24-8228_Solicitation.pdf

COLLIER COUNTY

BOARD OF COUNTY COMMISSIONERS

INVITATION TO BID (ITB)

FOR

Crane Rental Services

SOLICITATION NO.: 24-8228

LISA OIEN, PROCUREMENT STRATEGIST

PROCUREMENT SERVICES DIVISION

3295 TAMIAMI TRAIL EAST, BLDG C-2

NAPLES, FLORIDA 34112

TELEPHONE: (239) 252-8935

Lisa.Oien@colliercountyfl.gov (Email)

This solicitation document is prepared in a Microsoft Word format. Any alterations to this document made by the Bidder may be grounds for rejection of the bid, cancellation of any subsequent award, or any other legal remedies available to the Collier County Government.

SOLICITATION PUBLIC NOTICE

INVITATION TO BID (ITB) NUMBER: 24-8228

PROJECT TITLE: Crane Rental Services

DUE DATE: June 13, 2024, at 3:00 PM EST

PLACE OF BID OPENING: PROCUREMENT SERVICES DIVISION

3295 TAMIAMI TRAIL EAST, BLDG C-2

NAPLES, FL 34112

All bids shall be submitted online via the Collier County Procurement Services Division Online Bidding System:

https://procurement.opengov.com/

INTRODUCTION

As requested by the Public Utilities Division (hereinafter, the “Division or Department”), the Collier County Board of County Commissioners Procurement Services Division (hereinafter, “County”) has issued this Invitation to Bid (hereinafter, “ITB”) with the intent of obtaining bid submittals from interested and qualified vendors in accordance with the terms, conditions and specifications stated or attached. The vendor, at a minimum, must achieve the requirements of the Specifications or Scope of Work stated.

The results of this solicitation may be used by other County departments once awarded according to the Board of County Commissioners Procurement Ordinance.

Historically, County departments have spent approximately $70,000 annually; however, this may not be indicative of future buying patterns.

BACKGROUND

The County is responsible for maintaining equipment to various County owned and leased buildings throughout Collier County, including, but not limited to, HVAC units, well pumps, etc. This equipment may be located on roof tops or within a wellsite or lift station and requires a crane to lift the equipment for repair, removal, and/or delivery for installation. In order to maintain the integrity and continuous operation of this equipment, the County is seeking proposals for crane rental services, including, but not limited to, machine and operator.

TERM OF CONTRAC

The contract term, if an award(s) is/are made is intended to be for three (3) years with two (2) one (1) year renewal options. .

Prices shall remain firm for the initial term of this contract.

Surcharges will not be accepted in conjunction with this contract, and such charges should be incorporated into the pricing structure.

The County Manager, or designee, may, at his discretion, extend the Agreement under all of the terms and conditions contained in this Agreement for up to one hundred eighty (180) days. The County Manager, or designee, shall give the Contractor written notice of the County's intention to extend the Agreement term not less than ten (10) days prior to the end of the Agreement term then in effect.

All goods are FOB destination and must be suitably packed and prepared to secure the lowest transportation rates and to comply with all carrier regulations. Risk of loss of any goods sold hereunder shall transfer to the COUNTY at the time and place of delivery; provided that risk of loss prior to actual receipt of the goods by the COUNTY nonetheless remain with

VENDOR.

AWARD CRITERIA

ITB award criteria are as follows:

The County’s Procurement Services Division reserves the right to clarify a vendor’s submittal prior to the award of the solicitation.

It is the intent of Collier County to award to the lowest, responsive and responsible vendor(s) that represents the best value to the County.

For the purposes of determining the winning bidder, the County will select the vendor with the lowest price as outlined below:

https://procurement.opengov.com/

• Lowest Total Price Per Crane Tonnage Category

Collier County reserves the right to select one, or more than one suppliers, award on a line item basis, establish a pool for quoting, or other options that represents the best value to the County; however, it is the intent to:

• Award Primary, Secondary, and Tertiary

The County reserves the right to issue a formal contract or standard County Purchase Order for the award of this solicitation.

