23R0001 LRI Attch 03 - DD 254.pdf

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DRAFT

SAMPLE

PREVIOUS EDITION IS OBSOLETE.

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DD FORM 254, MAY 2019

NEEDS DD67

DEPARTMENT OF DEFENSE

CONTRACT SECURITY CLASSIFICATION SPECIFICATION

(The requirements of the National Industrial Security Program (NISP) apply to all security aspects of this effort involving classified information.)

OMB No. 0704-0567 OMB approval expires:

20220531 The public reporting burden for this collection of information, 0704-0567, is estimated to average 70 minutes per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing the burden, to the Department of Defense, Washington Headquarters Services, at whs.mc-alex.esd.mbx.dd-dod-information-collections@mail.mil. Respondents should be aware that notwithstanding any other provision of law, no person shall be subject to any penalty for failing to comply with a collection of information if it does not display a currently valid OMB control number.

RETURN COMPLETED FORM AS DIRECTED IN THE INSTRUCTIONS.

1. CLEARANCE AND SAFEGUARDING

2. THIS SPECIFICATION IS FOR: (X and complete as applicable.)

3. THIS SPECIFICATION IS: (X and complete as applicable.)

a. ORIGINAL (Complete date in all cases.)

b. REVISED (Supersedes all previous specifications.)

4. IS THIS A FOLLOW-ON CONTRACT?

If yes, complete the following:

Classified material received or generated under

5. IS THIS A FINAL DD FORM 254?

If yes, complete the following:

6. CONTRACTOR (Include Commercial and Government Entity (CAGE) Code)

7. SUBCONTRACTOR(S) (Click button if you choose to add or list the subcontractors -- but will still require a separate DD Form 254 issued by a prime contractor to each subcontractor)

8. ACTUAL PERFORMANCE (Click button to add more locations.)

10. CONTRACTOR WILL REQUIRE ACCESS TO: (X all that apply. Provide details in Blocks 13 or 14 as set forth in the instructions.)

e. NATIONAL INTELLIGENCE INFORMATION:

11. IN PERFORMING THIS CONTRACT, THE CONTRACTOR WILL: (X all that apply. See instructions. Provide details in Blocks 13 or 14 as set forth in the instructions.)

12. PUBLIC RELEASE

Any information (classified or unclassified) pertaining to this contract shall not be released for public dissemination except as provided by the National Industrial Security Program Operating Manual (NISPOM) or unless it has been approved for public release by appropriate U.S. Government authority. Proposed public releases shall be submitted for review and approval prior to release to the appropriate government approval authority identified here with at least office and phone contact information and if available, an e-mail address. (See instructions)

13. SECURITY GUIDANCE

The security classification guidance for classified information needed for this effort is identified below. If any difficulty is encountered in applying this guidance or if any other contributing factor indicates a need for changes in this guidance, the contractor is authorized and encouraged to provide recommended changes; to challenge the guidance or the classification assigned to any information or material furnished or generated under this contract; and to submit any questions for interpretation of this guidance to the official identified below. Pending final decision, the information involved shall be handled and protected at the highest level of classification assigned or recommended.

(Fill in as appropriate for the classified effort. Attach, or forward under separate correspondence, any documents/guides/extracts referenced herein. The field will expand as text is added. When removing any expanded text area, use delete key or backspace key, then click out of the text field for it to shrink after the text has been deleted. Also allows for up to 6 internal reviewers to digitally sign. See instructions for additional guidance or use of the fillable PDF.)

14. ADDITIONAL SECURITY REQUIREMENTS

Requirements, in addition to NISPOM requirements for classified information, are established for this contract.

If Yes, identify the pertinent contractual clauses in the contract document itself, or provide an appropriate statement which identifies the additional requirements. Provide a copy of the requirements to the CSO. The field will expand as text is added or you can also use item 13. When removing any expanded text area, use delete key or backspace key, then click out of the text field for it to shrink after the text has been deleted. (See instructions for additional guidance or use of the fillable PDF.)

