23VS0025_-_Exhibit_A.pdf

California Department of Veterans Affairs Agreement Number: 23VS0025 Exhibit A – Scope of Work TBD

Shower Floor Repair and Tile Installation Services

1. INTRODUCTION/SERVICES

A. Contractor shall provide Flooring services, as specified, to California Department of Veterans Affairs, (CalVet). Contractor shall provide Flooring services at The California Veterans Home-Ventura (Home), located at 10900 Telephone Rd. Ventura CA, 93004. Contractor shall provide all labor, materials, staff, transportation, license, permits and every other item of expense necessary, unless otherwise stated, to provide Shower Floor Repair and Tile Installation Services at the Home, upon request and in compliance with terms of this Agreement.

B. All work shall be coordinated and approved by CalVet Contract Manager or designated representative.

Services shall be performed during standard business hours 8:00 a.m. to 5:00 p.m., Monday through Friday unless otherwise specified. No work is to be performed on State holidays or on an overtime basis unless prior approval is received in writing from the CalVet Contract Manager, prior to this work taking place. Any and all services performed outside the scope of this Agreement or not approved by the CalVet Contract Manager, or designated representative, will be at the sole risk and expense of the Contractor.

C. Provider must be able to perform the tasks associated with providing services under the scope of their license. Contractor will provide services in accordance with federal and state laws and regulations and CalVet policies.

D. Contractor is not authorized to deliver or commence performance of services as described in the

Agreement until written approval has been obtained from CalVet Contract Manager and the Contractor has received an executed contract from CalVet. Any delivery or performance of service commenced prior to the Contractor obtaining all written approvals shall be considered voluntary on the part of the Contractor.

2. MINIMUM QUALIFICATIONS

All service performed under this Agreement shall be performed by qualified service technicians in the employ or under the direction of the Contractor.

3. CONTRACTOR’S RESPONSIBILITIES

A. Contractor shall provide the following services:

1. Replace existing bathroom shower tile floor and shower wall tile where damaged nine (9) units.

2. Re-build new shower pan/waterproof (must be water proof tested for 24 hrs min.) membrane and grade shower pan for proper water drainage

3. Grind or level concrete.

4. Install new tile/grout/seal bathroom floor and wall tile.

5. Plant Operations to confirm slip resistance of selected floor tiles

6. New floor tile installation to not exceed AMERICAN DISABILITY ACT (ADA) slopes for shower floors.

Exhibit A – Scope of Work TBD

B. Standards and Policies: Contractor agrees to provide works in accordance with industry standards, and policies and procedures of the Home. Contractor shall abide by all State regulations, Occupational Safety and Health Administration (OSHA) requirements and the Home’s rules and safety requirements ensuring the continued safety of the veteran residents, employees, staff and visitors to the Home.

C. Working Hours: The Contractor shall perform the work of this contract only during normal workdays and within the normal work hours of the Veterans Home of California, Ventura, Plant Operations, (Monday- Friday, 8:00 AM to 4:30 PM). All work shall be coordinated with the State’s project representative. After hours work, work on Saturdays, Sundays, and holidays will not be permitted unless the Contractor obtains written approval from Julian H. Bond, Administrator, at least Three (3) days in advance.

D. Contractor and staff shall, on a daily basis, at the beginning of each working day, sign in at the desk of the Plant Operations reception office to receive a visitor’s sticker. Contractor and staff shall also sign out at the end of each working day.

E. Contract Start Time/Post Award Meeting: A post contract award meeting will be conducted at a time announced by the State of California’s Contract Manager. During the course of the meeting a start date for the contract will be established and a sequence/timeline for the construction will be established.

F. Building/Grounds Protection: The Contractor shall protect buildings, adjacent grounds, vegetation, vehicles, furniture, light fixtures, and building contents from damages during all phases of this project.

Immediate repairs to any damage by the contractor during the course of this project shall be made by the contractor after consultation with the Project Manager, or designee.

