23Z3AJ2 YAZ SOW Install Air Cooled Condensors.pdf

US DEPARTMENT OF JUSTICE

Federal Bureau of Prisons

FCC Yazoo City, MS

STATEMENT OF WORK

23Z3AJ2 –

Install Air-Cooled Condensers

Camp Core and Education FCC Yazoo City, Mississippi

05-12-2026

A. SUMMARY OF WORK & PLACE OF PERFORMANCE

The Federal Bureau of Prisons (FBOP), Federal Correctional Complex (FCC), Yazoo City (YAZ), Federal Prison Camp (FPC) located at 2225 Haley Barbour Parkway, Yazoo City, MS. intends to make a single award to a responsible entity to replace the aging and non-functioning Geothermal System. The new System will utilize Air-Cooled Condensers for the Camp Core and Education locations. The Contractor shall provide all the necessary equipment, materials, incidentals, etc. and labor to install the new Air-Cooled Condensers at the FPC as described in this Statement of Work below. The Contractor shall cap and abandon the original Geothermal System in place. All materials and craftsmanship shall comply with Federal, state, and local regulations, environmental best practices and regulations, codes, and standards as well as industry standards for a correctional setting.

B. SCOPE OF WORK

The Contractor shall provide all materials and labor for the installation of air-cooled condenser units for the approximately 15,500 sq. ft. Camp Core and Education Buildings.

The contractor shall be responsible for providing three of the following specific systems or mechanically similar:

• Unit Casing: Direct Coil Air-Cooled Condensers to be fabricated with 16-gauge

Galvanized Steel with structural members made from 14 or 12 gauge as required for maximum support.

• The mounting design shall be easy to ship, fast for rigging and installation.

• Fan Motor assembly: All fans operate in fully baffled sections to provide efficient heat transfer and prevent wind milling. This unit is provided with 2.00 fans; each consists of a 550 RPM 800 mm diameter High Efficiency unit such as ZIEHL-ABEGG AC Fan motor (or technically equivalent).

• Fans shall be the “sickle blade” type to ensure quiet operation. The motor type must enable the fan to produce a sound pressure level of 46 dBA at 10m, maximum.

• Motors to have Thermal Overload Protector, plus moisture and hot climate protection.

• Motors to be rated for 460 Main Power. Coil: High heat transfer Tube & Fin coils of generous face area with tubes mechanically expanded into self-spacing fin collars for maximum heat transfer.

• All coils should have a maximum operating pressure of 600 psig. Coils to be factory leak tested at 600 psig with dry air and sealed prior to shipment. Type L or K copper headers

FCC Yazoo City, MS are used for inlets and outlets with ODF solder copper connections for field connections.

• Controls: The unit is designed for a single point electrical entry with the Control Panel mounted on the return bend end. Unit mounted complete with Pressure Fan Cycling with Dual Circuits.

The contractor will also be responsible for pouring concrete equipment pad for the system as well will be responsible for core drill building wall for refrigeration piping and electrical.

The contractor will also be needed to connect electrical and refrigerant piping between the indoor and outdoor units as well as insulate all refrigerant piping. The Contractor will also evacuate per manufacturer specifications. As well the Contractor will be responsible to charge units with the required refrigerant and to provide and install all necessary BAS/unit controls. The Contractor will be responsible to provide factory startup/commissioning for the start up for the new system.

C. EQUIPMENT / SUPPLIES

The contractor shall provide all labor, materials, drawings, services, supervision, tools, apparatus, conveyance, equipment, scaffolding, transportation, and incidental expenses to Install Air Cooled Condensers for Camp Core and Education Buildings for the FCC Yazoo City FPC. The Contractor will be responsible for any materials and supplies necessary to provide the completion of the above-mentioned work. The Contractor will be responsible for delivery of the materials, components and accessories to the site and of the acceptance of the deliveries. The storage of such deliveries will be coordinated with the COR prior to deliveries being scheduled.