15. INSPECTIONS

Elements of this contract are outside the inspection responsibility of the CSO.

If Yes, explain and identify specific areas and government activity responsible for inspections. The field will expand as text is added or you can also use item 13. When removing any expanded text area, use delete key or backspace key, then click out of the text field for it to shrink after the text has been deleted. (See instructions for additional guidance or use of the fillable PDF.)

16. GOVERNMENT CONTRACTING ACTIVITY (GCA) AND POINT OF CONTACT (POC)

17. CERTIFICATION AND SIGNATURES

Security requirements stated herein are complete and adequate for safeguarding the classified information to be released or generated under this classified effort. All questions shall be referred to the official named below. Upon digitally signing Item 17h, no changes can be made as the form will be locked.

18. REQUIRED DISTRIBUTION BY THE CERTIFYING OFFICIAL

9.0.0.2.20120627.2.874785 DD 254, DoD Contract Security Classification Specification whs.mc-alex.esd.mbx.formswebmaster@mail.mil

WHS

List of Attachments (All Files Must be Attached Prior to Signing, i.e., for any digital signature on the form)

11.a. Have access to classified information ONLY at another contractor’s facility OR at a government activity. The Defense Readiness Reporting System (DRRS) is in the SIPRNET and SIPR token is required to access DRRS. All approved software and data updates to the LRI shall be loaded to the DRRS system and are classified as SECRET.

The contract requires access to classified source data up to and including SECRET in support of this work effort. Any extracts or use of such data requires the contractor to apply derivative classification. Documentation generated as a result of this contract will be classified in accordance with source material provided by the user and will carry the most restrictive downgrading and /or declassification instructions, warning notices, and control markings applicable.

Use of cellular phones, hand-held radios, beepers and/or pagers, cordless telephones, and cordless microphones in a computer in COMSEC Annex to the NISPOM (DoD 5220.22-A Section XI).

In addition to the reporting requirements directed by the NISPOM, the contractor will provide a concurrent report of loss or compromise of classified information to: Defense Language and National Security Education Office, 4800 Mark Center Drive, Suite 08G08, Alexandria, VA 22350-7000.

11.f. Have access to classified outside the U.S. The contractor requires access to classified information at US Africa Command and US European Command in Stuttgart, Germany up to and including SECRET in support of this work effort.

11.g. DTIC Access Required. To use DTIC services, the contractor must register for an account at http://www.dtic.mil/dtic/registration/contractors/index.html.

11.j. Operations Security (OPSEC). The Contractor is not required to develop an OPSEC Plan. However, the Contractor shall comply with DoD Directive 5205.02E and the requiring activity's OPSEC program. Contractor employees must complete Level I OPSEC Awareness training. New employees must be trained within 30 calendar days of their reporting for duty and annually thereafter. The Contractor shall maintain all OPSEC training records and shall provide copies to the COR upon request.

11.l. Receive, Store or Generate CUI Information. Controlled Unclassified Information under this contract shall be safeguarded as specified in DoDI 5200.48, "DoD Controlled Unclassified Information (CUI)". Contractor will have access to unclassified information requiring safeguarding and dissemination control in alignment with specific laws, regulations, or government-wide policies (Formerly identified as For Official Use Only (FOUO), Privacy Act information, Sensitive but Unclassified, or Law Enforcement Sensitive). Contractor shall follow the safeguarding requirements in DoDI 5200.48. DoDM 5400.07, DoD Freedom of Information Act Program applies. Legacy marked U//FOUO must be protected in the same manner as CUI until it is decontrolled.

The following procedures will be used to protect Controlled Unclassified Information (CUI) documents and materials:

1) HANDLING: Access to CUI material shall be limited to those employees needing the material to perform their duties. The CUI marking is assigned to documents and material created by a DoD User Agency. CUI is not a classification, but requires extra precautions to ensure it’s properly safeguarded and disseminated and is not released to the public without government authorization.