DETAILED SCOPE OF WORK

Collier County Public Utilities Division intent of these specifications is to establish the minimum requirements for Crane Rental Services on an “as needed” basis. The County may determine the crane size or request the vendor to assist in determining the crane size for the project, capacity, and length of rental on a “project by project” basis.

Specifications The contractor shall provide cranes, booms, operator, and all necessary rigging, chokers, and personnel. The crane rental services are on an “as-needed” basis. The contractor shall provide proof of valid Crane Operator certification for each crane operator upon request by the Division Representative, if required, for the work site where crane services are being performed.

1. Service Hours

1.1. The service hours for hydraulic truck cranes with operator for 40-ton, 50-ton, 60-ton, and 70-ton includes all costs associated with this service including, but not limited to: crane, operator, rigging accessories, overhead, fuel, maintenance, insurance, erection / dismantle, and Portal to Portal service (defined as: actual time billed from contractor’s location to the work site and leaving the work site back to the contractor’s location).

1.2. If requested the vendor will provide a spotter to assist with crane lifts that do not have the required line of site. The spotter will be billed separately per hour for time on the jobsite.

2. Work hours Normal Business hours are Monday through Friday from 7:00 AM to 5:00 PM, excluding County observed Holidays. After-hours are considered before 7:00 AM and after 5:00 PM on weekdays and at any time on Saturday, Sunday, or County Observed Holidays. After -hours rate may be calculated at 1.5x the hourly rate in accordance with the fee schedule. If a requested service starts during normal business hours and extends into the after-hours period, the after-hours rate shall only be charged for time worked during the after-hours period.

3. Response time

3.1. Non-Urgent Response Time: The vendor shall respond by email or phone within twenty-four (24) hours from the Division

Representative work request. The work shall commence upon the issuance of a purchase order and per the agreed work schedule.

3.2. Urgent Response Time: The vendor shall respond by email or phone within two (2) hours from the Division Representative for urgent response time requests. The work shall commence at the jobsite within six (6) hours from the vendor’s responded phone call or email and the issuance of a purchase order. The vendor must provide a minimum of two (2) 24/7 urgent contact phone numbers to the County departments using this contract; this urgent call-out list is both for routine and after-hours services. Failure to provide coverage may result in termination of the contract. Applicable hourly rates per the fee schedule plus an urgent fee of $250 will be paid for those urgent jobs authorized in writing by the Project Manager or Division making the work request.

4. Work Requests County Divisions shall issue individual work requests for crane services that are needed throughout the contract term. Work Requests for services shall be placed via email. Each request will include the Division name, Division representative with contact information, crane tonnage, service hours, and work site location. No work shall commence unless a purchase order and work request has been issued and provided to the vendor by the Division via email.

5. Certification The vendor shall provide valid Crane Operator certifications annually for all operators or when a new operator is added if it is a requirement for the work site (i.e. working at airports).

6. Federal Aviation Administration (FAA) Notification, Permit and Collier County’s Airport Requirements (if applicable) The Federal Aviation Administration (FAA) requires a permit on construction cranes any time that they exceed a 100:1 sloped surface from the nearest point of the nearest runway out to 20,000 feet or 200 feet AGL (above ground level) beyond. The FAA requires a permit for ANY crane work within a 3-mile radius of any airport. The permit process may take four (4) weeks and up to six (6) weeks to process. The vendor is responsible for FAA notifications and permits if required at work sites that is in accordance with FAA, Title 14 of the Code of Federal Regulations (14 CFR Part 77.9). The FAA requires that Form 7460-1 be submitted at least 45 days before the date the proposed construction is to begin, or the date an application for a construction permit is to be filed.

Collier County Land Development Code requires an Obstruction Evaluation / Airport Airspace Analysis (OE/AAA) to be completed for any obstruction within the airport overlay. Additionally the Collier County Airport Authority Division should be given at least a 24-hour notice to be able to put a Notice to Airmen (NOTAM) out.

7. General Requirements

7.1. Equipment

The vendor shall maintain adequate inventory to provide a prompt response for work requests.

