphalt unit price.

4.7. Basic paving operations include cleaning/sweeping the surface, applying a tack coat, supplying asphalt hot mix, laying the hot mix in place, and rolling the asphalt surface with a steel wheel compactor and a rubber-tire roller for a smooth, defect-free surface. The cost is included in the hot mixed asphalt unit price.

4.8. The Contractor shall provide termination rebates at the ends of the roadway segment and all side road intersections described in Rebate/Bump Milling for a project not requiring overall milling and inlaying. The cost is included in the unit price of hot mix asphalt items.

5. Other Pavement Related Work

5.1. Limerock Conversion Preparation: The unit price includes traffic control plan, supervision, labor, materials, equipment, mobilization, demobilization, MOT/TTC, sweeping, and disposal. The Contractor shall grade and reshape designated sections of the roadway with a limerock surface in preparation for asphalt concrete paving.

5.1.1. The Contractor shall provide a survey and stakeout, producing line and grade for a roadway with two 10-foot lanes with a normal crown (2%-2%) geometry.

5.1.2. Grading operations are to extend one foot beyond the expected edge of the pavement. The Contractor shall scarify the existing limerock base and add/remove limerock as necessary to meet the desired grade. The finish grade shall be compacted and smooth with no defects. The finished grade will be within ¼” of the true grade.

5.1.3. Upon acceptance by the County Project Manager, the Contractor shall prime and sand the prepared surface.

5.1.4. The Contractor shall pave the prepared area with a 2” lift of SP12.5 HMA w/o compaction monitoring.

5.1.5. After paving is completed, the Contractor shall back up any drop-offs at the edge of the pavement.

5.1.6. The unit of measure is square yard (SY).

5.2. Prime & Sand Mix: The unit price includes a traffic control plan, supervision, labor, materials, equipment, mobilization, demobilization, MOT/TTC, sweeping, and disposal. Prime and sand an area after the base material has been prepared to protect the surface before the asphalt is laid in place.

5.2.1. All work shall conform to FDOT specifications unless directed by the County Project Manager.

5.2.2. This item may be used to apply other surface treatments as requested by the division.

5.2.3. The unit of measure is square yards (SY).

5.3. Shoulder Trimming and Regrading: The unit price includes a traffic control plan, supervision, labor, materials, equipment, mobilization/demobilization, MOT/TTC, sweeping, and disposal. When specified, the Contractor shall cut, regrade, and remove excess shoulder material to restore positive drainage from the edge of the pavement/shoulder to the roadside swale.

5.3.1. Work includes segments containing guardrails.

5.3.2. All disturbed areas shall be seeded and mulched.

5.3.3. The unit of measure is linear feet (LF).

5.4. Geotextile Interlayer: The unit price includes a traffic control plan, supervision, labor, materials, equipment, mobilization, demobilization, MOT/TTC, sweeping, and disposal. As requested, the Contractor will provide and install a geotextile interlayer that meets non-woven polypropylene or polyester fiber material requirements.

5.4.1. The material shall have a minimum tensile strength of 90 lbs. and an asphalt retention minimum of 0.18 gallons/square yard (SY). Submit the manufacturer’s specification sheet to the County Project Manager for review and approval.

5.4.2. Install in accordance with the manufacturer’s recommendations.

5.4.3. Any damages to the geotextile before paving will be at the Contractor’s expense to repair the damages at no cost to the

County.

5.4.4. The unit of measure is square yards (SY) of the covered area with no additional fees for overlaps.

5.5. Swale Rework: The unit price includes a traffic control plan, supervision, labor, materials, equipment, mobilization, demobilization, MOT/TTC, sweeping, and disposal. The unit of measure is linear feet (LF).

5.6. Base Work Preparation and Shoulder Widening: The unit price includes a traffic control plan, supervision, labor, materials, equipment, mobilization/demobilization, MOT/TTC, sweeping, and disposal of excess spoils. The Contractor excavates and places new base material to the specified depth.

5.6.1. The Contractor may use Class II HMA, Class III HMA, or limerock as new base material.

5.6.2. After excavation and before placement of the new base, the Contractor shall seal and roll the surface. The material will be placed and compacted.

5.6.3. The unit of measure is square yards (SY).

5.7. Shoulder Backup w/ Aggregate: The unit price includes a traffic control plan, supervision, labor, materials, equipment, mobilization/demobilization, MOT/TTC, sweeping, and disposal. The Contractor shall address all pavement edges with a drop-off of 1” or more before paving is completed.

