24-0573-REQ_Request_for_CCNA_RFP-Project_Pkg_2.docx

REQUEST FORM FOR ADVERTISEMENT OF

CCNA NON-CONTINUING PROJECT

OR CONTINUING CONTRACT

DATE: February 27, 2024 PID Name: Restore Act Wastewater System Improvements Project Package 2 PID Number: 005015A Project Manager/Department: Tom Menke/Michelle Collins/Utilities Phone Number: email: tmenke@pinellas.gov/micollins@pinellas.gov

NOTE: Please ensure that Project Manager and Supervisor review and approve all information listed below prior to submitting SharePoint request

1. When does this contract need to be awarded? April 2024

2. Required dates sensitive to Project (grants, etc.): Substantial completion by 6/30/2026 and expenditures must be encumbered by 12/21/2026 due to Resilient Florida Grant that is funding the construction of the wastewater system(s).

Please complete the following information to prepare the CCNA/RFP request (Intake) for OpenGov, Contract Review, and Advertisement. Once Department review is completed and approved in Intake, PW Contracts staff will submit to Purchasing for Contract Review. Purchasing will draft Invitation to Bid (ITB) for final review before Advertisement. The following may be included in the Invitation to Bid package, which project manager will need to provide in SharePoint Work Request to PW Contracts:

1. Invitation to Bid Form – Complete all sections

2. Scope of Work

3. Budgetary Detail Report

4. Funding Form

5. Additional reference documents

6. Project Location Map

7. Preliminary Staff Report

The following areas must be 100% completed to avoid a delay in drafting the ITB in Intake.

3. Who will provide CEI Services for this project? CEI Firm

4. Commodity Codes: A universal taxonomy for identifying commodities and services in procurement systems. Vendors are self-classified using those codes and some will only receive the advertisements for the commodity codes they have selected. OpenGov Commodity Codes.xls (please list all that apply) 95826 (Construction Management Services) 92583 (Sanitary Engineering) 92544 (General Construction Management) 92555 (Inspecting, General/Engineering) 92587 (Sewage Collection, Treatment, and Disposal/Engineering)

5. Financial Information:

A. Budget (Construction and CEI Services –if applicable): Amount: $261,062 ($1,535,634 with additive MHCs) B. Budget Description: CEI Services only

6. Is this replacing an existing contract? Yes or No No A. Existing Contract Number B. Vendor Name:

C. Contract Increase/decrease needed D. Contract term/time extension needed

7. Site Visit (with Purchasing) Yes or No No If yes, Mandatory or Non-Mandatory

8. Pre-Conference (prior to award with Purchasing) Yes or No No If yes, Mandatory or Non-Mandatory

9. Continuing or Non-Continuing CCNA? Non-Continuing

10. Completion Days for entire Project? 698

Phase 1:

Phase 2:

Total: 698

11. Evaluation Criteria? Yes or No

1. Evaluation Criteria Selection: RFP, RFN, or CCNA? RFP

2. Evaluation Committee?

(Enter names of evaluation committee members. No more than two can be selected from the requesting department. Five members are required for purchases with annual approval of more than $100,000.00. Three members are required for purchases with an annual approval of less than $100,000.00.)

Tom Menke (Utilities), Michelle Collins (Utilities), Nory Hancock (Plant Operations Director), Angel Lafita (Construction Management), Paul Giuliani (Construction Management)

12. Strategic Plan & Subtask(s): http://www.pinellascounty.org/strategicplan/default.htm For previous strategic plan with subtasks: Ensure Public Health, Safety and Welfare (2.1 Provide planning, coordination, prevention, and protective services to create and enhance a safe, secure, and healthy community; 2.2 Be a facilitator, convener and purchaser of services for those in need), Practice Superior Environmental Stewardship (3.3 Protect and improve the quality of our water, air and other natural resources, 3.5 Foster a sustainable and resilient community that is prepared for sea level rise and a changing climate), Foster Continual Economic Growth and Vitality (4.2 Invest in communities that need the most, 4.4 Invest in infrastructure to meet current and future needs), and Deliver First-Class Services to the Public and Our Customers (5.2 Be responsible stewards of the public’s resources, 5.3 Ensure effective and efficient delivery of county services and support, 5.4 Strive to serve the needs of all Pinellas County residents and customers.