7.1.1. If requested equipment is unavailable, the vendor shall notify the Division Representative immediately. The vendor shall provide an estimated time when the equipment is available.

7.1.2. The County reserves the right to use the secondary vendor (if one exists), if the primary vendor does not have the equipment available.

7.1.3. If the equipment is not available from any of the vendors, then the Division has the authority to request quotes off contract following the County’s Purchasing Ordinance.

7.1.4. The vendor shall ensure proper maintenance of crane service equipment. The vendor shall furnish all necessary labor, materials, equipment, tools, consumables, transportation, skills, and incidentals required for crane equipment maintenance. Crane preventative maintenance, repairs, replacements is the Crane Company’s responsibility.

7.1.5. The Vendor(s) is responsible for maintaining and update records for each type of equipment serviced. The documentation will include, and not be limited to, records of all service calls, preventative maintenance performed, and any system modifications, if applicable. Proof of maintenance records must be available for County review if requested.

7.2. Safety Requirements

High-visibility clothing or vests with retro-reflectorized striping must always be worn by all employees working within Collier County Rights-of Way (See exception in # 7.3.3 below). This includes personnel that may visit the “work zone” temporarily, such as management and/or vendors. Class 2 or Class 3 garments are required for daytime use in accordance with the most current edition of the American National Standard for High-Visibility Safety Apparel and headwear

(ANSI/ISEA).

7.2.1. NSI/ISEA Class 2 or 3 Vests, T-shirts or similarly labeled garments depending on time of day.

7.2.2. A Class 3 garment is mandatory for use by flagging personnel during any hours of darkness, including during inclement weather situations, where conditions may create hours of darkness during normal daylight conditions.

7.2.3. Exception: When other industry apparel safety standards require workers to wear apparel that is inconsistent with Federal, State or county requirements such as the National Fire Protections Association (NFPA), Occupational Safety and Health Administration (OSHA), American National standards Institute (ANSI), etc., the other standards may prevail. However, apparel must still meet high visibility color requirements of fluorescent lime-green or fluorescent orange only and must be maintained in good condition and replaced as necessary.

7.2.4. Work Zone Safety

It is the Vendor’s responsibility for safety in the work zone. Vendor shall provide work zone signage, cones, barricades or barrels, arrow panels, flagging personnel and Stop/Slow Paddles, where necessary, as required by law or the Board of County Commissioner’s approved Collier County right of way handbook.

7.3. OSHA & Manufacturer’s Safety Requirements

The vendor shall utilize equipment in accordance with OSHA regulations and the manufacturer’s safety requirements.

7.4. Damages

Carelessness by the vendor resulting in damage to turf, curbs, sidewalks, pavement or structures, mailboxes, appurtenances, etc. shall be repaired or replaced by the vendor to the satisfaction of the Division Representative at no additional cost to the County, and damages shall be repaired or replaced within seventy-two (72) hours or as agreed upon by the Project Manager.

7.5. Performance Standards

The vendor shall perform to the standards in this solicitation and subsequent contract documents. The vendor agrees to warrant their work and professionally perform services. If the vendor fails to perform in accordance with the Scope of

Work/Specifications, including subsequent contract documents, the Division has the sole discretion to deem such failure as sufficient cause for default which may result in contract termination.

7.6. Failure to Perform

Vendor refuses to begin work, improperly perform work, unnecessarily delays work, neglects or refuses to correct work that was rejected or is defective, the Division Representative may notify the Vendor to repair and replace work immediately, and if the Vendor refuses to correct the work, the Division may request that all work discontinue under this Contract.

7.7. Invoicing

Invoice submission for payment approval must be accurate and complete with details of services performed. The Division will approve payment for completed work that is accepted as satisfactory by the Division; invoices will be rejected for incomplete work.

7.7.1. Invoice rejection will occur if invoices are not accurate and/or have missing backup documentation.

7.7.2. At a minimum, invoices shall include the following:

Division Name Contract Number Purchase Order Number Work Order Number (if applicable) Serviced Line Items � Work Site Location

VENDOR CHECKLIST

***Vendor should check off each of the following items as the necessary action is completed (please see, Vendor Check List)***