5.7.1. The Contractor shall place and compact an aggregate material approved by the County Project Manager.

5.7.2. The material shall be placed as a wedge at a rate of 1” per 1’ of width.

5.7.3. The unit of measure for aggregate material is by ton (TN).

5.8. Sod with Installation: The unit price includes sod, a traffic control plan, mobilization, demobilization, MOT/TTC, supervision, materials, labor, and equipment to prepare and grade the area with suitable fill, install sod, initial watering, and disposal. The unit of measure is square feet (SF).

5.9. Speed Table Installation: The unit price for traffic calming devices includes a traffic control plan, supervision, labor, materials, equipment, mobilization, demobilization, MOT/TTC, sweeping, and disposal. Install asphalt speed tables per the specifications provided. The unit of measure is each (EA).

5.10. Surface Protection: The unit price for traffic calming devices includes a traffic control plan, supervision, labor, materials, equipment, mobilization, demobilization, MOT/TTC, sweeping, and disposal. The Contractor shall protect pavers, brick, decorative stone, stencils, etc., in areas such as, but not limited to, crosswalks, entrances, and driveways, as requested by the County Project Manager. The protection will prevent damage by distributing the weight and providing a buffer from heavy equipment and machinery traveling over them. The Contractor is responsible for any damages, and the repairs are at no cost to the County.

5.10.1. Boards: The unit of measure is square yards (SY). The unit price includes delivery to the job site, installation, and removal.

5.10.2. Sand: Install a minimum sand layer of 2 inches. The unit of measure is a cubic yard (CY). The unit price includes sand delivery, installation, and removal by sweeping sand from the site, and haul-away.

5.11. Asphalt Curb: The unit price includes a traffic control plan, supervision, labor, materials, equipment, mobilization, demobilization, MOT/TTC, sweeping, and disposal. The unit of measure is linear foot (LF).

5.12. Miscellaneous Services and Labor: These line items are for additional services not included in the bid unit prices. The unit of measures are each (EA) or hourly (HR).

5.13. Materials: Collier County will pick up materials. The pickup location must be within the County's borders. The unit of measures are ton (TN) or gallon (GAL).

5.14. Markups: There is no markup on tax and freight. Markups are for other work not listed on the bid schedule.

5.14.1. Material Markup: Material markup is 15 percent. The Contractor shall provide receipts with the invoice for reimbursement for materials exceeding $500.00.

5.14.2. Equipment Markup: Equipment markup is 10 percent. The Contractor shall email the County Project Manager the rental equipment estimate for approval.

5.14.3. Subcontractor Markup: Subcontractor services markup is 15 percent. The Contractor shall email the estimate to the County Project Manager for approval to use subcontractor services.

II. GENERAL INFORMATION

1. Work Commencement: The work shall commence with the issuance of a purchase order.

2. Work Hours: The County Project Manager may require the Contractor to work different hours as requested. There is no additional compensation for working on weekends, holidays, or evening hours.

2.1. Monday through Friday from 7:00 a.m. to 5:00 p.m.

2.2. Evening hours are 8:00 p.m. to 6:00 a.m. Due to traffic volumes, local ordinances, and extreme weather, the County Project

Manager may require work to be done in the evening.

3. Night Work: The Division may require work to be progressed at night due to traffic volumes, local ordinances, and extreme weather.

3.1. The Contractor shall submit a lighting plan to the County Project Manager for review and approval five (5) business days before the work starts. The plan must illuminate the work area with a minimum intensity of 5 (five) ft-cd (54 lx). Illumination sources may be from portable floodlights, existing streetlights, equipment lighting, or other allowed sources.

3.2. Supplemental lighting must be arranged to prevent interference with traffic or produce undue glare to property owners. Should the TTC/MOT plan require flaggers to control traffic, the flagging station shall be illuminated at 10 ft-cd, so the flagger is visible to traffic.

3.3. The Contractor shall provide a light meter to monitor illumination levels. The Contractor shall furnish, place, and maintain portable variable message signs [“PVMS”] to alert approaching motorists of lighted construction zones ahead. All equipment shall be fitted with amber flashing lights or LED strobes. To maintain project MOT, the Contractor shall ensure an ATSSA Certified Worksite Supervisor is always on-site during nighttime operations.

3.4. The cost of nighttime operations is included in the various bid item unit prices.

3.5. Additional costs are authorized for the lighting plant as a per-day item [Miscellaneous Services and Labor]. The unit is each

(EA).

3.6. Additional costs are authorized for PVMS as a per-day item [Miscellaneous Services and Labor]. The unit is each (EA).

4. Work Requests: County Project Managers will request work from the Primary Contractor. If the Primary declines the work in writing, the County Project Manager may request work from the Secondary Contractor, and if the Secondary Contractor declines the work in writing, the County Project Manager will request work from the Tertiary Contractor. Contractors' Agreements may be subject to termination if they continually decline work requests. During any notice of termination, default, breach, or suspension, the County shall have the full authority to utilize the Secondary Contractor as the Primary Contractor and the same for the Tertiary Contractor.