For FY25-FY30 Strategic Plan within the link above, key results applicable to this project are: Resilient Infrastructure and Environment (County Infrastructure Report Card, Natural Environment Index), Healthy and Safe Communities (Adults in Good Health, Natural Hazards Risk), Prosperity and Opportunity (Housing Cost Burden), and Smart Service Delivery (Satisfaction per Budget Dollar, Program Performance)

13. Potential Vendors? Yes (if yes, list emails of requested vendors below) No No

14. Contract Term: 23 months

15. Term Contract Extension/Renewal N/A

16. Price Structure: Lump Sum, Quantity, or N/A Lump Sum

17. Funding Source (select all that apply):

Department Operating Budget Grants (Federal, State funding derived through Federal Funds, or State Funding): X Capital

ARPA

N/A - Revenue

Please list title of funding sources:

Resources and Ecosystems Sustainability, Tourist Opportunities, and Revived Economies of the Gulf Coast States Act (RESTORE Act)

18. If grant funded, have you included grant requirements language in Appendix 4 – Special Notices? Yes

a. Note: Include all required Exhibits and Attachments

b. What is the total expected project capital expenditure for this project? $0

c. Does the project fall under ARPA Flex Act Project? No

19. Contract Security-Bonds (Amount or %): 100% *For Construction- 5% for Bid Bonds, Performance and Payment Bonds - 100%, Annual Contract – 50%

20. Additional Notes: (Financials and Term Information):

Construction is partially funded by the Resilient Florida Grant, which has substantial completion by 6/30/2026 and all expenditures must occur by 12/21/2026; hence, the CEI services for the construction must be done by 6/30/2026.

21. Is this purchase for Goods Only? No

1. How will the Goods be received? Shipped Common Carrier, Vendor Delivered, PC Employee Pickup? N/A

22. Is there any type of Service or Installation involved? Yes or No Yes

1. Will the vendor be coming on County Property for any reason? Yes or No No

2. Will the vendor have access to County computer systems (remote in for repairs, etc)? Yes or No No

23. Summary (Introduction Section):

The purpose of this project is to provide construction, engineering, and inspection (CEI) services, that are performed in full compliance with County requirements and guidelines for CEI services, for County PID 005015A Restore Act Wastewater System Improvements Package 2. PID 005015A encompasses upgrades to outdated and problematic wastewater systems within fourteen (14) manufactured home communities (MHCs). Specifically within the construction of Package 2, work includes the decommissioning, replacement, and construction of the existing MHC wastewater collection system, namely Lake Seminole Resort South Residence, Inc. (also known as (a.k.a.) Lake Seminole Estates). Additive work that is conditional based on availability of additional grant funds is the is the decommissioning, replacement, and construction of four (4) MHC’s wastewater collection system, namely Oasis Home Owners, Inc., Midway AM/CAN Home Owners, Inc., Grosse Pointe Co-Op, Inc., and Four Seasons Estates Resident Owned Community (ROC), Inc. The construction of PID 00515A is funded by the United States (U.S.) Department of the Treasury Award SLFRP4653 and the Florida Department of Environmental Protection’s (FDEP) Resilient Florida Grant No. 22FRP09; therefore substantial completion has a deadline of June 30, 2026.

This project provides CEI services, in accordance to County requirements and guidelines for CEI services, for the construction of wastewater collection system upgrades in Lake Seminole Estates with additive MHCs of Oasis Home Owners, Inc., Midway AM/CAN Home Owners, Inc., Grosse Pointe Co-Op, Inc., and Four Seasons Estates ROC, Inc. based on availability of additional grants funds. CEI Services will be funded by the Resources and Ecosystems Sustainability, Tourist Opportunities, and Revived Economies of the Gulf Coast States Act (RESTORE Act). This project will coincide with the construction deadline of substantial completion of June 30, 2026.

PID 005015A benefits include, but are not limited to, mitigating the adverse impacts from wetter climate conditions, flooding, and sea level rise by improving critical wastewater infrastructure to reduce sanitary sewer overflows. Overall replacement of the wastewater collection systems within these communities would eliminate leaking pipes, leaking manholes, and illegal connections from storm and roof drains. This would result in a contribution to higher water quality in the area and nearby water bodies, a contribution to the protection of living coastal and marine resources and their environments, and a more resilient wastewater collection system in an environmentally vulnerable area.

