24-0061 RFQ Chains _Hooks_ and Links 2~1.pdf

RFQ# 24-0061 / Chains, Hooks, and Links Page 1

R E Q U E S T F O R Q U O T E

RFQ# 24-0061 / Chains, Hooks, and Links

BIDBUY BID # B-42919

*Quotes must be submitted no later than as published on the Bid in BidBuy.

AGENCY: Illinois Tollway ADDRESS: 2700 Ogden Avenue CITY: Downers Grove, Illinois 60515 CONTACT: Brian Chillmon, Contract Negotiator PHONE: 630-241-6800 ext. 4604 EMAIL: BChillmon@getipass.com

Specifications and Requirements

1. DESCRIPTION OF SUPPLIES AND SERVICES

1.1. SUPPLIES AND/OR SERVICES REQUIRED: The Illinois State Toll Highway Authority (ISTHA) is seeking a vendor to furnish and deliver the Illinois State Toll Highway Authority (ISTHA) estimated quantities of chains, hooks, and links, as detailed below:

Chains

Description

Manufacturer

Part # Chain Size Working Load

Limit

Overhead Lifting Chain, High Tensile Heat Treated Alloy Grade 100 Proof Tested, Self-Colored To be cut to various lengths as specified with each order

Campbell or Equal

0405212

9/32”

3,500 lbs.

Overhead Lifting Chain, High Tensile Heat Treated Alloy Grade 100 Proof Tested, Self-Colored To be cut to various lengths as specified with each order

0405412

3/8”

7,100 lbs.

mailto:BChillmon@getipass.com

RFQ# 24-0061 / Chains, Hooks, and Links Page 2

Treated Alloy Grade 100 Proof Tested, Self-Colored To be cut to various lengths as specified with each order

0405512

1/2"

12,000 lbs.

Treated Alloy Grade 100 Proof Tested, Self-Colored To be cut to various lengths as specified with each order

0405612

5/8”

18,100 lbs.

Hooks

Description

Manufacturer

Part #

Chain Size

Working Load Limit

Diagram

Dimensions

Heat Treated McMaster- Carr

34645T23 3/8” 8,800 lbs.

A: 1/2”

Tempered Forged or B: 3-7/16”

Alloy Steel Grab Hook Equal

D: 13/16” with Eye for Use with Diameter:

Grade 100 Alloy 3/8” 9/16”

Chain Heat Treated McMaster-

34645T24 1/2" 15,000 lbs.

A: 5/8”

Tempered Forged or B: 3-13/16”

Alloy Steel Grab Hook Equal D: 15/16” with Eye for Use with Diameter:

Grade 100 Alloy 1/2” 11/16”

Chain

Heat Treated McMaster-

34645T25 5/8” 22,600 lbs.

A: 11/16”

Tempered Forged or B: 5-1/16”

Alloy Steel Grab Hook Equal D: 1-1/4” with Eye for Use with

Diameter:

7/8”

Grade 100 Alloy 5/8” Chain Slip Hook with Eye, McMaster-

3547T26 3/8” 5,500 lbs.

A: 1-1/4”

Grade 63 Alloy Steel or B: 3-11/16”

Equal D: 3/4”

Diameter:

7/16”

RFQ# 24-0061 / Chains, Hooks, and Links Page 3

Links

Description Manufacturer Part # Chain Size

Working Load Limit

System Diagram

Grade 100 Quik- Alloy Coupling Link

Campbell or Equal 5779225 9/32” 4,300 lbs. 10

Grade 100 Quik-

Campbell or Equal 5779235 3/8” 8,800 lbs. 10

Campbell or Equal 5779245 1/2” 15,000 lbs. 10

Campbell or Equal 5779255 5/8” 22,600 lbs. 10

1.1.1. Brand Name or Equal: All of the items are specified by manufacturer and manufacturer’s product number. Specifications are to establish standards of quality and performance and not to limit competition. Products of other manufacturers may be substituted where specified if the bidder can establish that they are equal to or better than those specified in quality, performance, design, and suitability for intended use. The Illinois Tollway’s determination thereof shall be final.

1.1.2. Quantities: It shall be expressly understood by the bidder that the bid quantities specified in the contract documents are for the purpose of determining the lowest bid and to establish unit prices. The Tollway may, over the term of the Contract, place orders for more or fewer than the estimated quantities stated. The Tollway does not guarantee that any minimum number of quantities shall be ordered from the Vendor. Materials furnished under this contract shall be delivered in multiple deliveries as determined by the needs of the Illinois Tollway.

