234127 Supplemental Letter 1.pdf
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- Solicitation number
- S-KS0043-00009980
- Issued by
- Marion County, Oregon
About this file
This document is a Supplemental Information Letter for Request for Proposals (RFP) No. 234127 issued by the City of Salem Finance Department Contracts & Procurement Division in Oregon. The RFP is for the procurement of solar-powered solid waste compacting and non-compacting trash receptacles for the historic downtown business district. The City is seeking proposals from qualified firms to provide and install 8 solar-powered compacting and 7 non-compacting 32-gallon trash receptacles with remote monitoring capabilities, with the successful proposer responsible for removal of existing containers and installation of the new units by July 31, 2024. The RFP has an closing date of April 26, 2024.
The supplemental letter includes additional provisions related to the agreement term, renewal options, and escalation/de-escalation of pricing. The agreement will be a non-exclusive one-year annual contract with the option to extend for up to four additional one-year periods. The City will initially purchase a minimum of 3 compacting and 3 non-compacting receptacles, with the option to purchase up to 5 additional compacting and 4 non-compacting units. Pricing is expected to be prorated based on the anticipated total purchase, and the City reserves the right to audit the records of the successful proposer when requesting price increases.
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Other files
| File | Type | Posted |
|---|---|---|
| 234127 Cancel Procurement.pdf | ||
| 234127 RFP v1.pdf | ||
| 23.24-18-Admin_AdvertisementForBid_Building B.pdf |
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Text version
CITY OF SALEM
FINANCE DEPARTMENT
CONTRACTS & PROCUREMENT DIVISION
SUPPLEMENTAL INFORMATION LETTER #1
April 3, 2024
RFP NO. 234127
FOR: Solar Powered Solid Waste Compacting and Non-Compacting
Trash Receptacles
CLOSING DATE: April 26, 2024 at 4:00 PM (LOCAL TIME)
Add the following provisions to Section 6 of the RFP for additional purchases, if needed:
6.11 Agreement Term
The Agreement shall commence on contract execution and continue until June 30, 2025, and upon renewal (see renewal clause) shall continue for each additional consecutive fiscal year until canceled or expiration of the Agreement term.
6.12 Renewal
If the City determines that it is in the City’s best interest, the City may elect to extend the
Agreement for four (4) additional one (1) year periods at the end of each fiscal year, July
1 through June 30, subject to the following conditions:
a. Approval by City and budget approval.
b. Service has been determined, by the Contract Administrator, to be satisfactory.
c. Price remains firm for the additional year; adjusted only for any escalation/ de-escalation allowed under the terms of the Agreement.
d. Agreement to extend the Agreements, in writing, by the successful proposer after a minimum sixty (60) calendar days’ notice by City prior to the expiration of the
Agreement.
6.13 Escalation/ De-Escalation Agreement
Prices shall remain firm throughout the initial Agreement term except in the case of price decreases. Price decreases will be allowed the first of the month following receipt of communication, or the effective date, whichever is later.
Price increases will be considered at the time of Agreement renewal. Successful proposer(s) must submit a written request with documentation justifying any price increase at least ninety (90) days prior to Agreement renewal to the Contracts and Procurement
Division. Proposed price increases shall not exceed the Consumer Price Index for All
Urban Consumers (CPI-U), US City Average, not seasonally adjusted, all items, published by the U.S. Department of Labor or this region.
The City shall have the option of accepting the price increase or allowing the Agreements to expire (non-renewal) and rebidding the contract. The City reserves the right to audit the records of the successful proposer when requesting price increases to the extent that such records relate to cost or pricing data.
6.14 Type of Agreement
This is a non-exclusive one-year annual Agreement; with renewal provisions (see
Subsection 6.12) and escalation/de-escalation agreement (see Subsection 6.13).
Shawna Self, CPPB
Purchasing Manager cc: File
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