24. Background (Introduction Section) (Optional):

This package is part of a larger integrated MHC project with the goal of improving wastewater collection systems of up to 14 MHCs within Pinellas County. The project’s approach includes providing CEI services for construction that comprises of both decommissioning of existing outdated and problematic wastewater collection systems and the construction of new wastewater collection systems. The replacement of outdated and problematic wastewater collection systems will reduce repair costs paid for by the residents, reduce the amount of inflow and infiltration (I/I) being contributed to the County’s public wastewater collection system, and lower the risk of sanitary sewer overflows (SSOs) and consequently, adverse environmental impacts.

Scope of Work (ITB Section):

Note: You can add/remove any of the example title below, change the order, create new items, etc. If you have any questions, please reach out to Contracts Group.

25. Objective/Justification:

Provide CEI services, in accordance to County requirements and guides for CEI services, to oversee upgrades to wastewater collection systems that will improve measures to mitigate SSO and pipe defect vulnerabilities at the Lake Seminole Estates with additive MHCs of Oasis Home Owners, Inc., Midway AM/CAN Home Owners, Inc., Grosse Pointe Co-Op, Inc., and Four Seasons Estates ROC, Inc. in accordance with engineering construction documents.

26. Background:

The wastewater systems in these 14 MHCs are outdated and problematic that poses costly risk to the residents as the assets within the substandard wastewater systems are failing. Project benefits include mitigating the adverse impacts from wetter climate conditions, flooding, and sea level rise by improving critical wastewater infrastructure to reduce sanitary sewer overflows. Overall replacement of the wastewater collection systems within these communities would eliminate leaking pipes, leaking manholes, and illegal connections from storm and roof drains. This would result in a contribution to higher water quality in the area and nearby water bodies, a contribution to the protection of living coastal and marine resources and their environments, and a more resilient wastewater collection system in an environmentally vulnerable area. The construction of County PID 005015A is funded by the United States (U.S.) Department of the Treasury Award SLFRP4653 and the Florida Department of Environmental Protection’s (FDEP) Resilient Florida Grant No. 22FRP09; therefore substantial completion has a deadline of June 30, 2026. CEI services of County PID 005015A is funded by the Resources and Ecosystems Sustainability, Tourist Opportunities, and Revived Economies of the Gulf Coast States Act (RESTORE Act).

27. Requirements:

1. Contractor must meet terms and conditions required by the U.S. Department of the Treasury, as the applicable federal agency of the RESTORE Act.

2. Contractor must meet provisions as stated in Attachment B, as applicable to the services provided.

Mandatory Requirements (Conditions)

1. Contractor is responsible for providing CEI services that is to be performed in full compliance with County requirements and guidelines for CEI services.

2. Substantial completion of constriction by June 30, 2026 as required by Resilient Florida.

28. Deliverables:

The Contractor will provide the following:

1. Daily Field Report

2. Written Notification of Required Sitework Action

3. Written documentation on subgrade correction.

4. Written recommendation for soils testing payment.

5. Written notification of out-of-specification concrete and need for subsequent testing or corrective action.

6. Written recommendation for acceptance of piping pressure and disinfection testing.

7. Written notification of damaged or improperly stored materials with adjustment to payment.

8. Written acceptance of major equipment foundations.

9. Documentation of site visitation in Project Log. Field reports documenting results of field visitation.

10. Photo/video documentation of construction activities accessible without an organized retrieval system.

11. Written notification of deficiencies in Record Drawings.

12. Monthly punch list of work.

13. Documentation of accident damage/injury.

14. Certification of Substantial Completion.

29. Project Description This project provides CEI services, in accordance to County requirements and guidelines for CEI services, for County PID 005015A Restore Act Wastewater System Improvements Package 2. County PID 005015 Restore Act Wastewater System Improvements Package 2 consists of the construction of wastewater collection system upgrades in Lake Seminole Estates with additives of Oasis Home Owners, Inc., Midway AM/CAN Home Owners, Inc., Grosse Pointe Co-Op, Inc., and Four Seasons Estates ROC, Inc. based on availability of additional grants funds. CEI Services will be funded by the Resources and Ecosystems Sustainability, Tourist Opportunities, and Revived Economies of the Gulf Coast States Act (RESTORE Act). This project will coincide with the construction deadline of substantial completion of June 30, 2026.