1.1.3. Backorders: Electronic or written notification of backordered materials shall be sent immediately to the Using Department. For any backorders for materials manufactured prior to

RFQ# 24-0061 / Chains, Hooks, and Links Page 4 ordering that cannot be filled within ten (10) business days, the Tollway shall have the option of accepting or canceling the backorder or the Tollway may submit a request for a substitute.

For materials manufactured or customized according to placed orders, a backorder fill date shall be mutually agreed upon between the Tollway and the Vendor. The Tollway shall not be charged for expenses incurred due to cancellations resulting from backorders.

1.1.4. Return of Goods: The Illinois Tollway may find it necessary to return materials purchased under the contract if they become unusable due to a change in requirement. The Vendor shall agree to credit the purchase price to the Illinois Tollway for any returned items obtained through the contract. It is understood and agreed that such returned items shall be clean, undamaged, and in a saleable condition. This return agreement shall be in effect for a period of ninety (90) days from the termination date of the contract even though the vendor does not hold the contract at the time the return is made.

1.1.5. Mis-shipments and Defective Merchandise: The Vendor shall be responsible for any incorrect or damaged shipments and defective merchandise. The Vendor shall make arrangements with their common carrier or company personnel to pick-up any unacceptable materials within forty-eight (48) hours of notification.

The Vendor shall replace the incorrect, damaged or defective merchandise or issue a credit within ten (10) business days of the return. If the replacement merchandise or a credit is not received within ten (10) business days, the Tollway shall deduct the amount of the return from any outstanding invoice at the time of payment.

The Tollway shall not be subject to restocking charges due to Vendor error. The Illinois Tollway shall not pay any restocking charges for incorrect, damaged, or defective items returned under this contract.

1.2. MILESTONES AND DELIVERABLES:

1.2.1. INVOICES: The Vendor shall present itemized invoices within fifteen (15) days of each delivery to the Illinois State Toll Highway Authority (ISTHA). Invoices shall be marked to the attention of Accounts Payable and delivered to the Illinois Tollway, P.O. Box 3094, in Lisle, IL 60532 or FinanceInvoices@getipass.com.

1.3. VENDOR/STAFF SPECIFICATIONS: N/A

1.4. TRANSPORTATION AND DELIVERY: Delivery shall be FOB (Freight on Board) destination to the Illinois State Toll Highway Authority (ISTHA) M-14 site: I-355 and I-88, I-355 Milepost 21.9 Northbound, Downers Grove, IL 60515 or [3460 Finley Road, Downers Grove, Il 60515] Monday through Friday, except State holidays, between 8:30 a.m. and 2:00 p.m. CDT. The vendor is responsible for transportation and delivery of all items and Unit Prices should reflect the associated costs when generating the bid.

mailto:FinanceInvoices@getipass.com

RFQ# 24-0061 / Chains, Hooks, and Links Page 5

NOTE: This facility does not have a loading dock. Large items shall ship on a flat-bed trailer. If an enclosed trailer is utilized, the driver shall be required to move the material to the end of the trailer for unloading.

2. TERM AND TERMINATION

2.1 TERM OF THIS CONTRACT: This contract shall be for two (2) years with an anticipated start date of August 29, 2024 through August 28, 2026 or upon the last dated signature of the parties, whichever is later.

2.2 RENEWAL: This Contract does not contain any renewal options and therefore cannot be renewed.

2.3 TERMINATION FOR CAUSE: The State may terminate this Contract, in whole or in part, immediately upon notice to the Vendor if it is determined that the actions, or failure to act, of the Vendor, its agents, employees or subcontractors have caused, or reasonably could cause jeopardy to health, safety, or property. The Contract may be terminated if the State determines that the Vendor lacks the financial resources to perform under the Contract. If Vendor fails to perform to the State’s satisfaction any material requirement of this Contract or is in violation of a material provision of this Contract, the State shall provide written notice to the Vendor requesting that the breach or noncompliance be remedied within the period of time specified in the State’s written notice. If the breach or noncompliance is not remedied by that date the State may either:

a. immediately terminate the Contract without additional written notice or

b. enforce the terms and conditions of the Contract, and in either event seek any available legal or equitable remedies and damages.

2.4 TERMINATION FOR CONVENIENCE: Following thirty (30) days written notice, the State may terminate this Contract in whole or in part without the payment of any penalty or incurring any further obligation to the Vendor. Following any such termination for convenience, the Vendor shall be entitled to compensation upon submission of invoices and proof of claim for services provided under this Contract up to and including the date of termination.

