24-04C.docx

INVITATION FOR BIDS

OFFICE OF PROCUREMENT & CONTRACTS

1. INSTRUCTIONS FOR BIDDERS

a. Sealed bids will be received in the Office of Procurement & Contracts, Mississippi State University, for the purchase of the items listed herein.

b. All bids must be received in the Office of Procurement & Contracts on or before the bid opening time and date listed herein. Delivery of bids must be during normal working hours, 8:00 a.m. to 5:00 p.m. CST, except on weekends and holidays when no delivery is possible.

c. Bidders shall submit their bids either electronically or in a sealed envelope. To submit electronically, follow the instructions below. Bids CANNOT be emailed.

i. Sealed bids should include the bid number on the face of the envelope as well as the bidders’ name and address. Bids should be sent to: 245 Barr Avenue, 610 McArthur Hall, Mississippi State, MS 39762.

ii. At this time we only accept non-ITS bids electronically. For electronic submission of bids, go to: portal.magic.ms.gov.

and use the RFX number on the next page as your reference number.

d. All questions regarding this bid should be directed to the Office of Procurement & Contracts at 662-325-2550.

2. TERMS AND CONDITIONS

a. All bids should be bid “FOB Destination”

b. Bidders must comply with all rules, regulations, and statutes relating to purchasing in the State of Mississippi, in addition to the requirements on this form. General Bid Terms and Conditions can be found here: https://www.procurement.msstate.edu/procurement/bids/Bid_General_Terms_May_2019_V2.pdf

c. Any contract resulting from this Invitation for Bid shall be in substantial compliance with Mississippi State University’s Standard Contract Addendum: https://www.procurement.msstate.edu/contracts/standardaddendum.pdf Bid Number/RFX Number: 24-04C/RFX #3160006652 Opening Date: July 2, 2024 at 2:00 p.m.

Description: Pine Straw Vendor Name: ______________________________________________________ Vendor Address: _____________________________________________________ Telephone Number: __________________________________________________ Days the Offer is Firm: ________________________________________________ Authorized Signature: ________________________________________________ Name: _____________________________________________________________ Title: ______________________________________________________________

Pine Straw

Longleaf Pine Straw Bid Specifications Furnish longleaf pine straw as requested by the facilities management department for the period of July 1, 2024, through June 30, 2025.

Furnish minimum of 620 rolled bales of long leaf pine straw per load ( more if larger trailer is used) throughout the year. Longleaf pine straw shall be delivered within five to seven days following placement of order.

Each rolled bale shall be “mesh wrapped” and secured to ensure the transportation and handling of the rolled bale prior to installation.

Each individual rolled bale minimum specification shall be:

Length- 32 inches Width- 20 inches Weight- 30 lbs Needle Length- 9 inches Coverage- minimum of 125 sq. ft. per roll at two-inch depth Pine straw will be fresh, bearing a bright color. Brittle, dry, or faded straw will be rejected.

Pine straw shall be clean, free of weeds, grasses, sticks, ants, and any other debris.

Pine straw shall be delivered to the designated campus drop off point on an enclosed tractor trailer. Trailer(s) shall remain on the university campus until the next load(s) are delivered.

MSU Campus Landscape reserves the right to reject any load that does not meet specifications.

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