30. Scope of Work (detailed) Task Series 2000 – Meeting Administration: 2005 - Preconstruction Conference, 2010 – Construction Meetings Task Series 2100 – Submittals Administration: 2105 – Review and Approval of Shop Drawing Submittal Schedule, 2110 - General Administration of Submittals, 2115 - Review of Shop Drawing Status and Scheduling, 2120 - Evaluate Requests for Substitution Task Series 2200 - Schedule Administration: 2205 – Review and Approval of Initial Construction Schedule, 2210 – Documentation of Construction Progress, 2215 – Review Actual Construction versus Schedule Status Task Series 2300 – Construction Observation and Inspection: 2302 – General Construction Observation, 2304 – Site Conditions Review, 2306 – Quality Control Testing & Inspection, 2308 – Coordinate and Review Testing of Earthwork/Soils, 2310 – Coordinate and Review Concrete Testing, 2312 – Coordinate and Review Asphalt Testing, 2314 – Stored Materials/Equipment Review, 2322 – Design Discipline Site Visitations, 2324 – Coordinate Project Photo and Video Documentation, 2328 – Record Drawing Review, 2330 – Develop a Progressive List of Items Requiring Correction, 2340 – County Notification of Accident Damage/Injury Task Series 2400 – Contract Interpretations and Modifications Administration: 2405 – Coordinate Interpretations Review, 2410 – Administration of Changed Work, 2415 – Coordinate and Issue Additional Work Authorizations (AWA), 2420 – Coordinate and Issue Request for Proposal Requests (RFP’s), 2425 – Work Change Directives (WCD’s), 2430 – Change Orders (CO’s) Task Series 2500 – Measurement and Payment Administration: 2510 – Review and Process Progress Payments Task Series 2600 – Project Closeout: 2610 – Conduct Substantial Completion Inspection, 2615 - Issue Certificate of Substantial Completion and Punch List, 2625 – Document Project Warranties, 2630 – Review Final Completion Submittal, 2635 – Conduct Final Completion Inspection, 2640 – Recommend Final Payment

31. Vendor Responsibilities N/A

32. County Responsibilities

1. Coordinate with Contractor

2. Attend Preconstruction Conference

3. Attend Construction Meetings

4. Review monthly reports for monthly progress payments

5. Provide any special protocol to be used when non-construction related personnel visit the site

6. Provide a copy of its Standard CCA Manual and Forms for use by Consultant Inspector

7. Provide a completed set of plans and specifications either electronic or hard copy for inspector’s use

8. Review all RFP items and negotiated costs with CEI Contractor

33. SCHEDULE

April 2024 – Notice of Award August 2024 – Notice to Proceed June 30, 2026 – Construction Substantial Completion Deadline

34. COMPENSATION

For the services performed under the scope of services, the CONSULTANT shall be compensated based on the Lump Sum amount of:

Evaluation Criteria:

Note: You can add/remove any of the example options below, change the order, create new items, etc. If you have any questions, please reach out to Contracts Group.

1.

Title: Ability of Firm and its Professional Personnel, Willingness and Ability to Meet Schedule and Budget Based on Current and Projected Workload Example: Qualifications Description (optional):

1.Reviews the level of qualifications and experience of the firm and project team and appropriateness of the organization of the project team.

2. Reviews the professional resources available to properly provide services as requested in the RFP document.

3. Reviews the project team to ensure the team proposed contains all of the critical disciplines required.

4. Prime team proposed should have exceptional professional resources to properly provide services.

5. The project manager and proposed team should be uniquely qualified to provide the desired services.

6. Evaluates the workload commitments that will impact the firm’s ability to complete services on schedule.

7. The submittal should demonstrate that the firm has adequate time available and personnel to compete services on schedule and additional backup staffing capability in the event of unforeseen circumstances.

Scoring Method: Pick one: Points Based Weight (Points): 425 Admin Scoring: Yes or No Yes Hide scoring method & weight: Yes or No No

2.

Title: Firm Experience with Projects of Similar Size and Past Performance Example: Approach Description (optional):

1. Reviews the firms experience with projects of similar size, type and scope and the performance on those specific projects.

