234012 Notice Intent to Award.pdf

This is a Notice of Intent to Award issued by the City of Salem, Oregon's Administrative Services Department, Contracts and Procurement Division. The notice addresses Bid No. 234012 for blue flex, cotton liner, and thin black gloves procurement. The City intends to award the contract to RS HUGHES CO. INC. effective April 13, 2023. The bid solicitation process included the submission of proposals with a bid opening conducted via Zoom on April 5, 2023, at 11:00 AM Pacific Time, with proposals due electronically through Equity Hub's Bid Locker system by that same date and time.

The contract award represents the City's selection of RS HUGHES CO. INC. as the successful bidder among those who submitted proposals in response to the glove procurement solicitation. The procurement opportunity allows for product substitutions and requires the winning vendor to provide new, current, and manufacturer-warranted products. The contract term begins July 1, 2023, for an initial three-month period with the potential for four additional one-year renewal options, allowing for extended service continuity. Evaluation of bids focused on total bid amount, with bidders required to submit both unit prices and total bid prices for all specified glove items. The procurement demonstrates the City's structured approach to acquiring essential protective equipment for municipal operations while maintaining compliance with applicable state and local regulations.