24-0107 emergency-purchase-extension-Signed.pdf

EMERGENCY PURCHASE EXTENSION APPROVAL

State of Illinois Chief Procurement Office for General Services Emergency Purchase Extension Approval v.24.2 Page 1 of 3

Section 20-30(a) of the Procurement Code provides that a contract for an emergency may be extended beyond 90 calendar days with the approval of the chief procurement officer (CPO). Prior to execution of the extension, the CPO shall receive this completed form justifying the extension. The duration of the extension shall be limited to the scope of the emergency.

Zip: 60631State: ILCity: ChicagoAddress: 8750 West Bryn Mawr Avenue, #400

Vendor: RoadSafe Traffic Systems, Inc.

Zip: 60515State: ILCity: Downers GroveAddress: 2700 Ogden Avenue

Requesting Agency THA - Toll Highway Authority Division: Engineering

Extension Justification BidBuy Reference #: B-43952

Amount of original contract: $ 613,500

Actual or Estimated: Estimated

Original BidBuy Reference #: B-43219

Original Emergency Term Start Date: 05/17/2024 Original Emergency Term End Date: 08/14/2024

Expected Extension Start Date: 08/15/2024 Expected Extension End Date: 01/14/2025

Amount of extension contract: $0 Actual or Estimated: Estimated

Is there BEP participation on this contract? If no, explain why

The previous contract did not include BEP goals, instead DBE and VOSB goals were included. Actions were not taken to include DBE/ VOSB certified vendors in this emergency purchase because it is in the State’s/Tollway’s best interest to utilize the contractor that installed the traffic control devices in order to minimize the impact to the traveling public.

Has this emergency contract been extended before? Please detail in the space below:

BidBuy Reference # Amount Start Date End Date

N/A $0.00

$0.00

$0.00

1. Provide detail about the events that led the agency to conduct an emergency procurement:

An existing construction contract was terminated. The emergency procurement was needed to maintain the traffic control devices.

2. What is the scope of work of the initial emergency contract? Please detail below:

Maintain and provide surveillance of maintenance of traffic devices along I-294 between Cermak Plaza 35 and Roosevelt Road and along I-290 between I-294 and St. Charles Road. This emergency procurement will also allow the complete repair, replacement, or relocation of glare screen, temporary concrete barrier, impact attenuators, temporary information signing, guardrail, arrow boards, barricades, drums, lights, and work zone signs as necessary. It is in the State’s and Tollway’s best interest to utilize the contractor that installed the traffic control devices in order to minimize the impact to the traveling public.

Emergency Purchase Extension Approval v.24.2 Page 2 of 3

Section 20-30(a) of the Procurement Code provides that a contract for an emergency may be extended beyond 90 calendar days with the approval of the chief procurement officer (CPO). Prior to execution of the extension, the CPO shall receive this completed form justifying the extension. The duration of the extension shall be limited to the scope of the emergency.

Zip: 60631State: ILCity: ChicagoAddress: 8750 West Bryn Mawr Avenue, #400

Vendor: RoadSafe Traffic Systems, Inc.

Zip: 60515State: ILCity: Downers GroveAddress: 2700 Ogden Avenue

Requesting Agency THA - Toll Highway Authority Division: Engineering

3. Does this extension change the scope of work? Yes No If yes, please detail below:

4. Provide justification for extending the original emergency contract:

The Tollway is currently deliberating multiple options for procuring these services. This time extension (no additional cost) will allow the Tollway additional time needed to determine a path to maintain these services until a follow-on contract is executed. If the subsequent contract is executed prior to the end date of this emergency contract, this emergency contract will be terminated.

5. Does this emergency contract correct or eliminate the emergency condition?

Yes No Please detail:

The traffic control devices need to be maintained in a safe condition until a follow-on contract is executed. After the follow-on contract is executed, the ensuing contractor will maintain the traffic control devices until the completion of construction.

6. Explain why the need cannot be met through a competitive procurement process.

The traffic control devices are within the existing construction zone and need to be maintained until a follow-on contract is executed.

7. Is a competitive procurement in process to replace this emergency contract?

Yes No Status: under evaluation

8. What is the effect of a denial of this extension request?

If the extension is denied, the work would need to be completed under a separate emergency contract to maintain the traffic control devices.

Emergency Purchase Extension Approval v.24.2 Page 3 of 3

Section 20-30(a) of the Procurement Code provides that a contract for an emergency may be extended beyond 90 calendar days with the approval of the chief procurement officer (CPO). Prior to execution of the extension, the CPO shall receive this completed form justifying the extension. The duration of the extension shall be limited to the scope of the emergency.

Zip: 60631State: ILCity: ChicagoAddress: 8750 West Bryn Mawr Avenue, #400

Vendor: RoadSafe Traffic Systems, Inc.

Zip: 60515State: ILCity: Downers GroveAddress: 2700 Ogden Avenue

Requesting Agency THA - Toll Highway Authority Division: Engineering

BidBuy Reference #: B-43952

Signatures below cannot be delegated.

APO Signature

I am requesting an extension of the requested emergency contract. I believe all statements herein are true and correct to the best of my knowledge.

APO Signature: Date: Jul 23, 2024

SPO Signature

SPO Signature: Date: Jul 23, 2024

CPO Signature Based on my review, I approve the Agency to proceed in accordance with the emergency contract extension detailed in this document.

Based upon my review, I approve the Agency to proceed with the following changes:

CPO Signature: Date:

Page of

Section 20-30(a) of the Procurement Code provides that a contract for an emergency may be extended beyond 90 calendar days with the approval of the chief procurement officer (CPO). Prior to execution of the extension, the CPO shall receive this completed form justifying the extension. The duration of the extension shall be limited to the scope of the emergency.

State of Illinois Chief Procurement Office for General Services Emergency Purchase Extension Approval v. 24.2

EMERGENCY PURCHASE EXTENSION APPROVAL

State of Illinois Chief Procurement Office for General Services Emergency Purchase Extension Approval v.24.2 Page of Section 20-30(a) of the Procurement Code provides that a contract for an emergency may be extended beyond 90 calendar days with the approval of the chief procurement officer (CPO). Prior to execution of the extension, the CPO shall receive this completed form justifying the extension. The duration of the extension shall be limited to the scope of the emergency.

Extension Justification Actual or Estimated:

Has this emergency contract been extended before? Please detail in the space below:

BidBuy Reference # Amount Start Date End Date

1. Provide detail about the events that led the agency to conduct an emergency procurement:

2. What is the scope of work of the initial emergency contract? Please detail below:

3. Does this extension change the scope of work?

If yes, please detail below:

4. Provide justification for extending the original emergency contract:

5. Does this emergency contract correct or eliminate the emergency condition?

Please detail:

6. Explain why the need cannot be met through a competitive procurement process.

7. Is a competitive procurement in process to replace this emergency contract?

8. What is the effect of a denial of this extension request?

Signatures below cannot be delegated.

APO Signature I am requesting an extension of the requested emergency contract. I believe all statements herein are true and correct to the best of my knowledge.

SPO Signature CPO Signature 11.0.0.20130303.1.892433.887364

devices.