2. The prime firm must have adequate, recent (within the past five years) experience with projects of similar type as defined in the RFP document.

3. Experience pertaining to specific Pinellas County projects may also be considered. Pinellas County staff shall not however furnish references for such projects.

4. The scope of services provided should represent projects that are similar to those defined in the RFP document.

5. The overall performance of the firm relative to projects of similar size and scope should be evaluated.

Scoring Method: Pick one: Points Based Weight (Points): 375 Admin Scoring: Yes or No Yes Hide scoring method & weight: Yes or No No

3.

Title: Volume of Work Previously Award by the County Example: Statement of Work Description (optional):

Pre-populated by the Purchasing, the purpose of this criterion is to affect an equitable distribution of contracts. This criterion is evaluated based on CCNA Continuing contract value encumbered to a firm during the (2) previous completed fiscal years through current to date. The points are worth 5 percent of the overall points available and are distributed as follows:

$0 - $200,000 – 5% of points available $200,001 - $400,000 – 4% of points available $400,001 – $600,000 – 3% of points available $600,001- $800,000 – 2% of points available $800,001 - $1,000,000 – 1% of points available Over $1,000,000 – 0% of points available Based on a typical 1,000-point evaluation scoring process, a firm deemed to be in the $0-$200,000 category threshold would be allotted 50 points etc.

Scoring Method: Pick one: Points Based Weight (Points): 50 Admin Scoring: Yes or No Yes Hide scoring method & weight: Yes or No No

4.

Title: Minority Business Status Example: Compensation Description (optional):

Provides points pre-populated by the Purchasing Department for minority business status as designated by the Florida State Office of Supplier Diversity, Department of Management Services. If the firm, or its sub-contractors, is designated as a minority business by the Florida State Office of Supplier Diversity, Department of Management Services, 2.5% of the total evaluation points are awarded. If the firm does not have minority business status as per the Florida State Office of Supplier Diversity, Department of Management Services, 0% of the points available are awarded

Scoring Method: Pick one: Points Based Weight (Points): 25 Admin Scoring: Yes or No Yes Hide scoring method & weight: Yes or No No

5.

Title: Pinellas County Small Business Enterprise (SBE) Status Example: No Exceptions to RFP Description (optional):

Provides points pre-populated by the Purchasing Department for SBE status as designated by Pinellas County. To qualify, a firm or its sub consultants must be located in one of 4 counties (Pinellas / Hillsborough / Pasco / Manatee) and have annual sales of goods/services not exceeding the maximum 3 year average of 3 million dollars or gross revenues not exceeding 8 million dollars for construction and not exceed a maximum 3 year average of 50 employees.

Prime firm or sub-consultant must directly associate Small Business Enterprise (SBE) and be an integral part as defined by CCNA Florida Statute Section 287.055 and cannot consist of vendors or suppliers from office supply, printing services, etc.

If the prime firm is certified as a Pinellas County SBE, 100 points will be awarded. If the prime firm is not a certified Pinellas County SBE and utilizes 1 certified Pinellas County SBE as sub-consultant, 50 points will be awarded. If the prime firm utilizes more than 1 certified Pinellas County SBE as sub-consultant, 75 points will be awarded. Failure to utilize certified sub-consultants, as presented in your submittal and evaluated accordingly may affect future awards to your company. A prime firm or sub-consultant must be certified through Pinellas County Economic Development as an SBE prior to submission of your proposal document. If the firm nor any of its sub-consultants are not certified as Pinellas County SBE, 0% of the points available will be awarded.

Proposer must provide complete SBE Status Form (Attachment A).

Scoring Method: Pick one: Points Based Weight (Points): 100 Admin Scoring: Yes or No Yes Hide scoring method & weight: Yes or No No

6.

Title: Location Example: No Exceptions to RFP Description (optional):

Provides points pre-populated by the Purchasing Department. Evaluates the location of the project team relative to Pinellas County including the prime firm and project manager. If firm has an established office located in Pinellas, Manatee, Hillsborough or Pasco counties, 25 points are awarded. If not, no points will be awarded.

Scoring Method: Pick one: Points Based Weight (Points): 25 Admin Scoring: Yes or No Yes Hide scoring method & weight: Yes or No No Revised Nov2023 Page 1 of 2 image1.jpeg image2.png