G. Barricades/Warning Signs: The occupants of the “Home” typically are elderly and have disabilities that include reduced visual acuity. Because the work site is in close proximity to walkways and roadways used by the residents the contractor shall furnish, erect, maintain and monitor barricades and warning signs in the areas around and adjacent to each work location.

H. Final Approval: Contractor and the State Project Manager will complete building inspections after completion of each building to assess any damages and accept completion of work. Final approval will be issued only after inspection by Aaron Dornan, Chief Engineer or his designee. Contractor to repair or replace defective work and pay for restoring or replacing any damage caused by Contractor’s crew or subcontractors, due to work performed during this project.

I. Warranty: The contractor shall issue a written warranty for failures due to workmanship or defective material for a period of one (1) year from the date of completion of this project.

J. Contractor will be held responsible for any damages caused by the Contractor to the buildings, plants, shrubs, trees, furniture, light fixtures, sprinklers, bubblers, cars or any State property during preparation and installation of the flooring of the Memory Care Center Contractor will either repair damages or will pay to have repairs completed.

K. Contractor and the State Project Manager will complete building inspections after demolition and prep work and after completion to assess any damages and accept completion of work. Upon completion and before acceptance all equipment, rubbish, and unused materials accumulated during in the project operations shall be removed from the project.

L. The contractor shall furnish a written guarantee to the effect that all substrate and finish flooring shall not, under normal usage, and conditions, fade, chip, crack, “alligator”, blister or spall for a period of one and one-half (1-1/2) years from the date of acceptance of the work by the contract managers and that any defects appearing during this period shall be promptly and satisfactory replaced without cost to the owner.

Exhibit A – Scope of Work TBD

M. Contractor shall abide by all State regulations, Occupational Safety and Health Administration (OSHA) requirements and the Home’s rules and safety requirements ensuring the continued safety of the veteran residents, employees, staff and visitors to the Home.

4. LICENSES, PERMITS, AND CERTIFICATION REQUIREMENTS

A. Contractor shall ensure all licenses, permits, and certification requirements are verified and current throughout the term of this Agreement.

B. Contractor must possess a valid B- General Building Contractor License or Ceramic and tile C-54 license in order to perform the services. The personnel that perform the services must have proper licensing/certification to perform the work required.

C. Contractor must be registered with the Department of Industrial Relations as a public works contractor.

D. Contractor shall be responsible for ensuring all required licenses, permits and certifications for employees are current and remain in force for the term of this Agreement.

E. Contractor shall be responsible for ensuring that all subcontractors used in this project are appropriately licensed and licenses are current and valid.

5. PREVAILING WAGES

A. In accordance with the provisions of Section 1770 of the Labor Code, the Department has determined that the general prevailing wages rates are applicable in the county in which the work is being performed and are the rates established and published by the Director of Industrial Relations, http://www.dir.ca.gov/oprl/pwd/.

1) The Notice to Contractors stipulates the prevailing wage rates are applicable to the classes of labor to be used on this project.

2) Pursuant to Labor Code Section 1776 completed certified payroll reporting forms for all workers involved in this project shall be submitted to the Contract Manager prior to the authorization of any payment for work under this contact.

B. Both parties shall retain a copy of the prevailing rates on file. Copies of the prevailing rate of per diem wages are on file with the California Department of Veterans Affairs and shall be made available to any interested party on request. LC § 1773.2.

