24-105.docx

INVITATION FOR BIDS

OFFICE OF PROCUREMENT & CONTRACTS

1. INSTRUCTIONS FOR BIDDERS

a. Sealed bids will be received in the Office of Procurement & Contracts, Mississippi State University, for the purchase of the items listed herein.

b. All bids must be received in the Office of Procurement & Contracts on or before the bid opening time and date listed herein. Delivery of bids must be during normal working hours, 8:00 a.m. to 5:00 p.m. CST, except on weekends and holidays when no delivery is possible.

c. Bidders shall submit their bids either electronically or in a sealed envelope. To submit electronically, follow the instructions below. Bids CANNOT be emailed.

i. Sealed bids should include the bid number on the face of the envelope as well as the bidders’ name and address. Bids should be sent to: 245 Barr Avenue, 610 McArthur Hall, Mississippi State, MS 39762.

ii. At this time we only accept non-ITS bids electronically. For electronic submission of bids, go to: portal.magic.ms.gov.

and use the RFX number on the next page as your reference number.

d. All questions regarding this bid should be directed to the Office of Procurement & Contracts at 662-325-2550.

2. TERMS AND CONDITIONS

a. All bids should be bid “FOB Destination”

b. Bidders must comply with all rules, regulations, and statutes relating to purchasing in the State of Mississippi, in addition to the requirements on this form. General Bid Terms and Conditions can be found here: https://www.procurement.msstate.edu/procurement/bids/Bid_General_Terms_May_2019_V2.pdf

c. Any contract resulting from this Invitation for Bid shall be in substantial compliance with Mississippi State University’s Standard Contract Addendum: https://www.procurement.msstate.edu/contracts/standardaddendum.pdf Bid Number/RFX Number: 24-105/RFX #3160007029 Opening Date: December 18, 2024 at 2:00 p.m.

Description: Plot Combine with trade-in Vendor Name: ______________________________________________________ Vendor Address: _____________________________________________________ Telephone Number: __________________________________________________ Days the Offer is Firm: ________________________________________________ Authorized Signature: ________________________________________________ Name: _____________________________________________________________ Title: ______________________________________________________________

The Plot Combine Harvester must be a self-propelled plot combine that is well suited for row crop research for rice and soybeans.

Combine Specifications: minimum requirements that must be met:

1. Cab Enclosure

a. A/C, Heater, dust filter with AM/FM Bluetooth Radio

b. Extra passenger seat for sample collection and processing

c. Air ride suspension on seats in cabin

d. Must have grain transfer delivery to cab for sub sampling

e. Front and rear lighting package.

f. Must have concave adjustment in the cab.

2. Accessibility

a. Must have easily accessible access to the engine compartment

b. Must have easily accessible access to the drive and threshing elements

3. Engine:

a. The combine must use a proven TIER 5 final engine, with at least 125 horsepower. The engine requirement will provide enough power to do every job more efficiently, saving us time and money.

b. Must have at minimum 40-gal fuel tank capacity

4. Powertrain

a. Axle width is to be set on 80 inches (from center of tire to center of tire)

b. 3-speed hydrostatic drive with 4x4 and differential lock: Hydrostatic drive with 4x4 and differential lock helps the researcher access any field when the crop is ready to harvest.

c. 4x4 with differential lock

i. Wet fields that would normally not be accessible with a 2-wheel machine can be accessed with the 4x4 and with the differential lock, we have the ability to keep the combine running smoother and straighter in softer, looser soils.

5. Cleaning

a. 540 Nm on threshing drum: The combine needs at least 540 Nm on the threshing drum. Which is needed for the high yields at our research station.

b. 4-straw walkers with double sieve system

i. 4-straw walkers with at least 1.9 square meter separation surface with 2 high falling steps.

ii. The combine must have a double sieve system with a three-step air cleaning system and a minimum amount of 44 square feet of cleaning surface is needed to provide clean samples and accurate data.

1. A large cleaning surface in the combine is needed to get clean samples, which is necessary for the on-board weighing system to provides weight, test weight and moisture accurately. The weighing system would provide incorrect data if samples would not be clean. A smaller cleaning surface would not be able to clean the grain sufficiently.

c. Must have cylinder slow down capability (cylinder speed 300-800 rpms)

d. Must have a universal type concave for all crops.

6. Grain Transport System:

a. Pneumatic system by high flow air fan/turbine to move grain throughout system.

b. All tubing and curve parts in the transport system must be made of stainless steel. This includes all areas where seed will travel from leaving the seed tray under the sieves to the cyclone, Harvestmaster to the grain tank, and from seed tray to grain tank when bulk harvesting. Stainless steel is needed to aid in reducing damage from abrasive crops such as rice.

7. Must have HARVESTMSTER H2 Classic GrainGage with Mirus and Mesa Pro Rugged Tablet including:

a. Safety: The weighing system must be able to be calibrated without having the machine running. This increases the safety of the machine tremendously since there are no running parts, pulleys or belts while working on the machine.

b. Will collect sample weight, sample moisture, and test weight automatically. Must have level detect. Must provide hard copy data printout or electronic data printout. Must have in-cab sampling capability. The data system is to harvest strip plots nonstop and automatically total and combine sub sample data. Must have an air return system from weighing system to cab for sampling.

c. The Combine must be capable of harvesting 3-4 plots per minute mix free.

d. Field research software –with harvest module and notetaking Capability.

