23R0004 Attachment II - Submission Instructions and Evaluation Criteria.docx

SUBMISSION INSTRUCTIONS & EVALUATION CRITERIA

1.0 INTRODUCTION.

1.1 The offeror’s proposal shall be submitted to the Contract Specialist via email not later than the suspense established in this solicitation.

1.2 Failure to follow these instructions may render your proposal non-responsive. Offerors are cautioned that there are page limits to each of the volumes submitted. The offeror’s proposal SHALL NOT contain classified information. The use of hyperlinks in submittals is prohibited.

1.3 Offeror must state that the Government may accept their offer for a minimum of sixty (60) days from the date specified in block 8 of the SF 1449.

1.4 An offeror must be found to be responsible in accordance with (IAW) FAR Part 9.1 to receive an award. The Government may, at its discretion, require the apparent successful offeror to submit additional information in order to determine responsibility IAW FAR 9.104-1.

2.0 FORMAT:

2.1 The submission shall contain four volumes:

2.2 The submission shall be clearly indexed and logically assembled In Accordance With (IAW) this document. Each volume shall be clearly identified and shall begin at the top of a page. All pages of each volume shall be appropriately numbered.

2.3 Each paragraph shall be separated by at least one blank line. A standard, 12 point minimum font size applies. Arial or New Times Roman fonts are required. Tables and illustrations may use a reduced font size not less than 8 point and may be landscape. Those pages that exceed the page counts in content below will not be evaluated.

W51AA1-23-R-0004 Attachment 2

2.4 All information shall be confined to the appropriate volume. Information not contained in the appropriate volume, or beyond the specified page count for that particular volume, will be redacted and not considered during evaluation. The offeror shall limit submissions to that essential documentation which is sufficient to define the offer and provide an adequate basis for evaluation. Offerors are responsible for including adequate details, in a concise manner, which enables a complete and accurate evaluation of the offer.

3.0 OFFER SUBMISSION

3.1 All of the proposal files shall be submitted by email to the Contract Specialist, Brian.K.Dionysius.civ@army.mil, by the established deadline identified in block 8 of the SF 1449 (solicitation). Proposal receipt is defined as received in the Contract Specialist’s email inbox. Therefore, offerors are encouraged to confirm receipt after submission.

4.0 REQUIRED SUBMITTAL VOLUMES

4.1 VOLUME I – TECHNICAL

4.1.1 The Technical volume shall clearly reflect how the offeror proposes to comply with the Statement of Work (SOW). Your technical submittal is to be clear and concise and shall be comprised of the offeror’s response to each of the following requirements and applicable standards:

Requirement Standard

SOW

Reference

1.3

Proposed crane Specifications, Characteristics and Features meet the requirements outlined in the SOW.

2.0

Confirmation that the documentation requirements specified in the SOW will be met.

7.0

4.1.7 EVALUATION & RATING

The Technical Volume will be evaluated IAW this document and the SOW with a rating from the following table applied;

Technical Acceptable/Unacceptable Ratings

4.1.2 REQUIRED VOLUME FORMAT

(a-e) MS Word or PDF.

4.1.3 PAGE COUNT

(a) The submission for Cover Letter shall not exceed 25 pages total.

4.2 VOLUME II– PERFORMANCE CONFIDENCE ASSESSMENT

Offerors shall submit a list of the most relevant Government and commercial contracts (prime and major subcontracts) during the past 5 years only, which are relevant to the efforts required by this solicitation. The minimum required citations is 1, the maximum citations is 5.

4.2.1 EVALUATION & RATING

(a) The performance confidence assessment is an assessment of the offeror’s past performance and probability of meeting the minimum solicitation requirements based upon relevant examples of past performance. This assessment is based on the offeror’s record of relevant and recent past performance information that pertain to the products and/or services outlined in the solicitation requirements.

(b) There are two aspects to the performance confidence assessment. The first is to evaluate whether the offeror’s present/past performance is relevant to the effort to be acquired. The second aspect is to determine how well the contractor performed on the contracts. These two aspects are evaluated and used to determine the Offerors rating.

(c) Nothing in this solicitation prohibits the Government from obtaining and considering past performance from any source available.