C. Pursuant to Labor Code Section 1775, the Contractor and any subcontractor under the contractor shall, as a penalty to the state or political subdivision on whose behalf the contract is made or awarded, forfeit not more than two hundred dollars ($200.00) for each calendar day, or portion thereof, for each worker paid less than the prevailing wage rates as determined by the director for the work or craft in which the worker is employed for any public work done under the contract by the contractor or, except as provided in subdivision (b) by any subcontractor under the contractor. This provision shall not apply to properly indentured apprentices.

http://www.dir.ca.gov/oprl/pwd/

Exhibit A – Scope of Work TBD

D. Pursuant to Labor Code Section 1813, the contractor or subcontractor shall, as a penalty to the state or political subdivision on whose behalf the contract is made or awarded, forfeit twenty-five ($25) for each work employed in the execution of the contract by the respective contractor or subcontractor for each calendar day during which the worker is required or permitted to work more than 8 hours in any one calendar day and 40 hours in any one calendar week in violation of the provisions of this article. In awarding any contract for public work, the awarding body shall cause to be inserted in the contract a stipulation to this effect. The awarding body shall take cognizance of all violations of this article committed in the course of the execution of the contract, and shall report them to the Division of Labor Standards Enforcement

6. PARTS REPLACEMENT

This Agreement shall include replacement of any part that becomes worn or inoperable, or that otherwise affects the equipment's operability in any way. A written estimate of the required part(s) must be submitted to the CalVet Contract Manager and approved before replacement in all cases. Parts replaced under this Agreement shall be new, factory manufactured, or exceeding Original Equipment Manual (OEM) specifications. Contractor should maintain an adequate supply and/or must be able to obtain within a reasonable amount of time any necessary replacement parts to perform repairs and maintenance in a timely manner. Consumables and other supply items are hereby excluded.

When parts are needed, the Contractor will be reimbursed for the actual cost of the parts plus 10%, plus actual shipping charges and taxes paid by the contractor to obtain the parts. Proof of cost, such as a copy of the actual invoice for the parts from the business from which it was purchased must be attached to the Contractor's invoice for reimbursement.

Any parts replaced shall remain the property of the Home. The only exception is when the CalVet Contract Manager authorizes the Contractor to use the part(s) as a refund for “core” charges. If the Contractor is authorized to use the part for “core” exchange, the invoice must reflect the reduced cost of the parts based on “core” exchange value.

The State assumes no responsibility and shall not reimburse the Contractor for parts ordered by the Contractor and/or labor if the part was installed prior to authorization by the CalVet Contract Manager.

Contractor shall be responsible for the replacement of parts necessitated by the Contractor’s negligence at no expense to the State.

7. WORK AREA

While working on equipment, Contractor agrees to perform services with as little disruption to the State’s operations as possible.

8. WORKMANSHIP

All work provided by the Contractor shall conform to the latest requirements of Federal, State, City and County regulations. This includes but is not limited to Titles 17, 19 and 22 of the California Code of Regulations.

Contractor is responsible for compliance with all applicable laws, codes, rules and regulations on connection with work performed under this Agreement. Any services performed by the Contractor will be inspected by the State after completion. The State is solely responsible for determining acceptability of the work performed and the operability of the equipment.

Exhibit A – Scope of Work TBD

9. INDEPENDENT CONTRACTOR STATUS

A. Contractor/Providers shall be considered “Independent Contractors” in relation to CalVet and the State.

Therefore, the Contractor/Providers shall not be considered employee(s) of the Home and shall not be entitled to any employee benefits from the CalVet Home or the State including, but not limited to, the following:

1. Premium Pay, Overtime Pay, or Holiday Pay,

2. Medical Insurance,

3. Vacation or Sick Leave absolutely,

4. Worker’s Compensation, and

5. Other employee benefits.

10. CONTACT INFORMATION

A. The project representatives during the term of this Agreement will be:

1. Calvet Contract Manager:

Veterans Home of California - Ventura 10900 Telephone Rd.

Ventura CA, 93004

2. Contractor Representative:

TBD

B. Contractor Representatives, addresses, and phone/fax numbers may be changed by issuing a 20-day prior written notification and shall not require a formal amendment to this Agreement. The notifying party shall provide complete contact information for the replacement Contract Representative including, name, title, mailing address, phone/fax numbers, and email address. All other changes require a formal written amendment to this Agreement.