24-66.docx

INVITATION FOR BIDS

OFFICE OF PROCUREMENT & CONTRACTS

1. INSTRUCTIONS FOR BIDDERS

a. Sealed bids will be received in the Office of Procurement & Contracts, Mississippi State University, for the purchase of the items listed herein.

b. All bids must be received in the Office of Procurement & Contracts on or before the bid opening time and date listed herein. Delivery of bids must be during normal working hours, 8:00 a.m. to 5:00 p.m. CST, except on weekends and holidays when no delivery is possible.

c. Bidders shall submit their bids either electronically or in a sealed envelope. To submit electronically, follow the instructions below. Bids CANNOT be emailed.

i. Sealed bids should include the bid number on the face of the envelope as well as the bidders’ name and address. Bids should be sent to: 245 Barr Avenue, 610 McArthur Hall, Mississippi State, MS 39762.

ii. At this time we only accept non-ITS bids electronically. For electronic submission of bids, go to: portal.magic.ms.gov.

and use the RFX number on the next page as your reference number.

d. All questions regarding this bid should be directed to the Office of Procurement & Contracts at 662-325-2550.

2. TERMS AND CONDITIONS

a. All bids should be bid “FOB Destination”

b. Bidders must comply with all rules, regulations, and statutes relating to purchasing in the State of Mississippi, in addition to the requirements on this form. General Bid Terms and Conditions can be found here: https://www.procurement.msstate.edu/procurement/bids/Bid_General_Terms_May_2019_V2.pdf

c. Any contract resulting from this Invitation for Bid shall be in substantial compliance with Mississippi State University’s Standard Contract Addendum: https://www.procurement.msstate.edu/contracts/standardaddendum.pdf Bid Number/RFX Number: 24-66/RFX #3160006692 Opening Date: July 10, 2024 at 2:00 p.m.

Description: Two Mobile LED Wall Trailers Vendor Name: ______________________________________________________ Vendor Address: _____________________________________________________ Telephone Number: __________________________________________________ Days the Offer is Firm: ________________________________________________ Authorized Signature: ________________________________________________ Name: _____________________________________________________________ Title: ______________________________________________________________

Introduction/Background:

Mississippi State University is seeking bids from qualified vendors to provide two mobile LED wall trailers. These trailers will be used for various events and functions on campus. The selected vendor will supply, deliver, and provide on-site training on the use of the mobile LED wall trailers, ensuring they meet the specified requirements and quality standards.

Project Objectives:

1. Acquire two mobile LED wall trailers with specified LED wall and trailer specifications.

2. Ensure the trailers are equipped with necessary accessories and systems for seamless operation.

3. Provide delivery and on-site training at Mississippi State University.

Scope of Work:

1. Supply of Equipment: Provide two mobile LED wall trailers meeting the specifications outlined below.

2. Delivery: Deliver the trailers to Mississippi State University, Starkville, MS, on or before August 12, 2024.

3. Training: Provide comprehensive on-site training for university staff on the operation and maintenance of the equipment.

4. Warranty: Offer a minimum five-year service warranty, including parts and labor, to be performed on the campus of Mississippi State University.

Technical Requirements:

LED Wall Specs

· Total Screen Size: 17’ x 10’

· Minimum Screen Resolution: 1040 x 624

· Maximum Panel Pitch: 4.81mm

· Minimum Panel IP Rating: IP67

· Minimum Screen Trim Height: 10 Feet

· Minimum Screen Brightness: 7500 NITS

· Minimum Wind Rating: 45mph

· Minimum LED Operating Life: 100,000 HRS

· Accessories: Spare Modules, Hubpacks, and Data/Power Jumpers Trailer Specs

· Maximum Towable Width: 8.5’

· Maximum Towable Height: 12’

· Tongue Pulled

· Hydraulic Screen Lift with Powered 360-Degree Rotation

· Tandem Axle with Electric Brakes

· Built-In Leveling Jacks

· IP67 Rated Storage Box large enough to hold all accessories

· IP67 Rated Exhaust Fan Cooled Production Box to house the following equipment:

· Two 2U Storage Drawers

· Furman Outlet Power Conditioner

· Novastar VX600 LED Controller

· 4x1 HDMI Switch with Audio Extractor

· Patch Panel – 1 SDI Input, 1 SDI Output, and 2 HDMI Inputs

· PC Laptop for controls

· Audio Amplifier 2x1000 watts

· 8 Channel Line Mixer – 4 Mic Inputs, 4 RCA inputs, Balanced XLR Outputs Power

· On Board Diesel Generator (12KW) with fuel tank (25 Gallon)

· 50 Amp CA Twist or Standard CAM Loc Input

· Two Trailer Mounted 15amp plugs for accessories use Onboard Audio System

· Mountable All-Weather Speakers capable of covering up to 500 people. (EV, Bose, RCF, or JBL) Onboard WIFI Service

· Starlink Flat High-Performance Dish Warranty

· Minimum 5 Years of Warranty Service to occur on the campus of Mississippi State University to cover parts and labor Delivery and Training

· To occur on the campus of Mississippi State University in Starkville, MS on or before August 12, 2024.

Submission Requirements:

Vendors must include the following in their proposals:

1. Company profile and experience in providing similar equipment.

2. Detailed specifications of the proposed mobile LED wall trailers and accessories.

3. Itemized cost breakdown, including equipment, delivery, training, and warranty services.

4. References from previous clients who have received similar equipment.

5. Timeline for delivery and training.

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