24-09007-000_Add_3_Q_A_Response.pdf

“Caring Today for a Safe and Healthy Tomorrow” Rev. (11/2018)

Addendum #3, IFB 24-71016-000

Video Production Services

Procurement and Contracts Services Section 1215 O Street, MS-1 Sacramento, California 95814 www.dsh.ca.gov

October 7, 2024

ADDENDUM #3

Invitation for Bid 24-71016-000

The Department of State Hospitals (DSH) is issuing this Addendum to respond to potential Proposers’ questions, and to provide a revised Request for Proposals (deletions are in strikethrough and additions in bold italics). A clean IFB with all the changes accepted will also be provided.

1. QUESTIONS AND ANSWERS:

Question 1: Can I submit links to my animation videos to show proof of my work?

Answer 1: See II. Minimum Qualification (MQ) section B. References.

Question 2: In Attachment 4- Bidder's references it states, "At least one reference must be from a governmental entity." What constitutes a government entity according to DSH? Would video services for a public university fulfill this requirement?

Answer 2: Yes, see II. Minimum Qualification (MQ) section B. References.

Question 3: Confirming that there is no anticipated on-site shooting or production days expected for this project?

Answer 3: Confirmed.

Question 4: Does Attachment 12 need to be submitted if we are not a DVBE?

Answer 4: See VI. Required Attachments.

Question 5: Confirming Attachment 7 is not required with our package if we have not done business outside of the United States?

Answer 5: See VI. Required Attachments.

Question 6: What are we supposed to list in the "Task" box on the rate sheet? Each of the videos requires several tasks from scripting, storyboarding, etc. through editing?

http://www.dsh.ca.gov/

“Caring Today for a Safe and Healthy Tomorrow” Rev. (11/2018)

Addendum #3, IFB 24-71016-000

Answer 6: Example see below.

Videos 6 Task Hours Rate Per Hour Extended Total What is Dept. of State Hospitals? What is Mission? Who are our patients?

Scripting Storyboard Animation work Editing Voice Over Captioning

Approx. 5 Approx. 2

$XX

$XX

$XX

$XX

$XX

$XX

Total for #1

$ XXX

Running total

$XXXX

Question 7: Could you let us know what the budget is for this work?

Answer 7: DSH does not have this information at this time.

Question 8: Could we request an electronic submission in light of the lifting of all delivery guarantees from all the courier companies?

Answer 8: See II. Minimum Qualification (MQ) section C. Submission of Bids.

Question 9: Could you let us know if you have a local preference or are you open to a Canadian agency that has done similar work with clients across the United States, with some currently being the States of California, Colorado and Wyoming?

Answer 9: See V. Preference and Incentive Programs.

Question 10: Is there an avenue for bidders to submit relevant examples of previous work or a description of the bidder's intended approach to this project?

We were invited to bid on the project and our work is being referenced as an example video in the previous Q&A responses but we do not see a request for work samples, where we can reference that work we did for CA-OSG.

Answer 10: See II. Minimum Qualification (MQ) section B. References.

END OF ADDENDUM #3