This contract is contingent upon and subject to the availability of funds. The State, at its sole option, may terminate or suspend this contract, in whole or in part, without penalty or further payment being required, if the Illinois General Assembly or the federal funding source fails to make an appropriation sufficient to pay such obligation, or if funds needed are insufficient for any reason.

30 ILCS 500/20-60.

The Vendor shall be entitled to compensation upon submission of invoices and proof of claim for supplies and services provided in compliance with this contract up to and including the date of termination.

3. STANDARD TERMS AND CONDITIONS

3.1 CONTRACT DOCUMENTS: Upon award, vendors shall be required to complete either a basic ordering agreement (BOA) or contract, along with a Taxpayer Identification Number (TIN) page, RFQ# 24-0061 / Chains, Hooks, and Links Page 6 and, dependent upon dollar value, Standard Illinois Certifications. These forms can be found on the CPO’s website at the following address:

Solicitation and Contract Templates and Forms (illinois.gov)

3.2 INVOICING INFORMATION

Vendor(s) are required to attest to the standards set forth in this contract and must include the following statement on every one of their invoices delivered to the Illinois State Toll Highway Authority (ISTHA) pursuant to statute 605 ILCS 10/16.1.

This statement must be imprinted on the invoice or an attachment attesting to the following statement:

INVOICE#_____________ INVOICE DATE_____________

“The Seller, _______________________________ hereby certifies that the goods, merchandise and wares shipped in accordance with the attached delivery invoice have met all the required standards set forth in the purchasing contract”.

Authorized Representative

If the Vendor does not comply with attesting to the statute 605 ILCS 10/16.1 this will cause delay in payment.

All invoices must include original order date to ensure accurate and timely payment processing.

Invoices shall be sent to the following address:

Illinois Tollway

Attention: Accounts Payable P.O. Box 3094

Lisle, Illinois 60532-8094 Email: FinanceInvoices@getipass.com https://cpo-general.illinois.gov/solicitation-and-contract-templates.html mailto:FinanceInvoices@getipass.com

RFQ# 24-0061 / Chains, Hooks, and Links Page 7

Pricing

*Notes to Vendor: All Quoted prices shall be valid for 180 days from date of submission.

No price increases shall be accepted.

In the event of a price decrease, the Illinois State Toll Highway Authority (ISTHA) is guaranteed to receive the lowest price.

If the Illinois State Toll Highway Authority (ISTHA) issues an award, the award will be made to the Responsive/Responsible bidder who submits the lowest price.

Vendors shall bid on all groups to be considered responsive.

METHOD AND RATE OF COMPENSATION: Pricing shall be submitted in the following format: per unit price.

Vendor shall bid on all items in order to be considered responsive. Failure to bid on all items shall result in a disqualified bid.

The table below is for reference purposes only. All unit prices must be entered in BidBuy. Any prices entered in the table below will not be considered.

Initial 2 Year Term Table 1: Line Items

Line # ISTHA # Description Estimated Quantities

Unit Price (Per Foot: Unit

Price must include Shipping)

Extension (Est. Qty. x Unit

Price)

1 108192 Overhead Lifting Chain 9/32” Campbell # 0405212

300 Feet

All Pricing shall be entered into BidBuy to be considered

All Pricing shall be entered into BidBuy to be considered

Specify Manufacturer Name: Enter this information in the Alternate Description Field in BidBuy.

Specify Product #: Enter this information in the Alternate Description Field in BidBuy.

2 35191 Overhead Lifting Chain 3/8” Campbell # 0405412 or Equal

1,100 Feet All Pricing shall be entered into BidBuy to be considered

All Pricing shall be entered into BidBuy to be considered

Specify Manufacturer Name: Enter this information in the Alternate Description Field in BidBuy.

Specify Product #: Enter this information in the Alternate Description Field in BidBuy.

3 35167 Overhead Lifting Chain 1/2" Campbell # 0405512 or Equal

100 Feet All Pricing shall be entered into BidBuy to be considered

All Pricing shall be entered into BidBuy to be considered

Specify Manufacturer Name: Enter this information in the Alternate Description Field in BidBuy.

Specify Product #: Enter this information in the Alternate Description Field in BidBuy.

4 180261 Overhead Lifting Chain 5/8” Campbell # 0405612 or Equal

100 Feet All Pricing shall be entered into BidBuy to be considered

All Pricing shall be entered into BidBuy to be considered

RFQ# 24-0061 / Chains, Hooks, and Links Page 8

Specify Manufacturer Name: Enter this information in the Alternate Description Field in BidBuy.

