24_6819 Procurement Services Forms.pdf

COBB COUNTY PROCUREMENT SERVICES DEPARTMENT

122 Waddell Street NE

Marietta, Georgia 30060

(770) 528-8400 /Fax: (770) 528-8428 Email: purchasing @cobbcounty.org www.cobbcounty.org/purchasing

IMPORTANT NOTICE – PLEASE READ CAREFULLY!!

ALL bids MUST be received at the Cobb County Procurement Services Department.

BIDS MUST BE RECEIVED BEFORE 12:00 (NOON) ON BID

OPENING DAY

Any bid received later than 12:00 (noon) will not be accepted. The County accepts no responsibility for delays in the mail. Bids are to be mailed or delivered to:

122 WADDELL STREET NE

MARIETTA, GA 30060

All bids shall be submitted on the Bid Proposal Form. Any revisions made on the outside of the envelope WILL NOT be considered.

PLEASE CHECK bid specifications and advertisement for document requirements.

Documents/Forms listed below MUST be submitted when required.

Omission of these documents /forms will cause your bid/proposal to be declared NON-RESPONSIVE.

BID SUBMITTAL FORM (REQUIRED)

► Official Signature is required on this form guaranteeing the quotation.

CONTRACTOR AFFIDAVIT and AGREEMENT – Exhibit A (REQUIRED) ► Affidavit MUST be signed, notarized and submitted with any bid requiring the performance of physical services.

If the affidavit is not submitted at the time of the bid, bid will be determined non-responsive and will be disqualified.

BID BOND (REQUIRED)

A “SEALED BID LABEL” has been enclosed to affix to your bid. This label MUST be affixed to the outside of the envelope or package, even if it is a “NO BID” response. Failure to attach the label may result in your bid being opened in error or not routed to the proper location for consideration. No bid will be accepted after the date and time specified.

Thank you in advance for your cooperation.

http://www.cobbcounty.org/purchasing

BID SUBMITTAL FORM

SUBMIT BID/PROPOSAL TO:

Cobb County Procurement Services Department

Marietta, GA 30060

SEALED BID #: 24-6819

Invitation to Bid Air Traffic Control Tower Equipment Renovations

Cobb County Department of Transportation

DELIVERY DEADLINE: April 11, 2024 BEFORE 12:00 P.M. (NOON) EST

(NO BIDS WILL BE ACCEPTED AFTER THIS DEADLINE).

Bid Opening Date: April 11, 2024 @ 2:00 P.M. in the Cobb County Procurement Services Department, 122 Waddell Street NE, Marietta, Georgia, 30060.

BUSINESS NAME AND ADDRESS INFORMATION:

COMPANY NAME:

CONTACT NAME:

COMPANY ADDRESS:

E-MAIL ADDRESS:

PHONE NUMBER: FAX NUMBER:

NAME AND OFFICIAL TITLE OF OFFICER GUARANTEEING THIS QUOTATION:

PRINT/TYPE NAME TITLE

TELEPHONE: FAX:

BIDDER WILL INDICATE TIME PAYMENT DISCOUNT:

BIDDER SHALL INDICATE MAXIMUM DELIVERY DATE (UNLESS OTHERWISE SPECIFIED IN BID SPECIFICATIONS)

SIGNATURE OF OFFICER ABOVE:

(SIGNATURE)

Bids received after the date and time indicated will not be considered. Cobb County reserves the right to reject any and all bids, to waive informalities, to reject portions of the bid, to waive technicalities and to award contracts in a manner consistent with the county and the laws governing the State of Georgia.

The enclosed (or attached) bid is in response to Bid Number 24-6819; is a firm offer, as defined by section O.C.G.A.

(s) 11-2-205 of the code of Georgia (Georgia laws 1962 pages 156-178), by the undersigned bidder. This offer shall remain open for acceptance for a period of 60 calendar days from the bid opening date, as set forth in this invitation to bid unless otherwise specified in the bid documents.

NOTICE TO BIDDERS - - BID QUOTES MUST INCLUDE INSIDE DELIVERY CHARGES

SEALED BID LABEL

SEALED BID ENCLOSED

DELIVER TO:

Cobb County Procurement Services 122 Waddell Street NE

SEALED BID # 24-6819 DATE: April 11, 2024

BIDS MUST BE RECEIVED BEFORE 12:00 P.M. (NOON)

DESCRIPTION: Air Traffic Control Tower Equipment Renovations

VENDOR: _____________________________________

LABEL MUST BE ATTACHED TO OUTSIDE OF BID PACKAGE

"STATEMENT OF NO BID”

122 WADDELL STREET NE

MARIETTA, GA 30060

TO ALL PROSPECTIVE VENDORS:

Because of the many requests to be placed on our vendors' list, we are continuously updating the list.

While we want to include all bona fide vendors, we do not want to mail bids/proposals to those vendors who may no longer be interested in participating in our Invitation to Bid (ITB) process.

If you do not choose to respond to the attached ITB, please fill out the form below indicating if you want to be retained on our current vendor list.

Vendors who do not respond in any way (by either submitting a bid or by returning this form) over a period of one year may be removed from the current vendor list.

Vendors who do not wish to submit a bid will often return the entire solicitation packet. This is not necessary, and you can return this completed form to procurementservices@cobbcounty.org.

Thank you for your cooperation.

Cobb County Procurement Services Department

"STATEMENT OF NO BID”

Sealed Bid Number 24-6819

Invitation to Bid

If you do not wish to respond to the attached Invitation to Bid, please complete this form and send to purchasing@cobbcounty.org or by Fax to 770-528-8428.

I do not wish to submit a bid on this solicitation.

I wish to be retained on the vendor list for this commodity and/or service: Yes_____ No ____

Please PRINT the following:

Company Representative

You are invited to list reasons for your decision not to submit a bid:

mailto:procurementservices@cobbcounty.org mailto:purchasing@cobbcounty.org

INVITATION TO BID

Sealed Bid # 24-6819

Bid Opening Date: April 11, 2024

Pre-Bid Conference: March 25, 2024 @ 10:00 A.M. (E.S.T.)

Via Microsoft Teams

Meeting ID: 222 989 531 861 Passcode: WbETBT Or call in (audio only)

+1 224-419-4630,505856358# Phone Conference ID: 505 856 358#

Bids Are Received in the Cobb County Procurement Services Department

Before 12:00 (Noon) By the Bid Opening Date

Bid will be opened in the Cobb County Procurement Services Department at 2:00 P.M.

VENDORS ARE REQUIRED TO SUBMIT THE ORIGINAL AND ONE (1) COPY OF BID

(UNLESS OTHERWISE SPECIFIED IN BID SPECIFICATIONS)

NAME: ________

ADDRESS:

REPRESENTATIVE:

PHONE: FAX:

E-MAIL_______________________________________________________________________

NOTE: The Cobb County Procurement Services Department will not be responsible for the accuracy or completeness of the content of any Cobb County Invitation to Bid or Request for Proposals or subsequent addenda thereto received from a source other than the Cobb County Procurement Services Department.