23245 Project Statement.pdf

DTMB-0427 (R 10/22)

PROJECT STATEMENT

STATE OF MICHIGAN

DEPARTMENT OF TECHNOLOGY, MANAGEMENT AND BUDGET

State Facilities Administration

Design and Construction Division 3111 West St. Joseph Street

Lansing, Michigan 48909

FILE NUMBER

751.23245.CTS

PROPOSAL DUE DATE

May 4, 2023, at 2:00 p.m., EASTERN

CLIENT AGENCY

Department of Natural Resources, Parks and Recreation Division

PROJECT NAME AND LOCATION

Wilson State Park – Replace Electrical System PROJECT ADDRESS (if applicable) 912 N. 1st St., Harrison, MI 48625

CLIENT AGENCY CONTACT

Scott Cook, Regional Field Planner

TELEPHONE NUMBER

989-275-5151

DTMB - DCD PROJECT DIRECTOR

Chris Schanbeck

TELEPHONE NUMBER

989-415-4077

WALK-THROUGH INSPECTION DATE, TIME, AND LOCATION: April 21, 2023, 11:00am Wilson State Park, 912 N. 1st St., Harrison, MI 48625. Meet at the park headquarters.

MANDATORY (Check box if Mandatory)

PROJECT DESCRIPTION/SERVICES REQUESTED

The DNR Parks and Recreation Division (PRD) is requesting design consulting services for the Wilson State Park Electrical System Replacement. Refer to the attached Appendix A for additional detailed information.

Please NOTE:

Proposal responses MUST be uploaded to SIGMA VSS. Please enter the total cost for all phases as the bid amount.

Firms should only submit one (1) attachment (being less than 6 MB) for proposal submission. The attachment is to be the technical and cost proposal combined.

Do not wait until just before the 2:00 p.m. solicitation deadline to submit your proposal response.

SIGMA VSS will not allow a proposal to be submitted after 2:00 p.m., even if a portion of the proposal response has been uploaded.

If you experience issues or have questions regarding your electronic submission, you must contact the SIGMA Help Desk for assistance prior to the 2:00 p.m., solicitation deadline. You may contact the SIGMA Help Desk by telephone at 517.284.0540 or toll-free at 888.734.9749. You may also email the SIGMA Help Desk at sigma-procurement-helpdesk@michigan.gov

Please email the Design and Construction Contract Specialists if you are having SIGMA VSS issues. Please include your SIGMA ticket number and any supporting documentation (i.e., screenshots) to Anne Watros (WatrosA@michigan.gov) and Don Klein (KleinD4@michigan.gov).

You may be asked by our contract specialists to email your proposal. Emailed submissions will require DCD approval and will be handled on a case-by-case basis.

Approved emailed submissions MUST be received prior to 2:00 p.m. deadline to be considered responsive and responsible.

Responses should not be emailed to the Project Director.

NIGP CODES

90692, 92517, 92531, 92533, 92595

ACCEPTING RFP QUESTIONS UNTIL:

Please do not submit online questions via SIGMA VSS. ALL questions should be emailed to Chris Schanbeck at schanbeckc@michigan.gov address no later than 2:00 p.m., Eastern on April 27, 2023.

DESIRED SCHEDULE

Summer 2023 Complete Design. Fall-Winter 2023-2024 anticipated construction window but could be pushed out to 2024-2025. The construction is generally expected to occur during the campground off season but could stretch into the spring or fall with advanced notification for campground reservations.

REFERENCE STANDARDS: This project will comply with all codes, standards, regulations, and workers' safety rules that are administered by federal agencies (EPA, OSHA, and DOT), state agencies (DHHS, EGLE, DNR, MIOSHA, LARA BCC, and Public Health Code Act 368 of 1978, PART 125 Campgrounds), and any other local regulations and standards that may apply.

This document is required to be a part of the professional service contract. (Authority: 1984 PA 431)

Appendix A

PROJECT BACKGOUND:

Wilson State Park is located on Budd Lake in Harrison. The park features a 160-site campground and shoreline day use area. The campground is NOT open over the winter months.

The existing campground electrical system has passed its useful life and in need of replacement.

PROPOSED SCOPE OF WORK:

Interested bidders shall provide a complete Professional Service Consultant (PSC) proposal for all required services for removal, replacement and upgrades to the electrical system. Proposals shall include scope for the main Phases 300, 400, 500, 600 and 700. Anticipated services necessary under phases 100 and 200 are to be incorporated under phase 300. Consulting work is expected to include all normal consideration of various options available for each discipline with recommendations of advantages, cost comparisons, and comparative life cycle analysis, etc. for review by the project team.

Professional services for the Wilson State Park Electrical System Replacement are understood to include but not necessarily limited to:

Investigate the existing electrical system for necessary upgrades and/or demolition.

A field survey in support of the proposed electrical system. Survey work should include existing structures, pavements, approximate camp site boundaries, landscape features, dispersed trees and all utilities. Utility easements for local electric service provided shall be investigated and established where not formally in-place.

Plans are to include all known underground utilities based on available information to aid the contractor in excavation work.

A new load study for proposed improvements. Coordination with the local electrical provider, Consumers Energy, for any necessary upgrades to the current services.

All new service requirements with main distribution panels feeding various subpanels, circuits, etc.

include in panel surge protection device.

Reconnect existing installations (bath house, toilet shower building, contact station, headquarters, lift stations, etc.) with new feeds where deemed necessary.

The campground upgrades are to include new pedestals for each site; 30 amp typical with 20% of the sites to be 50 amp.

All buried electrical lines are to be in conduit with the vast majority expected to be trenchless installation to avoid damage to pavements, tree root system and site restoration. Buried depth expected to be specified as 36-inches to allow for some field allowance with 30-inches minimum.

A new level 2, dual port, EV Charging station is to be added to the site with the final location to be determined. Include pedestal concrete base and new pavement stripping.

Designs are to include both aluminum and copper with alternate pricing to allow a final decision after bidding. PSC to provide recommendation.

Construction documents shall include all incidental scope for site, pavement, restoration, cutting patching etc.

GENERAL REQUIREMENTS:

Preparation and submission of all required permit applications and permit application fees including but not necessarily limited to EGLE, LARA, and SESC (DTMB) shall be included.

Meetings are generally expected to be not less than twice a month for review of progress and satisfying the 50% and 90% design stages. While many of the meetings are anticipated to be virtual (Microsoft Teams) a minimum of 3 in person onsite meetings are expected for project kick-off, investigation and progress review.

Include in your Phase 400 or 500 reimbursable line items for the following Allowance(s) o Permitting Allowance: $2500

REFERENCE DOCUMENTS:

Attached are a scanned PDFs of available existing site drawings. The Park may have additional existing hardcopy drawings that will be made available to the awarded consultant for scanning.