23R0004 Attachment I - SOW--1C-2-5 Ton Bridge Crane.docx

Statement of Work for Five-Ton Bridge Crane for Tobyhanna Army Depot Building 1C, Bay 2

1.0 General Scope

1.1 This Statement of Work (SOW) is for the turn-key design, supply, delivery, off-loading, transporting, locating, installation, cleaning, assembly, set-up, and training for one each bridge-type crane at the Tobyhanna Army Depot (TYAD) in Tobyhanna, PA 18466. The Contractor shall supply all materials, supplies, freight, delivery, tools, equipment, consumables, labor, and supervision for the turn-key design, supply, delivery, off-loading, transporting, locating, installation, cleaning, assembly, set-up and training for the crane.

Note: The term “crane” used throughout this statement of work refers to all the components to make up useable bridge crane, that is: the columns, braces and supports, bridge, trolley and hoist and hardware to erect and provide a useable bridge crane.

The Contractor shall supply only new equipment. Used and refurbished equipment are unacceptable and will not be considered. All repair and replacement parts for the equipment shall be new. All repair and replacement parts shall be available for purchase and supplied from within the continental United States. The crane shall be a standard model (or in a standard model family) in current production in actual operation by industry; not a prototype or a new design without actual field experience.

1.2 The Contractor shall provide machine operation and machine maintenance training for Government personnel. Training shall be conducted by the Contractor’s qualified training representative and shall be conducted on-site at the machine location in Bldg. 1C Bay 2 at TYAD. This training shall focus on basic operations, programming, preventive maintenance, general maintenance, cleaning and housekeeping, and features familiarization. Instruction shall also include the maintenance that needs to be done by machine operators on a daily basis. All materials used during training shall become the property of TYAD.

1.3 ACCESS TO INSTALLATION SITE: There are two routes to the installation site. A general description is given below. However, the Contractor shall verify cargo door access dimensions and also aisles to the installation site. The Contractor shall be responsible to ensure that all material fits through these openings and aisles. All material handling equipment that is used by the Contractor, likewise, shall fit through this clearance WHILE MOVING AND HANDLING all material that is being delivered.

The first route is from the Building 1C, Bay 4 dock through three cargo doors. The Building 1C, Bay 4 dock cargo door is 9 feet 4 inches high and 11 feet 10 inches wide. The Building 1C, Bay 3 to Building 1C, Bay 4 and Building 1, Bay 3 to Building 1, Bay 2 cargo doors are 13 feet 11 inches high and 11 feet 11 inches wide. Aisles vary and will need to be assessed during the site visit.

The second route is from the Building 1C, Bay 1 ramp through two cargo doors. Both cargo doors are 13 feet 10 inches high and 11 feet 11 inches wide. The cargo doors are the ramp-to-Building 1C, Bay 1 cargo door and the Building 1C, Bay 1 to Bay 2 cargo door. Aisles vary and will need to be assessed during the site visit.

Contractors must verify all worksite dimensions and ensure the crane and ancillary pieces fit within the available floor space at the project installation worksite in Bldg. 1C Bay 2. The Contractor shall be responsible to verify clearance dimensions for the crane and ancillary pieces at the project installation worksite in Bldg. 1C Bay 2 during the site visit (see paragraph 1.7). If proposed equipment and material does not fit through these openings, or through any other aisle ways from the exterior opening to the installation site, the Contractor must propose mitigation measures as described in Mitigation Measures, below. This requirement also applies to any material handling equipment that will be used during delivery of the equipment.

Mitigation Measures: It shall be the responsibility of the Contractor to identify obstructions and impediments to the project and to make any and all accommodations for correction and modification to mitigate the problem. Contractors must identify any and all such problems in the proposal. If a corrective measure conflicts with other requirements listed in the SOW, or is outside the work area, the Contractor shall identify these issues in the proposal submitted to the Government, prior to award. Any mitigation measures (e.g. building alterations or modifications) must be approved by the Government prior to award and must be performed in accordance with commonly accepted industry standards, codes, laws and regulations. Any building alterations/modifications made must be restored unless otherwise agreed upon.

1.4 Power available for the machine is both 208V/3 Phase/60Hz and 480V/3 Phase/60 Hz. For cranes that are not designed and constructed for this power, the Contractor shall supply, install and connect the necessary transformers that permit the use of this available power by the crane. Control voltage may be 120V/1 Phase/60 Hz. Full load amperage for all voltages used shall be included in the proposal.

1.5 It shall be the responsibility of the Contractor to verify all crane and worksite dimensions and ensure the crane and ancillary pieces fit and can be operated normally within the available floor space at the project installation worksite in Bldg. 1C Bay 2. The Contractor shall be responsible to verify overhead clearance dimensions for the crane and ancillary pieces at the project installation worksite in Bldg. 1C Bay 2.