2) MARKING: Mark unclassified documents containing CUI: “CUI" at the top and bottom of each page, include the CUI warning box, and the CUI Designation Indicator Block as required in DoDI 5200.48. In a classified document:

a) Mark individual paragraph containing only CUI, but not classified material by placing “(CUI)" at the beginning of the portion.

b) Mark top and bottom of each page with classified material with the highest security classification of the material on the page.

c) If the document or material contains CUI under the category of Controlled Technical Information (CTI), use of distribution statements is required. See DoDI 5200.48.

d) If a classified document contains CUI material or if the classified material becomes CUI when declassified, place the following statement on the bottom of the cover or the first page under the classification marking: “NOTE: If declassified, review the document to make sure the material is not still CUI. If it does, then it must have the appropriate safeguarding, dissemination controls, and CUI markings applied.

e) Mark other records such as computer print outs, photographs, films, tapes, or slides in accordance with DoDI 5200.48 so the receiver or viewer knows the it contains CUI material.

f) Mark a message containing material in accordance with DoDI 5200.48. Unclassified messages containing CUI material must show the abbreviation (CUI) before the text begins.

g) Ensure documents transmitting CUI material call attention to any attachments containing CUI.

h) CUI material released to a contractor by a DoD user agency must have the following statement on the front page or cover:

THIS DOCUMENT CONTAINS CUI MATERIAL AND MUST BE REVIEWED BY A GOVERNMENT REPRESENTATIVE UNDER THE REQUIREMENTS OF DODI 5200.48, DODI 5230.09, and DODI 5230.29.

3) STORAGE: During normal duty hours, place CUI material in an out-of-sight location if your work area is accessible to persons who do not have an authorized government purpose for access to the material. After normal duty hours, store CUI material to prevent unauthorized access. File with other unclassified records in unlocked files or desks when internal building security is provided and the file is marked as CUI. When there is no internal security, locked buildings or rooms usually provide adequate after hours protection. For additional protection, store CUI material in locked containers such as file cabinets, desks, or bookcases. Expenditure of funds for security containers or closed areas solely for the protection of CUI material is prohibited.

4) TRANSMISSION: CUI documents and materials may be transmitted via first class mail, parcel post or for bulky shipments-fourth class mail. Within the CONUS discussion of CUI material on the telephone is authorized if necessary for the performance of the contract and no alternative is available. Electronic transmission of CUI (voice, data, or facsimile) should be by approved secure communications systems whenever practical. If there is a fax transmission, the sender must ensure the intended receiver is available to receive it or a cover sheet will be used to allow carrying it to the final recipient to avoid unauthorized disclosure of the CUI.

5) RELEASE: CUI material shall not be released outside of the contractor’s facility except to the representative of DoD.

6) DESTRUCTION: When the CUI material no longer meets the threshold for safeguarding and dissemination, it shall be immediately decontrolled, be processed through the records management process, and destroyed by the approved methods identified in DoDI 5200.48 precluding its disclosure to unauthorized individuals by rendering it unreadable, indecipherable, and irrecoverable.

Additional Security Notes:

All provisions of 32 CFR Part 117, National Industrial Security Program Operating Manual (NISPOM) apply. Effective date is 24 Feb 2022

CLASSIFIED INFORMATION OR CUI IN THE PUBLIC DOMAIN If the contractor discovers classified information or CUI on a publicly accessible website, the contractor must immediately notify the GCA. The contractor must not continue to view the information; do not share the information with co-workers; do not print or save the information; do not email the information to anyone or to a personal device; and do not acknowledge the validity of the information to unauthorized persons who may inquire (e.g. the media).

TELEWORK If approved by the GCA to telework, use of classified information is prohibited. Unclassified information and CUI must be accessed via Government approved equipment and DoD network. Personal software/equipment must not be introduced/connected to DoD equipment or used to process DoD information. Connection of personal devices to a DoD computer is prohibited.