D. GOVERNMENT PROVIDED MATERIALS

FCC Yazoo City FPC will make sure the area will be sectioned off and clear of any unnecessary items to make removal and installation as easy as possible. The Contractor will have full access to the project area for the duration of the project to expedite completion.

FPC Yazoo will provide electricity (120V) for battery chargers and small hand tools. Potable water and restroom facilities will be available for the contractor at no charge.

E. QUALITY ASSURANCE/INSTALLATION REQUIREMENTS

The installation will be monitored by a representative of the Facilities Department. Related work in this statement of work includes, but is not limited to, project data submission and testing necessary to ensure compliance with all applicable local, state and national codes and laws. The contractor will observe all safety regulations (i.e. OSHA) and Government security regulations. Minor material and work not specified or shown, but necessary for the completion of this project, shall be provided, without additional compensation from the Government.

FCC Yazoo City, MS The performance of these services will also be verified by the Contracting Officer’s Representative (COR) for this project.

The Bureau of Prisons reserves the right to suspend, limit or revoke the Contractor’s privileges at the Bureau of Prison facility due to violations of FBOP security procedures.

F. WORKING REGULATIONS

All Contractor’s personnel must adhere to the following rules and regulations when performing work at FPC Yazoo:

• All Contractors and Subcontractors will provide a check list of all employees on site each day to the COR, verifying the number of workers on site each day.

• Workers will be always escorted by Bureau of Prisons staff. The COR will ensure a representative is present to allow access to all areas where Contractors need to perform work.

• Workers may not wear khaki or olive-green clothing as inmates wear these colors.

Sleeveless shirts and camouflage clothing are also prohibited.

• Use of tobacco products and other controlled substances on project sites is not permitted on Federal property, smoking is only allowed in designated outdoor areas. Electric/vapor devices are not permitted inside the perimeter fences and should remain secured in the Contractor’s locked vehicle. If prescription or other medication is required, bring only the amount necessary for the work shift.

• Interaction with inmates is prohibited.

• Contracting personnel, working on site, must bring valid photo identification to the institution each day of work.

• Electronic devices such as, cellphones, two-way radios/pagers, cameras, tablets, and laptops are not permitted on site.

• Illegal drugs, weapons, and firearms of any kind are strictly prohibited on Federal property. Introduction of illegal items into a correctional facility is a federal felony offense and violators will be prosecuted.

G. WORK HOURS

Work hours should be between 7:30 am and 3:30 pm, Monday through Friday, excluding federal holidays. Should the contractor need access to the work site at a time other than the listed above, the contractor shall request an alternate time in writing to the COR five (5) working days prior to the date and time being requested. The contractor must anticipate that there might be unexpected delays due to the nature of a correctional setting. The delays include but not limited to: institutional emergencies and severe weather related situations. In the event of an emergency the contractor will be instructed to secure all tools, equipment and materials, and will be escorted from the work site and work will be suspended until the emergency has passed. The project must be completed by the contractor in the allotted time

FCC Yazoo City, MS which must not exceed one-hundred and fifty (150) calendar days. If conditions warrant consideration of an extension, the contractor must submit a written request to the Contracting Officer (CO) with a revised project schedule for consideration.

H. SAFETY AND PERSONAL PROTECTIVE EQUIPMENT

• All Contractor’s personnel shall wear the required personal protective equipment (PPE) prescribed by industry standards, OSHA, etc. while on the job site. It is the responsibility of the contractor to provide all PPE equipment.

• Should a system require Lock-out/Tag-out, the system will be required to have both the contractor’s and FCC Yazoo locks on the isolation point to prevent accidents. All Lock-out-Tag-out procedures will follow the institution’s Lock-out/Tag-out program.

• The contractor shall provide the COR with copies of the material’s Safety Data Sheet (SDS) on all materials and substances that may be used over the course of the project. In the event the material is not approved by the Institution Safety Manager via the COR, it is the responsibility of the contractor to locate and procure an alternate product.