1.6 This section intentionally left blank.

1.7 SITE VISIT: Interested sources are encouraged to perform a site visit. See the solicitation Addendum for site visit information. Offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award. The site visit is for the purpose of the interested sources to consider the layout and floor space of the system within the necessary installation area and to enable the viewing of the delivery, utility, and installation sites. Technical questions must be submitted in writing prior to the due date and time in the Addendum. Should the Contractor fail to identify an obstruction and hindrance to the project that is identifiable from a site visit the Contractor shall provide a solution to the problem that is to the satisfaction of the Government and at no additional cost to the Government. It shall be the responsibility of the Contractor for all dimensioning of the system including all auxiliary pieces and materials. It shall be the responsibility of the Contractor to supply his personal protective equipment (PPE) for the site visit. At a minimum, the PPE needed is protective eyewear, footwear and hearing protection. A Contractor in non-compliance with the PPE requirement may not be permitted on the site visit.

1.8 Following installation completion and prior to Final Acceptance the Contractor shall supply to the Contracting Officer’s Representative (COR) a computer-aided design and drafting (CADD) as-built drawing of the installed crane in Bldg. 1C Bay 2. The drawing shall be furnished in both .pdf and .dwg format to the contract point of contact (CPOC) and shall also be provided in hardcopy, ANSI D paper sized 22”x34”, in triplicate.

2.0 Minimum Specifications, Characteristics and Features for the Crane

1. The crane will be used to load and unload materials from the bed/table of a milling machine. As such, the crane will be installed to cover the area in front of and over the milling machine bed/table.

2. The crane shall be rated for five tons, minimum.

3. The overall footprint for the crane shall be approximately 16 feet by 23 feet. Height shall be to provide the maximum practical lift in the location area. Actual dimensions must be confirmed to ensure fits and clearances so as not to interfere with the work area.

4. The crane will be supported by a minimum of four support columns and be designed to be supported and anchored to six inches of non-reinforced concrete.

5. Hoist lift speed shall be approximately (+/- 10%) 10 feet/minute, trolley speed approximately (+/- 10%) 40 feet /minute and the bridge shall have two speeds approximately (+/- 10%) 40 and 100 feet/minute. A remote wireless pendant for an operator to control all motions shall be provided.

6. A retractable 115 volt power cord shall be supplied on the hoist for use with a vacuum lifter. The power cord shall be equipped with a NEMA L5-15R twist-lock female connector.

7. All structural steel, columns, bracing, beams, supports and bridge shall be painted safety yellow.

8. The load rating of the crane will be clearly shown on the bridge and hoist. Any other pertinent signage as it relates to crane safety shall also be included. All signage shall be durable, permanently affixed, legible and visible from ground level. Any other pertinent signage as it relates to crane safety shall also be included such as, but not limited to, manufactures name and information, date of manufacture or installation, part number, model and serial number if applicable.

9. The complete system, including the installation, must conform to the applicable requirements of the latest edition of the following:

• Occupational Safety and Health Act (OSHA)

• State and Local Codes

• American Gear Manufacturers Standards (AGMA)

• American National Standards Institute (ANSI)

• Crane Manufacturers Association of America (CMAA)

• Hoist Manufacturers Institute (HMI) HMI 100-74 Specifications for electric wire rope hoists

• National Electric Manufacturing Association, Inc.

• National Electric Code (NFPA 70) Provide

• Motors – NEMA MG-1

• Control Enclosures – NEMA Rated

10. Any required welding, the welding shall be performed by certified welders for the material that is being welded.

11. Where it may be possible for a spark or splash to fall into or onto any of the items that cannot be removed from the area, fire blankets are required to completely cover those items.

12. Provide electronic safety warning horn & strobe devices on the crane which accompany any bridge and trolley motion as well as hook lowering or raising.

13. Provide rated load markings plainly marked on each side of the crane in accordance with OSHA standard 1910.179. Also affix safety labels in a readable position to each lift block or control pendant in accordance with ASME B30.16, ASME B30.2 and ASME B30.17. Submit safety warnings, diagrams and other framed instructions suitably framed and protected. Design and locate the word "WARNING" or other legend to bring the label to the attention of the operator. Provide durable type warning labels and display the following information concerning safe-operating procedures: Cautionary language against lifting more than the rated load; operating the hoist when the hook is not centered under the hoist; operating hoist with twisted, kinked or damaged rope; operating damaged or malfunctioning hoist; operating a rope hoist with a rope that is not properly seated in its hoist drum groove; lifting people; lifting loads over people; and removing or obscuring the warning label.

3.0 This section intentionally left blank.

4.0 Site Preparation

4.1 Within 10 working days after receipt of order (ARO) the Contractor shall coordinate with the COR for a post-award pre-installation meeting to be scheduled at TYAD and attended by the Contractor at TYAD. No video conferencing and no teleconferencing with the Contractor is acceptable; the Contractor shall be personally present at the meeting. It is at this meeting the Contractor shall furnish a project timeline. It is suggested the Contractor’s sub-contractor personnel attend the post-award pre-installation meeting.

4.5 The Contractor shall supply and have delivered to TYAD a refuse receptacle for rubbish and debris collection and for rubbish and debris removal from TYAD. Location for placement of the Contractor’s refuse receptacle will be provided by the Government to the Contractor in advance of Contractor work initiation. The Contractor shall remove the refuse receptacle within 5 working days following completion of all contractual work.

4.6 It shall be the responsibility of the Contractor to contact the TYAD Fire Department to obtain a Hot Work Permit prior to the Contractor performing welding, torch cutting, metal cutting and grinding, soldering, and the performance of all activities in which an open flame and burning are needed. A minimum of a 20 pound multi-fire type fire extinguisher is required. The Contractor shall use safety screens that offer the required level of protection for the type of work being performed and to provide protection for all personnel in the surrounding area.

4.7 The Contractor shall be responsible to supply all necessary PPE for all Contractor personnel.

4.8 The Contractor and all of their sub-contractors, shall address all safety-related issues, as identified by the TYAD Safety Office, for the duration of the support contract. Delivery of all materials required to perform mitigation and/or remediation of safety hazards must be completed within the timelines set by the TYAD Safety Office.

5.0 Delivery, Assembly, and Installation

5.1 The Contractor shall use only electric-powered equipment inside all Government buildings. For all Contractor-supplied electrical equipment that require battery recharging it shall be the responsibility of the Contractor to supply battery-charging equipment. Connection of the Contractor-supplied battery-charging equipment to TYAD power shall be the responsibility of the Contractor. A location for the battery-charging equipment will be provided by the Government to the Contractor.

5.2 It shall be the responsibility of the Contractor to deliver, off-load, transport, place, assemble and properly position the new crane within Bldg.1C Bay 2 at the designated floor locations at TYAD. The Contractor shall be responsible to provide all personnel and equipment necessary to deliver, off-load, transport, place, and properly position the new machine at the designated floor locations in Bldg. 1C Bay 2. Only electric-powered material handling equipment shall be used by the Contractor inside all Government buildings. Delivery date and time shall be coordinated by the Contractor with the COR a minimum 14 calendar days in advance of the anticipated delivery at TYAD. The Contractor shall be able to provide delivery of the crane on a Saturday if needed. Delivery shall include all accessory and assembly pieces and materials. A partial delivery is not acceptable.

5.3 Within 7 calendar days after delivery of the crane, the Contractor shall arrive on-site to begin crane assembly and installation.

5.4 The Contractor shall be responsible to remove all packaging, packing and crating material from the crane, the accessory pieces and the assembly pieces and remove all of the packaging, packing and crating materials from TYAD. It shall be the responsibility of the Contractor to completely and thoroughly clean the crane, accessory pieces and assembly pieces.

5.5 The Contractor shall be responsible to supply a refuse receptacle. Location for placement of the Contractor’s refuse receptacle will be provided by the Government to the Contractor in advance of work initiation.

5.6 For cranes that have manufacturer’s specifications for machine grounding, it shall be the full responsibility of the Contractor to ground the machine per manufacturer’s specifications. Notify TYAD Installation Services DPW Engineering prior to drilling for anchors, cutting concrete or installing ground rods. The contractor shall use a HEPA Vacuum with a dust/Silica capture device when drilling or cutting concrete. Dry sweeping and the use of compressed air are prohibited for removing dust and debris containing silica. The Contractor shall furnish all materials, tools and labor to ground the machine per manufacturer’s specifications.

5.7 The Contractor shall anchor the crane to the floor, per manufacturer’s specifications. Notify TYAD Installation Services DPW Engineering prior to drilling for anchors, cutting concrete or installing ground rods. The Contractor shall supply all materials, tools, labor and equipment to anchor the machine to the floor per manufacturer’s specifications. The contractor shall use a HEPA Vacuum with a dust/Silica capture device when drilling or cutting concrete. Dry sweeping and the use of compressed air are prohibited for removing dust and debris containing silica. The Contractor shall furnish all materials, tools and labor to anchor the crane per manufacturer’s specifications.

5.8 The Contractor shall be responsible to level the crane, per the manufacturer’s specification. The Contractor shall furnish all equipment, tools, materials and personnel to level the crane per manufacturer’s specifications.

5.9 The Contractor shall thoroughly clean the work site prior to daily departure and prior to weekend and holiday departures.

5.10 The Contractor may perform assembly and installation work during normal 1st-shift duty hours, Monday—Thursday from 7:30 AM to 4:00 PM.

5.11 The Contractor shall furnish all paints, fluids, greases and lubricants required by the manufacturer for the crane. The Contractor shall have all paints, fluids, greases and lubricants delivered with the crane. The Contractor shall fill the crane to the manufacturer’s recommended fluid levels and use all paints, greases and lubricants in accordance with the manufacturers’ instructions. The Contractor shall furnish Safety Data Sheets (SDSs) for all paints, fluids, greases and lubricants to the COR 30 days, minimum, in advance of the delivery of the crane. The Contractor shall remove from TYAD all empty, fully-filled, and partially-filled paint, fluid, grease and lubricant containers.

5.12 The Contractor shall be responsible to connect the crane and auxiliary pieces to all utilities. Utilities will be provided by TYAD to within 30 feet of the machine. Notify TYAD Installation Services DPW Engineering and receive approval prior to connecting to any utilities. The Contractor shall ensure a minimum of 3 feet of clearance around the installed equipment, electrical assemblies, subassemblies, and wiring. The Contractor shall ensure all wiring is in accordance with NEC and OSHA standards. The Contractor shall ensure the installed crane and equipment are in accordance with NEC and OSHA standards.

Note: Equipment bearing only a Certified European (CE) or other similar non Underwriters Laboratories (UL) certification label is not by itself an acceptable indication that the equipment meets OSHA standards. The equipment must also have the specific mark of one of the OSHA’s Nationally Recognized Testing Laboratories (NRTL) recognized to test and certify the type of equipment or meet OSHA standards by alternate means that are acceptable as defined by the OSHA standard. Provide details of the specific OSHA and industry standards the equipment meets, including any marks from an OSHA accepted NRTL that will accompany the equipment.

5.13 The Contractor shall note the installation site is located in an industrial area populated by industrial equipment and personnel.

5.14 The Contractor shall be responsible to supply all PPE for all Contractor and sub-contractor personnel.

5.15 The Contractor shall be responsible to ensure the crane is operating within manufacturer’s specifications prior to beginning the crane operator personnel training and the crane maintenance personnel training.

5.16 Following receipt of the crane and ancillary pieces at TYAD, the Contractor shall complete assembly; complete installation; complete operator and maintenance personnel training; and present all manuals, data and documentation to the COR within 60 calendar days.

5.17 The Period of Performance (PoP) for the contract will be 120 calendar days after receipt of order (ARO) by the Contractor.

6.0 Training

6.1 The Contractor shall provide training for crane operator personnel. This training shall focus on basic crane operation and features familiarization. Instruction shall also include maintenance that needs to be done by crane operators on a daily basis. Crane operator personnel training shall be a minimum of 2 hours, but shall not exceed 4 hours and shall be conducted on-site at the crane in Bldg. 1C Bay 2 at TYAD. Crane operator instruction shall be for up to 3 each crane operator personnel. All materials used during training shall become the property of TYAD.

6.2 The Contractor shall provide training for crane maintenance personnel. Crane maintenance training shall include preventive maintenance (PM) and general machine maintenance including the lock-out/tag-out procedures to take the machine to zero energy state and restore it to full operational capability. Crane maintenance personnel training shall be a minimum of 2 hours, but shall not exceed 4 hours and shall be conducted on-site at the crane in Bldg. 1C Bay 2 at TYAD. Crane maintenance instruction shall be for up to 3 ea. machine maintenance personnel. All materials used during training shall become the property of TYAD.

6.3 Crane operator personnel training and crane maintenance personnel training shall commence only after the crane and all auxiliary pieces of equipment are operating within manufacturer’s specifications and shall be conducted on-site at TYAD at the crane by the Contractor or the Contractor’s qualified training instructor.

6.4 All Contractor-furnished training shall be conducted in American standard English and all training materials shall be written in American standard English.

7.0 Documentation

7.1 The Contractor shall furnish in searchable digital format one each and hardcopy three each of the following manuals: 1) Crane Operation and Maintenance (O&M) manuals; and 2) Crane Parts manuals that shall include full parts list for the crane—the parts list shall include part number, nomenclature, and quantity for each listed part. The Contractor shall supply a comprehensive preventive maintenance (PM) schedule that also indicates work that is to be performed as part of the scheduled PM and shall detail the lock-out/tag-out procedures that are required to bring the crane to a zero energy state for maintenance and servicing. Procedures for returning the crane to full operational capability shall also be provided.

7.2 The Contractor-furnished O&M manuals shall contain a complete set of mechanical drawings and diagrams; a complete set of electrical drawings and diagrams including electrical schematics; logic circuitry descriptions; spare parts list; and operator and maintenance instructions for operating and maintaining the crane. The O&M manuals shall contain complete detailed instructions and schedules for machine PM.

7.3 Following installation completion and prior to Final Acceptance the Contractor shall supply to the COR a computer-aided design and drafting (CADD) as-built drawing of the installed crane in Bldg. 1C Bay 2. The drawing shall be furnished to the COR in PDF and .dwg and shall be provided in hardcopy, ANSI D paper size 22”x34”, in triplicate.

7.4 All Contractor-furnished manuals, data and documentation shall be written in American standard English.

8.0 General Acceptance

8.1 Acceptance Testing will consist of the Contractor's technical representative demonstrating that the fit and finish of the bridge crane meets or exceeds TYAD’s specifications and all OSHA requirements, documents certifying load testing and demonstration of crane functions. If the crane fails to comply with any aspect of this specification, the Contractor shall correct any deficiencies within 15 working days of the acceptance test. It shall be at the discretion of TYAD’s Contracting Officer as to whether all, part, or none of the acceptance test procedure shall be performed again.

Upon successful demonstration of the crane; completion of crane operator personnel training and crane maintenance personnel training; and presentation of all manuals, data and documentation to the COR, General Acceptance will be granted to the Contractor.

9.0 Final Acceptance

9.1 Final Acceptance will occur upon ACCEPTANCE in Wide Area Workflow (WAWF) by the COR of the Contractor’s submitted invoice. Final Acceptance will be granted only after General Acceptance has been given to the Contractor and all terms and conditions of the contract have been completed by the Contractor to the satisfaction of the COR. Should the Vendor be unable to provide a solution, acceptable to TYAD and within the period of performance, the Vendor is responsible for removing all assets installed as part of this SOW at the Vendor’s expense.

9.2 WAWF CPOC is Michael J. Sudimak, (570) 615-8420, michael.j.sudimak.civ@army.mil.

10.0 Warranty

10.1 The Contractor shall warrant the crane, all ancillary components, all installation parts and all workmanship for the longer of the manufacturer’s warranty or a period of one (1) calendar year following Final Acceptance by the COR. During this warranty period all parts costs, labor costs, transportation and shipping costs, travel costs, tool costs and per diem for all Contractor personnel shall be the responsibility of the Contractor. The Contractor field repair technician shall arrive on-site within 72 hours after being contacted by TYAD personnel to make warranty repairs during the warranty period. The Contractor shall supply to the COR Contact Telephone Numbers and Points of Contact (POCs) for use by TYAD personnel for warranty, operations and maintenance questions and support.

10.2 The Contractor shall provide and perform an annual contractual Preventive Maintenance (PM) for the machine to be included as part of the warranty provided and without additional cost to the Government during the warranty period. The Contractor shall perform the contractual PM within 12 months, but no sooner than 10 months after Final Acceptance. As a part of this contractual PM the Contractor shall provide to the COR a complete itemized listing of what was performed as part of the PM and the Contractor shall provide an itemized parts list with names, part numbers and quantities of the parts that have been replaced. Date for the contractual PM shall be coordinated by the Contractor with the COR. All replacement parts needed for the contractual PM shall be provided by the Contractor at no charge to the Government and installed by the Contractor at no charge to the Government.

11.0 Safety

11.1 See below the Contractor Safety Standards for TYAD for additional information and requirements.

12.0 Environmental

12.1 See below the Standard Specifications for Projects Under the National Environmental Policy Act for additional information and requirements.

13.0 TOBYHANNA ARMY DEPOT ON-SITE CONTRACTOR WORKFORCE AND VISITOR RESTRICTIONS

1. NON-RESIDENT/NON-IMMIGRANT ALIENS

a. All non-resident/non-immigrant aliens must have approval prior to being permitted access to Tobyhanna Army Depot (TYAD). Such approval must be obtained by requesting access through the following: apply at the alien-resident's embassy; proceed to the U.S. Embassy; proceed to the Department of the Army; proceed to Army Materiel Command; proceed to U.S. Communications-Electronics Command; proceed to TYAD.

b. All non-resident/non-immigrant aliens granted access to TYAD are required to be escorted by Government personnel. One Government escort can accommodate a maximum of two non-resident/non-immigrant aliens.

c. Due to limited availability of Government personnel, contractors shall not be permitted to employ non-resident/non-immigrant aliens as part of the contractor's on-site workforce. Limited exceptions to this restriction may be considered on a case-by-case basis. Such exceptions shall only be considered where a specialized skill or trade is not otherwise available, and even under such circumstances would only be considered for very limited duration, e.g., a few hours/days. However, even if limited exception is considered, access may still be denied. Contractors whose personnel are either denied entry to TYAD or permitted limited entry to TYAD due to the security requirements pertaining to non-resident aliens/non-immigrants are not relieved of their obligation to provide the required contract performance and must do so at no additional cost to the Government. Any contractor failing to perform or that fails to perform in a timely manner under such circumstances may be terminated for default or other contractual remedies as appropriate.

d. Due to limited availability of Government personnel, visitors requiring escort may not be permitted access, or access may be limited to a certain time and duration.

2. FOR THE PURPOSE OF FORMAL ESCORTED SITE VISITS

Resident aliens (immigrants) in possession of a valid Form I-551, Alien Registration Receipt Card ("Green Card"), are not required to obtain approval as set forth in paragraph 1.a. above (but see paragraph 5, below). Such individuals must have proper identification in addition to a valid form I-551 in their physical possession at all times while at TYAD. Individuals lacking proper identification and valid form I-555 will be denied access to TYAD.

3. SECURITY SEARCHES, IN-PROCESSING, AND SECURITY SCREENING

All persons seeking entrance to TYAD must submit to and comply with all security standards and requirements in force at the time such persons are seeking entry. All visitors and contractors, regardless of resident status or citizenship, will be subject to vehicle search and intense in-processing by TYAD Security personnel prior to being granted access to TYAD. This security screening process may be time consuming and access may be delayed or denied.

Any Contractors who will be working on site, company representatives who will be visiting periodically, and any companies or contractors requesting or requiring TYAD badges for other business reasons must submit a completed TYAD form 648-C to their contract or depot point of contact. The completed form must be submitted at least five (5) workdays in advance of on-site performance for each employee intended for onsite performance or five (5) workdays in advance of visits or other business at the depot. Any contractor employee (s) already on site who have not been screened, will be subject to security screening. This requirement is inclusive of on-site supervisory or managerial personnel and sub-contractor personnel that the Contractor anticipates will be performing work or visiting on-site. This security screening does not relieve the contractor of any responsibilities to conduct thorough pre-employment background checks and drug screening. Contractor workers will not be granted access to the work site until security screening is completed and access is approved. Any contractor personnel on site who fail screening will not be permitted further access to TYAD.

4. SUBMISSION OF BIDS OR PROPOSALS

Bidders/offerors who hand carry bids or quotes do so at their own risk. Bidders/offerors are solely responsible for the timely submission of bids /proposals/quotations, any delays security measures notwithstanding.

5. CONTRACTOR ON-SITE WORKFORCE - ADDITIONAL SECURITY REQUIREMENTS

A. This section is in addition to the requirements above regarding non-resident aliens (non-immigrants) for on-site performance. Prior to the commencement of performance under the contract and within seven (7) workdays of contract award, the Contractor shall submit to the Chief, Security Division, Tobyhanna Army Depot, a roster of all contractor personnel, inclusive of on-site supervisory or managerial personnel and sub-contractor personnel, that the Contractor anticipates will be performing work on-site. The roster shall indicate which individuals are U.S. citizens and which are resident aliens (immigrants). The following documentation shall accompany the roster for each individual named on the roster as a resident alien (immigrant):

a) A copy of a verifiable form of identification, such as a driver's license or a passport; and

b) A copy of a valid Department of Justice Immigration and Naturalization Service Form I-551, Alien Registration Receipt Card ("Green Card").

Contractors who fail to identify any and all resident aliens (immigrants) who will be used for on-site performance and who will seek access to Tobyhanna Army Depot as a worker for or through the contractor, inclusive of managerial and subcontractor personnel, may be subject to civil and criminal penalties and sanctions as well as contract remedies

B. Within five (5) workdays of the submission of the roster, documentation, and TYAD form 648-C, the Government will have completed the security check and the Contractor shall be notified whether all listed personnel will be permitted to work on-site. However, actual access to Tobyhanna Army Depot by the roster personnel will remain contingent upon such resident alien (immigrant) individuals presenting two (2) forms of identification as they process into the Depot through the Security building: a valid Form I-551, Alien Registration Receipt Card ("Green Card") in addition to at least one other verifiable form of identification

C. The roster that the Contractor submits is amendable. However, up to five (5) workdays will be required to perform a security check on any personnel added to the roster. The Contractor is urged to include contingency or "back-up" personnel in the original roster in order to avoid delays due to roster amendment D. Contractors whose personnel are denied entry to TYAD due to the security requirements are not relieved of their obligation to provide the required contract performance and must do so at no additional cost to the Government.

Any contractor failing to perform or that fails to perform in a timely manner under such circumstances may be terminated for default or be subject to other contractual remedies as appropriate.

CONTRACTOR VEHICLES, TRAILERS AND EQUIPMENT

All contractor owned, rented or leased vehicles, trailers and/or equipment for use on site, shall be identified with the contractor's company name, job site description, point of contact and phone number where the contractor can be reached 24 hours a day. The contractor shall ensure all referenced items are to be checked for proper operation, leaks, etc. prior to delivery to Tobyhanna Army Depot. The contractor shall coordinate with the Contracting Officer's Representative or assigned Government point of contact prior to leaving any of the referenced items unattended at the site.

INSURANCE REQUIREMENTS - CONTRACTING OFFICER'S NOTICE

The contractor shall procure and maintain during the entire period of his performance under this contract the following minimum insurance:

(a) WORKER'S COMPENSATION AND EMPLOYER'S LIABILITY. Contractors are required to comply with applicable Federal and State Worker's Compensation and Occupational Disease Statutes. If the Employer's liability section of the insurance policy, except then contract operations are so commingled with a contractor's commercial operations that it would not be practical to require this coverage. Employer's liability coverage of at least $100,000 shall be required, except in states with exclusive or monopolistic funds that do not permit Worker's Compensation to be written by private carriers.

(b) GENERAL LIABILITY. Bodily Injury Liability Insurance Coverage written on the comprehensive form of policy of at least $500,000 per occurrence shall be required. Property Damage Liability Insurance is not normally required.

(c) AUTOMOBILE LIABILITY. Automobile Liability Insurance written on the comprehensive form of policy is required. The policy shall provide for Bodily Injury and Property Damage Liability covering the operation of all automobiles used in connection with performing the contract. Policies covering automobiles operated in the United States shall provide coverage of at least $200,000 per person and $500,000 per occurrence for Bodily Injury and $20,000 per occurrence for Property Damage. The amount of liability coverage on other policies shall be commensurate with any legal requirements of the locality and sufficient to meet normal and customary claims.

14.0 TYAD SECURITY REQUIREMENTS

All TYAD contracts and other acquisition-related documents must ensure privacy and security controls follow the information, and that contractors and service providers protect Privacy Act information in the same way the organization adhering to the Federal Acquisition Regulations (FAR) Privacy Act provisions (Subparts 24.1 and 24.2) and include the specified contract clauses (Parts 52.224-1 and 52.224-2), as appropriate, to ensure that personal information is protected as mandated.

In addition to the changes authorized by the clause of this contract; should Force Protection Condition (FPCON) at the installation change, the Government may require changes in contractor security matters and/or processes.

FPCON impact on work levels. (Please annotate with an X which may apply):

_____ During FPCONs Charlie and Delta, [XXX] services are discontinued. [XXX] services will resume when the FPCON level is reduced to level Bravo or lower.

__X__This contract and its employees are considered mission essential. Therefore, all contractor employees are required to report for duty and remain on duty during declared emergencies and/or elevated FPCON levels unless otherwise directed by the contacting officer via the appropriate COR.

Contingency Operations Plan The Contractor shall prepare and submit a Contingency Operations Plan to the Government. The Contingency Operations Plan shall document Contractor plans and procedures to maintain support during an emergency. The Contingency Operations Plan shall include the following:

· A description of the Contractor’s emergency management procedures and policy

· A description of how the Contractor will account for their employees during an emergency

· Planned temporary work locations or alternate facilities

· How the Contractor will communicate with Government during emergencies

· A list of primary and alternate Contractor POCs, each with primary and alternate telephone numbers

· Procedures for protecting Government Furnished Equipment (GFE)/Government furnished property (if any)

· Procedures for safeguarding sensitive and/or classified Government information (if applicable) Unscheduled gate closures by the Security Police may occur at any time causing all personnel entering or exiting a closed installation to experience a delay. This cannot be predicted or prevented. Contractors are not compensated for unexpected closures or delays. Vehicles operated by contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the contractor employee’s installation driving privileges.

The contractor’s employees shall become familiar with and obey the regulations of the installation; including fire, traffic, safety and security regulations while on the installation. Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All contractor employees shall carry proper identification with them at all times. The contractor shall ensure compliance with all regulations and orders of the installation which may affect performance.

Antiterrorism (AT) Level I Training. All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities, and controlled access areas shall complete AT Level I awareness training prior to contract report date. This training is required for any additional or new contractor employees, who start after that period. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR/POC within 10 calendar days after completion of training by all employees and subcontractor personnel. AT level I awareness training is available at the following website: http://jko.jten.mil/courses/atl1/launch.html for their training. Completion of contractor employee training will be documented on ELTY form 583, TYAD On-Post Training Record, or contractor equivalent. As applicable, contractor employees must complete annual AT awareness training as it pertains the length of the contract.

iWATCH Army Training. The contractor and all associated sub-contractors shall brief all employees on the local iWATCH Army Program. This will consist of utilizing the tools and media products on the informational iWATCH Army website to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR/POC. The iWATCH training is available at the following website: https://myarmyonesource.com select Family Programs and Services, in the drop down boxes select: Go To, iWATCH Army –“See Something, Say Something”. The contractor shall notify the COR/POC within 10 calendar days of review of the information on the website for any new employees or subcontractor personnel to assure the ELTY form 583 or contractor equivalent is properly documented. Completion of contractor employee training will be documented on ELTY form 583, TYAD On-Post Training Record or contractor equivalent.

Access and General Protection/Security Policy and Procedures. Contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by TYAD Law Enforcement. Contractor workforce must comply with all personal identity verification requirements as directed by DoD, HQDA, and/or local policy.

Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by the government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

A background check and approval from Tobyhanna Army Depot (TYAD) Law Enforcement is required for all contractor and subcontractor personnel prior to on-site access at TYAD. All persons seeking entrance to TYAD shall submit to and comply with all security standards and requirements in force at the time such persons are seeking entry. All contractors, regardless of resident status or citizenship, will be subject to vehicle search and intense in-processing by TYAD security personnel prior to being granted access to TYAD. This security screening process may be time consuming and access may be delayed or denied. The contractor shall ensure ELTY Form 648-C is completed for all contractor and subcontractor personnel requiring depot access to include warranty services. The TYAD point of contact (POC) will provide ELTY Form 648-C, “Request Access to Tobyhanna Army Depot” to the contractor/vendor at least ten days prior to the expected visit date for completion. The contractor/vendor shall return the completed ELTY Form 648-C to the TYAD POC in a timely manner so the same may be submitted to Security for processing no later than seven days prior to the visit. All of the required fields on the form shall be complete and accurate by the contractor/vendor for timely processing. This requirement is inclusive of on-site supervisory or managerial personnel and sub-contractor personnel that the Contractor anticipates will be performing work or visiting on-site. This security screening does not relieve the contractor of any responsibilities to conduct thorough pre-employment background checks and drug screening. Contractor workers will not be granted access to the work site until security screening is completed and access is approved. Any contractor personnel on-site who fail screening will not be permitted further access to TYAD. See “Access and General Protection/Security Policy and Procedures”.

Submit the completed ELTY Forms 648-C form(s) to the COR or POC. Ensure contracts include the provisions that check for the possibility of and prevent undocumented workers for inclusion in contracted work related to Army missions.

The company will ensure that its employees entering Army-controlled installations or facilities have obtained access badges and passes in accordance with facility regulations and that these badges and passes are obtained in advance so as not to delay the accomplishment of contracted services.

Common Access Card (CAC) and Information Systems/Network Access by Contractor Workers. [If applicable.] Before CAC issuance, the contractor employee requires, at a minimum, a favorably adjudicated National Agency Check with Inquiries (NACI) or an equivalent or higher investigation in accordance with Army Directive 2014-05. The contractor employee will be issued a CAC only if duties involve one of the following: (1) Both physical access to a DoD facility and access, via logon, to DoD networks on-site or remotely; (2) Remote access, via logon, to a DoD network using DoD-approved remote access procedures; or (3) Physical access to multiple DoD facilities or multiple non-DoD federally controlled facilities on behalf of the DoD on a recurring basis for a period of 6 months or more. At the discretion of the sponsoring activity, an initial CAC may be issued based on a favorable review of the FBI fingerprint check and a successfully scheduled NACI at the Office of Personnel Management.

For contractors that do not require CAC, but require access to a DoD facility or installation. Contractor and all associated subcontractor employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (Army Directive 2014-05/AR 190-13); applicable installation, facility and area commander installation and facility access and local security policies and procedures (provided by Government representative); or, at OCONUS locations, in accordance with status-of-forces agreements and other theater regulations.

Collection of Badges: The Contractor shall account for all forms of Government-provided identification issued to the Contractor employees in connection with performance under this contract. The Contractor shall return such identification to the issuing agency at the earliest of any of the following, unless otherwise determined by the Government:

(1) When no longer needed for contract performance.

(2) Upon completion of the Contractor employee’s employment.

(3) Upon contract completion or termination.

The Contracting Officer may delay final payment under a contract if the Contractor fails to comply with these requirements. The Contractor shall insert the substance of this clause, including this paragraph, in all subcontracts when the subcontractor’s employees are required to have routine physical access to a Federally-controlled facility and/or routine access to a Federally-controlled information system. It shall be the responsibility of the prime Contractor to return such identification to the issuing agency in accordance with the terms set forth in of this section, unless otherwise approved in writing by the Contracting Officer. The company will return all issued U.S. Government Common Access Cards, installation badges, and/or access passes to the COR when the contract is completed or when a contractor employee no longer requires access to the installation or facility. Contractor personnel will obtain a vehicle pass for access to the military installation and Common Access Cards (CAC) for computer access, if applicable.

Security and privacy requirements for all Department of Defense-Tobyhanna (TYAD) information technology (IT) procurements.

Applicability: The requirements established in this document apply to all employees, contractors, and users authorized to participate in the TYAD IT procurement process. Further, the requirements established herein apply as the entire contract or order (hereafter referred to as a “contract”), or any portion thereof, includes either or both of the following:

a. Access (Physical or Logical) to Government Information: Physical and Logical Access refers to when contractor personnel (and/or any subcontractor) are expected to have (1) routine physical access to an TYAD-controlled facility; (2) logical access to an TYAD-controlled information system; (3) access to government information, whether in an TYAD-controlled information system or in hard copy; or (4) any combination of circumstances (1) through (3) as per OMB M-05-24, Implementation of Homeland Security Presidential Directive (HSPD) 12 – Policy for a Common Identification Standard for Federal Employees and Contractors.

b. Operate a Federal System Containing Information: A Contractor (and/or any subcontractor) employee will operate a federal system and information technology containing data that supports the TYAD mission.