8. Header options

a. 2.0-meter grain table with crop lifters, must have the ability to float on the without tires, and be capable of harvesting plots with multiple row spacing’s (6” to 40” rows or solid seeded rows).

b. Reversible feeder housing: The combine must have the ability to reverse the header from the cabin for the safest and quickest way to keep the combine from plugging and having clean suitable samples.

c. Cleaning brushes on reel.

d. Electric over Hydraulic reel adjustment forward/inward.

e. 6 crop lifters

9. Replacement part sources

a. The combine must have the availability of parts locally, and do not require costly and time-consuming importation from Europe. The combine can have no more than 7 belts, which all need to be able to be sourced locally.

10. Straw Chopper

11. Accessories:

a. Must have a minimum of a 55-bushel grain tank with camera. Hydraulic folding auger.

b. Must have a minimum of five cameras at various locations for both safety and monitoring equipment.

c. Must have an on board air compressor for cleanout in the field.

12. Must be willing to do a trade-in for 2 plot combines. One combine is a 2008 Kincaid 8XP & a 2017 Zurn 150. If the vendor is going to submit a bid including trade-in value offers, the vendor will need to submit two separate bids. One bid for the machine without trade-in value offers and a second bid for the machine with trade-in value offers. Details of each machine are listed below.

2017 Zurn 150: Trade-In

Description: The condition of the Zurn 150 is very good condition. Cab interior is in great shape. Mechanically sound & well-maintained machine. The machine was serviced every year prior to harvest & lubricated according to operator’s manual. The body of the machine is in great shape with little to no blemishes.

Engine Hours: 420 hrs Engine:

- High performance diesel engine (Yanmar / John Deere)

- Emission standard TIER 4 final

- 70 hp / 52 kW

- 241 Nm torque

- 4 cylinders

- Water cooled

- 3300 ccm (3.3 l)

- Exhaust gas treatment (without AdBlue / SCR)

- Rotating dust separator at radiator, ensures engine cooling Data Collection System:

-H2 Classic graingage with Mirus and Panasonic Tablet including:

- Weighing system (plot weight)

- Moisture measuring (plot moisture)

- Test weight

- Mirus standard harvest software for Windows (with this software you can visualize on the Panasonic Tablet your complete field plan as well as all collected harvest data (weight, moisture, test weight))

- Panasonic FZ-G1 Tablet

Grain Sampling:

Drivetrain & Wheels:

- 4WD

- Front track system

- Rear tires

- Standard track spacing (Approximately 60” centers) Header:

- Cutting width 2.0 m

- Hydraulically driven cutting knife with adjustable speed

- Conveyor belt

- Feeding auger

- Feeding roller, ensures a continuous material flow

- Fast lateral blow-out system of header (by air coming from a turbine)

- 4-bar reel with hydraulic drive (variable speed adjustment)

- Manual horizontal adjustment of reel

- Row divider (left and right side),

- Crop lifters for picking up lodged crops (8 total)

- Floating header with adjustable skid plates

- Brush bars mounted on the reel to clean the cutter bar & bring crop into header Grain tank:

- 600 l volume

- Manually foldable unloading auger, swiveling diagonal by side

- Overhead unloading height of 2.60 m

- Complete grain tank is manually foldable backwards (for mix free and reliable cleaning)

- Switch to deliver either to the bagging unit (cyclone) or to the grain tank

- Filling level display integrated into grain tank via inspection window Camera system

- Including 3 cameras

- High quality cameras; IP-65; manufacturer: Mekra-Lang

- Camera locations are 1) above harvestmaster to view sample entering graingage, 2) rear reversing, & 3) rear of threshing housing viewing straw walkers & sieves.

2008 Kincaid 8XP – Trade-In

Description: The Kincaid 8 XP is in good condition for its age. The cab interior is in great shape. Mechanically sound & well-maintained machine. The machine was serviced every year prior to harvest & lubricated according to operator’s manual. The body of the machine is in good shape with the exception of paint gone in some areas and body paint faded a little. No major repairs have been performed on the machine outside of normal wear repairs.

Primary Crops:

Engine Hours: 1,457 hrs.

Engine:

Data Collection System:

-Harvestmaster Single High Capacity GrainGage with Mirus and Panasonic Tablet including:

- Weighing system (plot weight)

- Moisture measuring (plot moisture)

- Test weight

- Mirus standard harvest software for Windows (with this software you can visualize on the Panasonic Tablet your complete field plan as well as all collected harvest data (weight, moisture, test weight))

- Panasonic FZ-G1 Tablet Grain Sampling:

- In cab sampling station to collect small, large, or whole plot seed sub-samples.

Drivetrain & Wheels:

- 4WD

- Front Tires

- Rear tires

- Row Spacing: 40” (80” centers) Header:

- Cutting width 2 m

- Feeding auger

- Feeding roller, ensures a continuous material flow

- Fast lateral blow-out system of header (by air coming from a turbine)

- 6-bar reel with hydraulic drive (variable speed adjustment) with electronic reel movement in/out and up/down

- Row divider (left and right side),

- Brush bars mounted on the reel to clean the cutter bar & bring crop into header Grain tank:

- 48 bushels

- Manually foldable unloading auger, swiveling diagonal by side

- Manual gate to deliver either to the bagging unit (cyclone) or to the grain tank

- Filling level display integrated into grain tank via inspection window Straw Chopper image1.jpeg