DESTRUCTION OF DoD INFORMATION The contractor must comply with on-site security procedures to dispose of DoD Information. Destruction in the NCR is by use of approved burn bags.

DISPOSITION OF DOD INFORMATION & EQUIPMENT All information/equipment must be returned to the Government when no longer required for performance on this contract.

AUDIO/VISUAL RECORDINGS The recording of DoD information, equipment, personnel, or facilities by any means is prohibited.

COMPUTER SECURITY Contractor personnel are “Authorized Users” of the DoD networks and must comply with responsibilities identified in DoDI 8500.01. Contractor “Privileged User” access must be specifically authorized, otherwise the contractor will not have access to system control, monitoring, administration, criminal investigation, or compliance functions unless specifically authorized.

Contractor personnel must:

- Comply with laws, rules, and regulations for use of information systems.

- Meet all requirements before accessing a particular information system.

- Use information systems only for the official purpose specified in this contract.

- Not process classified information on unclassified systems or systems of a lower classification.

- Complete mandatory initial and annual cyber awareness training.

- Complete Privacy Act training.

- Enforce need to know.

- Not share system access tokens (e.g. CAC) or passwords, with other individuals.

- Follow procedures to address suspicious email (e.g. phishing).

- Not introduce personal wireless hot spots or portable electronic devices (e.g. cell phone) into spaces where classified or sensitive information is processed/stored.

- Not post DoD information to publicly accessible web sites.

- Not process DoD information on personal devices (e.g. cell phone, laptop, camera, voice recorders).

- Not use thumb drives or other storage devices.

- Not introduce or use software, firmware, equipment, hardware, or USB devices, to the DoD network that has not been approved by the Government Network Authorizing Official (Defense Information Systems Agency/Joint Service Provider).

- Not connect any personal devices/equipment to DoD equipment/network.

- Not connect Government issued equipment (e.g. local desk top printer; government issued iPhone) before obtaining approval from the information system owner.

- Return Government equipment when no longer required for performance on this contract.

ADDITIONAL SECURITY REQUIREMENTS FOR PERFORMANCE IN GOVERNMENT FACILITIES The contractor will comply with site specific security procedures and complete required security training. Additional security requirements may be by the Department Of Defense imposed during the contract.

MOBILE DEVICES (Prohibited Electronic Devices (PEDs)) The introduction of mobile devices (personal or government issued) into facilities where classified information is processed, handled, stored, or discussed, is prohibited. Prohibited devices normally feature the ability to receive or transmit data, record audio/video, make cellular phone calls, and have Wi-Fi technology. Examples of prohibited devices include but are not limited to: cell phones; laptops; smart watch; camera; MP3 player. Key fobs for medical alert, motor vehicle, or home security are generally acceptable provided they have no features similar to prohibited devices. Medical devices may be acceptable but require individual assessment.

SAFEGUARDING CLASSIFIED INFORMATION & CUI DURING MEETINGS and/or PRESENTATIONS Classified information must be protected from unauthorized disclosure. Classified meetings/training/conferences (presentations) must be pre-approved by the GCA; must serve a specific U.S. Government purpose; dissemination of classified information by other means is not sufficient; must take place only at an approved U.S. Government facility or cleared contractor facility meeting appropriate safeguard requirements. The contractor must comply with all safeguarding requirements during classified presentations. Classified presentations at non approved Government locations (e.g. hotel) is prohibited. CUI must be protected from unauthorized disclosure. CUI presentations must be pre-approved by the GCA and must serve a specific U.S. Government purpose. CUI presentations must take place at Government approved locations and must not occur in locations where there is risk of unauthorized disclosure to foreign personnel/governments or others who do not have an official “need to know.” For additional information refer to the NISPOM, DoDM 5200.01 Volumes 1 through 3 and DoDI 5200.48.

Suite 03E25 Alexandria, VA 22350-4000 Address: 4800 Mark Center Drive, Suite 06J25-01 Alexandria, VA 22350