Specify Product #: Enter this information in the Alternate Description Field in BidBuy.

5 35173 Eye Hook for 3/8” Chain McMaster – Carr # 34645T23 or Equal

150 Each All Pricing shall be entered into BidBuy to be considered

All Pricing shall be entered into BidBuy to be considered

Specify Manufacturer Name: Enter this information in the Alternate Description Field in BidBuy.

Specify Product #: Enter this information in the Alternate Description Field in BidBuy.

6 35174 Eye Hook for 1/2" Chain McMaster-Carr #34645T24 or Equal 15 Each

All Pricing shall be entered into BidBuy to be considered

All Pricing shall be entered into BidBuy to be considered

Specify Manufacturer Name: Enter this information in the Alternate Description Field in BidBuy.

Specify Product #: Enter this information in the Alternate Description Field in BidBuy.

7 35175 Eye Hook for 5/8” Chain McMaster-Carr #34645T25 or Equal

10 Each entered into BidBuy to be considered

All Pricing shall be entered into BidBuy to be considered

Specify Manufacturer Name: Enter this information in the Alternate Description Field in BidBuy.

Specify Product #: Enter this information in the Alternate Description Field in BidBuy.

8 120910 3/8” Eye Type Slip Hook McMaster – Carr # 3547T26

12 Each to be considered

All Pricing shall be entered into BidBuy to be considered

Specify Manufacturer Name: Enter this information in the Alternate Description Field in BidBuy.

Specify Product #: Enter this information in the Alternate Description Field in BidBuy.

9 124129

Quik–Alloy Coupling Link for 9/32” Chain Campbell # 5779225 or Equal

120 Each All Pricing shall be entered into BidBuy to be considered

All Pricing shall be entered into BidBuy to be considered

Specify Manufacturer Name: Enter this information in the Alternate Description Field in BidBuy.

Specify Product #: Enter this information in the Alternate Description Field in BidBuy.

10 124130

Quik–Alloy Coupling Link for 3/8” Chain Campbell # 5779235 or Equal

150 Each All Pricing shall be entered into BidBuy to be considered

All Pricing shall be entered into BidBuy to be considered

Specify Manufacturer Name: Enter this information in the Alternate Description Field in BidBuy.

Specify Product #: Enter this information in the Alternate Description Field in BidBuy.

11 124131

Quik–Alloy Coupling Link for 1/2” Chain Campbell # 5779245 or Equal

40 Each All Pricing shall be entered into BidBuy to be considered

All Pricing shall be entered into BidBuy to be considered

Specify Manufacturer Name: Enter this information in the Alternate Description Field in BidBuy.

Specify Product #: Enter this information in the Alternate Description Field in BidBuy.

RFQ# 24-0061 / Chains, Hooks, and Links Page 9

12 124132

Quik–Alloy Coupling Link for 5/8” Chain Campbell # 5779255 or Equal

25 Each All Pricing shall be to be considered

All Pricing shall be entered into BidBuy to be considered

Specify Manufacturer Name: Enter this information in the Alternate Description Field in BidBuy.

Specify Product #: Enter this information in the Alternate Description Field in BidBuy.

Initial 2 Year Term Table 2: Manufacturer’s Catalog Pricing

Line # Manufacturer’s

Catalog or Price List

Estimated Usage

Percent Discount from

Manufacturer’s List Price

Dollar Value of Percent Discount from

Manufacturer’s List Price (Estimated Usage x

Percent Discount from Manufacturer’s List

Price)

Extension (Estimated Usage – Dollar Value of Percent Discount from Manufacturer’s List Price)

13 McMaster-Carr $5,000.00

Percentage Discount from Manufacturer’s List Price shall be entered into Bidbuy to be considered

All Pricing shall be entered into Bidbuy to be considered

All Pricing shall be entered into Bidbuy to be considered

14 Campbell Chain $5,000.00

Percentage Discount from Manufacturer’s List Price shall be entered into Bidbuy to be considered

All Pricing shall be entered into Bidbuy to be considered

All Pricing shall be entered into Bidbuy to be considered

15 ACCO $5,000.00

Percentage Discount from Manufacturer’s List Price shall be entered into Bidbuy to be considered

All Pricing shall be entered into Bidbuy to be considered

All Pricing shall be entered into Bidbuy to be considered

COMPANY NAME:

PRICE(S) QUOTED BY:

DATE:

SIGNATURE: