24-099_ADD__1.pdf

CALIFORNIA STATE TRANSPORTATION AGENCY GAVIN NEWSOM, Governor

DEPARTMENT OF MOTOR VEHICLES

ADMINISTRATIVE SERVICES DIVISION

P.O. BOX 932382

SACRAMENTO, CA 94232-3820

California Relay Telephone Service for the deaf or hard of hearing from TDD Phones: 1-800-735-2929; from Voice Phones: 1-800-735-2922

ADM 668 (REV. 1/2019) DMVWeb A Public Service Agency

ADDENDUM #1

24-099

July 23, 2024

To: All Prospective Bidders

Re: Invitation for Bid (IFB) # 24-099 Service: Low Voltage Communication Cabling and Electrical

Components/Conduits Demolition and Installation Services at the Lincoln Park DMV Field Office

The following are changes, additions, and/or clarifications to the Invitation for Bid (IFB):

1. Bidder Requirements and Information, Page 2 of 8, Schedule of Events, has been revised as follows:

Schedule of Events

Event Date Time

(1). IFB available to prospective bidders: 6/25/2024 N/A

(2). Mandatory pre-bid conference:

(Note: See additional info in Section 6.)

7/9/2024 7:00 a.m.

(3). Written questions regarding IFB are due by:

(Note: See additional info in Section 7.)

7/16/2024 1:00 p.m.

(4). Written responses to questions released by: 7/23/2024 08/27/2024

4:30 p.m.

(5). Final date for bid submission:

(Note: See additional info in Section 8.)

7/30/2024 09/04/2024

N/A

(6). Date of bid opening:

(Note: See additional info in Section 9.)

7/31/2024 09/05/2024

1:00 p.m.

(7). Proposed start date of contract: 8/1/2023 10/01/2024 or upon contract approval

N/A

2. Bidder Requirements and Information, Page 3 of 8, has been revised to reflect the updated final date for bid submission of 09/04/2024.

All other terms and conditions remain the same.

Cindy Huynh Contract Administrator Attachment for

BIDDER REQUIREMENTS AND INFORMATION

24-099 ADD #1

submitting written questions regarding this IFB. The DMV’s consideration of any alternative manufacturer/brand shall not be deemed as advance acceptance by the DMV. The DMV shall be the sole judge whether or not an alternative manufacturer/brand is considered equal, and may reject any submittal it deems inappropriate. The DMV’s decision shall be final.

5. Schedule of Events

Event Date Time

(1). IFB available to prospective bidders: 6/25/2024 N/A

(2). Mandatory pre-bid conference:

(Note: See additional info in Section 6.)

7/9/2024 7:00 a.m.

(3). Written questions regarding IFB are due by:

(Note: See additional info in Section 7.)

7/16/2024 1:00 p.m.

(4). Written responses to questions released by: 7/23/2024 08/27/2024

4:30 p.m.

(5). Final date for bid submission:

(Note: See additional info in Section 8.)

7/30/2024 09/04/2024

N/A

(6). Date of bid opening:

(Note: See additional info in Section 9.)

7/31/2024 09/05/2024

1:00 p.m.

(7). Proposed start date of contract: 8/1/2023 10/01/2024 or upon contract approval

N/A

6. Mandatory Pre-Bid Conference

A. A mandatory pre-bid conference is scheduled at Lincoln Park DMV field office (meet outside at the flagpole), 3529 N. Mission Rd., Los Angeles, CA 90031, for the purpose of discussing concerns regarding this IFB.

B. Potential bidders must be present at the designated meeting location notated above, at the time specified in the Schedule of Events. Potential bidders who are not at the designated meeting location at the specified time shall not be allowed to participate in the pre-bid conference.

C. Potential bidders must be present at the meeting location notated above, at the time specified in the Schedule Events, to sign in on the pre-bid conference sign in sheet at the mandatory pre-bid conference in order to be eligible to submit a bid. Signing in on the pre-bid conference sign in sheet shall be the only acceptable proof that a potential bidder attended the pre-bid conference.

Signing in on a building security/visitor log, providing a business card, or providing any other type of proof shall not be considered as acceptable proof of attending the pre-bid conference. If a bid is submitted by a potential bidder who failed to sign in on the pre-bid conference sign in sheet, the bid shall remain unopened and be returned to the bidder.

D. In the event a potential bidder is unable to attend the mandatory pre-bid conference, an authorized representative may attend on their behalf. The representative may only sign in for one (1) company. Subcontractors may not represent a potential bidder at a mandatory pre-bid conference. No bid shall be accepted unless the potential bidder or their authorized representative signed in on the pre-bid conference sign in sheet at the mandatory pre-bid conference.

BIDDER REQUIREMENTS AND INFORMATION

24-099 ADD #1

E. Potential bidders who need assistance to attend the pre-bid conference due to a physical impairment, a reasonable accommodation shall be provided by the DMV upon request. The potential bidder must contact the contact person indicated on the cover page of this IFB package no less than five (5) DMV business days prior to the scheduled date and time of the pre-bid conference to arrange for a reasonable accommodation.

7. Written Questions

A. Submit all written questions via email to the contact person indicated on the cover page of this IFB package no later than the date and time specified in the Schedule of Events. Written responses to IFB questions will be released by the date and time specified in the Schedule of Events and viewable in the online project advertisement in Cal eProcure at:

http:/www.caleprocure.ca.gov.

8. Submission of Bid

A. Bids must be received via email no later than the date specified in the Schedule of Events. The DMV will not accept any bids that are mailed or hand-delivered.

(1). Bids shall be emailed in non-fillable PDF format (one [1] file that includes all required bid documents) to DMVBIDS@dmv.ca.gov. Only bids sent to this email will be considered.

Bids that contain any bid information in the body of the email may be rejected. Bids shall be sent to the email address listed above and contain the following information in the Subject Line only:

a. Bid # 24-099 for CINDY HUYNH for Cabling and Electrical Lincoln Park DMV Due: 7/30/2024 09/04/2024

1. Bids may be deemed non-responsive if the subject line does not contain the above information.

(2). Emails shall not exceed one hundred (100) megabytes (MB) in size.

(3). Emailed bids will not be opened until after the date specified in the Schedule of Events.

B. Bids must be received by the DMV no later than the specified in the Schedule of Events. Any bid received after the specified due date shall be rejected.

C. Bids shall include all required bid documents identified in the Required Bid Documents Checklist. Only submit the required bid documents with your bid, not the entire IFB package. Bids not including the required bid documents shall be deemed non-responsive. A non-responsive bid is one that does not meet the basic bid requirements.

D. Bidders are responsible for ensuring the accessibility and legibility of the submitted documents.

Bids that are not accessible or legible may be rejected.

E. All documents requiring a signature must bear an original signature of a person authorized to bind the bidding firm.

F. Bids must be submitted for the performance of all the services described herein. Any deviation from the work specifications shall not be considered and shall cause a bid to be rejected.

G. Costs for developing bids in anticipation of award of the contract are entirely the responsibility of the bidder and shall not be charged to the DMV.

mailto:DMVBIDS@dmv.ca.gov