(d) To receive consideration for this award, a minimum performance confidence assessment rating of Acceptable must be received.

(e) The Performance Risk Volume will be evaluated IAW this document and the SOW with a rating from the following table applied;

4.2.2 REQUIRED VOLUME FORMAT

MS Word submitted IAW this document.

4.2.3 PAGE COUNT

Total page count for entire Performance Risk Volume shall not exceed 2 pages per cited example, up to a maximum of 10 pages.

4.2.4 RELEVANCY

Relevant efforts are defined as those pertaining to providing comparable services to Government entities or other businesses with similar requirements (scope, complexity, breadth, depth, contract duration) as required by this solicitation. Cited examples will be further reviewed in order to determine recency of relevant experience.

4.2.5 VOLUME ORGANIZATION

This volume shall be organized as follows:

(a) Contract Descriptions. This section shall include past performance information in the following format:

1. Government/Commercial contract administration activity and the Administrative Contracting Officer (ACO) name, or commercial contracting POC current e-mail address, telephone and fax number(s).

2. Contract Number(s) and, if applicable, Delivery Order Number(s) of Indefinite Delivery type contracts, GSA contracts, and Blanket Purchase Agreements or commercial contract number.

3. Contract Type (specific type such as Fixed-Price (FP), Cost Reimbursement (CR), Time & Materials (T&M), etc.). In the case of Indefinite Delivery contracts, indicate specific type (Requirements, Definite Quantity, or Indefinite Quantity) and secondary contract type (FP, CR, T&M, etc)).

4. Awarded price/cost.

5. Brief description of effort.

6.

4.3 VOLUME III –SF1449

(a) SF1449 RESPONSE Offeror shall complete the SF 1449, to include any amendment posted to SAM.gov. On the SF1449 offeror shall complete blocks 17a, 17b, signed by a company official authorized to contractually bind the company in block 30, and enter proposed price.

4.3.1 EVALUATION & RATING

(a) Pricing will be evaluated IAW with the proposed pricing on the SF 1449.

(b) The Government may, at its discretion, conduct a Price Realism Analysis while determining acceptability of the apparent successful offeror whose offer appears to be unrealistically low in relation to the majority of offers received. The Government may, at its discretion, require the apparent successful offeror to submit additional information in order to determine that the proposed price is realistic. If apparent successful offerors original proposal is deemed to contain unrealistic pricing by the Contracting Officer, they may be further deemed unacceptable and excluded from further consideration.

Solicitation Acceptable/Unacceptable Ratings

4.4 VOLUME IV – CERTIFICATIONS/REPRESENTATIONS, EXCEPTIONS AND AMENDMENTS.

(a) Offeror shall fully complete the Certifications/Representations, Exceptions and Amendments.

i. Unless offeror has already included the certifications/representations in System For Award Management (SAM.GOV) and offeror indicates such in this Volume of their proposal, parties interested in responding to this Request For Proposal (RFP) shall complete the Representations & Certifications.

(b) Any offeror exceptions must be clearly stated with reference to the specific solicitation document, page number and PARA on a continuation page which shall be contained in this volume of the proposal.

(c) Any amendments issued to this solicitation will be synopsized in the same manner as this solicitation. All offerors are advised they must acknowledge all amendments issued to the solicitation with their proposal by signing and including one copy of the first page of each amendment ONLY with their proposal.

Offeror must state that the Government may accept their offer for a minimum of sixty

(60) Days from the date specified in block 8 of the (SF) 1449. Offeror must state whether they possess an active registration in the System For Award Database (SAM) at https://www.sam.gov (required to be considered for award under).

4.4.1 EVALUATION & RATINGS

The Exception and Amendments Volume will be evaluated IAW this document, the SOW and FAR 52.212-2 and a rating from the following table applied;

Solicitation Acceptable/Unacceptable Ratings

4.4.2 REQUIRED FORMAT

(a) MS Word or PDF.

(b) NA, Offeror shall fully complete any amendment as required.

4.4.3 PAGE COUNT

(a) NA, Offeror shall fully complete any representations/certifications as required if not completed in SAM.

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