5. Lane Closures: Lane closures are not permitted between 7:00 a.m. and 9:00 a.m. and 3:30 p.m. and 6:30 p.m. on weekdays. Lane closures require TTC with proper placement of lane-closed signs, pre-warning signs, arrow boards, traffic cones, etc.

6. Road Alert (Mandatory Requirement): Any lane closures require the Contractor to submit the Road Alert Notification Form for Lane Closures and Road Closures via email to Collier County Transportation Management Services Department. Link to Download the Road Alert form: https://www.colliercountyfl.gov/government/transportation-management-services/services/construction-and-maintenance-public-information/road-alerts

7. Utilities: The Contractor shall exercise precautions while working near utilities. Before digging, the Contractor must call Sunshine 811 at 811 or 800-432-4770, Monday through Friday, from 7:00 a.m. to 5:00 p.m. Sunshine 811 needs two (2) full business days' notice. Any damage to utilities is the Contractor's sole responsibility and at no cost to the County.

https://www.colliercountyfl.gov/government/transportation-management-services/services/construction-and-maintenance-public-information/road-alerts https://www.colliercountyfl.gov/government/transportation-management-services/services/construction-and-maintenance-public-information/road-alerts

8. Work Delays: If work is delayed, notify the County Project Manager immediately and follow up with an email stating the cause of the delay within 48 hours.

9. Damages: The Contractor is responsible for exercising care at the project site. If the Contractor causes damage, they will be required to repair them at no cost to the County. The Contractor shall repair damages within 10 calendar days from the date of damage or as agreed upon by the County Project Manager. It shall be at the Division's discretion to withhold estimated damage costs from an invoice until the repairs are completed and accepted.

10. Inspections: Onsite inspections may occur to monitor work progress and when the work is completed. The Contractor is to contact

(by phone or email) the County Project Manager and Inspector when the project is completed.

10.1. The County Inspector will notify the Contractor when the finished work fails to comply with the specifications.

10.2. The Contractor shall immediately cure the deficient work, ensuring it complies with the specifications.

10.3. The Contractor shall notify the County Inspector when deficient work is ready for re-inspection.

10.4. The County may perform a final inspection of the work or request photographic evidence. The County will inform the

Contractor of any necessary repair work not completed.

10.5. The Contractor shall immediately complete all incomplete work and arrange another re-inspection.

10.6. There will be no cost to the County for the Contractor to correct deficient work.

11. Bituminous Adjustments: Bituminous adjustments apply under the Contract. A primary cost factor of this bid is based on the price of petroleum, and the conditions in this market are highly unstable and beyond the Contractor's control. Therefore, the prices bid for asphalt may be adjusted each month based on the increased or decreased cost of liquid asphalt.

11.1. FDOT Specifications for Road and Bridge Construction, latest edition, Section 9-2.1.2 ($ Adjustment = (Index Difference)

(Gallons)). FDOT Asphalt Price Index will determine the adjustment.

11.2. Bituminous adjustments will be made only when the current API (CAPI) varies by more than 5% of the API prevailing in the month when bids were received (BAPI) and only on the portion that exceeds 5%.

11.2.1. Adjustments are based on liquid asphalt content at 6.25% per ton, equal to 125 pounds. Assuming liquid asphalt weighs 8.58 pounds per gallon, which equals 14.57 gallons of liquid asphalt per ton of asphalt. 14.57 is multiplied by the FDOT asphalt Price Index difference, and that calculation will then be added or subtracted from the original bid price to make the adjusted asphalt price for that month.

11.2.2. Each increase or decrease shall be sent to the County Project Manager, showing the price changes and substantiating the change with a copy of the current month's FDOT Asphalt Price Index (API).

11.2.3. The Asphalt Index Price for this Contract is April 2024.

12. Meetings: Either party may request meetings throughout the contract term, requiring mandatory attendance. The County does not incur additional costs for meetings.

13. Maintenance of Traffic (MOT)/Temporary Traffic Control (TTC): The Contractor is responsible for setting up MOT/TTC with the right equipment and proper placement of lane closed signs, pre-warning signs, arrow boards, traffic cones, message boards, warning devices, barriers, or flagmen.

13.1. The Contractor is responsible for maintaining MOT/TTC while performing services in the right-of-way and roadways.

13.2. MOT/TTC is a requirement for the safety and protection of the Contractor's employees and motorists during service performance.

13.3. It is the Contractor's sole responsibility for safety in the work zone.

13.4. The Contractor must conform to the latest edition of the FDOT, Design Standards, 600 series, and The Manual on Uniform

Traffic Control Devices (MUTCD).

13.5. The Contractor is responsible for the MOT/TTC plan, equipment, and setup.

13.6. The certified MOT/TTC employee will meet the County Project Manager or designee within twenty (20) minutes of the initial contact to address work zone safety issues.

13.7. MOT/TTC setup that does not comply, the County will cease operations until MOT/TTC is corrected per the FDOT standards and MUTCD.

14. Work Zone Safety: The Contractor shall use caution while working on County Right-of-Way (ROW) (i.e., roads, sidewalks, bike paths, etc.), roadway medians, in or around County-owned or operated facilities.

14.1. American National Standards Institute/International Safety Equipment Association (ANSI/ISEA) Class 2 or 3 Vests, T-shirts, or similarly labeled garments depending on the time of day.

14.2. Appropriate work zone signage, cones, barricades or barrels, arrow panels, flagging personnel, and stop/slow paddles.

14.3. An applicable work zone TTC plan based on FDOT and/or MUTCD designs on site.

14.4. The Contractor will maintain access for residents and commercial properties with minimal delays to the traveling public.

15. Licensing / Certifications: Submit valid licenses and certifications with bid submittal, or prior to Notice of Recommended Award.

15.1. Submit one of the following licenses: State of Florida Certified General Contractor, Collier County General Contractor, State of Florida Certified Building Contractor, Collier County Building Contractor, or Collier County Paving Contractor.

15.2. FDOT Prequalified Contractor for Work Classes: Flexible Paving and Hot Plant-Mixed Bituminous Courses.

15.3. Temporary Traffic Control (TTC) or Maintenance of Traffic (MOT), Intermediate Level Certification.

16. Letter of Bondability: The Contractor is to submit a Letter of Bondability from the Surety Company (not the surety agent) showing the bonding capacity of $200,000.00 and more. The Letter of Bondability must be submitted with bid submittal, or prior to Notice of Recommended Award.

16.1. Any issuer of a Letter of Bondability must be licensed to transact fidelity and surety business in Florida and have an A.M.

Best rating of A-(Excellent) or better.

16.2. If the surety agent is named on the Surety’s Power of Attorney as a true and lawful Attorney-in-Fact to make, execute, seal, and deliver said letter, then a letter from the surety’s agent will be allowed if a copy of the Surety’s Power of Attorney documenting said appointment is included with the Letter of Bondability.

17. Payment and Performance Bonds: Any project valued at $200,000 or greater requires public performance and payment bonds covering the full project costs.

17.1. Bonds must include the following information: Project Costs; Contract Number; Project Title; Departmental Work Order Number (if applicable); and Purchase Order Number.

17.2. The Contractor shall file the bonds with the Clerk of Courts, Records & Minutes Department, then email them to the County Project Manager. No services to start without filed bonds.

17.3. The Contractor must submit receipts for bonds and recording fees for reimbursement. Payment is for the actual amount paid that is shown on the receipts.

18. Price Modifications: Price increase requests may be submitted annually (365 days from the agreement anniversary date).

18.1. Submit price increase requests in writing by email to the County’s Contract Administrator no less than 30 days before the annual contract anniversary date for consideration.

18.2. Price increase requests review may take over 60 days to complete.

18.3. Retroactive price adjustments are not authorized.

18.4. The Contractor shall provide supporting documentation justifying price increases (examples: Bureau of Labor Statistics, supplier material agreements, fuel increases, etc.). If there is no documented proof, price increases will not be considered.

18.5. The Contract Administrator shall analyze prices to determine whether increases are fair and reasonable using the following methods: price competition (reviewing competitive bids or offers), market prices, historical prices, or independent estimates.

18.6. During the review process, the Contractor shall continue to fill all purchase orders received at the current agreement prices.

18.7. The Procurement Director has the authority to approve price adjustments in accordance with the Procurement Ordinance, as amended. The bid tabulation shall be modified with the price increases, or an amendment processed, as required, and uploaded into the County’s Finance system.

18.8. Price increase requests are not guaranteed. If approved, the Procurement Director or designee will notify the Contractor in writing with the effective date of any approved price increases.

VENDOR CHECKLIST

***Vendor should check off each of the following items as the necessary action is completed (please see, Vendor Check List)***

The County requests that the vendor submit a minimum of five (5) completed reference forms from clients for projects within the last five years. Projects to be similar to this solicitation as a part of their proposal. Provide information on the projects completed by the vendor that best represent projects of similar size, scope and complexity of this project using Form 5 provided in OpenGov as part of the Required Forms. Vendors may include two (2) additional pages for each project to illustrate aspects of the completed project that provides the information to assess the experience of the Proposer on relevant project work.